EVENTS
This is another thing that you will almost certainly encounter. We have been changing our procedures so we make this as easy as possible for you all. Again, you will have to take certain factors in to consideration:
When would you like to book an event?
How many people will be in attendance?
Where you want to hold the event (some societies/clubs/volunteering projects use external premises such as hotels for Christmas dinners etc. and ask the students’ union to facilitate ticket sales etc.)
Can I sell tickets? If so, how do I do this?
Can I sell food? Where can I do this?
How do I book an event? Will we need transport? Do we have enough money? How does it all work?
Can I advertise?
Can I have an external speaker?
Ok, let’s start with the basics. How does it all work? Well, if you have a corker of an idea for an event, you will need to agree with your committee on several dates (it’s always handy to have a few options open to you), and decide who’s going to do what and with who (don’t allocate things to just one person just in case ��). There’s nothing worse than having to organise an event by yourself so having a good team behind you and allocation of tasks and a feasible timeline is essential to your event working successfully! Involve your members too as some of them may have great organisation and communication skills, or are simply good at getting things done! Rather conveniently, we have created an events planner just for you so you don’t have to, and it can be found here: https://www.undebbangor.com/society-resources
EXTERNAL SPEAKERS
Guidance for external speakers can be found here: https://www.bangor.ac.uk/governance-and-compliance/policyregister/documents/freedom-code-practice.pdf
Bear in mind that Undeb Bangor wishes to encourage free and open debate as this is a cornerstone of both our and the University’s shared culture. This includes sharing ideas, tolerating other people’s views and having constructive argument. Bangor Students’ Union wishes to create and maintain a safe and welcoming environment for our students at all times. This protects individuals against discrimination on the grounds of culture, gender, religion, sexuality, age, disability and political belief. This list is not exhaustive.
VENUE
So, you ’ ve selected a few dates, and now you need a venue.
Look at the ROOM BOOKINGS section of this guide to show you how to do this. If you need a university room to accommodate your booking, again, use the form to ask us if this is feasible: https://www.cognitoforms.com/BangorUniversityStudentsUnio n/activitieshubroombooking
The SU fairies will work as hard as possible to find you a venue, but sometimes this isn’t possible ☹.
CATERING
How do I get catering for my event? Well, you can approach the university if that’s what you’d like: https://www.bangor.ac.uk/commercial-services/index.php.en
If you explore the site, it will give you many options, and contact details. Again, make sure you book in plenty of time as the university holds many events during the year, and some times of the year are busier than others as you can imagine, such as Christmas.
CREATING THE EVENT
So, you have a room, a date, and catering. All you need to do now is create an online event. Now for the less than technical amongst you, this might be terrifying, but I can assure you the process is fairly simple! All you have to do is go here: https://native.stonly.com/kb/en
SOCIAL MEDIA AND EVENT PROMOTION
Can you advertise your event? Well, yes of course you can! The SU can also help you out there too. We can advertise on our social media platforms should you so wish. Contact marketing@undebbangor.com with all the details you’d like us to advertise on your behalf.
