Parent Information 29 September -1 October 2018
Introduction SAYCO is an annual overnight camp organised by the Uniting Church SA for young people who are currently in years 7-12. For over 20 years, SAYCO has been a significant discipleship event for hundreds of youth across the Uniting Church in SA, inspiring them to a deeper, transforming experience of faith. Every year SAYCO has been committed to making this an even better experience for youth and the groups who bring them. That is our vision as we work intentionally to make this year’s SAYCO an awesome event. Additionally, SAYCO is committed to looking even deeper this year to see how SAYCO can realise that vision for the future with creativity, passion and energy - a fresh shape for coming generations.
What’s new?
This year, your group may have chosen to sleep indoors in classrooms rather than on the oval. Some groups have opted for in-house catering (supplied by Uniting Venues).
Who is your main contact?
Your main contact for SAYCO is the Group Coordinator from your church.
2018 Theme:
If we let them, small worries can build into something bigger– the multitude of commitments, sport, work and study, responding to an avalanche of social media notifications, navigating friendships, family, partners and potential partners. And then there are the big things that often feel out of our control – natural disasters, war, poverty and violence. It can be difficult to look beyond the many things that cause us stress, and to listen those who tell us not to worry. To take time to breathe. “Do not worry,” Jesus says in his Sermon on the Mount (see Matthew 6:25-34). This sermon reminds us to look beyond our everyday troubles, what we eat and wear, and trust in God to provide all we need. Paul urges the same in Philippians 4:6-7 (MSG): Don’t fret or worry. Instead of worrying, pray. Let petitions and praises shape your worries into prayers, letting God know your concerns. Before you know it, a sense of God’s wholeness, everything coming together for good, will come and settle you down. It’s wonderful what happens when Christ displaces worry at the centre of your life. The message is clear: do not worry, but seek peace in God. We can take time to breathe. Breathe again.
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Sample SAYCO program Saturday 10:30am Registrations 12:15pm Small group leaders meeting 12:45pm Youth pastors prayer meeting 1:00pm-12:00am Groups beginning A-K shower in the portable showers 1:00pm Session one (start of official program) 3:00pm-4:00pm Small groups (including afternoon tea) 4:15pm Workshops – active 6:00pm Dinner 7:00pm Session two 8:30pm Supper 9:00pm Night Life feat. AFL Grand Final replay 11:00pm Lights out Note: Daylight Savings overnight – clocks forward an hour
Sunday
12:00am-12:00pm 8:00am 8:00am 9:00am 10:30am 11:30am 1:00pm 1:00pm-12:00am 2:00pm 3:30pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 8:00pm 11:00pm
Groups beginning L-Z shower in the portable showers Breakfast SAYCO prayer meeting (optional, all invited) Session three (includes Communion) Small groups and morning tea Workshops Lunch Groups A-K shower in the portable showers SQUAD session Afternoon tea SQUAD Messy Games Free Time Dinner Session four Night Life feat. acoustic worship Supper Lights Out
Monday 12:00am-12:00pm 8:00am 8:00am 9:00am 10:00am 12:00pm
*Program subject to change
Groups L-Z shower in the portable showers Breakfast + small groups SAYCO prayer meeting (optional, all invited) Pack up Session five Home time (end of official program – lunch optional for groups) 3
Venue SAYCO 2018 is being held at Woodcroft College about 25km south of the centre of Adelaide. Woodcroft College has been the home of SAYCO for many years.
Traffic maps of the site are available on page 16.
Woodcroft College
Welcome Centre
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Short term parking
143 Bains Road, Morphett Vale
Event fees and group costs Event fees SAYCO event fees are paid through the online registration system. They cover participation in the program for the weekend. Payment will take place at the end of this process.
Schedule of event fees payable at registration
Churches have already selected which options will be added on and this will be reflected in the online registration. Registration type - 3 days
Fee
Youth & Leaders (self-cater, tent on oval) add SAYCO catering add indoor accommodation Siblings (between 2-12 years old staying with a parent leader) self-cater add SAYCO in-house catering add indoor accommodation Setup Crew, Leaders (less than four hours) & Visitors - staying under 4 hours
$85.00 +$62.00 (inc GST) $0.00 (no charge) $70.00 +$62.00 (inc GST) $0.00 (no charge) $0.00 (no charge)
Group costs - will be in addtion if your group self-caters or has other costs Group costs cover the items your Group Coordinator needs to provide for the group for the weekend. This may include tents, food or other costs. These are not included in the online registration and will be collected separately by your Group Coordinator.
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How do I register my camper? Registration of campers- Must be filled out by a parent or guardian!
Go to link: https://events.sa.uca.org.au/sayco/2018-campers Requirements: • Any device with internet access will operate with the new system. • All campers and junior leader registrations must be completed by a parent or legal guardian. This will then be confirmed in step 4. • All medical, dietary and other requirements will be entered in the registration. • Every registration will require two emergency contacts of which one must not be attending the event. Other notes: • Half-finished forms, unfortunately, cannot be saved. • A confirmation email will be sent to the address provided in registration. A form version of this email is what Group Coordinators will use to confirm the registration in the next step. • The closing date for registrations is Friday 21 September. After this date, any new registrations will accrue a $10 admin fee to have Team SAYCO add the registration manually.
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How do I register my camper? *Choose the number of people that are being registered and click the Register to attend button.
On the next page, fill in all of the medical and health information. Please ensure that any health or wellness issue which may impact on a camper or leader’s experience is mentioned e.g. low mobility, dietary needs. If these items are not listed, Team SAYCO may not be aware of the need to assist them at camp. If your camper is a part of Broadview or Lameroo Uniting Church, please tick that you accept the catering charge. This is not optional and takes the place of the payment you would make to your Church for catering. If you accidentally tick Broadview or Lameroo, but are not part of that church, please stop registering and email sayco@ sa.uca.org.au so that we can remove the church from your record. Use previous page and next buttons at the bottom of each page to navigate between sets of questions.
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How do I register my camper? The last page is the Registration Summary which includes your total cost and all of the answers that you gave. If you need to change those answers, please use the field Edit my details and use the previous page and next page buttons to navigate through the questions. After you have made the necessary changes, you will need to choose next page repeatedly to get back to the billing page.
PLEASE NOTE: You will need to amend the name and email in the bill payment section to your own name (or the name of the person paying the registration). Enter your details in the credit card area. On the next page is the registration summary and billing details. When you are ready to ‘check out’ press Confirm my place. You will receive a tax invoice via the email address listed as the bill payer.
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Do I have to sign anywhere?
You will confirm your campers registration by signing in with your Group Coordinator. This will be done sometime before SAYCO.
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Safe Church is important Safe Church SAYCO is an event of the Uniting Church SA and is committed to the Uniting Church Safe Church practices. Part of this commitment is to protect young people from any neglect or abuse (physical, sexual, spiritual or emotional). Team SAYCO affirms congregations and schools in their commitment to provide leaders who are able to exercise care and effectively minister to young people. Group Coordinators ensure leaders are fully informed of their duty of care responsibilities. All leaders have been screened and approved by the Uniting Church SA and your Church Council.
Safe Church practices include our legal and moral responsibility to ensure the safety of everyone whilst in the care of the Uniting Church. We need to anticipate and avoid foreseeable harm and seek to minimise harm should it occur.
Group Coordinators will ensure leaders are fully informed of their Safe Church duty of care responsibilities.
Using social media at SAYCO:
The Uniting Church SA and SAYCO invites you to share comments and stories on social media. However, please be aware that once you post something online, it can be read by others and may be available for many years to come. Please encourage your camper to exercise caution when posting on social media. SAYCO has the right to edit or delete any comments where possible which aredeemed inappropriate for its social media channels and readers. Our expectation of using social media are: • Is it appropriate for SAYCO? • Only post pictures of those who have given you permission. • Post only comments and pictures that affirm and are positive. • Remember that posts last forever - even if they aren’t available anymore, they can still be saved. Excellent additional resources on e-safety can be found here: https://esafety.gov.au/youngandesafe.
For any other Safe Church concerns, please talk to your Group Coordinator.
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Safety: Privacy Privacy Act
The Uniting Church Privacy Policy was introduced in order to comply with the Privacy Amendment (Private Sector) Act 2012. The policy includes amendments effective from March 2014 and details the appropriate ways to collect, use, store and disclose information. As an event of the Uniting Church, SAYCO is required to comply with the Uniting Church Privacy Policy. In turn, Group Coordinators need to ensure the personal information they collect upholds the Australian Privacy Principles (addressed by the Uniting Church Privacy Policy). The privacy policy of your congregation also applies. Group Coordinators not associated with a Uniting Church congregation should consult the relevant privacy contact person within the organisation supporting their group. Please read the policy in full available here:
sa.uca.org.au/safe-church/privacy-policy
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Safety: Insurance / Weather Insurance There is some insurance cover in place regarding personal accident and injury and public liability. Please note: • that personal items and items on loan (including tents, marquees, BBQ/cooking equipment) are not covered under this policy. Please have everyone check with their personal insurers in regards to these items. • that while there is some cover for transport in church-owned vehicles, privately owned vehicles remain the responsibility of the owner who should check with their insurer for any concerns. • that transport by ambulance, if deemed necessary, is the responsibility of the parents/caregivers.
Any specific queries or concerns should be directed to your Group Coordinator.
Site specific information The SAYCO Event office is constantly monitoring conditions over the weekend and contingency plans are in place for: Wet/windy weather October weather can sometimes be wet. It is highly recommended that groups are prepared to camp in wet/windy conditions. The school oval drains well and should be sufficient for use in moderate wet/ windy weather. The program is adaptable and will be moved indoors if needed. Extreme weather If extreme weather is forecast, Team SAYCO will make a decision about whether to cancel all or part of the SAYCO program. If during the event the weather is deemed extreme, Team SAYCO will decide whether to cancel the remaining part of the SAYCO program or to shelter-in-place. Group Coordinators will notify parents as required. Emergency on site If an emergency occurs during SAYCO, the emergency evacuation plan will be put into action.
Medication It is expected that young people at SAYCO can manage and administer their own medication, unless other arrangements have been made. Group Coordinators houdl be informed to enable support and an appropriate place to store their medication safely.
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Before SAYCO Offering Team SAYCO views giving as an important part of being a Christian - giving regularly and generously is an act of worship, as well as a response to God’s love, generosity and sacrifice for us all. Half of the offering will go toward future SAYCO events and financial support for groups to attend SAYCO. The other half will be donated to a cause or organisation chosen by the young people at SAYCO. The young people will vote on which cause or organisation will receive half of the offering.
What all campers and leaders need to bring • • • • • • • • • • • • •
Clothing (including clothes that can get wet or stained; warm clothes for nights) Hat, sunscreen Waterproof jacket - it might rain! Toiletries, towel Sleeping bag, mattress, pillow Water bottle Reusable cup for hot drinks (if needed) Bible (if you have one) Money for offering and Snack Central Pen, notebook Medication (if required) Ball, frisbee, etc (optional) Snacks (optional) NO NUTS or NUT PRODUCTS
TIP: make sure everything is clearly labelled so it can all go home with you! Tent groups may like to have campers bring their own bowl, plate, spoon, knife, fork, tea towel. Valuables such as tablets and phones are brought at the individual’s own risk (see page14). Large amounts of cash and highly valuable items should be left at home.
Expectations of all SAYCO campers
In order for everyone to be safe and have fun at SAYCO, youth and leaders are expected to follow certain guidelines. Group Coordinators are asked to communicate the following points to all youth and leaders: • To create a safe community at SAYCO, young people need parental permission and a parent or leader to be with them before they can leave the site. They will also need to sign out at the Welcome Centre during the program. • SAYCO is a smoke, drug and alcohol free event. • Team SAYCO wants everyone to enjoy themselves at the event – this means participating and ensuring that the feelings, values and property of others are respected at all times. • Team SAYCO aims to make SAYCO a fun, safe place for all involved; please follow the directions of all Team SAYCO members (identifiable by purple lanyards). • All SAYCO attendees are asked to remember to be ambassadors for Jesus through their words and actions.
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At SAYCO Late arrivals and early departures
If your camper arrives after the program begins, please check in at the Welcome Centre. A team member will greet them, provide the young person with a site pass, and assist with finding their group. All arrivals and departures during the course of the weekend will need to report to the Welcome Centre to sign in/sign out. Ensure your young people and junior leaders are picked up by the appropriate person on completion of SAYCO.
Mobile Phones
The Group Coordinator and alternate are expected to have their mobile phones charged and switched on. If youth have mobile phones with them they should be switched to silent or vibrate during SAYCO activities. There will be a basic mobile recharge facility at Snack Central. All participants wishing to use the recharging facilities must have their own cord clearly labelled with their identification. The Uniting Church is unable to take any responsibility for lost or damaged phones or other devices. (see pg 14 for insurance information)
Lost property
Any ‘found’ property should be handed in at the Welcome Centre. If property has been lost, youth should go to the Welcome Centre and fill out the appropriate form (stating what was lost, when, where and who to contact if found). On collection, valuable items will need to be signed out. Every year a large collection of lost property finds its way back to the SAYCO Event Office. Unclaimed items will be donated to charity or discarded after 27 November 2018.
Showers and toilets
In addition to the school facilities there will be portable showers available on a rotating schedule.
Snack Central
Snack Central, a snack and merchandise shop, will be open for certain hours during SAYCO and will be located in Classroom 19.
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Visiting your camper Visiting SAYCO
The visitors process is focused on making SAYCO a safe place for youth by ensuring all in attendance are authorised to be on-site. SAYCO is not an open community event. Arrival Before being allowed on-site during the SAYCO program, you must sign in. The Admin Team, situated at the Welcome Centre, will assist with the sign in process. Visitors will need to identify themselves (with photo ID, such as a driver’s licence) and state the group with which they are associated. A visitor pass will be allocated to each visitor and must be worn at all times while at the event. All visitors must be escorted by an adult leader of their group AT ALL TIMES. The maximum time a visitor may spend on-site is 4 hours. The site pass must be given back to the Welcome Centre when signing out at the Welcome Centre and departing the SAYCO site. Departure All visitors will need to leave via the Welcome Centre to sign out and return their visitors site pass. Visiting hours at SAYCO Saturday: Program commences at 1:00pm with Session 1. All visitors must leave the site by the end of the program at 10:30pm. Sunday: Program commences at 8:00am with breakfast. All visitors must leave the site by the end of the program at 10:30pm. Monday: Program commences at 10:00am. All visitors must return their site pass by the end of the program, which concludes at 1pm. Note: Parents dropping off their young people before SAYCO or collecting them after the SAYCO program finishes do not require a visitor’s site pass.
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Phone numbers during the SAYCO program: Mark, Program Coordinator
0412 031 191
Linda, Duty of Care Officer
0429 922 338
Our Vision A radical generation of lifelong Christians fired up to join God’s work in the world. Our Mission Statement To provide a camp of excellence, uniting local youth ministries to radically transform their communities. Our Core Values • Encouragement • Healthy Relationships • Servant Leadership • Prayer and the Scriptures Our Aims • To provide a temporary community of faith • To celebrate and grow disciples and leaders • To provide an age appropriate activity-based program • Provide opportunity to ask questions and explore faith SAYCO is a smoke, drug and alcohol free event.
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