08 To request a small purchase contract, the UDOT/LG PM must: 1 2 3
Identify and review a minimum of three consultant proposals from the qualified consultant pool in the work discipline that corresponds with the project scope. Select the most qualified of those three consultants for their project based upon demonstrated qualifications provided in the consultants’ pool proposals. Notify the consultant and begin contract negotiations.
Note: If the UDOT/LG PM anticipates the contract amount will exceed the small purchase cap, an alternate selection method must be used.
Request for Pool Letter of Qualifications (RPLOQ)
After determining that a consultant is needed, UDOT or the LG may consider selecting a consultant from one of the qualified consultant pools using the RPLOQ Consultant Selection Process if the total contract value will not exceed the RPLOQ contract cap.
Solicitations
A solicitation is the document used by UDOT to obtain consultants’ proposals. The conditions outlined below may warrant the advertisement of a solicitation to procure services.
The contract may exceed the RPLOQ contract cap amount.
A broader audience of proposers is desired.
The scope of work (SOW) warrants this selection method.
*The project is an environmental assessment (EA) or environmental impact statement (EIS).
The services are not available through a qualified consultant pool.
*Note: a solicitation must be issued for all EA and EIS projects.
Solicitation Types – Standard, Streamlined, and Request for Letter of Interest (RLOI) UDOT has three types of solicitations: standard, streamlined, and request for letter of interest (RLOI). Each of the solicitation types allows the UDOT/LG PM to select a consultant based on the needs of the project. Project scope and needs should be clearly assessed so that the appropriate type of solicitation can be used. Consultant Services will assist the UDOT/LG PM in determining the appropriate solicitation type, working with the selection team in developing the SOW, selection criteria, criteria weighting, and advertisement. Consultant Services will also assist with interviews (if interviews are necessary), selection, debriefing, contract negotiations, and financial screening of the consultant. The solicitation process may take up to three months to complete (from contract request to contract Notice to Proceed [NTP]).
Consultant Services Manual of Instruction (MOI)
