09 Standard Solicitation
Consultants prepare a proposal which addresses specific project and format requirements. The selection team scores the proposals and selects the most-qualified proposal. The selection team may interview consultants based on the process outlined in the solicitation.
Streamlined Solicitation
Consultants prepare a proposal which addresses specific project and format requirements. The selection team scores the proposals and selects the most-qualified proposal. The selection team will conduct consultant interviews only in the case of a direct tie in scores for the first ranking.
Request for Letter of Interest (RLOI) Consultants address key components of their team and the project in a letter format. The selection team reviews the letters, shortlists the firms based on predetermined criteria, and interviews the shortlisted consultant teams. The interview format is determined in the scoping meeting prior to advertisement. Interviews are scored by consent of the selection team and the most-qualified firm is selected.
Other Selection Methods
UDOT may use other selection methods as determined by the Department. Noncompetitive procurement may be used (1) if a service is only available from a single source; (2) if there is an emergency which will not allow time for competitive procurement; or (3) if after receiving proposals from several sources, the competition is determined to be inadequate or impractical to re-compete under a new solicitation, per 23 CFR 172.7 (Procurement methods and procedures).
Emergency Selection
UDOT reserves the right to contract with consultants during emergency events when serious and immediate need for services cannot be met through normal Consultant Services procurement avenues. Pursuant to 23 CFR 172.7 (Procurement methods and procedures) and Utah Code §63G6a-803 (Emergency procurement) and in accordance with UDOT Policy 02A-01 (Procurement) the UDOT Procurement Division may authorize an emergency procurement. Employees will contact the Procurement Division as soon as possible, and the Procurement Division will review and authorize the emergency procurement. The Procurement Division’s authorization may occur after the emergency procurement has occurred. In an emergency, only those supplies, services, or construction items necessary to respond to the emergency may be acquired without the execution of a state contract. Once the emergency is
Consultant Services Manual of Instruction (MOI)
