2015-16 Board Manual
MISSION: To be Brevard’s leader in mobilizing the caring power of our community!
United Way of Brevard County Campaign History YEAR 1957* 1958 1959 1960 1961 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993** 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012*** 2013 2014 2015
BOARD CAMPAIGN CHAIR CHAIR Kyle Lockeby Myron Habegger H.G. McAllister, Sr. Garrett Quick William Fletcher Clark Maxwell, Sr. Thomas S. Kennedy Clark Maxwell, Sr. W. N. Bowden W. N. Bowden Douglas E. Graves Douglas E Graves Thomas R. Brown, Jr. John L. Melgaard J. Marshall Orr J. Marshall Orr Richard W. Wilson Kenneth E. Newton Frank W. Vaughn Raymond D. Hill, Jr. G. Merritt Preston James A. Hooper E. F. Lowell J. M. Stabler, Jr. Basian Hello Dr. Maxwell C. King M/G Harry J. Sands James H. Jesse Thomas J. O'Malley James H. Jesse Dr. Maxwell C. King Marvin N. Olsen Dugald O. Black Dugald O. Black M/G David M. Jones John T. Cannon, III Robert A. Anderson Arthur R. Beach Frank A. Zamboni Robert A. Anderson Jack I. Korenblit Richard H. Schnoor E. G. Brewer Laurette M. Bryan Dennis M. Welsh E. G. Brewer Melton E. Broom James E. Craig Felix J. Scheffler Melton E. Broom Stevan G. Ridder I. B. Lacy Raymond J. Nau Stevan G. Ridder Sam L. Bockman Raymond G. Nau James R. Dubay James R. Dubay Patrick R. Riazzi James R. Dubay Rodger L. Ingram Patrick R. Riazzi Gene Daniel Gene Daniel/Bob Westrick Leo Roselip Leo E. Roselip Ted Fuhrer Dr. Lyndarae Martin George Faenza Ted Fuhrer Bill Brennan George Faenza Brad Westpfahl Bill Brennan Nick Heldreth Bill Brennan Bill Ellis Nick Heldreth Dr. Jim Drake Bill Ellis Ernie Briel Dr. Jim Drake Mike Means Ernie Briel Mike Coleman Mike Means Judy Spencer Bunny Finney Rick Abramson Mike Coleman Marcie Harris Mike Coleman George Mikitarian David Brock Larry Fraczak George Mikitarian Howard Lance Howard Lance Dr. Tony Catanese Howard Lance Sheriff Jack Parker Dr. Tony Catanese Dr. Rich DiPatri Ann Luke Mark Mikolajczyk Dr. Rich DiPatri Chas Hoyman Mark Mikolajczyk Howard Tipton Chas Hoyman Adrian Laffitte Howard Tipton Jeff Kiel Adrian Laffitte Carol Craig Jeff Kiel Wayne Ivey TOTAL THRU 2014
*** Combined Federal Campaign pledges removed from goal/total.
CHIEF PROFESSIONAL OFFICER Blanche Quick (Vol.) Blanche Quick Art Snyder Art Snyder Art Snyder Art Snyder Art Snyder Art Snyder Art Snyder Art Snyder Phil Schneiderman Phil Schneiderman Joe Reno Joe Reno Joe Reno Joe Reno Joe Reno Joe Reno John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson John Nelson J. Nelson/F. Ramsey Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains Rob Rains
CAMPAIGN GOAL
CAMPAIGN TOTAL
$100,000 $140,000 $200,000 $178,000 $272,000 $307,500 $364,000 $458,800 $675,000 $770,000 $952,000 $1,051,000 $962,000 $962,000 $975,000 $1,000,000 $1,000,000 $1,000,000 $1,001,776 $1,000,000 $1,000,000 $1,200,000 $1,320,000 $1,500,000 $1,650,000 $2,000,000 $2,000,000 $2,200,000 $2,500,000 $2,600,000 $2,581,257 $2,550,000 $2,756,437 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $2,750,000 $2,750,000 $3,000,000 $3,500,000 $3,850,000 $4,300,000 $4,700,000 $5,000,000 $5,100,000 $5,250,000 $5,500,000 $6,000,000 $6,300,000 $6,750,000 $6,700,000 $6,800,000 $7,000,000 $6,300,000 $6,670,000 $6,400,000 $6,450,000
$104,082 $140,601 $165,482 $209,275 $261,557 $325,689 $411,360 $533,177 $649,000 $796,411 $1,000,323 $953,257 $907,073 $963,250 $943,784 $980,885 $919,165 $919,873 $887,164 $894,559 $1,035,306 $1,182,211 $1,325,557 $1,500,273 $1,540,526 $1,716,384 $1,902,670 $2,038,810 $2,250,053 $2,379,039 $2,403,219 $2,505,852 $2,674,866 $2,732,688 $2,580,570 $2,642,503 $2,602,300 $2,605,800 $2,822,000 $3,230,000 $3,620,000 $4,030,000 $4,440,000 $4,750,000 $4,940,000 $5,115,000 $5,252,000 $5,802,000 $6,106,000 $6,457,000 $6,608,000 $6,719,712 $6,870,460 $7,064,168 $6,567,488 $6,373,249 $6,307,378 $153,659,049
NEW INCREASE DOLLARS (DECREASE)
$35,979 $25,421 $43,793 $52,282 $64,132 $85,671 $121,817 $115,823 $147,411 $203,912 ($47,066) ($46,184) $56,177 ($19,466) $37,101 ($61,720) $708 ($32,709) $7,395 $140,747 $146,905 $143,346 $174,716 $40,253 $175,858 $186,286 $136,140 $211,243 $128,986 $24,180 $102,633 $169,014 $57,822 ($152,118) $61,933 ($40,203) $3,500 $216,000 $408,000 $390,000 $410,000 $410,000 $310,000 $190,000 $175,000 $137,000 $550,000 $304,000 $351,000 $151,000 $111,712 $150,748 $193,708 ($496,680) ($194,239) ($65,871)
34.6% 18.1% 26.5% 25.0% 24.5% 26.3% 29.6% 21.7% 22.7% 25.6% -4.7% -4.8% 6.2% -2.0% 3.9% -6.3% 0.1% -3.6% 0.8% 15.7% 14.2% 12.1% 13.2% 2.7% 11.4% 10.9% 7.2% 10.4% 5.7% 1.0% 4.3% 6.7% 2.2% -5.6% 2.4% -1.5% 0.1% 8.3% 14.5% 12.1% 11.3% 10.2% 7.0% 4.0% 3.5% 2.7% 10.5% 5.2% 5.7% 2.3% 1.7% 2.2% 2.8% -7.0% -3.0% -1.0%
MEMORANDUM
TO: Board Members FROM: Rob Rains RE: 2015-16 Meeting Dates
Below are meeting dates with locations: Thursday, August 27, 2015
3:30 – 5:00 PM Board Meeting Holiday Inn Viera, 8298 N. Wickham Road, Viera, FL 32940
5:00 – 6:00 PM Social
August key Board items – Ethics presentation, Campaign Video, Planned Giving presentation Thursday, October 22, 2015 7:45-10:00 AM Holiday Inn Viera, 8298 N. Wickham Road, Viera, FL 32940
October key Board items – Audit, Organizational Self-Assessment Wednesday, January 27, 2016 3:30 – 5:00 PM Board Meeting Suntree Country Club, One Country Club Drive, Viera, FL 32940
5:00 – 6:00 PM Social
January key Board items – 2015 Work Plan Thursday, March 31, 2016 3:30 – 5:00 PM Board Meeting Suntree Country Club, One Country Club Drive, Viera, FL 32940
5:00 – 6:00 PM Social
March key Board items – UWW Membership Certification Thursday, May 26, 2016 7:45-10:00 AM Holiday Inn Viera, 8298 N. Wickham Road, Viera, FL 32940
May key Board approval items - Nominating Report, CI Allocations Recommendations, 2015-16 Budget and 2015 Campaign Goal Executive Committee Meetings Thursday, August 20, 2015 Thursday, October 15, 2015 Thursday, January 21, 2016 Wednesday, March 23, 2016 Thursday, May 19, 2016
3:00-5:00 PM 3:00-5:00 PM 3:00-5:00 PM 3:00-5:00 PM 3:00-5:00 PM
Publisher’s Conference Room, FLORIDA TODAY Publisher’s Conference Room, FLORIDA TODAY Publisher’s Conference Room, FLORIDA TODAY Publisher’s Conference Room, FLORIDA TODAY Publisher’s Conference Room, FLORIDA TODAY
UNITED WAY OF BREVARD COUNTY Board Roster Class of 2016 Tom Baldwin Chief Financial Officer Space Coast Credit Union Jeanne Boland Community Volunteer Harry Brandon Co-Owner Brandon Properties Carol Craig * CEO/CFO Craig Technologies Mark E. Dowhan Vice President, Launch Operations United Launch Alliance Bart Gaetjens Central Florida Area Manager Florida Power & Light Company Beth Giannone Sr. VP/E. Central FL Small Business Banking Mgr.
Bank of America Judy Gizinski * Vice President, Site Administrator Palm Bay Hospital Moses Harvin * President/CEO American Services Technology Wayne Ivey * Sheriff Brevard County Sheriff's Office Sandi Lee Vice President, Global Operations Harris Corporation Dwayne McCay * Provost and Executive VP Florida Tech Michael McNees City Manager City of Melbourne Larry Ostarly KSC VP and General Manager AD COMM Megan Patel Chair Emerging Leaders Initiative Mike Shah President Southeast Petro Distributors Jim Sheppard District Manager Publix Super Markets Scott Sorensen President/CEO Sorensen Moving & Storage * Executive Committee members
Class of 2017 Henry Andersson Captain Disney Cruise Line Dr. Desmond Blackburn Superintendent Brevard Public Schools David Brock * President/CEO Community Credit Union Frank DiBello President Space Florida Steve Griffin * Senior Director Chicago Bridge & Iron Federal Services Susan Hann *
Class of 2018 Jackie Barker President SKY Advertising Glenn Beck Community Volunteer
Brian Curtin President BRPH Architects-Engineers, Inc. Terry DeRosa Chief Financial Officer IAP Worldwide Services Johnette Gindling * Executive Director Space Coast Health Foundation Michele Goodwin Director of Planning and Project Mgmt. VP, Retail Operations & HR Brevard Public Schools Ron Jon Surf Shop Marcus Harley Ed Griese Community Volunteer President Health First Health Plans, Inc. Karin Jamison * Sandy Handfield Dir.,Test & Supt Prod/Fleet Ballistic Missile Progr Provost, Melbourne Campus Lockheed Martin Eastern Florida State College Lorna Kenna Paul Hanson VP/Deputy General Manager VP/Operations and General Manager Jacobs - TOSC Bright House Networks Adrian Laffitte * Eric Johns Retired Senior Director, Melbourne Operations Lockheed Martin Space Systems Company Rockwell Collins Corey Lancaster Jeff Kiel * Harlan Property Development President and Publisher FLORIDA TODAY Debbie Pavlakos Christine Lance Community Volunteer Community Volunteer/ Lance Family Foundation Therrin Protze * Tom Molnar COO Community Volunteer Kenndy Space Center Visitor Complex Mike Ruggerio Rob Perers Vice President President SunTrust Bank American Business Interiors John Walsh Alex Rudloff Chief Digital Strategist Director Canaveral Port Authority TEDx Stockton Whitten Dixie Sansom County Manager Partner at The Sansom Group Brevard County Dixie Sansom Gov't. Relations Cons. Winston Scott OPEN Senior VP for External Relations Florida Tech Lynda Weatherman OPEN President/CEO Economic Dev. Corp. of FL's Space Coast
UNITED WAY OF BREVARD COUNTY, INC.
General Membership
2015-16 VOLUNTEER ORGANIZATIONAL CHART
Board of Directors - Chair Jeff Kiel Staff - Rob Rains Executive Committee
BOD Chair-Elect Carol Craig
Vice Chair/Resource Development Wayne Ivey Staff – Carolyn Wisniewski
Vice Chair Community Impact Sue Hann Staff – Liz Lee
Campaign Cabinet
Key Committees: Nominating Committee Finance Committee Campaign Cabinet Strategic Fund Distribution Team Community Impact Panels Grant/Contract Oversight Committee Education Committee Emergency Food and Shelter Board Tocqueville Society Compensation Committee
Treasurer Karin Jamison Staff – Deb Stull Finance Committee
Community Impact Panels
Vice Chair/Grant Contract Oversight Johnette Gindling Staff – Sherrie Arflin Liz Lee Grant/Contract Oversight Committee
Past Board Chair Adrian Laffitte Executive Committee Members-At-Large David Brock Judy Gizinski Steve Griffin Moses Harvin Dwayne McCay Therrin Protze
STAFF ROSTER
Robert R. Rains-X631107 President rrains@uwbrevard.org Sherrie K. Arflin-X631124 Vice President, Childhood Success Initiatives sarflin@uwbrevard.org Liz Lee-X631126 Vice President, Community Impact llee@uwbrevard.org Caron Partridge-X631117 Vice President, Communications cpartridge@uwbrevard.org Deb Stull–X631104 Vice President, Finance and Administration dstull@uwbrevard.org
Keith Heinly-X631127 Community Impact Manager, Health kheinly@uwbrevard.org Philip Knight–X631106 Manager, Database Administration pknight@uwbrevard.org Gerri Ludwig-X631128 Community Impact Manager, Income gludwig@uwbrevard.org Nikki Moschen-X631108 Finance Manager nmoschen@uwbrevard.org
Carolyn Wisniewski-X631122 Vice President, Resource Development cwisniewski@uwbrevard.org
Brian Sherrill-X631114 Coordinator, Data Operations bsherrill@uwbrevard.org
Tambre Clark-X631105 Director, Investor Relations & Planned Giving tclark@uwbrevard.org
Terry Taylor-X631130 Senior Coordinator, Grants/GIK ttaylor@uwbrevard.org
Donna Barber-X631109 Manager, HR-Office/Executive Assistant dbarber@uwbrevard.org
Millie Oquendo-X631132 Resource Development Assistant/Communications Coordinator moquendo@uwbrevard.org
Zac Bell –X631131 Community Impact Manager, Education zbell@uwbrevard.org
Brenda Weir-X631133 Assistant, Community Impact bweir@uwbrevard.org
Alecia Blattler-X631123 Sr. Resource Development Manager ablattler@uwbrevard.org
Chris Logan-X631101 Administrative Assistant clogan@uwbrevard.org
Suzanne Cummins-X631132 Resource Development Manager scummins@uwbrevard.org
Polly Clawson-X631101 Administrative Assistant pclawson@uwbrevard.org
UNITED WAY OF BREVARD COUNTY FY 2015-16 Staff Organizational Chart United Way Board of Directors
Rob Rains President
Carolyn Wisniewski VP, Resource Development
Tambre Clark Director, Investor Relations/PG
Caron Partridge VP, Communications
Donna Barber Manager, HR-Office/Executive Assistant
Millie Oquendo ** Coordinator, Communications-PT
Chris Logan Administrative Assistant-PT Polly Clawson Administrative Assistant-PT
Alecia Blattler Sr. Manager, Resource Development Suzanne Cummins Manager, Resource Development Millie Oquendo ** Assistant, Resource Development
Deb Stull VP, Finance & Administration
Liz Lee VP, Community Impact
Nikki Moschen Manager, Finance
Zachary Bell Manager, Community Impact - Education
Philip Knight Manager, Database Administration
Gerri Ludwig Manager, Community Impact - Income
Brian Sherrill Coordinator, Data Operations
Keith Heinly Manager, Community Impact - Health Terry Taylor Senior Coordinator, Grants/GIK Brenda Weir Assistant, Community Impact
** Millie Oquendo works 50% Resource Development, 50% Communications
Sherrie Arflin VP, Childhood Success Initiatives
HEALTHY FAMILIES TEAM FSW Supervisors Mackenzie Quirarte Sarah Pineo Family Assessment Worker Megan McChesney Family Support Workers Tongerla Browder Tramesa Demps Selidette Gluntz Latonya Hubbard Iovana Johnson Rosemary Joseph Dani McDevitt Cecilia Quist Cecilia Rueda-Hill Data Entry/FAW OPEN
UNITED WAY OF BREVARD 2015-17 STRATEGIC PLAN RESOURCE DEVELOPMENT (RD) Implement select strategies to increase Total Revenue (TR) to $9,100,000 by the end of FY 2017-18 (a 10% increase over audited TR from FY 2013-14).
RD Strategic Plan Initiatives 1 Work Place Giving – Grow Work Place Campaign to $6.3M (8%) by FY 2017-18 focusing on Donor Retention, New Business Development and other select strategies. 2 Non-Work Place Giving – Grow Non-Work Place segment of our annual campaign to $460K (12%) by FY 2017-18 focusing on enhanced direct mail strategies. 3 Grant Funding – Develop and execute a comprehensive plan to secure additional grant funding to advance our EIH initiatives with a goal to achieve $1.57M (17%) in grants by FY 2017-18.
Staff Leader
Wisniewski
Wisniewski/ Clark
% Done
EDUCATION, INCOME AND HEALTH (EIH) Complete EIH transformation with a focus on taking current strategies to scale and further developing specific success metrics and goals.
EIH Strategic Plan Initiatives 1 EIH Committees – Convene three Committees, one each for Education, Income and Health to lead in further development and expansion of EIH strategies, goal setting and evaluating results. 2 Education – Grow Early Grade Reading strategies (Book Access, Mentoring, Summer Slide and Family Literacy) with key partners to improve third grade reading scores from 64% to 70% by 2020.
3 Income – Revitalize and grow our Financial Literacy initiatives by building relationships with new Team partners (financial and educational institutions) , and to expand our target audience to include elementary and high school students. 4 Planned Giving/Major Gifts – Develop and 4 Health – Based on our new knowledge, implement execute a comprehensive plan to grow Planned a select set of strategies to improve 'Access to Wisniewski/ Giving/Major Gifts, potentially to include a separate Clark/Rains Health Care' for uninsured adults and children – endowment campaign. focusing on health literacy and health plan enrollment assistance. 5 Affinity Groups - Expand market segmentation 5 Research expanding our EIH Agenda – Consider strategies by creating a Women's Leadership expansions in Education – ‘Stay in School’ to Team Council and increasing giving/engagement with our address transitioning through middle school to high Emerging Leaders. school, Income – ‘Supporting Employment’ and Health – ‘Wellness’. 6 Communications - Create a communication plan utilizing our Customer Relationship Management/Database solution (ANDAR) to increase donor retention and expand the contributor base with personalized message strategies connecting our donors with our new EIH focus.
United Way of Brevard www.uwbrevard.org
Staff Leader
Rains/ Lee
Lee
Lee
Lee
Rains/ Lee
Partridge
% Done
2015 United Way of Brevard Work Plan Education
Income
Health
*Note – Our work in Education is outlined in the Strategic Plan and encompasses the expansion of our current programs including Reading Mentor Program, access to books through MyON, summer slide reading loss prevention and our Feed & Read – summer food and book distribution program.
Continue adult financial education classes to reach at least 1,000 individuals Expand financial education classes to include elementary and high school students Continue tax prep program to maximize EITC/other tax credits Continue Benefits Connection Program
Meet Healthy Families Program goals Achieve USF grant requirements for ACA and KOBC grants Expand current outreach and enrollment activities to include education regarding health insurance and health wellness
Administration
Resource Development
Governance/Human Resources Conduct nominating process to secure high caliber Board members Prepare and execute Board/committee meetings in a quality manner Comply with internal and statutory HR policies/procedures Expand employee/team development and communication Initiate and complete a comprehensive organizational review/assessment as required by UWW Membership Standards
Achieve 2015 campaign goal utilizing donor retention best practices Reach pledge loss/collection goal (2013 campaign less than 6%) Continue to grow our Emerging Leaders affinity group Achieve Investor Relations Management goals Manage/advance Planned Giving program Seek new grant funding to advance initiatives
Community Impact Finance Contain expenses within FY 2014-15 budget Prepare/receive BOD approval of FY 2015-2016 budget Complete all reconciliations/financial reports in a timely manner Process designations/payables accurately and on schedule Oversee investments (IPS) and manage cash flow effectively Obtain unmodified audit opinion/no management letter. Submit IRS 990 Information Management Process campaign envelopes/monies in coordination with Finance Dept. Manage master database (ANDAR) IT work plan focusing on security, desktop support, software installation and maintenance
Approved January 29, 2015
Conduct quality Community Impact/allocations process Develop/manage quality volunteer projects for key partners Achieve all CI grant requirements Develop plan to streamline Gifts in Kind process Lead community disaster prep/response Develop and implement agency training plan
Communication Plan and execute corporate events Prepare organizational materials/coordinate all media Refine integrated recognition plan for individuals and corporations Develop message strategies/plan to communicate EIH rollout Advocate for legislative priorities as approved by the Board
UNITED WAY OF BREVARD COUNTY Consolidated Budget Summary & Comparisons Approved Budget for 7/1/2015-6/30/2016 2015/16 Approved Budget vs. 2014/15 Approved Budget Approved 15/16 Budget
2014/15 Approved Budget
$ Change
2015/16 Approved Budget vs. 2014/15 Projected
% Change
Projection
$ Change
% Change
Campaign Revenue 2014 Campaign Revenue 2015 Campaign Revenue 2016 Campaign Revenue Pledge Loss Allowance (6.0%) Total Campaign Revenue
100,000 6,000,000 450,000 (387,000) 6,163,000
90,000 5,920,000 450,000 (382,200) 6,077,800
10,000 80,000 (4,800) 85,200
11.1% 1.4% 0.0% 1.3% 1.4%
154,000 5,829,905 450,000 (376,794) 6,057,111
(54,000) 170,095 (10,206) 105,889
1,193,499 193,840 118,500 50,000 1,555,839
1,169,499 170,840 118,500 50,000 1,508,839
24,000 23,000 47,000
2.1% 13.5% 100.0% 0.0% 3.1%
1,169,499 187,687 118,500 50,000 1,525,686
24,000 6,153 30,153
40,000 10,000 3,500 30,000 30,000 27,500 7,000 148,000
31,500 7,500 2,000 30,000 27,500 5,000 103,500
8,500 2,500 1,500 30,000 2,000 44,500
27.0% 33.3% 100.0% 100.0% 0.0% 0.0% 40.0% 43.0%
55,000 7,500 3,612 31,163 65,000 27,500 12,000 201,775
7,866,839
7,690,139
176,700
2.3%
7,784,572
600,000
600,000
0.0%
600,000
TOTAL REVENUE
8,466,839
8,290,139
176,700
2.1%
Payments to Agencies Allocations including internal initiatives Designations Total Payments to Agencies
3,140,270 1,100,000 4,240,270
3,104,487 1,100,000 4,204,487
35,783 35,783
439,982 477,720 917,702
439,982 388,220 828,202
1,498,004 567,073 577,747 2,642,824
Grants & Other Contributions State Grants (HF/HOPWA) Other Grant Income Designations to Internal Programs Project Hunger Contributions Total Grant Revenue Other Revenue Investment and Unrealized Gain Income Endowment Investment Income UWB Fundraising Fee Income UWB Designation Fee Income Special Events Sponsorships Miscellaneous Income Total Other Revenue Subtotal Campaign, Grant & Other Revenue Gifts-In-Kind Revenue
Program Services HOPWA Grant Direct Expense less Salaries CI Initiatives - Direct Program Total Program Services Operating Expense Salaries Other Employee Benefits Operating Expenses Total Operating Expense Other Expense Special Events Depreciation Total Other Expense Subtotal Allocations, Program, Operating, Other Expenses Gifts in Kind Expense TOTAL EXPENSE $ Overhead as Projected
(15,000) 2,500 (112) (1,163) (35,000) (5,000) (53,775)
-54.0% 2.8% 0.0% -2.6% 1.7%
2.0% 3.2% 0.0% 0.0% 1.9%
-37.5% 25.0% -3.2% -3.9% -116.7% 0.0% -71.4% -36.3%
82,267
1.0%
-
0.0%
8,384,572
82,267
1.0%
1.2% 0.0% 0.9%
3,322,385 1,000,000 4,322,385
(182,115) 100,000 (82,115)
-5.8% 9.1% -1.9%
89,500 89,500
0.0% 23.1% 10.8%
439,982 574,337 1,014,319
(96,617) (96,617)
0.0% -20.2% -10.5%
1,469,325 567,653 551,408 2,588,386
28,679 (580) 26,339 54,438
2.0% -0.1% 4.8% 2.1%
1,424,244 503,885 541,827 2,469,956
73,760 63,188 35,920 172,868
4.9% 11.1% 6.2% 6.5%
30,000 36,043 66,043
30,000 39,064 69,064
(3,021) (3,021)
0.0% -7.7% -4.4%
65,000 34,000 99,000
(35,000) 2,043 (32,957)
-116.7% 5.7% -49.9%
7,866,839
7,690,139
2.3%
7,905,660
(38,821)
-0.5%
600,000
600,000
0.0%
600,000
-
0.0%
8,505,660 (121,088) 11.09%
(38,821)
-0.5%
8,466,839 11.5%
$
8,290,139 -
-
176,700 176,700
2.1% $
UNITED WAY OF BREVARD COUNTY Cost Center Expense Detail Approved Budget for 7/1/2015-6/30/2016 Admin
178,327 13,642 1,266 14,710 29,015 1,200 553 2,500 476 241,689
295,206 23,220 2,586 20,093 44,847 1,914 957 4,138 788 393,749
34,634 2,650 321 3,298 4,655 235 147 486 92 46,517
CI Allocations & Other Programs 367,297 27,462 2,669 28,938 59,860 2,462 1,134 5,149 981 495,951
2,079 2,128 2,248 20,600 4,968 2,610 2,392 3,669 435 2,348 1,368 5,935 218 8,229 3,698 814 5,160 3,454 3,000 11,948 87,299
3,901 20,923 4,557 9,600 6,000 8,000 10,074 5,292 4,116 7,438 882 4,760 2,777 40,830 441 8,900 7,497 1,651 2,352 7,002 24,226 181,219
515 527 1,165 612 476 860 550 194 338 5,238
4,495 4,614 4,883 10,793 5,670 4,410 7,970 1,683 5,100 3,929 5,835 1,342 3,000 14,306 3,150 4,488 17,362 46,226 149,254
426 434 959 504 392 708 453 161 2,500 890 1,000 8,427
246 264 583 432 238 430 275 93 1,000 3,561
1,148 874 930 2,056 306 840 1,518 971 330 1,500 1,113 2,000 13,585
328,988
574,968
51,755
645,205
57,741
30,301
111,113
Mgmt & General Salaries Payroll Taxes State Unemployment Tax 401(k) Plan Health & Dental Insurance Long Term Disability Insurance Life Insurance Worker's Compensation Other Benefits TOTAL EMPLOYEE EXPENSE Accounting/Auditing Services Contract Services Office Supplies Banking/Merchant Fees Campaign Supplies Contributor/Volunteer Recognition Telephone and Internet Postage Office Lease Utilities Janitorial/Building Maintenance Equipment Copying Insurance Communications (Printing & Advertising) Subscriptions Local Travel Staff & Volunteer Development Organizational Dues Relationship Management and Meetings Computer Software Misc Expense Payments to Affiliates (UWA &UW of FL) TOTAL OPERATING EXPENSE TOTAL EMPLOYEE & OPERATING
Emerging Leaders Initiative Days of Caring/Volunteer Engagement Events GIK Storage & Product Fees Fin. Stability Program Materials & Incentives Project Hunger Distributions Strategic Allocations Health Care Grant HOPWA Rent and Utility Payments HOPWA Case Management TOTAL DIRECT PROGRAM EXPENSE Special Events Depreciation In-Kind Expense TOTAL OTHER EXPENSE TOTAL ALL EXPENSE
Program Services
Fundraising Resource Dev
Education
CI - Basic Needs and Hunger
CI Homeless and Health
34,875 2,668 257 3,321 7,258 236 118 489 93 49,314
19,999 1,530 159 1,774 2,737 135 73 280 53 26,740
67,808 5,187 548 6,457 15,686 459 251 951 181 97,528
Federal Grant Healthy Families 474,500 36,299 5,579 42,736 105,443 3,211 2,542 6,652 1,267 678,229
CI Financial Stability
Federal Grant HOPWA
Total
25,359 1,940 223 2,415 4,727 172 102 355 68 35,360
1,498,004 114,597 13,608 123,741 274,228 10,024 5,875 21,000 4,000 2,065,077
7,861 8,915 3,787 15,984 1,080 23,109 800 5,100 2,004 4,813 400 40,312 7,500 2,450 124,114
317 358 372 822 1,494 336 607 389 135 219 5,049
19,800 39,000 18,000 30,200 6,000 8,000 47,405 18,000 23,109 14,000 28,300 3,000 16,850 13,800 58,000 2,000 63,000 33,000 8,065 15,000 27,818 3,000 82,400 577,747
802,344
40,409
2,642,824
3,500 12,000 27,220 10,000 50,000 280,000 95,000 343,694 96,288 917,702
3,500 12,000 27,220 10,000 50,000 280,000 95,000
-
322,720
10,000
50,000
95,000
-
343,694 96,288 439,982
15,000 10,597 25,597
-
-
-
-
20,220 499,000 519,220
-
-
-
80,000 80,000
-
30,000 36,043 600,000 666,043
600,565
51,755
1,487,145
67,741
80,301
206,113
882,344
480,391
4,226,569
-
-
15,000 5,226 21,000 41,226 370,215
2015 Community Impact - Funding Community Funding 211 Brevard Aging Matters in Brevard American Red Cross AMI Kids Space Coast Big Brothers Big Sisters - Brevard Chapter Boy Scouts of Central Florida - Brevard Chapter Boys and Girls Clubs of Central Florida - Brevard Chapter Brevard Achievement Center Brevard Alzheimer's Foundation Brevard County Legal Aid Brevard Neighborhood Development Coalition Brevard Rescue Mission Bridges Catholic Charities Central Brevard Sharing Center Central Florida YMCA - Brevard Chapter Children's Advocacy Center The Children's Center Children's Home Society Club Esteem Crosswinds Youth Services Early Learning Coalition Family Counseling Center Girl Scouts of Citrus Council - Brevard Chapter Grandparents Raising Grandchildren The Haven for Children Housing for Homeless and Veterans Services Program Links of Hope National Veterans Homeless Support North Brevard Charities Sharing Center Project Response The Salvation Army - Domestic Violence Shelter The Salvation Army - North/Central Brevard Corps The Salvation Army - South Brevard Corps Second Harvest Food Bank - Brevard Chapter Serene Harbor South Brevard Sharing Center Space Coast Early Intervention Center STEPS - Specialized Treatment, Education and Prevention Services The Women's Center United Way of Brevard Education (myON, Summer Reading Loss Prevention) Rolling Readers Literacy for Adults in Brevard Junior Achievement Girls on the Run Income EITC and Financial Education Benefits Connections Housing Opportunities for Persons with Aids (HOPWA) Health United Way Healthy Families Hunger The Children's Hunger Project Feed and Read Program Other United Way Programs/Community Services Gifts in Kind (donated items such as personal goods) Special Emergency Fund Emergency Food and Shelter Program (EFSP)
Designations to other not for profits*
TOTAL COMMUNITY IMPACT
United Way of Brevard www.uwbrevard.org
2015-2016 Program Funding
2015-2016 Designations*
180,000 254,250 122,000 58,348 92,800 18,500 152,200 135,000 84,000 45,000 40,000 19,000 96,000 35,000 175,000 30,000 48,000 33,000 52,516 44,000 66,136 265,000 115,000 19,981 19,750 18,000 43,724 22,000 34,674 135,802 38,000 53,000 41,204 101,000 82,000 52,000 40,000 49,000 35,500 96,000
8,843 13,481 5,056 6,941 5,772 15,252 8,367 13,413 21,189 2,796 19,258 7,839 6,771 37,213 17,196 3,328 38,050 2,346 7,609 5,906 8,840 6,310 3,063 3,656 6,443 27,104 11,512 990 17,965 4,959 2,810 988 7,789 11,293 17,548 18,121 11,884 15,848 1,386 20,899
123,150 10,000 9,000 9,000 1,500 6,573 49,448 24,000 480,212 173,736 863,000 77,350 12,000 8,000 601,410 642,000 10,000 72,989 6,215,753
16,178 5,821 367 6,854 21,500 214 86,213 20,728 1,173 93,075 5,000 703,155
2015-2016 Total 188,843 267,731 127,056 65,289 98,572 33,752 160,567 148,413 105,189 47,796 59,258 26,839 102,771 72,213 192,196 33,328 86,050 35,346 60,125 49,906 74,976 271,310 118,063 23,637 26,193 45,104 55,236 22,990 52,639 140,761 40,810 53,988 48,993 112,293 99,548 70,121 51,884 64,848 36,886 116,899 139,328 15,821 9,367 15,854 1,500 6,573 70,948 24,000 480,212 173,736 863,214 163,563 32,728 9,173 694,485 642,000 15,000 72,989 6,918,908
2015-2016 Leverage 630,000 1,899,750
504,000 135,000
72,000 33,000 396,816 4,505,000
39,500 99,862 66,000 135,802 132,500 3,060
156,000
8,875 225,736
3,100,000 1,700,000
13,842,901
2015-2016 United Way Community Impact 818,843 2,167,481 127,056 65,289 98,572 33,752 160,567 148,413 609,189 182,796 59,258 26,839 102,771 72,213 192,196 33,328 158,050 68,346 60,125 49,906 471,792 4,776,310 118,063 23,637 65,693 45,104 155,098 88,990 52,639 276,563 40,810 186,488 52,053 112,293 99,548 226,121 51,884 64,848 45,761 342,635 139,328 15,821 9,367 15,854 1,500 6,573 3,170,948 1,724,000 480,212 173,736 863,214 163,563 32,728 9,173 694,485 642,000 15,000 72,989 20,761,809 439,521
21,201,330
Bylaws Approved October 31, 2012 Board of Directors S/Org Documents/Bylaws
UNITED WAY OF BREVARD COUNTY BYLAWS
TABLE OF CONTENTS ARTICLE
Page
I.
Name
1
II.
Not-For-Profit Corporation
1
III.
Purposes
1
IV.
Members
1
V.
Board of Directors
2
Nominating Committee
3
Executive Committee
4
VI.
Officers
4
VII.
Other Committees
5
VIII.
Council of Advisors
6
IX.
President
7
X.
Ethics
7
XI.
Indemnification
7
XII.
Contracts, Checks, Deposits and Gifts
7
XIII.
Books and Records
7
XIV.
Fiscal Year
8
XV.
General Provisions
8
XIV.
Amendment to Bylaws
8
APPROVAL
9
S/Org Documents/Bylaws
UNITED WAY OF BREVARD COUNTY BYLAWS
ARTICLE I - NAME The name of the corporation is United Way of Brevard County, Inc.
ARTICLE II - NOT-FOR-PROFIT CORPORATION The corporation is a not-for-profit corporation as defined by chapter 617 of the statutes of the State of Florida and section 501(c) (3) of the Internal Revenue Code. It serves the Brevard County community.
ARTICLE III - PURPOSES Section 1 - Mission – To be Brevard’s leader in mobilizing the caring power of our community. Section 2 - Functions - The organization's voluntary and professional leaders carry out the following functions: A. Conduct annual, unified, community-wide, voluntary fundraising drives to assist in providing health and human care agencies with financial resources to provide services to people in need; and develop additional resource generating activities, including but not limited to, planned giving programs, special event fundraising and grant writing as deemed appropriate in support of its mission. B. Conduct a fund distribution process by considering all available resources, determining priorities for human care services and thereby allocating available resources accordingly. C. Be a catalyst in the community for the development, planning and coordination of human care services.
Section 3 - Prohibitions - Nothing herein authorizes this corporation, directly or indirectly, to engage in or include among its purposes, any of the activities prohibited to a not-for-profit corporation organized under the laws of the State of Florida or under the rules promulgated by the Internal Revenue Service. No substantial part of the activities of this corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in any political campaign (including publishing or distributing statements) on behalf of or in opposition to any candidate for public office.
ARTICLE IV - MEMBERS Section 1 - Membership - Every contributor of cash donations, or cash equivalent, thereby becomes a member of the corporation and is entitled to vote at all meetings of the members during the annual year of the corporation following the contribution.
1 S/Org Documents/Bylaws
Section 2 - Meetings of Members A. The Annual Meeting - The annual meeting of the United Way of Brevard County, Inc. for the transaction of business and the election of members to its Board of Directors, will be held at such time as may be fixed by the Executive Committee, upon the call of the Board Chair, or in his/her absence, by the Chair-Elect or the selected Vice Chair. B. Special Meetings - Special meetings of the members of the corporation may be called by the Chair or in his/her absence, by the Chair-Elect or the selected Vice Chair. At any special meeting, only such business as the meeting was called to consider will be discussed or acted upon.
Section 3 - Notice of Meeting - The annual meeting and any special meeting of members will be publicized in a newspaper of general circulation in Brevard County at least five days prior to the meeting.
Section 4 - Quorum of Members - Thirty members present at a meeting of the membership constitutes a quorum. ARTICLE V - BOARD OF DIRECTORS Section 1 - General Powers and Duties - The affairs of this corporation are controlled by a Board of Directors. All Board Members, except for the President (Secretary), are unpaid volunteers and United Way members. No other paid personnel of this corporation or paid personnel of any organization receiving financial support from this corporation are eligible to be Members of the Board of Directors. The Board of Directors is responsible for the adoption of the general policies of the corporation, specifically, but not limited to: the adoption of the short and long-range goals, the approval of the administrative budget, the approval of all allocations of United Way funds, the approval of all agency admissions and terminations, the approval of any contractual agreement(s) and/or legal commitment(s), of this corporation. The Board of Directors may, by resolution, delegate to the President the authority to approve contractual agreements and/or legal commitments of the corporation within the limits established, from time to time, by such resolution. The Board of Directors, through its Chair, oversees the operation of Standing Committees and may establish such Special Committees, as it deems necessary to implement the policies and objectives of the corporation. The Board of Directors will elect all officers of the Board and members of the Nominating Committee. The Board of Directors will provide and make public an annual report of the organization’s activities and financial condition. The Board of Directors may hire a president/chief professional officer, and retain such attorneys, accountants, and other agents as are needed for the proper administration of the affairs of the corporation and pay reasonable compensation for such services.
Section 2 - Number, Term, Nomination and Election, Resignation, Removal, Vacancy and Attendance – A. Number - The Board of Directors consists of not fewer than 36 nor more than 54 persons as determined from time to time by the Board of Directors. B. Term - Each director who is elected as provided in these Bylaws, serves for a term of one, two or three years, as submitted by the Nominating Committee. Terms begin July 1 of each year following election at the Annual Meeting where election occurs. The terms will be staggered so that at the time of each Annual Meeting of the members, the terms of 2 S/Org Documents/Bylaws
approximately one-third of all directors expire. No director may serve more than six consecutive years, except as stated in Article VI, Section 1. A person who has served six consecutive years is eligible to serve as a director again after a oneyear break in service. C. Nominating Committee - the Nominating Committee consists of not fewer than five nor more than nine members who will be broadly representative of the service area of the corporation. The Nominating Committee will consist of, as a minimum, three Board Members, one non-Board member, and a Past Board Chair. The Board Chair may not serve on the Nominating Committee. The Chair of the Nominating Committee will be a member of the Board of Directors or the Council of Advisors. The members of the Nominating Committee and its Chair will be approved by the Board of Directors from a slate of nominees presented to the Board by the Executive Committee annually. The term of office is one year. A person may be re-elected to this committee for up to three consecutive one year terms. A person is eligible for re-election to the Nominating Committee after a lapse of one year following three consecutive one year terms. A simple majority of members of the Nominating Committee constitutes a quorum for the transaction of business at any meeting of the Nominating Committee. The Committee will recommend and present a slate of qualified nominees at the Annual Meeting of the members for the election of replacements for those directors whose terms are expiring, and to fill any other vacancies on the Board of Directors. The Nominating Committee will seek recommendations as to nominees from all segments of the corporation's service area to insure that nominees are drawn from a wide spectrum of the community and are members of the United Way. In addition, the Nominating Committee will recommend and present a slate of officers for the corporation, to be voted on by the current Board of Directors at the Annual Meeting. D. Nomination and Election - Directors whose terms are expiring and any additional directors to be added to the Board of Directors will be elected by the members at the time of the annual meeting from a slate of nominees recommended by the Nominating Committee, and those persons, if any, nominated by the members from the floor. E. Resignation, Removal, and Vacancy - A director may resign at any time, and a resignation is effective upon delivery of written notice thereof to the Board Chair. A director may be removed by the Board of Directors by a two-thirds vote of the Board of Directors whenever, in its judgment, the best interests of the corporation would be served thereby. In the event of a vacancy on the Board of Directors due to the death, resignation, or removal of a director, the Board of Directors may elect a replacement to fill the vacancy for the unexpired term upon recommendation of the Executive Committee.
Section 3 - Annual, Regular, and Special Meetings - The Annual Meeting of the Board of Directors will be held at the same time as the Annual Meeting of members. Regular meetings of the Board of Directors will be held at least four times during each fiscal year at such time and place as may be fixed by the Executive Committee. Special meetings of the Board of Directors may be called by the Board Chair and will be called upon the request of at least one-third of the directors.
Section 4 - Notice of Meetings - Notice of all meetings of the Board of Directors will be given by physically or electronically mailing the notice at least five days before the meeting to the usual business or resident address of a director, but such notice may be waived by a director.
Section 5 - Quorum - Fifteen members of the Board of Directors will constitute a quorum for the transaction of business at any meeting of the Board.
Section 6 - Conflict of Interest - A director will refrain from voting on such matters in which they have a direct 3 S/Org Documents/Bylaws
material financial interest.
Section 7 - Executive Committee - The Executive Committee consists of all of the elected officers of the corporation, the Board Chair, the Chair-elect, the Vice Chairs, the immediate past Board Chair, the Treasurer, the President, and four to six other members-at-large, elected by the Board of Directors upon the recommendation of the Nominating Committee. At-large members will be chosen from those whose committee assignments and other contributions show a special dedication to the organization. The President is a non-voting member of the Executive Committee. The Board Chair is the Chair of the Executive Committee. The Executive Committee will have, and may exercise, the powers of the Board of Directors in the interim between Board meetings. Any action taken by the Executive Committee that would have required ratification by the Board will be reported to the Board of Directors at the next Board meeting. A simple majority of the voting members of the Executive Committee constitutes a quorum for the transaction of business at any meeting of the Executive Committee. The Executive Committee will, subject to Board input, oversight and approval, be responsible for the strategic direction of the United Way of Brevard.
ARTICLE VI - OFFICERS Section 1 - Officers - All officers of this corporation, with the exception of the Secretary (President), are elected by the Board of Directors. The officers are: Board Chair, the President (Secretary), the Treasurer, the Chair-Elect of the Board, the immediate Past Board Chair and the Chairs of all Standing Committees serving as ex-officio Vice Board Chairs. All officers, except the Secretary (President), are voting members of the Board of Directors. All elected officers hold office for one year, or until their successors are elected. Terms begin July 1 of each year following election at the Annual Meeting where the election occurs. Members who are elected officers are exempted from the six-year Board membership limitation stated in Article V, Section 2B. The intent of this exemption is to allow the officers to progress through the Board Chair-Elect, Board Chair, and Past Board Chair positions. The President (as established in Article IX of these Bylaws) is an officer of the corporation without Board voting rights. The President serves as Secretary to the Board of Directors and the corporation.
Section 2 - Authority, Election and Removal of Officers – A. Authority and Scope - The officers have such authority and perform such duties as are customarily incident to their respective offices and such other and further duties as may from time to time be required of them by the Board of Directors and the Chair. B. Election of Officers - The officers are elected by the Board of Directors at the Annual Meeting of the Board of Directors, from a single slate of nominees recommended by the Nominating Committee and those persons nominated from the floor. C. Removal of Officers - An officer may be removed by the Board of Directors by a two-thirds vote of the Board of Directors whenever, in its judgment, the best interests of the corporation would be served thereby. D. Vacancy - In the event of a vacancy in any office due to death, resignation, or removal, the Board of Directors may elect a person to serve as such officer for the remainder of the unexpired term. E. Absence of the Board Chair - In the absence of the Board Chair, the Chair-Elect or a Vice Chair selected by the Board Chair, presides at all meetings of Board or members. In the absence of the Board Chair, Chair-Elect, or a Vice Chair 4 S/Org Documents/Bylaws
selected by the Board Chair, the Board will select another officer to preside at such a meeting.
Section 3 - Duties of Officers A. Board Chair - Is the chief volunteer officer of the corporation and presides at all meetings of the membership, Board of Directors and Executive Committee, appoints the chairs of all Special Committees and all committees not otherwise provided for; calls special meetings when necessary; and carries out such other duties as usually pertain to the office of the Board Chair. The Board Chair is an ex-officio member of all Standing and Special Committees. B. Chair-Elect - Presides in the absence of the Board Chair. C. Vice Chairs - Chairs of Standing Committees serve as ex-officio Vice Board Chairs and are assigned the duties proscribed to their respective Standing Committee. In the absence of the Board Chair and Board Chair-Elect, one of the Vice Chairs selected by the Board Chair will preside. D. Treasurer - Serves as Chair of the Finance Committee and supervises the custody of the funds of the corporation; makes reports at each meeting of receipts and disbursements in such form as the Board of Directors may direct; and insures that the fiscal policies and practices of the corporation are properly observed and carried out in accordance with all legal and regulatory requirements and generally accepted accounting practices. E. Immediate Past- Board Chair - Presides at meetings of the Council of Advisors as defined in Article VIII of these Bylaws.
ARTICLE VII – OTHER COMMITTEES Section 1 – General - In addition to the Nominating Committee and the Executive Committee, governed by provisions elsewhere in these Bylaws, the operations of the corporation are supported by two types of committees, Standing Committees and Special Committees, as defined by the sections below. A. Establishment of Committees - These Bylaws specify the number and function of the corporation’s Standing Committees. The Chair of the Board may establish such Special Committees as are deemed necessary. Committees have the duties and responsibilities as prescribed by these Bylaws. B. Appointment and Term of Committee Chairs - Chairs of Standing Committees will be elected by the Board of Directors at the Annual Meeting. Chairs of Special Committees will be appointed by the Board Chair. The chairs of Standing and Special Committees serve for a term not to exceed one year, and may not serve for more than three consecutive one-year terms. An extension for additional terms may be granted with approval of the Board of Directors. C. Appointment and Term of Committee Members - Members of Standing and Special Committees will be appointed by the Board Chair. Members serve for a term not to exceed once year, and may serve for an unlimited number of one-year terms. The Board Chair may delegate the appointment of committee members to the committee Chairs. D. Vacancies - A vacancy in the membership of any committee may be filled for the unexpired term by appointment or election in the same manner as provided in the case of the original appointment or election of members of a committee. E. Quorum – Three members of a Standing or Special Committee will constitute a quorum for the transaction of business at a committee meeting.
5 S/Org Documents/Bylaws
Section 2- Standing Committees - The Standing Committees of the Board of Directors are the Finance Committee, Campaign Cabinet, Community Impact Committee, and the Grant/Contract Oversight Committee. Other Standing Committees may be established through a change to these Bylaws. A. Finance Committee - The Finance Committee will be composed of the Treasurer, as Chair, and at least four other members. At least two members of the Finance Committee must be members of the Board of Directors (inclusive of the Treasurer). The Finance Committee is empowered to establish financial management policies and procedures and monitor the investment and reinvestment of any funds of the corporation subject to review by the Board of Directors. The Finance Committee will have prepared and provide financial reports to the Board at regular intervals, and provide a complete independent audit of the corporation's finances, which will be sent to all officers and directors of the Board. The Finance Committee shall conduct a request for proposal process to seek an independent auditor at least once every five years. The Finance Committee will consider the details of the administrative budget, which is prepared by the President and presented to the Board after review by the Committee. The Board of Directors will vote on and approve the administrative budget for the corporation. B. Campaign Cabinet - The Campaign Cabinet will be composed of the Campaign Chair and at least four other members. The Campaign Cabinet is responsible for the organization and conduct of the annual fundraising campaign. C. Community Impact Committee - The Community Impact Committee will be composed of the Community Impact Chair and at least four other members. The Community Impact Committee will guide the process in determining recommendations on United Way funding of programs and services to be submitted annually for Board approval. D. Grant/Contract Oversight Committee – The Grant/Contract Oversight Committee will be composed of the Grant/Contract Oversight Committee Chair and at least four other members. The Grant/Contract Oversight Committee will establish policies and procedures to provide programmatic oversight and review of grants received and contract commitments made by United Way of Brevard.
Section 3 - Special Committees - Special Committees are temporary committees, convened to accomplish a specific task. Their function is to make recommendations on the task assigned them to the Board via the Executive Committee. They may be created and dissolved by the Chair of the Board at any time. They may also be converted into Standing Committees upon change to these Bylaws. Chairs of Special Committees, unless they are elected as At-Large Members, do not have voting rights on the Executive Committee, but may be asked by the Board Chair to participate in Executive Committee meetings in a non-voting capacity.
ARTICLE VIII - COUNCIL OF ADVISORS A Council of Advisors is established to help maintain relationships with former Board Chairs and select leaders. The Council shall consist of all Past Board Chairs who are willing to serve, and select individuals who have provided exemplary service to our United Way and the community. A. Advisors, other than Past Board Chairs, will be selected by the Board of Directors. B. The immediate Past Board Chair will serve as Chair of the Council of Advisors. If the immediate Past Board Chair is unable to serve, the Board will elect another Council member to serve as Chair. C. Members of the Council of Advisors may serve on the United Way Board of Directors if elected by the membership of the corporation; or as provided by these Bylaws. Advisors who are not directors will serve as non-voting members of the Board of Directors. 6 S/Org Documents/Bylaws
ARTICLE IX - PRESIDENT Section 1 - President - The President is the chief professional officer and Secretary of the corporation. The President is employed by and serves at the pleasure of the Board of Directors. The President: A. Serves as administrator of the corporation's affairs under the direction of the Board of Directors. B.
Helps develop and carry out the policy decisions of the Board in cooperation with the officers and committees of the corporation.
C.
Employs and discharges all employees and agents of the corporation in accordance with policies approved by the Board of Directors.
D. Performs such other duties as may be designated by the Board of Directors. E. The President is an ex-officio, non-voting member of all Standing and Special Committees. F. In the event the President is incapacitated and/or unable to perform his or her duties, the Board Chair will assume the position of interim President until an Acting President is appointed.
ARTICLE X - CODE OF ETHICS The Corporation will maintain a code of ethics to be adopted by resolution of the Board of Directors. The code of ethics governs the conduct of the employees, officers, and directors of the corporation. The code of ethics will be reviewed and revised as needed.
ARTICLE XI - INDEMNIFICATION OF DIRECTORS AND OFFICERS Section 1 – Indemnification - United Way of Brevard County will, to the fullest extent permitted by Florida Law, as the same may be amended and supplemented, indemnify any and all persons whom it will have power to indemnify under said section from and against any and all of the expenses, liabilities or other matters referred to in or covered by said section, and the indemnification provided for herein will not be deemed exclusive of any other rights to which those indemnified may be entitled under any Bylaw, agreement, vote of the disinterested directors or otherwise, both as to action in his or her official capacity and as to action in another capacity while holding such office, and will continue as to a person who has ceased to be a director, officer, employee or agent and will inure to the benefit to the heirs, executors and administrators of such a person.
Section 2 - Directors' and Officers' Liability Insurance - The corporation will maintain directors' and officers' liability insurance with the limits of liability not to be less than $1 million per year.
ARTICLE XII - CONTRACTS, CHECKS, DEPOSITS AND GIFTS Section 1 - Contracts - The Board of Directors may authorize any officer or officers, agent or agents of the corporation, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.
Section 2 - Checks and Drafts - All checks, drafts, or other orders for the payment of money, notes, or other evidences 7 S/Org Documents/Bylaws
of indebtedness issued in the name of the corporation will be signed by such officer or officers, agent or agents of the corporation and in such manner as will from time to time be determined by resolution of the Board of Directors. Section 3 - Deposits - All funds of the corporation will be deposited in a timely manner to the credit of the corporation in such banks, savings and loans, or other depositories as the Board of Directors may approve.
Section 4 - Gifts - The Board of Directors may accept on behalf of the corporation any contribution, gift, grant, bequest, or device for the general purposes of the corporation or for any special purpose of the corporation.
ARTICLE XIII - BOOKS AND RECORDS All books and records of the corporation, as required by statute, are subject to public inspection for any proper purpose provided that any such inspection will be made in the offices of the corporation during regular business hours, under the supervision of an employee or other duly authorized agent of the corporation.
ARTICLE XIV - FISCAL YEAR The fiscal year of the Corporation will be the twelve-month period beginning on July 1 of each year through June 30 of the following year.
ARTICLE XV - GENERAL PROVISIONS Section 1 - Seal - The Board of Directors may provide a seal for the corporation, which will be in the custody and control of the Secretary of the corporation.
Section 2 - Non-discrimination - The policies and operations of the corporation will comply with all local, state and federal laws, regulations, and orders which preclude discrimination based upon age, sex, marital status, religion, race, national origin, physical or intellectual disability, and any other prohibited basis.
Section 3 - Location and Registered Agent - The name and address of the corporation's registered agent will be the President and designated by resolution of the Board of Directors. Normally the registered agent will be the President and address will be the United Way office.
Section 4 - Rules of Order - All meetings of members and the Board of Directors will be conducted in accordance with general parliamentary procedures. Robert's Rules of Order, Newly Revised or most recent edition, will be the guide should any question of order arise at a meeting of the members of the Board, where they are not consistent with these Bylaws.
Section 5 - Proxy Voting - No votes will be cast by proxy. This includes general membership meetings, Board of Directors meetings, committee meetings and all regular or special meetings of the corporation in general.
Section 6 - Legal Counsel - Independent legal counsel will be appointed or approved by the Board of Directors to provide legal assistance as needed.
Section 7 - Independent Auditor - At least once every five years, the Finance Committee will conduct a Request for Proposal process to select an independent auditor. The selection of the independent auditor must be approved by the Board. At least annually, the independent auditor shall audit the financial records and books of the corporation. Copies of all audits, statements, reports, and data delivered by the auditor to the Board of Directors will be made available or furnished to each director. The Board of Directors will, at least annually, distribute or make publicly available a written report of its financial condition, activities, and distributions to representative persons and organizations in the service 8 S/Org Documents/Bylaws
area. Section 8 – Membership Standards – United Way of Brevard will make all reasonable efforts to comply with United Way Worldwide Membership Standards. Any United Way Worldwide Membership Standard non-compliance must be reported to the Board in a timely fashion.
ARTICLE XVI - AMENDMENT TO BYLAWS Section 1 - Amendment By Members - The Bylaws of this corporation may be altered or repealed by a two-thirds vote of the members of the corporation present at any Annual Meeting or at a special meeting called for the purpose.
Section 2 - Amendments by Board of Directors - The Board of Directors has the power to make, alter, amend or repeal the Bylaws of this Corporation by a two-thirds vote of the Board at any regular or special meeting thereof where notice of such proposed action has been announced in writing to each Director at least ten (10) days prior to such meeting.
Section 3 - Amendments and State Law - Any amendments, alterations, changes, additions or deletions from these Bylaws, whether made by the members or the Board of Directors, will be consistent with the laws of Florida which define, limit, or regulate the powers of this corporation or the directors of this corporation.
APPROVAL These Bylaws were revised in accordance with established amendment procedures at the October 31, 2012 Board of Directors Meeting held in Melbourne, Florida.
John G. Johnson Chair, 2012 Organizational Self-Assessment Committee
Date
Robert R. Rains President/Secretary
Date
Charles W. Hoyman, Jr. Board Chair
Date
Approved February 22, 1995 Updated/Approved May 30, 2002 Updated/Approved May 26, 2010
9 S/Org Documents/Bylaws
An Overview of United Way of Brevard United Way’s mission is to be Brevard’s leader in mobilizing the caring power of our community. So, what exactly does it mean? Simply put, it means that United Way will use its resources – financial and leadership – to bring people together to make a measurable impact on needs in our community. Mobilizing the caring power of our community means many things at our United Way. It means coordination of a single fundraising campaign on behalf of many local health and human service programs at non‐profit agencies throughout Brevard County; strategically distributing funds to local programs based on the potential return on investment and quantifiable results; holding agencies accountable for funding through program evaluation and annual monitoring for compliance; convening partners to proactively identify issues for organizational focus and implementing solutions to emerging needs in our community; putting stakes in the ground around areas of emphasis on which we are in a position to “move the dial” and make measurable impact to the benefit of our community; and engaging supporters in our work. The goal is to change lives for the better. Your United Way is local, autonomous and run by volunteers: A locally elected, volunteer Board of Directors administers the activities of each United Way. There are more than 1,200 local United Ways in the United States. Each local Board is completely autonomous, answerable only to the residents of its specific community. United Way of Brevard’s Board sets policy and provides leadership unique to our community needs and circumstances. The Board is composed of 52 volunteer members representing our community’s diverse makeup – large companies, financial institutions, higher education, faith and community based organizations, local government, and private industry. Our Executive Committee provides expertise and counsel to United Way of Brevard’s president and leadership team, helping to set priorities and future direction for the organization. Relationship with United Way Worldwide: Many United Ways work in concert with United Way Worldwide, an association providing a system through which local organizations can act in unison on major issues affecting health and human services nationally. United Way Worldwide acts as a resource, a trade association if you will. Membership provides annual training opportunities, large scale advertising campaigns and assistance with market research and planning. United Way of Brevard has chosen to voluntarily associate with them.
1
Relationship with United Way of Florida: United Way of Brevard has also opted to voluntarily associate with a statewide group – United Way of Florida. This body coordinates the Florida State Employees Charitable Campaign on an annual basis. Through advocacy efforts, its staff and volunteers present the views of the human service community to the Executive and Legislative Branches of the Florida State Government.
A History of United Way of Brevard United Ways trace their history back to 1887 and the formation of the Charity Organization Society in Denver. The organizations as they are known today were developed in the twenties, thirties and forties, when business and labor leaders joined together to reduce the number of charitable appeals to their respective organizations by conducting a single, efficient fundraising drive. First known as the Community Chest, this charitable appeal was later renamed the United Fund before evolving into today’s United Way.
United Way of Brevard County: In 1957, a group of concerned citizens came together and formed the Brevard County United Appeal. The organization incorporated in 1958 and conducted its first countywide fundraising drive in early spring, raising more than $104,000 and providing funding to 12 health and human service agencies.
Historical timeline: 1959 – The organization raised $140,601 for its partner agencies.
1960 – The annual campaign achieved a total of $165,482 for its fundraising efforts ‐ an increase of 18.1%.
1961 ‐ The organization exceeded its goal of $178,000, raising $209,275 – a 26.5% increase.
1962 ‐ The name of the organization was changed to United Fund of Brevard County. The annual campaign raised $261,557 in support of its funded programs.
1967 – United Fund celebrated its 10th year of operation, raising $796,000.
1968 – Just under $1 million was raised – a total of $952,000 ‐ by the annual fundraising drive. Funds were distributed that year to the programs of 25 member agencies.
1971 ‐ United Fund changed its name to United Way of Brevard County. The Community Services Council, through formal agreement, agreed to assist in the planning and budgeting functions for the organization.
1972 – United Way of Brevard celebrated 15 years of service to the community and raised $975,000 during its fundraising campaign.
1973 – United Way of Brevard, its staff and volunteers, achieved the $1million mark in the annual fundraising drive!
1978 –$1million was again raised during the annual fundraising effort, providing funding for 30 member agencies.
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1982 – United Way of Brevard celebrated 25 years of service to the Brevard community, raising $1,540,526.
1987 – Celebrating 30 years in Brevard County, United Way of Brevard raised $2,379,039 during its community‐wide campaign.
1991 – A total of 43 member programs benefited from another successful United Way campaign that raised $2,732,688.
1992 – United Way of Brevard opened its Volunteer Center in April and celebrated 35 years of service to the community. The annual campaign raised $2,580,570 and benefited programs at 43 agencies.
1993 – John P. Nelson, Executive Director, passed away after serving United Way of Brevard in that capacity for 19 years.
1994 – Robert R. Rains was appointed Executive Director at United Way of Brevard. The annual campaign raised $2,602,300.
1995 – United Way of Brevard adopted an open contributor choice program for designation of gifts. The annual allocation process was moved to a spring timeline.
1996 – The Community Priorities Report was presented and adopted by the United Way Board of Directors. The annual campaign hit a record high of $2,822,000.
1997 – United Way of Brevard – celebrated 40 years of service to the community; a new office in Cocoa was purchased with staffing moving in April of that year; the annual campaign surpassed the $3 million mark, raising $3,230,000 (a record increase of $408,000 new dollars, yielding a 14.5% increase).
1998 – The 1998 campaign successfully surpassed its goal for the third consecutive year, raising $3,602,000 – an 11.5% increase. United Way implemented the Neighborhood Partnership Program, awarding grants to local neighborhood volunteers that wished to make a difference in their own neighborhood community. United Way stepped into the role of grant administrator during a wildfire crisis that impacted numerous Brevard residents by assisting FLORIDA TODAY with distribution of funds to victims from their Reaching Out Fund. The organization also took the lead in bringing a Healthy Families program into the community through a collaborative effort that included all three hospital service providers and 23 local agencies and organizations. United Way of Brevard was honored as Organization of the Year through the FLORIDA TODAY Reaching Out Awards.
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1999 – The United Way campaign exceeded its $3.85 million goal by raising $4,030,000 – an 11.3% increase over the ’98 campaign. Funding to programs at 38 member agencies was enhanced by the $410,000 in new dollars raised. United Way of Brevard was awarded an Implementation Grant from Bank of America through United Way of America to start a Success By 6 initiative in Brevard County.
2000 – For the fifth consecutive year, the United Way campaign exceeded its goal by raising $4.44 million – a 10.7% increase ‐ representing the fourth consecutive year the campaign achieved a double‐digit increase. Since 1995, the campaign has raised more than $8 million, increasing by 70%. Programs at more than 40 local partner agencies were agencies were funded that spring. Healthy Families celebrated its one‐year anniversary. The Neighborhood Partnership Program moved into phase II of its plan to promote “Know Your Neighbor Month.” The Community Building division undertook oversight of the Children’s Services Council, the Shared Service Network, and fiscal responsibility for the local HOPWA program. A plan was developed to re‐design the Fund Distribution Process with implementation of outcome measures over a three‐year period. Outcome measures were introduced to partner agencies and training followed.
2001 – The United Way campaign faced the challenge of a softened economy and the terrorist attacks of September 11th. In spite of many obstacles, United Way of Brevard’s fundraising effort proved successful, exceeding its goal for the sixth consecutive year, raising $4.75 million – a 7% increase over the 2000 campaign. The organization undertook a review of its priorities, identifying new core focus areas for the next several years. An internal assessment was also conducted to strengthen the organizational structure, human resource function and internal operations. United Way of Brevard also developed and implemented a branding plan aimed at differentiating itself from other charities. The annual Fund Distribution Process was redesigned, incorporating the new priorities and program outcomes.
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2002 – Through the implementation of its 2001 Priorities, United Way of Brevard increased funding available to Basic Needs providers through its annual Fund Distribution process by more than 20% ‐ an additional $75,000. United Way of Brevard began to work diligently in the area of “social capital” by focusing efforts in the areas of embracing diversity by establishing the “Common Ground Café,” intergenerational initiatives serving kids and seniors, engaging the spiritual community and a renewed focus on neighborhoods. In the area of engaging the spiritual community, United Way of Brevard became the recipient of a $500,000 grant from the U.S. Department of Labor to connect 20 faith‐based and community‐based groups to Brevard Job Link. The annual fundraising drive netted a 4% increase over the 2001 total, raising $4.94 million and providing $170,000 in new money for 82 programs at 47 partner agencies the following spring.
2003 – United Way of Brevard continued to focus its efforts on priority areas such as diversity through its “Common Ground Café,” intergenerational activities serving kids and seniors, and neighborhoods. Work began on increasing civic engagement through support of Leadership Brevard’s Brevard Tomorrow initiative with the development of the Citizen’s Academy, aimed at educating residents about the community and highlighting opportunities for civic involvement. Two trial classes were held by the end of the year to assist in finalization of the course. Capacity building for local faith and community‐based groups moved forward through a continuation grant received from the US Department of Labor. Ten of the original 18 mini Job Link Career Centers were refunded at that time. Eight others remained in the program under Memorandums of Understanding which allowed them to continue operating their mini Job Link Career Centers and participate in United Way training opportunities at their own pace. Upon request of its funding source, The Ounce of Prevention, United Way of Brevard took on full responsibility for the Healthy Families Program by bringing in‐house the service provision portion of the program. This was done with a seamless transition from Children’s Home Society in order to ensure no disruption of services to currently enrolled families. United Way also provided funding to 82 programs at 47 local health and human service agencies, increasing their partner agency roster by two in the process. The 2003 Campaign exceeded its goal of $5 million, reaching an all time high of $5,115,000 – a 3.5% increase over the 2002 Campaign.
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2004 – United Way of Brevard continued its partnership with Leadership Brevard on the Brevard Tomorrow initiative, staffing the Civic Infrastructure work group and leading a number of Citizens Academy courses. The courses targeted local municipalities and faith‐based groups. The Healthy Families Program continued to thrive under United Way’s management, providing in‐home services to nearly 400 families from Mims to Palm Bay. United Way of Brevard provided funding to 90 local health and human service programs at 49 agencies through its annual Community Impact Process. The U.S. Department of Labor grant that enabled United Way to launch a faith‐ based initiative in partnership with Brevard Job Link came to a close after receiving national acclaim. The mini‐Job Link program was transitioned to Brevard Workforce Development for future oversight. The 2004 hurricane season prompted United Way to step up and fill gaps in communication in the community on several fronts – staffing at 2‐1‐1Brevard was bolstered in order to help take more than 30,000 calls from residents before, during and after three storms; partnering with FLORIDA TODAY to activate, fiscally administer and allocate the more than $450,000 in funds that were raised through their “Lend‐A‐Hand” fund; filling gaps in communications efforts by creating a "Hurricane Relief Information" flyer and placing up‐to‐date changes on our website. More than 50,000 copies of the flyer were distributed at each of the community Comfort Sites during the weeks following the storms; assisting Brevard County Emergency Management by providing staff to help oversee a number of the Comfort Sites where items such as ice, water and food were being distributed and partnering with the Department of Children and Families with the "Disaster Food Assistance Program." Staff was responsible for all communications/promotion/media relations for the local initiative. A flyer was created and distributed at the Comfort Sites immediately prior to the event as well. Staff was also assigned to each BCC site to assist and troubleshoot as residents came to ensure they received the help they needed. More than 33,000 residents were assisted during the weeklong initiative. Though impacted by the fundraising surrounding the 2004 hurricanes, United Way’s annual fundraising campaign successfully hit its target goal of $5.25 million by raising $5.252 million – a 3% increase over the 2003 campaign. 2005 – United Way of Brevard worked to fill the gaps in service left from the 2004 Hurricane Season by taking the lead role in the creation of the Brevard Long Term Recovery Coalition. To address the long term recovery needs of storm victims, United Way convened representatives from key organizations including FEMA, Brevard Emergency Management and other key first‐response providers. Following the example from other communities, the group agreed to cooperate in forming a new not‐for‐profit entity to be called the Brevard Long Term
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Recovery Coalition (BLTRC). United Way agreed to merge its long‐term case management team under the new entity and to serve as the fiscal agent. Brevard County Emergency Management asked United Way to take on a new role in disaster response – management of their four Centralized Points of Distribution (CPODS), distributing ice and water and helping to facilitate the ordering and distribution of product. A United Way Volunteer Corps was created and volunteers recruited and trained in preparation for the new role. A grand total of $3,009,500 was distributed to 87 local health and human service programs at 47 agencies to meet needs in the coming fiscal year. To increase civic involvement in young professionals and to engage them with United Way, the Emerging Leaders initiative was created. More than 125 members were recruited during the fall using socials as a way to interact and plan. A strategic plan was created by the group to take them into the next year that included episodic volunteer opportunities, professional development opportunities and socials. The 2005 United Way Campaign was the most successful in the organization’s history, topping its $5.5 million goal raising $5,805,000 – up 10.5% over the 2004 campaign. That increase reflected $553,000 in new money. The Alexis de Tocqueville Society grew to 24 members – up 41%. 2006 – United Way started the year with an awareness campaign to increase participation in the IRS Earned Income Tax Credit Program. The IRS estimated that nearly 9,000 people in Brevard would qualify for the credit if they’d only apply, bringing $5.2 million into the community to those who need it most. Working with supportive companies throughout Brevard, United Way distributed thousands of payroll stuffers and partnered with AARP Tax Aide and Brevard County Housing & Human Services on the program. Media played a key role in spreading the word. With a continued focus on making 2‐1‐1 more accessible, United Way partnered with 2‐1‐1 Brevard to secure support from cell phone service providers. Cellular phone users throughout Brevard are now able to access 2‐1‐1 from their cell phones due to this effort. In order to help connect unaffiliated volunteers looking to help after a disaster, United Way earned a grant that enabled the launch of a Volunteer Reception Center. The Center will be open after the all‐clear is called following a disaster. Unaffiliated volunteers will be able to check in and be assigned to various activities to help with response. United Way continued its focus on engagement of young professionals, growing its membership base for the Emerging Leaders initiative. More than $3,225,000 was distributed to 91 local health and human service programs at 48 non‐profit agencies during the annual fund distribution process.
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The 2006 Campaign exceeded its goal of $6 million, topping the charts at $6,106,000 – a 5.2% increase over the 2005 drive – and setting a new record high for this annual effort.
2007 – United Way of Brevard celebrated its 50th Anniversary with a year‐long focus on the past, present and future. A “plate‐spinning” analogy was used to create a special 50th Anniversary plate and other celebratory materials that were shared with specific audiences throughout the year. Embracing the past and a desire to re‐engage former leaders, a Council of Advisors was created. This group was composed of past United Way Board Chairs, as well as key past Board members and Tocqueville Chairs. To develop stronger, deeper relationships with contributors, United Way launched a focused effort around Investor Relationship Management, establishing metrics to measure results and capturing in depth information on donor interests. Community Impact efforts included the successful distribution of $3,456,000 to 93 health and human service programs at 40 local agencies, including the funding of two new venture grants. Continued effort was made to further enhance efforts around the Earned Income Tax Credit in partnership with the IRS, AARP Tax Aide and other associations. Enhancements included the addition of Money Smart classes to teach individuals financial literacy and enable them to successfully plan for their future. United Way’s Board of Directors made the strategic decision to keep the Healthy Families Program as one of its core operational functions, no longer looking to roll it out to another non‐profit for service provision. United Way of Brevard convened a committee to review its priorities and establish new areas of focus for the next five years. The process involved countless hours of work reviewing input from Leadership Givers, Brevard County statistics, and census reports. Final recommendations would be presented to the Board in 2008 for approval. The Brevard Long‐Term Recovery Coalition remained active thanks to a mitigation grant from the State of Florida, allowing for the hardening of homes at risk for loss should a hurricane impact Brevard County. The 2007 United Way Annual Campaign reached another significant milestone, raising $6,457,000 – a 5.7% increase over 2006 – ending the 50th Anniversary celebration on a high note.
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2008 – 2008 was a year of great challenge throughout the nation and right here in Brevard County. Yet in spite of many obstacles brought about by a floundering economy, United Way of Brevard, its staff and volunteers, rose to the occasion. Thanks to the generosity of Harris Corporation, whose employees opted to “feed others” rather than planning their annual campaign barbeque celebration, United Way was able to partner with Community Services Council to provide Saturday Meals on Wheels to those most in need. Companies throughout the county adopted Saturday routes, making this effort extremely impactful. Recommendations from the 2007 Priorities Review were presented to United Way’s Board of Directors for approval. The report provided staff and volunteers with three areas of emphasis on which to work – Childhood Success, Basic Needs and Financial Stability. An Implementation Committee was seated and staff and volunteers alike began efforts to create an implementation plan with metrics governing results. A total of $4,060,558 (community care funds and designations, combined) was distributed to 98 local health and human service programs at 50 partner agencies during the spring Community Impact Process. The LIVE UNITED Campaign was launched by United Way of America and took root here in Brevard. Donors and prospective donors were encouraged to “Give.Advocate.Volunteer.” United Way continued to partner with the IRS and AARP Tax Aide on the Earned Income Tax Credit to increase the number of qualifying residents to apply for the credit. A partnership also ensued with the IRS to encourage seniors and veterans who are not required to complete a tax return to apply for benefits from the U.S. Government’s Economic Stimulus Package. The Brevard Long Term Recovery Coalition was busy with response to wildfires in Palm Bay and mitigation after Tropical Storm Fay. United Way chose to pursue a grant from the State of Florida to provide mitigation to low‐income homesteaded residents to prepare their homes for the storm season, thus reducing the chance of damage and expense. A total of 409 families were assisted through the grant. United Way continued to serve as fiscal agent, contracting with the BLTRC for services and case management. United way volunteers and staff began the daunting task of redesigning the annual Community Impact Process, the effects of which would not be felt until the 2009 effort. The Healthy Families Program celebrated its 10th Anniversary just as newly‐ elected legislators began committee meetings around the economy and potential budget cuts. A special anniversary celebration was held at Space Coast Early Intervention to educate the legislative delegation about its success rate in
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reducing the instances of child abuse and neglect and encouraging funding at present levels. The United Way Annual Campaign achieved a new record total, raising $6.608 – a 2.3% increase over 2007 – topping off the year with a positive light in spite of all the economic challenges facing the community. 2009 – The economy continued to be a key issue for our community, as was the looming end of the Space Shuttle Program and the thousands of displaced workers who would need assistance. United Way of Brevard continued to focus on implementation of its new areas of priority, including basic needs, childhood success and financial stability. In the area of basic needs, hunger rose to the top of the list in Brevard. It was estimated that more than 60,000 residents were considered “food insecure,” not knowing where their next meal would come from, or having to choose between paying a bill or feeding their families. A local grass‐roots effort called Project HUNGER was implemented and supported by United Way of Brevard. The goal of the efforts was to raise funds to ensure that our basic needs agencies and local food pantries could remain well‐stocked during the summer months when children could no longer access the free and reduced lunch program at their schools. United Way of Brevard supported the community leaders who came together to make this effort possible, serving as coordinator and fiscal agent. Second Harvest Food Bank was also a key partner, along with FLORIDA TODAY which helped with awareness and outreach. A total of $125,000 was raised. This provided 153,000 meals and served 14,652 families county‐wide. United Way of Brevard also worked to promote both the National Association of Letter Carriers Food Drive and the Boy Scouts “Scouting for Food” Drive. Our local efforts enabled these two drives to increase the amount of food collected by 10%. A special initiative aimed to increase the utilization of the Supplemental Nutrition Assistance Program (formerly known as food stamps) by seniors was implemented and a “Benefits Connection” created in partnership with Second Harvest Food Bank, Brevard Alzheimer’s Foundation and Community Services Council. In the arena of Financial Stability United Way of Brevard again showed measurable impact. During the tax season more than 300,000 payroll stuffers, brochures and emails were distributed. More than 7,000 tax returns were completed and accepted, garnering $1.5 million in tax credits for residents of Brevard not previously applying for the benefit. The economic impact to Brevard exceeded the $7 million mark! Grants were gained to assist in the accomplishment of our strategic goals as follows:
Brevard Workforce ($30,000) – for Financial Stability and Financial Education efforts.
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VITA Grant – from the IRS ($25,000) awarded to United Way of Brevard in the fall of 2009 in preparation for the 2009 tax season. Funds for the opening of 6 VITA (Volunteer Income Tax Assistance) sites.
Wachovia ($10K) & Walmart ($15K) – to assist with Financial Education efforts.
Emergency Food & Shelter Program (EFSP) – ($573,147) – for assistance with basic needs support.
TANF Subsidized Employment Grant ($561,955) – worked in partnership with Brevard Workforce to gain this grant. The grant was a part of the President’s economic recovery plan to create jobs. United Way of Brevard and more than 70 local non‐profits benefitted from this grant, which provided temporary employees. UWB’s portion was $99,792.
A total of $4,779,743 (community care funds and designations, combined) was distributed to 76 local health and human service programs at 46 partner agencies. Community Impact Volunteers dedicated more than 3,500 hours in reviewing agency financials and visiting programs to ensure investments were being well spent. The first phase of the Community Impact re‐design process was implemented, eliminating programs with funding levels of less than $12,000 so that dollars spent would have a greater impact. The goal continued to be to integrate United Way of Brevard’s areas of emphasis into the process, driving funding to programs that could help move the dial in those three key areas. The 2009 United Way Campaign reached another record total, raising $6,719,000 – a 1% increase over the 2008 campaign. New business reached an all‐time high, as did growth in the Tocqueville Society. A leadership giving “Step Up” program was successfully launched within our Emerging Leaders. The “ONE more” theme really struck a chord with supporters, proving that in spite of the challenges residents faced, a keen awareness of the needs of others existed. 2010 ‐
In 2010, Healthy Families Brevard served 269 families representing 466 children bringing the total number of families and children served since inception to 1983 and 3297 respectively. Over 90% of the children served in 2010 were up to date with immunizations at 24 months of age. 81% of participants who participated in the program on a long term basis improved or maintained their self sufficiency while enrolled in the program. Most importantly, however, was the latest data for the prevention of child abuse and neglect ‐ 97% of the children served were free from verified abuse and neglect after six months of service. Despite our success, Healthy Families Brevard did receive a 32% budget decrease as a result of a significant funding cut at the legislative level. This impacted the number of families that could be served, but the program remained intact and ready to serve families most in need of services.
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In response to the challenges in funding that Healthy Families continued to face and the demand for services, United Way gave birth to the Partners in Parenting program. This pilot program was designed as a short term home visiting program to provide support, parenting education, and safety information to families with a newborn. The premise of the program was to pair teams of volunteers to a family to provide four structured home visits focused on key issues such as child development and child safety. In 2010, 39 families completed the program. All of the families reported an increase in their knowledge of child safety and development. All families reported they have been very satisfied with the program. Our Emerging Leaders initiative continued to thrive and boasted a great year of programming which included seven volunteer/community service events, five Breakfast with Leaders opportunities, and two Social/Networking events. In addition to the regular programming, the group assisted with the Chain of Lakes 5K race for the second year in a row, raising over $1500 for future programming and activities. Emerging Leaders also held their first‐ever Leadership Giving recognition event which was generously hosted by Tocqueville Society members, Wes and Sherry Covell. United Way of Brevard was asked in by Brevard County government to aid in increasing awareness of the 2010 Census, encouraging residents to be counted. Staff worked diligently with FLORIDA TODAY to help with what became an extremely success Census initiative. A total of $3,868,067 (community care funds and designations, combined) was distributed to local health and human service programs at 42 partner agencies. One hundred Community Impact Volunteers dedicated more than 3,600 hours in reviewing agency financials and visiting programs to ensure investments were being well spent. This year’s process also marked the second round of re‐design changes to the process. Final implementation of the re‐design would take place during the 2011 fund distribution process. The reduction of hunger continued as a focus for the organization. Project Hunger, the grassroots effort created in 2009 to help keep local food pantries stocked during the summer months when children are out of school, continued raising $185,000, providing 225,610 meals and benefitting 20,054 families. The newly‐created “Benefits Connection” came to fruition. The initiative’s aim was to increase access to food stamps to seniors and low‐income adults. Two staff members were gained for this endeavor. Each determined eligibility, completed applications and reviewed additional programs for which clients might also quality. During FY 2010‐2011 a total of 2,964 residents were assisted by the program, bringing more than $3.7 million in SNAP benefits to Brevard. In the area of Financial Stability, staff continued to make strides. A total of six VITA sites completed 501 returns, bringing in a total of $529,248 in refunds that included tax credits like the EITC. In addition a number of grants were gained in support of the Financial Education courses offered to clients assisted at the VITA
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sites. Some of the supporters included Wal‐Mart, Wachovia/Wells Fargo and Bank of America. A total of 116 classes were held with 1,198 participants. The 2010 Campaign exceeded its goal of $6.8 million, raising a record‐breaking total of $6,882,864 – up 2.4% over the 2009 drive total. LIVE UNITED was the theme, calling upon residents to reach out a hand to one in order to improve the condition of all. The 2010 campaign also marked three years in recession for the Brevard community, and the State of Florida as a whole. United Way of Brevard’s campaign achieved an increase during all three of these difficult years. 2011 ‐
A total of $3,919,629 (community care funds and designations) was allocated and distributed to support programs at 43 health and human service partner agencies. 104 Community Impact volunteers dedicated more than 2,500 hours reviewing agency financial reports, visiting agencies, reviewing program performance and outcomes to determine their funding recommendations to the United Way Board of Directors. Final implementation of the Community Impact re‐design was completed during this fund distribution cycle.
During 2011, United Way became more engaged in the growing homeless problem in Brevard. Rob Rains was selected to Chair the Brevard Homeless Coalition and will work with the coalition members to establish goals. The group has already set a goal to develop and implement process improvements for the Homeless Management Information System and the Point in Time Count, as well as the establishment of an ID program.
United Way continued to work with Project Hunger, the grassroots effort created in 2008, to raise funds which allowed the local pantries to increase the amount of food available during the summer months. The committee has raised a total of more than $400,000 with $119,000 being raised during this year’s appeal. The funds raised this year will provide more than 146,000 meals.
The Benefits Connection program has brought more than $4.8 MM dollars of food to Brevard County residents. This program continues to focus on increasing access to food stamps to seniors and low‐income families. Due to the past success of this program, DCF has selected the Central Brevard Benefits Connection program to serve in a pilot allowing the staff person to determine eligibility, complete the application for benefits, and, most importantly, complete the interview process with the client during one meeting.
The Gifts in Kind program received and distributed $729,170 in donated items during calendar year 2011. During the 2011 tax season, the Voluntary Income Tax Assistance (VITA) program completed 501 tax returns with more than $529,000 of credits and just under $100,000 in saved tax preparation fees for Brevard residents. 93 Financial Education classes were taught to 1,008 residents. Grants received to support the Financial Initiatives program include Walmart Foundation, Wells Fargo, Bank
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of America, Boeing Corporation, Internal Revenue Service and Brevard Workforce.
United Way continues to manage the Emergency Food and Shelter Program for Brevard County which provided $297,000 in assistance to residents experiencing difficulty paying for food and housing. Our role in disaster response continues to expand and staff is currently holding a leadership position with the Florida Voluntary Organizations Active in Disaster (FLVOAD). We have an MOU with Brevard County Emergency Management to operate the four Central Points of Distribution and assist in the responsibilities of Emergency Support Function (ESF) ‐ 15 which coordinates the donations and volunteers for the County during times of disaster. The 2011 Community Campaign exceeded goal bring in $7,064,168 for local health and service organizations. 2012 ‐ Surpassed 2011 Community Campaign Goal raising $7,064,168 for local health and human service partners. Beginning in 2012 United Way separated the Combined Federal Campaign (the campaign for Federal government employees) from its traditional campaign in goal setting. The Space Coast Combined Federal Campaign goal for 2012 was $760,000 and it raised $769,145., The United Way goal was $6.3 million and we raised $6,567,488. Grants Secured o The Boeing Company ($27,230) for Financial Stability Initiative o Brevard Workforce Development ($10,000) for Financial Education and Volunteer Income Tax Assistance Program o Walmart Foundation ($35,000) for Financial Education Program o Volunteer Income Tax Assistance Program ‐ VITA ($11,100) o Brevard County Housing and Human Services ($12,000) for Brevard Homeless Coalition Administration o Bank of America ($10,000) for Financial Education Program o Wells Fargo ($7,000) for Financial Education Program o Housing Opportunities for Persons with AIDS (HOPWA) $473,099 Gifts in Kind distributed $524,330 worth of items such as diapers, hygiene products and other goods.
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Volunteer Income Tax Assistance Program (VITA) completed 789 tax returns at our seven VITA sites for families earning less than $50,000. Financial Education (FDIC ‘Money Smart’ course) taught 1,008 people how to budget, save money, and use credit wisely. The Hunger Summit brought together representatives from area not for profit groups, government agencies, private companies and faith‐based organizations to brainstorm new ways to use shrinking resources to help an ever‐increasing population of people who are going hungry. United Way of Brevard facilitated this first ‐ever event that focused on successful programs already in place to meet hunger needs and how to collectively improve those efforts. Benefits Connection brought an additional $3.3 million to our community to help provide food to those in need by signing up 2,940 families for SNAP benefits. Finances ‐ We finished the year under the Board‐approved budget, and received a clean audit for 2011‐12 from Berman Hopkins Wright & LaHam CPA’s and Associates, LLP. The Community Care Fund/Allocations Process engaged 80 volunteers who contributed more than 2,500 hours reviewing agency financials and performance, participating in agency presentations and site visits, and finally, determining how to best allocate funds. Emergency Food & Shelter funding brought in over $297,870 to our community to provide help with rent, mortgage, utility, food and emergency shelter assistance for those in need. Healthy Families Brevard received $553,600 in funding from the Ounce of Prevention Fund of Florida. We served 220 families, with 100% of children in these families (who completed the program) free from verified abuse and neglect 12 months after program completion. Through our Partners in Parenting (Parenting Education) 19 families successfully completed a short term home visitation program that provides support, parenting education and safety information to families with a newborn. Nearly 1,500 volunteers donated 17,200 hours to United Way last year, which translated to a value of $374,788 according to the Points of Light Foundation. United Way also led in the creation of the Brevard Hunger Alliance, a group of community partners who are developing strategies to address hunger among
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children in Brevard during school year weekends and the summer months, as well as addressing the coordination and logistics of getting food to the most vulnerable populations. Our United Way chaired the Brevard Homeless Coalition which focuses on homeless prevention, shelters, transitional Housing, assistance with identification and benefits assistance. 2013 ‐ Community Campaign raised $6,373,249 for local health and human service partners. Grants Secured o
The Boeing Company ($10,000) for Financial Stability Initiative
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University of South Florida ($119,806) for assistance with Insurance Marketplace / Health Literacy
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Walmart Foundation ($12,000) for Financial Education Program
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Volunteer Income Tax Assistance Program ‐ VITA ($15,840)
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Brevard County Housing and Human Services ($24,999) for Brevard Homeless Coalition Administration
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Bank of America ($10,000) for Financial Education Program
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Wells Fargo ($1,500) for Financial Education Program
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Housing Opportunities for Persons with AIDS (HOPWA) $473,099
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Healthy Kids ($25,000) to support Health Literacy and assist families with children sign up for health insurance
Gifts in Kind distributed $661,087 worth of items such as diapers, hygiene products and other goods. Volunteer Income Tax Assistance Program (VITA) completed 2,317 tax returns at our four VITA sites for families earning less than $50,000. Financial Education (FDIC ‘Money Smart’ course) taught 807 people how to budget, save money, and use credit wisely. Benefits Connection brought an additional $3.3 million to our community to help provide food to those in need by signing up 4,269 individuals for SNAP benefits. Finances ‐ We received a clean audit for 2012‐13 from Berman Hopkins Wright & LaHam CPA’s and Associates, LLP.
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The Community Care Fund/Allocations Process engaged 86 volunteers who contributed more than 1,500 hours reviewing agency financials and performance, participating in agency presentations and site visits, and finally, determining how to best allocate funds. Emergency Food & Shelter funding brought in over $66,000 to our community to provide help with rent, mortgage, utility, food and emergency shelter assistance for those in need. Healthy Families Brevard received $553,600 in funding from the Ounce of Prevention Fund of Florida. We served 168 families, with 100% of children in these families (who completed the program) free from verified abuse and neglect 12 months after program completion. Nearly 1,500 volunteers donated 27,973 hours to United Way last year, which translated to a value of $619,322 according to the Points of Light Foundation. Our United Way chaired the Brevard Homeless Coalition which focuses on homeless prevention, shelters, transitional Housing, assistance with identification and benefits assistance. United Way’s Feed and Read program provided more than 500 children over 5,000 lunch packs and 5,000 books over the Summer 2014 ‐ Community Campaign raised $6,300,000 for local health and human service partners. Carol Craig, Founder and CEO of Craig Technologies served as the United Way Campaign Chair. Harris Corporation and its employees were the largest contributors, raising $1,350,728, representing over 21 percent of the entire campaign. Harris continues to be the only organization to donate more than a million dollars to United Way of Brevard. The second largest gift, from Publix Super Markets and its associates, also boosted the largest increase in the 2014 Campaign, raising an additional $104,000 at their 23 Brevard locations for a grand total of $973,022. Publix also contributes the largest corporate gift, an incredible $420,300. Grants Secured o
The Boeing Company ($10,000) for Financial Stability Initiative
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University of South Florida ($118,368) for assistance with Insurance Marketplace / Health Literacy
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Walmart Foundation ($12,000) for Financial Education Program
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Volunteer Income Tax Assistance Program ‐ VITA ($17,000)
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Brevard County Housing and Human Services ($24,999) for Brevard Homeless Coalition Administration
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Bank of America ($10,000) for Financial Education Program
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Wells Fargo ($1,500) for Financial Education Program
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Housing Opportunities for Persons with AIDS (HOPWA) $473,099
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Healthy Kids ($25,000) to support Health Literacy and assist families with children sign up for health insurance
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Space Coast Health Foundation ($20,000) for health education
Gifts in Kind distributed $607,083 worth of items such as diapers, hygiene products and other goods. United Way volunteers prepared 2,317 tax returns for low‐to‐moderate income workers, saving preparation costs and assisted with eligible tax credit claims resulting in a community‐wide impact of $2.5M. Financial Education (FDIC ‘Money Smart’ course) taught 801 people how to budget, save money, and use credit wisely. Benefits Connection helped over 2,966 low‐income individuals and families sign up for the Supplemental Nutrition Assistance Program (SNAP), providing $2.4M of economic benefit to Brevard. Finances ‐ We received a clean audit for 2013‐14 from Berman Hopkins Wright & LaHam CPA’s and Associates, LLP. The Community Care Fund/Allocations Process engaged 86 volunteers who contributed more than 1,000 hours reviewing agency financials and performance, participating in agency presentations and site visits, and finally, determining how to best allocate funds. Emergency Food & Shelter funding brought in over $66,000 to our community to provide help with rent, mortgage, utility, food and emergency shelter assistance for those in need. Healthy Families Brevard received $696,400 in funding from the Ounce of Prevention Fund of Florida. We served 217 families, with 100% of children in these families (who completed the program) free from verified abuse and neglect 12 months after program completion. 1,055 volunteers donated 15,415 hours to United Way last year, which translated to a value of $355,624 according to the Points of Light Foundation. Our United Way chaired the Brevard Homeless Coalition which focuses on providing a framework of services to prevent and eliminate homelessness in Brevard. United Way’s Feed and Read program provided more than 1,275 children over 8,850 lunch packs and 10,000 books over the Summer
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Organizational Purpose Give. Advocate. Volunteer. The United Way of Brevard County is committed to serving its community in the following ways: 1. To mobilize resources to make a measurable impact on community issues and needs. Resources being defined as financial support and “heartbeats”, the leadership capacity of both staff and key volunteers. 2. To energize and inspire people to make a difference. 3. To develop collaborative solutions to human service problems, building coalitions around these agendas and increasing the investments made to ensure their success. 4. To foster cooperation among state, local and national agencies serving our community. 5. To advocate in a nonpartisan fashion for human service initiatives and programs that improve the overall quality of life for Brevard residents. 6. To develop as fully as possible the financial resources, both individual and governmental, to meet human services needs in Brevard. 7. To develop awareness, community support and commitment for United Way initiatives through a strategic communications program that not only speaks to the community but also listens to our best customers.
Structure United Way of Brevard County is organized into four (4) distinct areas of operation: Administration & Finance, Communications, Community Impact, and Resource Development. These functional areas are explained in detail in the next few sections.
Administration & Finance Administration ‐ This division is responsible for the overall operation of United Way of Brevard. Major areas of focus include facilities, personnel, organizational bylaws, technological needs/upgrades, the Board of Directors and its Executive Committee. The Executive Committee meets five times annually, immediately prior to each full Board meeting. This committee is composed of the Board Chair and the chairs of each standing committee. This includes Board Chair‐elect; Vice Chair, Resource Development (Campaign Chair); Vice Chair, Community Impact; Treasurer; Past Board Chair and any number of Members‐at‐Large. They are charged with providing the detail for Board meeting agendas, establishing pre‐approval of business matters from the various committees and providing counsel and oversight to the United Way of Brevard’s President and staff.
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The Nominating Committee accepts the responsibility of identifying and recruiting volunteers to serve in the capacity of Board Member. This committee develops the official slate of officers and new Board Members that is voted on by all donors at United Way’s Annual Meeting each spring. Finance – The Treasurer, with staff support, is responsible for the overall financial management of United Way of Brevard’s resources. Major areas of responsibility include accounting, financial reports, investments and the annual organizational audit. Volunteers with expertise from all areas of the finance field serve as members of the Finance Committee. This committee meets regularly to review the financial policies and activities of United Way of Brevard; makes policy recommendations to the Board of Directors for control and investment of all funds and assets; and demonstrates to the community and interested publics that our United Way has performed its administrative and stewardship functions in a transparent, prudent manner.
Communication This Department is responsible for enabling the organization to be more effective at communicating appropriately with all its key audiences, both internal to the organization and within the community. The Communications department serves as Brand Manager for United Way of Brevard and ensures integration of the organization’s brand into each customer interaction, creating organizational consistency around priority focus areas. It is also responsible for creation of all communication tools including, the website, special events, marketing, advertising, media relations and all other communications.
Community Impact United Way isn’t just helpful to communities, it is crucial. Mobilizing community leaders to take action in the critical areas of financial stability, education and health and developing solutions with measurable results helps us bring about long‐lasting changes in our community. Our work focuses on the building blocks of a good life – Education, Income and Health. Our community wins when kids succeed in school, adults can secure a good job, manage their finances and provide a healthy environment for their families. The Community Impact Department is responsible for fund distribution, agency relations, gifts in kind program, disaster response, community financial education/tax preparation, volunteer engagement and health literacy/affordable care outreach as well as development and implementation of numerous innovative initiatives designed around United Way’s efforts in Education, Income and Health. Community Impact staff analyze local health and human service issues and track the emerging needs of our community; they convene relevant groups to develop or improve services to Brevard County residents; they review and evaluate existing or new programs to ensure measurable impact; they facilitate collaborative partnerships to identify problems and seek solutions; and they recommend goals, objectives and action plans to United Way’s Board of
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Directors. During the 2013‐2014 fiscal year, United Way implemented a streamlined allocations process to increase the number of community volunteers engaged in the process of oversight and quality assurance of program funding. One of the goals is to utilize the contributions of thousands of individual donors to become a force for change in the areas of Education, Income and Health and provide a strong safety net which inspires hope and creates opportunities for a better tomorrow. Grant Administration Since 1998, United Way of Brevard has also developed a core competency in the area of grant administration. Your local United Way has developed what has today become a community asset – serving as neutral ground for administration of dollars and oversight of services funded through state and federal grants. Healthy Families – This program is designed to help parents learn to be the very best they can be at one of their most important roles – nurturing their children. It is a voluntary, community‐ based program designed to prevent child abuse and neglect while promoting healthy child development. Services are provided in the home by trained family support workers. United Way of Brevard served as lead agency with fiscal responsibility since January 1999. HOPWA (Housing Opportunities for People with Aids) ‐ This grant provides assistance with housing issues to people with HIV and their families. United Way of Brevard handles localized oversight of the funding, performing the fiscal and administrative functions.
Resource Development One of the core competencies of all United Ways is the management of a single community‐ wide fundraising campaign to provide funding for programs within a larger group of health and human service organizations. The campaign goal is customarily set each year in late spring once selection of the Campaign Cabinet has been finalized. Pacesetter or early employee campaigns are held each summer with results being reported at the official kickoff of the annual campaign in September. Traditionally, the annual drive lasts three months and concludes in mid‐ December. While the focus of the drive is to raise money for critical health and human services through its Community Care Fund, United Way’s Board of Directors adheres to a donor choice policy of free and voluntary giving. Donors may directly designate their gifts to agencies both within the United Way system as well as to organizations outside of the system. Led by the Board’s Vice Chair, Resource Development (Campaign Chair), a Campaign Cabinet is organized annually to help oversee fundraising efforts. They are responsible for recommending a target goal for the campaign to the Board and making calls on local company CEO’s to gain their support through a corporate commitment and the promise of an employee campaign.
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Emerging Leaders – Emerging Leaders is a leadership giving, volunteer and advocacy movement for early and mid‐career professionals who want to make a difference in Brevard. Membership is designed to further philanthropy and volunteerism. It also offers social, educational and professional opportunities. Members connect with the community, have exposure to established community leaders, network with other like‐minded individuals, volunteer together and with their families and, most importantly, see and feel how they are changing the community. Because United Way recognizes people who are early in their careers may not have the ability to give at the leadership level immediately, we offer a Step‐Up program for EL members. With an initial (individual or combined) United Way gift of $250 and a three year commitment to reach $500 individuals qualify for membership, and are recognized as Leadership Givers right away. Investor Relations/Planned Giving Our Investor Relations initiative is focused on customer relationship management. Its role is to move investors (contributors, board members, volunteers, key stakeholders, etc.) from their initial transactional relationships developed during the annual campaign to the formation of deeper, stronger relationships tied directly to United Way. Opportunities to further engage investors in United Way work as volunteers or through planned gifts are also advocated. This effort also includes the collection of donor information in our system, monitoring relationship development and tracking metrics associated with the initiative. Key resource development responsibilities include a focus on individuals, leadership giving and the Tocqueville Society. It also includes a leadership role in the development of United Way of Brevard’s Endowment through planned giving efforts targeting Diamond Donors, major donors and other key supporters. These efforts are overseen by the Leadership Giving Chair, or Co‐ Chairs, and the Tocqueville Society Chair(s).
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Code of Ethics Approved May 26, 2010 United Way Board of Directors
UNITED WAY OF BREVARD COUNTY CODE OF ETHICS Table of Contents Preamble
1
Commitment
2
Guidance and Disclosure
3
Standards for All United Way Representatives
3
Accurate Records and Public Communications
6
Additional Standards for Active Volunteers
6
Additional Standards for Employees
7
Member Agency Relations
8
Contributor Relations
8
9
Responsible Use of Information Technology
9
Exhibit I‐Code of Ethics Certification
10
Business Operations & Vendor Relations
UNITED WAY OF BREVARD CODE OF ETHICS
PREAMBLE As representatives of United Way of Brevard County, we have a responsibility to uphold the highest ethical standards for ourselves and for the benefit of our community. These standards go beyond compliance with laws and regulations. This Code of Ethics fulfills a higher obligation as stewards of the public trust, setting forth the standards that guide our decisions and actions. The Code is not just about what we should do, but why we do it. This Code establishes standards, promotes discussion, and guides our actions in carrying out our mission. It encourages us to seek guidance and clarification when we have questions about applying our principles and standards. No document can provide answers to all ethical questions ‐ only by continuing to work together on these issues can we ensure that United Way fulfills its commitment to build and maintain the public trust in all that we do. Your compliance with this Code and diligence in seeking guidance when necessary will ensure that the United Way of Brevard County remains an organization of which we can all be proud. Robert R. Rains, President
UNITED WAY OF BREVARD CODE OF ETHICS
Commitment United Way of Brevard County (“UWBC”) is committed to the highest quality in every aspect of its activities. Inherent in that commitment are our goals for satisfying the expectations of our stakeholders – those groups with a vested interest in our success. Members (Contributors) For members – the lifeblood of our organization – our goal is to earn and maintain your trust and to use your generous contributions in a way that is transparent and accountable to the community and that faithfully carries out our mission to mobilize the caring power of our community. Employees Our employees are a valuable resource, and our goal is for every employee to be personally involved and committed to the organization’s success. UWBC is committed to providing an environment that encourages employees to make full use of their creativity and unique talents by providing equitable compensation and benefits, safe and motivating working conditions, and the opportunity for personal growth and development. Agencies For the agencies we support, our goal is to achieve the highest levels of service consistent with our mission. Our relationships with the agencies we support are forthright and honest, and are conducted in a manner that builds trust and confidence and help make a difference in the quality of life in our community. Vendors & Suppliers Suppliers are a vital part of our mission. Our goal is to develop and maintain mutually beneficial relationships with suppliers who share our commitment to our mission through continuing improvements in quality, service, timeliness, and cost. Our dealings with suppliers are fair and honest and embrace the highest principles of purchasing practice. Community Our goal is to be a responsible community organization. This includes UWBC’s respect for the environment, and the encouragement of UWBC employees to practice good citizenship and community support. Our greatest contribution to our community is to be successful so that we can fulfill our mission and by doing so make a difference in the lives of those we seek to help.
I. GUIDANCE AND DISCLOSURE If questions concerning this Code arise, United Way representatives should promptly seek guidance concerning the interpretation or application of this Code of Ethics. If unclear as to whom to call, contact the UWBC Ethics Officer Dr. Tim Hollingsworth at 259‐7777. Any known or possible breaches of the Code of Ethics should be disclosed. Volunteers should contact the Chair of the Board of Directors and/or the President. Staff and contract employees should contact a supervisor first. If the supervisor’s actions are in question, employees should contact the President. If the President's actions are in questions, staff and employees should contact the Ethics Officers or the Board Chair. Reports of possible breaches will be handled in the following manner: • All reports of possible breaches will be treated in confidence consistent with the United Way’s duty to investigate and the law (if confidentiality cannot be maintained, the individual disclosing the possible breach will be notified) • All reported breaches will be investigated and appropriate action taken based upon the policies of United Way • Retaliation against a person who reports a breach is expressly forbidden and will be treated as an independent breach of the Code • United Way is committed to prompt and fair resolution of all reported breaches. II. STANDARDS FOR ALL UNITED WAY REPRESENTATIVES Active volunteers, professional staff, and contract employees carry out the operations of the United Way of Brevard County (UWBC). Whether or not they are members of the UWBC, each of these are its representatives and are covered by this Code. The following standards are applicable to all representatives. A. Personal and Professional Integrity A personal commitment to integrity in all circumstances benefits each individual as well as United Way. We therefore: • Strive to meet the highest standards of performance, quality, service, and achievement in working towards United Way’s mission • Communicate honestly and openly • Promote a working environment where honesty, open communication, and all opinions are valued • Exhibit respect and fairness toward all with whom we deal B. Accountability United Way is responsible to its stakeholders, which include organizations receiving allocations, donors, and others who have placed faith in United Way. To uphold this trust we:
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Promote good stewardship of all United Way resources (dollars and people), including allocations, grants, and other contributions that are used to pay for program operating expenses, salaries, and employee benefits Will use United Way resources only for United Way purposes Comply with all laws and regulations affecting United Way
C. Conflicts of Interest United Way representatives should base their business decisions on United Way’s requirements to fulfill its mission rather than their own needs or personal gain. Representatives should not do business with companies with which they have a personal and direct financial interest ‐ such conflicts could tarnish the reputation of United Way and undermine the public trust in all United Way organizations. To avoid a conflict of interest or the appearance of a conflict of interest, we will: • Avoid any activity or outside interest which conflicts or appears to conflict with the best interest of United Way, including involvement with a current or potential United Way vendor, grantee, or competing organization, unless disclosed to and deemed to be appropriate by the United Way Board of Directors • Ensure that outside employment and other activities do not adversely affect the performance of one’s United Way duties or the achievement of United Way’s mission • Ensure that travel, entertainment, and related expenses are incurred on a basis consistent with the mission of United Way and not for personal gain or interests • Refrain from influencing the selection of staff, consultants, or vendors who are relatives or personal friends or who are affiliated with, employ, or are employed by a person with whom they have a relationship that could raise a question of bias, favoritism or impartiality. D. Confidentiality and Privacy Confidentiality is a hallmark of professionalism. We therefore: • Ensure that donor information, which is not publicly known, is appropriately safeguarded. • Respect the privacy rights of all in the performance of United Way duties. United Way will maintain information and records about employees for the purpose of supporting normal business functions such as the administration of benefit programs, compensation programs, and payroll. We will manage such records in a manner that serves employee and United Way interests while respecting privacy and confidentiality.
E. Gratuities, Gifts and Entertainment Receipt or solicitation of gifts and entertainment by the representative, family members, or others designated by the representative may present potential conflicts of interests. Generally, representatives should not accept meals, transportation, lodging, or entertainment from those with whom they do UWBC business unless this activity supports the mission of our United Way and is consistent with this Code and all applicable UWBC policies. This standard does not apply to strictly personal or non‐UWBC transactions. UWBC representatives may accept promotional materials having a nominal value –generally $50 or less. F. Discrimination or Harassment United Way will provide its representatives a work environment free from discrimination and harassment. This Code prohibits any verbal or physical harassment of another regarding their age, sex, marital status, religion, race, national origin, physical or intellectual disability, or on the basis of any other characteristic protected by state or federal law. This policy extends to conduct which is made a condition of employment, used as a basis for employment decisions, or has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment. Implementing procedures for employees are described in the UWBC Employee Handbook. G. Sexual Harassment Sexual harassment is forbidden. In general, sexual harassment occurs when any representative: • Requests dates, sexual favors, or other verbal or physical conduct of a sexual nature as a condition of employment or used as the basis for employment decisions • Fosters an intimidating, offensive, or hostile work environment, which is created by unwelcome sexual advances, offensive jokes, or other offensive verbal and physical behavior. H. Lobbying & Political Contributions As a charitable corporation, United Way is prohibited from making contributions to any candidate for public office or to any political committee. A candidate for public office is an individual who offers herself or himself or is proposed by others as a candidate for an elected public office, whether such office is federal, state or local. A political contribution is anything of value, including monetary and in‐kind gifts, provided for the purpose of influencing the outcome of an election. UWBC representatives will therefore: • Refrain from making any contributions to any candidate for public office or political committee on behalf of United Way, including providing United Way facilities or resources for political campaign activities
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Refrain from making any contributions to any candidate for public office or political committee in a manner that may create the appearance that the contribution is on behalf of United Way Prohibit all campaign activity at United Way activities and on United Way property, including posting of campaign signs, wearing of buttons promoting a candidate, and distributing campaign literature. Bumper stickers and similar small campaign signs on privately owned automobiles on United Way property are permitted. Within the limitations stated above, participation by the United Way in grassroots advocacy in support of issues consistent with its mission, rather than candidates or political parties, is permitted.
I. Accurate Records and Public Communications United Way of Brevard’s financial books, records, and statements shall: • Accurately reflect all transactions of the Corporation; • Contain no false or misleading statements or entries; • Properly account for all assets and liabilities; • Properly document travel and other business expenses in compliance with established policies and procedures; and • Be retained in accordance with the Corporation’s record‐retention policies and all applicable laws and regulations. Transactions should be prepared and reviewed consistent with established Corporate and local policies and procedures. Improper management override of properly executed transactions is prohibited. No undisclosed or unrecorded fund or account may be established for any purpose. As a non‐profit corporation, UWBC is required to file reports and other documents with the Internal Revenue Service (“IRS”). UWBC is committed to full, fair, accurate, timely and understandable disclosure in reports and documents that are filed with or submitted to the IRS, and in other public communications made by the Corporation.
III. ADDITIONAL STANDARDS FOR ACTIVE VOLUNTEERS The most effective models of service and excellence are created through the leadership of volunteers. As guiding principles: A. Conflicts Volunteers should not knowingly take any action or make any statement intended to influence the conduct of United Way in such a way as to confer any financial or personal benefit on themselves, their immediate family members, or on any organization in which they or their
immediate family members have a significant interest as owners, shareholders, directors, or officers. B. Disclosure Volunteers must promptly disclose known and potential conflicts of interest in any United Way matter to the Board of Directors, Council of Advisors, or other Committee upon which they serve. When such actual or potential conflicts exist, the volunteer will not vote on such matters and should participate in discussions on the matter only when cleared by the Chair of the body involved.
IV. ADDITIONAL STANDARDS FOR EMPLOYEES A. Equal Employment Opportunity UWBC will provide equal employment opportunity without regard to age, sex, marital status, religion, race, national origin, physical or intellectual disability, or on the basis of any other characteristic protected by state or federal law, except in the case of a bona fide occupational qualification. Implementing procedures are described in the UWBC Employee Handbook. B. Safety and Health. UWBC will follow all federal, state, and local regulations regarding workplace safety and health. The possession of any firearm or weapon on United Way property is prohibited except by law enforcement personnel or as permitted by law. Smoking is not permitted in United Way buildings. Implementing procedures are described in the UWBC Employee Handbook. C. Proper Use of Company, Customer, and Supplier Resources Every employee is responsible for safeguarding UWBC property, equipment, and other assets, as well as any equipment, property, or information that has been furnished by volunteers or suppliers. Corporation resources are to be used consistent with UWBC policies and procedures. Abusive, unreasonable, or other inappropriate uses of these resources are prohibited. These resources include Corporation time, material, equipment, information, and electronic communication/mail systems. UWBC provides Internet access to facilitate conducting UWBC business. Access to offensive or inappropriate websites is strictly prohibited. Employees must treat the resources or information of current or prospective suppliers or agencies the same as UWBC resources. Any resources entrusted to the UWBC must be used as authorized by UWBC. Employees must ensure that proper measures are taken for the storage, safeguarding, protection, or destruction of UWBC, agency, contributor, member, or supplier data and information to prevent unauthorized access, use or removal of such data or information by any means and in any form (electronic, optical, magnetic, or hard copy), including the Internet and Intranet.
UWBC employees must make continuous efforts to control costs. Materials and services used by UWBC business must be acquired in accordance with the most rigorous procurement standards to assure quality and cost‐effectiveness in all purchasing transactions. When traveling on behalf of the UWBC, employees and volunteers using UWBC resources must use the same cost‐conscious standards they would use for their own personal travel.
V. MEMBER AGENCY RELATIONS UWBC Board membership by Agency Representatives is not, in and of itself, a conflict of interest, nor is eligibility for services from the Agency, provided such interest is known to the Chair and members of the United Way Board, Council, Committee, or Panel involved. Agencies funded through the United Way of Brevard County must be treated fairly to avoid favoritism, discrimination, or appearance of impropriety. United Way will: • Communicate honestly and openly with Agencies at all times • Treat agency personnel with respect and dignity in all dealings • Avoid favoritism in the allocation process • Invite agency input on United Way committees whenever appropriate • Ensure that all Agency information which is confidential, privileged, or non‐public is not inappropriately disclosed • Ensure that each agency contract includes a non‐discrimination statement approved by United Way • Decline any gifts, gratuities or favors from agencies except for promotional items of nominal value, i.e. less than $50 • Base no allocation decisions on an agency’s performance in the United Way Campaign VI. CONTRIBUTOR RELATIONS Contributors are all individuals and entities that make charitable or in‐kind contributions to United Way. The most responsive contributors are those who have the opportunity to become informed and involved. We therefore: • Promote voluntary giving in dealing with contributors and vendors • Refrain from any use of coercion or undue influence in fundraising activities, including predicating professional advancement on response to solicitations • Allow no finder’s fees or kickbacks of any kind • Ensure that all solicitation materials are accurate and correctly reflect United Way’s mission and use of solicited funds • Ensure that contributions are used in accordance with contributors’ intentions • Obtain consent by the contributor before altering the conditions of a gift • Give contributors the option of not having their names published in
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recognition material Maintain the highest confidentiality of privileged contributor information Endeavor to preserve and respect the fundraising boundaries of other United Way organizations.
VII. BUSINESS OPERATIONS & VENDOR RELATIONS Whenever possible, materials, supplies, equipment, consulting, and other services should be procured from qualified suppliers at the lowest cost, keeping in mind the requirements for quality, performance and the vendor’s ability to meet delivery schedules. We will always employ the highest ethical business practices in source selection, negotiation, determination of awards, and the administration of all purchasing activities. Whenever feasible, we will encourage, establish, and maintain competition and will at all times comply with applicable government regulations and contractual requirements.
VIII. RESPONSIBLE USE OF INFORMATION TECHNOLOGY United Way’s information technology should be used for only for UWBC business and to access information consistent with its mission and appropriate for use in the workplace. For more details, please refer to our Acceptable Use Policy.
IX. TRAINING AND INDOCTRINATION A thorough understanding of this Code is not possible without periodic review, discussion, and training. Annually the following personnel are required to submit a Certification Form (Exhibit I) attesting their understanding, support and adherence to this Code: • All employees and professional staff • All Board members To provide briefing information on this Code, answer questions, and collect the Certification forms, the Board Chair (for volunteers) and the President (for employees) will each schedule an annual indoctrination session, which normally will be conducted by the Ethics Officer. UWBC MAY FROM TIME TO TIME REVISE ITS POLICIES OR PROCEDURES. IN SUCH EVENT, THE CORRESPONDING PROVISIONS OF THIS CODE SHALL BE MODIFIED ACCORDINGLY. NOTHING IN THIS CODE SHALL BE INTERPRETED TO CREATE A CONTRACT OR GUARANTEE OF EMPLOYMENT.
EXHIBIT I CODE OF ETHICS CERTIFICATION I acknowledge that I have received, read and understand the United Way of Brevard County Code of Ethics. I understand that every United Way representative is responsible for adhering to the principles and standards of the Code. I affirm that my conduct is and will be in accord with the principles and standards of the Code. To the best of my ability and understanding, I have listed below any potential conflicts of interest or ethical concerns. Signature__________________________________ Date____________ Name Printed______________________________
Any known conflicts, issues or concerns: ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ Signature_____________ __________ ___