Message from the President It is truly an honor to serve as UCB’s second President. University College of Bahrain is on the move, and our future is full of potential. As the President, my priorities are to UCB’s educational mission and ensuring that the University’s forward momentum continues. As such, my main focus will be on meeting the expectation and opportunity in a manner that will result in a positive outcome. To many of our students, attending college is a dream come true for both students and their families. Once on our beautiful campus, the student will be encouraged to explore not only the myriad academic offering but also the opportunity to receive a holistic education, such as offering a challenging intellectual environment in Undergraduate and Graduate Degree Programs. Accordingly, UCB continues to attract and retain outstanding faculty and administrative personnel who are well respected in their fields. We offer a challenging intellectual environment in Undergraduate and Graduate Degree Programs. Working together towards a common goal, we can boost UCB to even greater heights. Looking forward to welcoming you all on campus. Professor Munib Musa Saket President
Contents Academic Calendar 2012-2013 University Terminology General University Information and Regulations 1. General Policies and Information 1.1 Authorization, Acknowledgment and Consent 1.2 Academic Curriculum 1.3 Attendance Policy 1.4 Language Policy 1.5 Notice Board 1.6 E-mail Communication 1.7 Academic Integrity 1.7.1 Academic Dishonesty 1.8 Non-smoking Policy 2. Personal Information 2.1 Updating Personal Information 2.2 Identification (ID) Cards 3. Registration 3.1 Registration Periods 3.1.1 Late Registration 3.2 Class Schedule 3.3 Course Load 3.4 Course Change Period 3.5 Regulations Concerning Withdrawal 3.5.1 Course Withdrawal 3.5.2 University Withdrawal 3.6 Summer Term/Summer Studies 3.7 Inter-University Transfer 3.8 Re-admission 4. Fees 4.1 Tuition Fees 4.2 University Service Fees
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Contents 5. Student Records 5.1 Academic Standing 5.2 Credit System 5.3 Grading and Grade Point Average (GPA) 5.3.1 Other Grades 5.4 Incomplete Courses 5.5 Transfer Credits 5.6 Transcript of Academic Record 5.6.1 Official Transcripts 5.6.2 Unofficial Transcripts 5.6.3 Grade Slip 6. Examinations 6.1 Examinations - General Information 6.2 Final Examinations 6.2.1 University Regulations Concerning Final Examinations 6.2.2 Grade Appealing 7. Graduation 8. Information Technology Resources 8.1 Computing Facilities 8.1.1 Blackboard System 8.1.2 E-grade System 8.1.3 Library System 8.1.4 Computer Labs 8.1.5 Network System 9. Office of Students Affairs 9.1 Mission Statement 9.2 Scope 9.3 Athletics and Recreations 9.4 Clubs and Societies
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Academic Calendar 2012-2013 Day Thur Sun Thur Sun – Thur Thur – Mon Sun Thur Fri – Mon Tue - Mon Sun – Mon Thur Sun - Thur Tue Thur Sun – Sat Fri – Sun Sun Sun Thur Sun - Thur Sun - Thur Sun Wed Thur Thur Thur Sun – Sat Sun
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Date Description Fall Semester 2012 - 2013 Sep 13 Return of Academic Staff Sep 16 First day of classes Sep 20 Last day for Drop and Add Oct 14 - 18 First Exam Period Oct 25 - 29 Eid Al-Adha Holiday * Nov 11 Start of Advising & Registration for Spring 2012-2013 Nov 15 Hijri New Year Holiday (1434 Hijri) * Nov 23 - 25 Ashoura Holiday * Nov 27 - Dec 03 Second Exam Period Dec 16 - 17 National Day Holiday Dec 20 Last day to drop a course with “W” Fall Semester Holiday for Students (1st Part) Dec 23 - 27 Jan 01 New Year’s Day (2013) Jan 17 Last day of classes Jan 20 - 26 Final examinations period Prophet Mohammed Birthday Holiday * Jan 25 - 27 Fall Semester Holiday for Students (2nd Part) Jan 27 Spring Semester 2012 - 2013 Feb 03 First day of classes Feb 07 Last day for Drop and Add Mar 03 - 07 First Exams Period Apr 07 - 11 Second Exams Period Mar 24 Start of Advising & Registration for Summer-1 & Summer-2 2012-2013 May 01 Labor Day Holiday May 02 Start of Advising & Registration for Fall 2013-2014 May 02 Last day to drop a course with “W”. May 09 Last day of classes May 12 - 18 Final examinations period May 19 Spring Semester Holiday for Students
Academic Calendar 2012-2013
Sun Thur Sat Sun – Thur Thur Thur Sun – Thur Sun
Sun Thur Sun – Thur Thur – Mon Thur Mon Tue – Sat Sun
Thur Sun
Summer-1 Session 2012 - 2013 May 19 First day of classes May 23 Last day for Drop and Add Period June 01 Commencement Day June 02 - 06 Mid Term Period June 27 Last day to drop a course with “W” July 04 Last day of classes July 07 - 11 Final examinations period July 14 Summer-1 Session Holiday for Students Summer-2 Session 2012 - 2013 July 14 First day of classes July 18 Last day for Drop and Add Period July 28 - Aug 01 Mid Term Period Aug 08 - 12 Eid Al-Fitter Holiday * Aug 22 Last day to drop a course with “W” Sep 02 Last day of classes Sep 03 - 07 Final examinations period Sep 08 Summer-2 Session Holiday for Students Fall Semester 2013 - 2014 Sep 12 Return of Academic Staff Sep 15 First day of classes
* Hijri Holidays depend on sighting of the moon
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University Terminology Academic Year Academic Status
Add and Drop Admission
Advisor
Bachelor Degree Academic Calendar Course Load Credit Curriculum Department Dismissal Elective Course Fee Full-time Student Part-time Student
The University academic year is defined by the Fall and Spring semesters, and one or two optional Summer sessions. The student academic performance such as good standing, probation or dismissal, and which It is determined by the University by-laws and regulations. The period of time when students can adjust their personal semester schedules by dropping or adding courses or sections. The process which starts by filling an application for admission to the University and ends by receiving an acceptance letter in a degree program. Faculty member assigned by the university to assist each student in planning the proper academic program. The student is called the advisor’s “Advisee”. The final degree that the student will receive by the end of his/her undergraduate study. The table of all the official dates and deadlines for the academic year. The total credits in which a student is allowed to register in any semester. Is commonly defined as the equivalent to a one-hour weekly lecture in a semester. A structured set of learning objectives contained in a specified set of courses. An academic unit of a program. The compulsory registration termination of a student from the university for unsatisfactory conduct or academic achievement. A Course selected at a student’s discretion with the approval of his/her academic advisor. Charges for courses or services. A student that is registered for 12 or more credit hours in a given semester. A student that is registered for less than 12 credit hours in a given semester.
Good Academic Standing, Requires a cumulative GPA of 1.7 or higher.
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University Terminology GPA CGPA Concentration Grade Points Graduated Student I.D. Card Placement Test
Foundation Courses
Prerequisite Probation Registration Regular Student Semester Schedule, Student Schedule Transcript
Total credit hours for each course in a semester X number of points for each course / total credit hours in a semster. Total points in all semesters / total credit hours in all semesters. Total credit hours taken in all semesters A student’s principal field of study. Numerical value associated with each grade. A student that has completed all his/her undergraduate degree requirements. University student identification card, showing name, photo and student University number. A proficiency examination which is given to determine a student’s ability in a subject where competence is an important consideration. Passing the Placement Test waives a student from foundation courses. Students failing the placement tests will be required to take one or more of the foundation courses. Foundation Courses are not counted in the earned credits towards a degree nor they are counted in a Grade Point Average. A requirement that must be met before a certain course can be taken. A warning status resulting from the student’s unsatisfactory academic achievement or conduct (CGPA of less than 1.70 ). The process of enrolling in classes. A degree-seeking student who is officially admitted to the university. Designated periods which classes and exams are scheduled during an academic year. List of courses offered during a semester, including the name of the inductors, lectures days, hours and locations of classes. A list of courses that the student takes in a semester. The student’s academic achievement and academic status.
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Academic Information
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Academic Information Application Procedures, Admission Requirements 1. Applying Applications to all the Undergraduate programs are handled by the Admissions Unit in the Registrar’s Office. Applications may be submitted in two methods: 1. Applicants can fill out an application form and complete the application process at the Admissions Unit in the Registrar’s Office which is available at the University campus. 2. Applicants can also visit the university website (http://www.ucb. edu.bh) and directly download the application. Applicants can send the completed applications to the following address: Admissions Unit P.O. Box 55040 Manama, Kingdom of Bahrain Application Deadlines - Applications for admission to the Fall semester should be received no later than early August. - Applications for admission to the Spring semester should be received no later than early December. - Applications for admission to the Summer session should be received no later than early April. Late applications may be accepted throughout the first two week of a regular semester and the first week of a summer session. Applications will not be considered after those dates. Late Applications: - Will not be considered for scholarships - Will not be considered for a seat in certain programs due to limited number of seats. - Will not be considered for certain offered sections offered due to limited number of seats.
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Academic Information 1.2 Application Fee Applications must be accompanied by an application fee of BD50/-. This fee is nonrefundable and can be payable by cash, credit card, cheque or money transfer. 1.3 Scholarships University College of Bahrain might offer full scholarships to students with distinguished academic standing. 1.3.1 Financial Aid University College of Bahrain also offers financial aid up to 50% on tuition fees to students with financial difficulties. 1.3.2 Eligibility Applicants eligible for scholarships should have high academic achievements in their overall high school grade and holding a Bahraini citizenship. Only applicants with a high school average of over 90% will be considered. On the increase of competition, only applicants with averages of 95% and above will be considered. This is while taking into account those that require financial aid. No certain qualifications will guarantee a scholarship. The final decision is always that of the President. 1.3.3 Deadlines The deadline for accepting scholarships applications for the Fall semester will be June 15 each year. Scholarships are limited in number; therefore, earlier applications receive priority.
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Academic Information 1.3.4 Scholarship Application Procedure Scholarship applicants are required to follow the usual admission process submitting all the necessary admission documents. Upon submission of the admission documents, applicants are also required to submit a letter explaining their request for a scholarship, outlining their personal situation and supporting documents. The Admissions Unit will inform the applicant with the final decision from the President once it is available. 2. Admission Requirements 2.1 Admission Process Students seeking admission to the University College of Bahrain must fill an application form indicating their choice of Programs and the University will do its best to fit in their request. All applicants will equally compete for the available seats. The University will notify applicants if accepted in writing. Those who were not selected will receive a letter informing them of this decision and suggesting available alternatives. Required documents: - Filled application form. - A certified Copy of the Student’s General Secondary School Certificate. - Report or its Equivalent. - A certified Copy of Student’s Higher Education Institution Transcript Along with the Course Description for Transfer Students. - Copy of the CPR and Passport - (2) Personal Passport Size Photographs. - Any Additional Requirements needed by the University. - A TOEFL score of 500 and up or equivalent.
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Academic Information 2.2 Proof of Proficiency in English All applicants should provide proof of proficiency in English, Applicants may be exempted from proof of English Proficiency if: 1. Applicants graduated or transferring from other universities or secondary schools where English is the medium of instruction. 2. Visiting students. Accepted English Entrance Exams (must be taken no more than 2 years prior to admission to UCB): - TOEFL (Paper and pencil): 500 or more. - TOEFL (Computer-based): 173 or more. - ACT (English Test for the American College Testing Program): 17 or more. - IELTS (International English Language Testing System): 5.5 or more. TOEIC: 590 or more. The result of the proficiency in English exam will determine whether the applicant will start first year or enroll in the university’s Foundation Program. 2.3 Applicants Certificates All Applicants must hold Bahrain Secondary School certificate or its equivalent to be eligible for admission to any of the university programs. Note: Foreign certificate holders must have an equivalency certificate from the Ministry of Education. 2.4 Programs for Students with a Previous Degree Applicants with previous degrees are eligible for admission to any of the Undergraduate programs at the University. Such applicants are to follow the usual application process. Providing an official transcript and degree might entitle the applicant for exemptions from some of basic courses.
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Academic Information 2.5 Visiting Students (Non-University College of Bahrain degree) A visiting student must present proof of enrollment from the applicant’s university. This can be in the form of a certified letter, official transcript or a valid Identification Card. University College of Bahrain will provide the visiting student with an official transcript upon completion of the registered course/s. Official course description is available at the course concerned department and can be provided upon the visiting student request.
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General University Information & Regulations
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General University Information and Regulations General University Information and Regulations 1. General Policies and Information 1.1 Authorization, Acknowledgment and Consent - All students at the University are bound to undertake and observe the rules, regulations, policies and fees in place from time to time. - Students should verify any information or statement provided as part of their application, realizing that admission is based on information in their application or supporting documents. Incorrect or untrue may lead to admission cancellation. 1.2 Academic Curriculum The academic curriculum for each program consists of the following: 1. The university requirement, which includes both compulsory and elective courses that are common to all concentrations. 2. Ancillary courses, which are required by different concentrations but offered by other academic units. 3. Program requirements which include courses that should be taken by all students in that program. 4. Concentration requirements which include the courses that should be taken by all students of that concentration. 1.3 Attendance Policy Class attendance is compulsory for all students at the university. A student may not be absent without excuse for more than 3 tutorial hours in a course starting from the end day of the drop without add period, the instructor gives him/her first warning. If a student misses 6 tutorial hours without excuse in a course starting from the end day of the drop without add period, the instructor issues a second warning to the student. If a student misses 8 tutorial hours without excuse in a course starting from the end day of the drop without add period, the course program director gives the student an “F� (Failure) grade and sends it to the Registrar’s Office for appropriate procedure. Any absence due to representing the university or the Kingdom in
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General University Information and Regulations any official capacity will not be considered absent provided that this absence is approved by the Registrar. Any student who exceeds the minimum or the maximum period of absence without excuse will be informed in writing that he may not attend the final examination and the course instructor will be informed of the same. 1.4 Language Policy The language of instruction at University College of Bahrain is English. The university reserves the right to offer courses in Arabic from time to time. 1.5 Notice Board The University College of Bahrain Notice Board located in different locations at the University is a vital means of communication between the Administration, Program, Staff and the students. Students are obliged to refer to the Notice Board on a regular basis and are responsible for being aware of any announcements. 1.6 E-mail Communication E-mail is a medium of communication frequently used by Program, staff and students on University College of Bahrain campus. Due to its importance, all students are awarded an individual e-mail address on the university’s server. This enables students to have reliable spam-free e-mail access. 1.7 Academic Integrity The main purpose of a university is to encourage and facilitate the pursuit of knowledge and scholarship. The attainment of this purpose requires the individual integrity of all members of the University community, including students. The University states unequivocally that it demands scholarly integrity from all its members. Academic dishonesty, in whatever form, is ultimately destructive to the values of the University. Furthermore, it is unfair and discouraging to those students who pursue their studies honestly.
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General University Information and Regulations
All members of the university community (students, program staff, staff and invigilators) have responsibility to maintain an atmosphere of academic integrity in all phases of academic life, including research, teaching, learning and administration. 1.7.1 Academic Dishonesty Academic dishonesty consists of misrepresentation by deception or by other fraudulent means and can result in serious consequences, e.g. the grade of zero on an assignment, a notation of “F” on the official transcript and/or suspension or expulsion from the university. Students are responsible for being aware of and demonstrating behavior that is honest and ethical in their academic work. Such behavior includes: - Following the expectations articulated by instructors for referencing sources of information and for group work. - Asking for clarification of expectations as necessary. - Identifying testing situations that may allow copying. - Preventing their work from being used by others, e.g., protecting access to computer files. - Adhering to the principles of academic integrity when conducting and reporting research. It is the responsibility of the student to understand what constitutes academic dishonesty. The following illustrates only three main forms of academic dishonesty: - Plagiarism, e.g. the submission of work that is not one’s own or for which other credit has been obtained. Students who have any doubt as to what might be considered “plagiarism” in preparing an essay or term paper should consult the instructor of the course. - Improper collaboration in group work. - Copying or using unauthorized aids in tests and examinations.
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General University Information and Regulations 1.8 Non-smoking Policy University policy prohibits smoking indoors all through University College of Bahrain’s campus. 2. Personal Information 2.1 Updating Personal Information It is important that all students keep their official records up to date, especially their mailing and/or student billing address as these are used by the university year round. If the address on file is invalid or incomplete, the student is responsible for collecting their documents in person while updating their information at the Office of the Registrar. 2.2 Identification (ID) cards All students at University College of Bahrain are responsible for keeping their I.D. card on hand while on campus. At any point in time, students might be obliged to present their I.D. card to any staff or program member. A student transferred to a different concentration or program should apply for a new ID card. The new ID card will be free of charge as long as the student hands in the previous one. The student is responsible for the safe keeping of his/her ID card and will be charged for the issue of a replacement if he/she loses it. 3. Registration Students are responsible of following the registration process to ensure official registration in their desired courses. For proper registration, the student is required to follow all the steps listed below consecutively: 1. Filling out the proper registration form (available at the Registrar’s Office) with the designated advisor. 2. The form should be signed by the advisor, taking into consideration that no course can be registered unless the course’s prerequisite(s) has/have been successfully completed. 3. Settle any corresponding fees. The registration form should be signed by the Accountant.
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General University Information and Regulations 4. Submit the registration form to the Registrar’s Office for the computer data entry. 5. Request an official printed schedule from the Registrar’s Office as a confirmation of the semester course registration. 3.1 Registration Periods Registration dates are set yearly and determined by the academic calendar. Please note that registration is done on a first come first serve basis. Early registration is strongly recommended to guarantee a seat in the desired course and section. 3.1.1 Late Registration The University reserves the right to charge a late fee on late registration. 3.2 Class Schedule The Class Schedule includes the offered courses lecturing days, times, sections numbers, locations, names of instructors. The semester class schedule is available at the Registrar’s Office, notice boards, and the University web page. The semester class schedule information is subject to change and update as courses are added, cancelled, rescheduled or relocated. It is the responsibility of all students to consult the class schedule at the time of registration, and again before classes begin, to ensure that changes have not resulted in conflicts in their schedule. 3.3 Course Load 3.3.1 Students with an academic load of 12 credits or more are considered as full time students. Students with an academic load of below 12 credits are considered as part-time students. 3.3.2 The maximum academic load in any regular semester is 18 credit hours. This can be increased to 21 credit hours at the discretion of the relevant program director on the condition that: (i) The student’s Grade Point Average is 3.50 or more
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General University Information and Regulations OR (ii) The student will be graduating at the end of that specific semester or following semester. 3.3.3 The maximum academic load for any Summer session is 9 credit hours. This can be increased to 12 credit hours under the same conditions that apply to a regular semester. 3.3.4 The completion of the course prerequisite is a requirement before registration in a course is permitted. 3.4 Add and Drop Period 3.4.1. The add and drop period in which students may add and/ or drop courses upon the consent of the designated advisor is determined by the academic calendar. The same financial rule that applies during the regular registration period applies in this situation. Such transactions will have no bearing on the student’s official transcript. 3.4.2 Add and Drop Process: 1. Filling out the proper drop/add form (available at the Registrar’s Office) with the designated advisor. 2. Settle any corresponding fees. The form should be signed by the Accountant. 3. Forms are only processed if submitted to the Registrar’s Office. 3.5 Regulations Concerning Withdrawal 3.5.1 Withdrawal Procedure and Fees Refund In order receive a refund of any fees, the student must fill a Withdrawal Form (available at the Registrar’s Office) and submit it to the Registrar’s Office within the specified annouced days of the semesters. Otherwise, a refund will not be provided.
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General University Information and Regulations Refund Schedule: Prior to the first week of classes During the first week of classes During the second week of classes During the third week of classes
100% 75% 50% No refund
3.5.2 Course Withdrawal After the Add and Drop period, students are only allowed to drop courses. The drop period in which students may drop courses is determined by the academic calendar. A course withdrawal “W” grade will appear on the student’s official transcript. This will bear no effect on the students SGPA or CGPA. On the other hand, such a transaction will account for a financial loss. Again, withdrawing a course does not entail a refund. 3.5.2.1 The withdrawal process is settled at the Registrar’s Office. Students are to fill out a withdrawal form available at the Registrar’s Office. Both the student and the Registrar’s Office keep a copy of the withdrawal form for future reference. 3.5.3 University Withdrawal The student registration at the University will be terminated in the following cases: 1. Failure to register for semesters will result in an automatic registration termination from the university. 2. A student submits a request for withdrawal from the University. 3.6 Summer Term/Summer Studies University College of Bahrain offers one or two summer sessions. The summer session consists of 8 weeks. The maximum load per summer session is 9 credit hours. This can be increased to 12 credit hours under the same conditions that apply for increasing load to a regular semester.
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General University Information and Regulations 3.7 Re-admission In order for a withdrawn student from University College of Bahrain to enroll again as a regular student, he/she has to go through the usual undergraduate application regulations and process. 4. Fees 4.1 Tuition Fees 4.1.1 The tuition fees for the undergraduate study are as follows: Tuition Fee for all Business Administration majors, PR, MIS and Computer Science
BD.145/Per hour
Student who register for 12 or 15 credit hours, will be charged for BD.2,175/-.
Tuition Fee for Multimedia, Graphic Design and Software Engineering
Student who register for 12 or 15 BD. 160/credit hours, will be charged for Per hour BD.2,400/-.
- Special installment payment program can be implemented with special approval 4.1.2 With regards to University Foundation Program, the tuition fee per semester depends on the Foundation level:ENG097 Foundation English I
ENG098 Foundation English II
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Special installment Weekly 20 payments BD. 1900/contact program can be per semester hour implemented with special approval. Special installment Weekly 16 payments BD. 1700/contact program can be per semester hour implemented with special approval.
General University Information and Regulations
ENG099 Foundation English III
Special installment Weekly 10 payments BD. 1300/contact program can be per semester hour implemented with special approval.
4.2 University Service Fees To Whom It May Concern
BD 5/-
Official Transcript
BD 10/-
Unofficial Transcript
BD 5/-
Grade Revision Request
BD 10/-
Change of Major
BD 50/-
Incomplete Request
BD 25/-
Additional Study Plan
BD 5/-
Absent Request Fee
BD 5/-
First Graduation Attestation
BD 10/-
Graduation Attestation (2nd copy)
BD 20/-
First Graduation Transcript
BD 5/-
First Graduation Diploma
BD 25/-
Graduation Diploma ( 2nd copy)
BD 50/-
King Fahad Causeway Official Letter
BD 5/-
Lost ID Card
BD 5/-
Issue New ID Card
BD 10/-
Renewal of ID Card
BD 5/-
Result Mailing
Depends on the country
Lost Schedule
BD 5/-
Withdrawal From Semester (Optional)
BD 50/-
Removal of Withdrawal From Semester
BD 50/-
Postpone Admission
BD 100/-
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General University Information and Regulations Student Locker - Per Semester
BD 5/-
Registration Fees
BD 25/-
Application Fees
BD 50/-
Toefl Exam Fees
BD 40/-
Graduation Fees ( ceremony) Drop & Add fees (1st week free of charge) Late Registration Fees (1st period)
BD 100/-
Late Registration Fees (2nd period)
BD 100/- per subject
Transfer Fees from other university
BD 40/-
Printing Cost ( 100 Paper) Transportation from Saudi Arabia to Bahrain
BD 1.5
BD 40/BD 50/- per subject
BD 60/- per month
5. Student Records 5.1 Academic Standing Good Standing Registered student maintains the good standing status at the University as long as his/her cumulative GPA is 1.70 or above. 5.1.2 Academic Probation A Student with a cumulative GPA of less than 1.70 is placed under Academic Probation. The student’s probation status will appear on the student’s official transcript. No student will be able to graduate if his/her CGPA is less than 1.70. Summer sessions are not considered for academic probation calculation. The university reserves the right to expel students remaining under probation for more than two consecutive regular semesters. The student will automatically be returned to Good Standing status if he/she managed to raise his CGPA to 1.70 or more.
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General University Information and Regulations 5.2 Credit System University College of Bahrain follows the Credit hour System, where each course is assigned a credit rating hours which reflect the number of weekly contact hours. In general, a three-credit hour course indicates three hours of lecturing per week during a semester. In order to complete an undergraduate degree at University College of Bahrain students must pass the designated number of credit hours required by his degree program. The total required number of credit hours varies from one concentration to another. Courses passed with letter grade of D- or above will be counted towards the student’s program degree. Students enrolled in the Foundation Program are not awarded any credits. In other words, Foundation Program Semester/s does not count towards the student’s degree. 5.3 Grading and Grade Point Average (GPA) Grades
Equivalent Percentage
Grade Point Average
A
94-100
4.0
A-
90-93
3.7
B+
87-89
3.3
B
84-86
3.0
B-
80-83
2.7
C+
77-79
2.3
C
74-76
2.0
C-
70-73
1.7
D+
67-69
1.3
D
64-66
1.0
D-
60-63
0.7
F (Failure)
59 and below
0
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General University Information and Regulations 5.3.1 Other Grades Grades I IN T S U W
Equivalent Percentage Incomplete In Progress Transferred Satisfactory Unsatisfactory Withdrawal
5.4 Incomplete Courses In the event that a student fails to attend a final exam, the student should submit a legitimate proof of absence in order to avoid failure. Such students will receive an ‘I’ grade (Incomplete) on his/ her academic transcript. The student will have to sit for the missed final exam during the consecutive semester the course is offered. Upon completion of the make-up exam the ‘I’ grade (Incomplete) on the student’s transcript will be updated. 5.5 Transfer Credits Transfer students may be granted credits for courses previously studied at another recognized University under the following conditions; the student should meet all of the university admission requirements. All the transferred courses should be passed with not less than “C” grade. The student should be transferred from accredited university. Transfer courses are given a ‘T’ grade on the transcript and will not be included in the student’s SGPA or CGPA, but will be counted toward graduation. The transferred student should apply to the Registrar’s Office for the transfer of courses, who, in turn, will forward the application to the relevant Program who will determine the acceptable transfer courses, according to the student’s major plan. Transfer credit hours will be determined by the President upon recommendation from the program.
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General University Information and Regulations 5.6 Transcript of Academic Record A student’s transcript of academic record includes all information relating to the student’s academic progress in the university. The student’s transcript lists all the student’s taken courses, withdrawn courses with grade “W”, results, semester and cumulative credits, SGPA and CGPA. Transferred courses will also appear on the transcript. 5.6.1 Official Transcripts The student’s transcript will be official only if it is printed on the University Registrar official paper, signed, stamped and signed by the University Registrar. 5.6.2 Unofficial Transcripts An unofficial transcript is an identical copy of the official transcript but it is printed on non official paper and in not signed, stamped or signed by the University Registrar. The unofficial transcript is for the student’s personal use and granted upon request. 5.6.3 Grade Slip A student’s grade slip lists the student’s taken courses, results, SGPA and CGPA for one specific semester. Grade slips are granted upon the student’s request. 6. Examinations 6.1 First and Second Examinations: Each course instructor will hold two short examinations during the semester. These two examinations are identified in the academic calendar as First Exam and Second Exam. 6.2 Final Examinations: The Office of the Registrar schedules the University final examinations according to final examinations period that is determined by the University academic calendar. The final exam schedule is posted on campus notice boards, on the university’s website and, can be available on demand at the Registrar’s Office.
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General University Information and Regulations 6.2.1 University Regulations concerning Final Examinations 1. Students may only use papers or other instruments such as calculators during an examination if the instructor specifically prescribes them. 2. No mobile phones are allowed inside the examination room. 3. No written or published material is allowed inside the examination room. 4. Any student arriving ten minutes late without any legitimate excuse will not be permitted into the examination room. 5. If a student misses a final examination, he/she is required to submit an Incomplete Request Form that is available at the Registrar’s Office accompanied the excuse supporting documents. If the excuse is found legitimate and approved by the Registrar, the student will be granted a grade of “I” for the relevant course. If the student fails to sit for the make-up examination, or should the excuse not be approved, the student will be awarded a zero grade in the final examination. 6.2.2 Grade Appealing If a student likes to appeal a grade revision, he/she should abide by the following: 1. Fill out the appropriate form at the Registrar’s Office. 2. Pay the grade-appealing fee at the Accounts Office. The Accountant should sign the form. 3. The form should then be submitted to the Registrar’s Office to complete the process. The Registrar’s Office is responsible of following up on the process and getting back to the student with the result. 7. Graduation In order to graduate, a student must successfully complete all the department and major requirements. It is the student’s responsibility to ensure that all his/her program requirements are met before graduation. All students should contact their advisers early in the graduating year to insure that he/she will meet the necessary program requirements by graduation time.
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General University Information and Regulations The minimum cumulative GPA required to graduate is 1.70. If all requirements for graduation are met, the student’s record will be updated by the Registrar’s Office. Information regarding the Graduation Ceremony will be distributed to the graduating students after completing their applications and other requirements. 8. Information Technology Resources 8.1 Computing Facilities 8.1.1 Blackboard System The Blackboard System is an electronic learning system on the internet. It enables automation of the learning process at University College of Bahrain. The system can be accessed through the university’s official website or directly through the following link: http://blackboard.ucb.edu.bh - University Related Features - View faculty and staff announcements - View/manage calendar - View/search user directory - View/manage address book - View/manage personal information - Course Related Features - View/download course information (Syllabus) - View Staff Information - View/download course documents - Send e-mail to the instructor and/or students of the class - Collaboration Tools - Virtual classroom: Enables distance instruction and learning. - Lightweight chat: Enables real-time instructional chat between the instructor and the students. - View/search class roster - View groups if any
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General University Information and Regulations - Discussion board(s) based on Bulletin Board System technology - View/access external links - Various Course Tools - Digital Drop-Box: Send/save assignments - Edit Homepage - View grades for course - View student manual - View tasks - Write notes via electric Blackboard 8.1.2 E-grade System E-grade is an in-house system that enables students to check their grades online. This system has features such as viewing the grades by semester, getting a fully graphical progress report or downloading a full unofficial transcript. E-grade can be accessed through the university’s official website or directly through the following link: http://blackboard.ucb.edu.bh:10000 8.1.3 Library System The library system is a fully automated cataloging internet based system for the University College of Bahrain library. The system enables students to access top of the line online resources including Britannica Online, ProQuest ABI Inform, Computer Database, and e-Library. The system also enables students to search the University College of Bahrain library books and journals. During the process of searching, the students can request and reserve books and journals. Each student has a user name and password to access and request books and journals from the library system. The library can be accessed through the university’s official website or directly through the following link: http://library.ucb.edu.bh:8000
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General University Information and Regulations 8.1.4 Computer Labs UCB is provided with four fully equipped computer labs as follows: Two computer labs at Saar Hall in which each of them is equipped with 24 top of the line Pentium 4, 2.4 GHz, 2.0 GB Ram Dell desktop PCs running Windows XP Professional Edition. Each desktop is loaded with up-to-date software packages required for all majors. Two computer labs at Janabiya Hall in which each of them is equipped with15 top of the line iMac desktop with 2.0 GB Ram running Mac OX. Each iMac is loaded with up-to-date Graphic Design software packages. The computer labs are heavily used as an instructional utility for most majors. 8.1.5 Network System University College of Bahrain adapts an integrated network system based on Windows technology that offers high-speed Internet access throughout campus. At the same time, the network maintains the functionality of our servers.
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Office of Students Affairs
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Office of Students Affairs
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9. Office of Student Affairs 9.1 Mission Statement The department aims to develop leadership qualities, interpersonal, organizational, sports and arts skills, and provide guidance among the UCB students through diverse extracurricular activities and programmes. This is to promote personal development and psychological well-being to students through social, physical, cultural, professional and intellectual activities that would complement their academic life. 9.2 Scope The Office of Student Affairs develops and implements plans for sports, social and cultural activities. It oversees student activities (clubs, special events, publications, etc.), athletics, career and placement services. 9.3 Athletics and Recreation The university offers a wide range of sports and other related activities through this department. Such events are organized where students compete among themselves. UCB also takes a stand in participating in external competitions among other universities and institutions. 9.4 Clubs and Societies There are innumerable opportunities for the students to participate in extra-curricular activities, both in campus and off campus. Events, lectures, workshops, debates and publications which are relevant to the academic majors are conducted for all students. This helps to enhance their knowledge in a more practical way. UCB strongly encourages students to join and hold in various events that take place in the university and to propose new events. Students are most welcome to offer new ideas and consult the Office of Student Affairs.
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