INTERNATIONAL STUDENT HANDBOOK
TABLE OF CONTENTS UNIVERSITY IMMIGRATION SERVICES...........................3
ON-CAMPUS RESOURCES.............................................. 32
Staff.......................................................................................... 4
One Stop............................................................................... 32
F-1/J-1 Visa Regulations and Student Compliance........5
Student Affairs..................................................................... 33
Glossary of Immigration Terms.......................................... 8
Campus Dining..................................................................... 34
UIS Services and Resources.............................................. 10
Recreation............................................................................ 34
Travel on the Student Visa.................................................15 Reinstatement to F-1 Status..............................................16 International Student Employment................................ 18 Social Security Numbers and Taxes................................ 22 Changes to Program Dates, Personal, Academic, Financial Information in the SEVIS Record ........................................................... 22
U.S. AMERICAN CULTURE................................................ 35 U.S. American Cultural Values.......................................... 35 Practical Matters................................................................. 36 U.S. Laws International Students Should Know............37 Safety & Crime Prevention Tips........................................37 Title IX & Sexual Misconduct............................................ 38
Authorization for Less than Fulltime Enrollment ........ 24
U.S. Holidays........................................................................ 39
How to Transfer your Sevis Record From the University of New Haven to Another University ........................................................ 24
Important Phone Numbers...............................................40
Requesting an F-2 or J-2 Dependent Document ......... 26 ACADEMICS AT THE UNIVERSITY OF NEW HAVEN.... 27 Academic Advisors..............................................................27 Grading System................................................................... 28 Academic Differences......................................................... 29 Academic Resources..........................................................30
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UNIVERSITY IMMIGRATION SERVICES
Welcome to the University of New Haven! We are happy you have joined our international student community. This handbook is a resource for you to better understand the F-1 and J-1 visa regulations that you are responsible to uphold. Navigating compliance to these rules can be confusing and complicated, but the Office of University Immigration Services (UIS) is here to assist. Additionally, we have resources on myCharger and a variety of forms and communication tools to facilitate the process of compliance. The Office of University Immigration Services (UIS) provides document services and visa advising to the University’s diverse international student and scholar population throughout their visa status life cycle from the issuance of the I-20 or DS-2019 until the end of post-program periods of practical training. The UIS is here to help navigate compliance to often complex visa regulations and to service the immigration needs of F-1 and J-1 students and scholars, their dependents, as well as other non-immigrant visa-holders who seek advice. The Office of University Immigration Services (UIS) handles international student advising related to the F-1 and J-1 visa status life cycle, including: • Initial I-20/DS-2019 issuance • Visa interviews • Travel and arrival to the U.S. • Maintenance of visa status • Immigration regulations • Change of visa status • Change of education level • SEVIS transfers
• Paperwork (letters) required for banking, the DMV, SSN or ITIN applications • I-20/DS-2019 updates to personal, academic, or financial information • Extend or shorten program dates • Leave of Absence • Reduced courseload authorizations • F-2/J-2 dependent documents
• All J-1 scholar needs
• Employment authorizations (CPT, OPT, severe economic need, TPS, J-1 academic training)
• Travel and Visa renewal for students and visiting family members
• Post-Completion and STEM OPT reporting
Please look for information about all of our services and resources on the UIS myCharger pages. Click on Student Resources, then on University Immigration Services in the Navigation Panel.
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The Office of Graduate and International Student Life at The University of New Haven is the main hub for all Graduate and International Student needs, engagement, support, and services. We work to foster an inclusive and supportive environment to ensure every student has a positive and enriching experience during their time with us. Once again, welcome to the University of New Haven community!
STAFF
Steve Macchiarolo Director for Graduate & International Student Life
Kathy Kautz de Arango Executive Director for University Immigration Services
Elisa Medina International Admissions Specialist
UNIVERSITY IMMIGRATION SERVICES Location: One Stop in Bergami Hall Email: uis@newhaven.edu Phone: 203.932.7475 Website: International Services on myCharger Follow us at: @UNewHavenUIS
OFFICE OF GRADUATE & INTERNATIONAL STUDENT LIFE Location: Gatehouse 100 Email: ogisl@newhaven.edu Phone: 203.479.4570 Website: newhaven.edu/student-life/graduate-andinternational/ Follow us at: @unewhaven_ogisl
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F-1/J-1 VISA REGULATIONS AND STUDENT COMPLIANCE All non-immigrant international students at the University of New Haven must abide by both university policies and federal immigration regulations that govern their stay in the U.S. When students sign the Form I-20 or DS-2019 they are agreeing to follow all the rules and regulations governing their F-1 or J-1 status. The Office of University Immigration Services (UIS) assists and advises students on maintaining their status, but the Department of Homeland Security (DHS) considers it the sole responsibility of the student to maintain the terms of their visa status. UIS will help you navigate the government regulations to avoid pitfalls. These guidelines will help you.
1. Reporting: Federal regulations require that F-1/J-1 students report any changes to their address and contact information within 10 days of the change. Please use the Personal Information Update Form to submit the new information to the UIS, and the UIS will report these to DHS via SEVIS. Please report changes to your physical or mailing addresses, phone, email, or emergency contact information. Student must also report changes to their names (as per the official passport), funding source, or academic program. Student on OPT or STEM OPT must also report changes to their employment, including change of employer, employer address, change in title or position, and employment start and end dates with a specific employer. Students on the STEM extension additionally have to report to the UIS every 6 months to confirm employment, and at 12 and 24 months they must submit evaluations on page 5 of the I-983. Use the UIS forms to submit the information, and UIS will report to DHS via SEVIS on your behalf.
2. Academics: International students must register for and complete a full course of study each semester at the school that issued their I-20/ DS-2019. The minimum full-time courseload per semester is: • Undergraduates- 12 credits • Graduates- 9 credits A student who does not register for and maintain the minimum credit hours during consecutive fall and spring terms is considered out of status. Summer terms are optional. No more than one three-credit online course per semester can count towards a student’s full-time course load.
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3. Enroll Full-time All students must register during the registration period before the semester begins. Any changes must be done by the Registrar’s add-drop deadline. Failure to enroll full-time violates student visa status. The Center for Student Success will assist undergraduates in their course registration. Graduate students should seek guidance from their academic advisor or program coordinator. The exception to this rule is the last semester when the student needs fewer credits to complete all required coursework. The student should request authorization from the UIS to be less than full-time in their last semester, but please do a degree audit with your academic adviser to be sure you are taking all remaining requirements. There can only be one last semester. Enrollment for J-1 Students and Scholars depends on the J-1 category: • J-1 exchange students attending the University of New Haven based on a reciprocal exchange agreement with their home university, enroll in a full-time courseload. Their credits can be transferred back to their home university according to the memorandum of understanding between the universities. • J-1 students funded by their government or by the Fulbright Institution enroll full-time in their academic programs. • J-1 Fulbright Language Training Assistants (FLTAs) enroll part-time while also working as assistants to the Modern Languages department. • J-1 Student Trainees (Sports Management) work and learn exclusively for their program sponsors according to their contracted Training Internship Plan. • J-1 scholars participate in research and/or teaching as determined by the academic department in which they are situated.
4. Authorization from the UIS If a student cannot complete a full course of study due to extenuating medical or academic circumstances, the student must be authorized for a reduced courseload with the approval from the academic advisor and authorization in SEVIS from the UIS Students should inquire if they are eligible and submit the form to request Less Than Full-Time Enrollment.
5. I-20/DS-2019 Program End Date If an international student plans to graduate early or cannot complete their program by the program end date listed on the I-20/DS-2019, they must request the UIS shorten or extend their program end date on their I-20/DS-2019. This must be completed at least two weeks before the I-20/DS-2019 program end date. Shorten Program Request Form Extension Request Form
6. Changes to I-20/DS-2019 Information International students must report any changes to their major, program level, or funding source within 10 days of the change by submitting the I-20/DS-2019 Update Request Form. UIS will then update the student’s SEVIS record thus satisfying the DHS requirement.
7. SEVIS Transfers If an international student wishes to transfer from University of New Haven to another school, they need to have their SEVIS record transferred and must notify the UIS in advance. The student must submit a letter of acceptance from the transfer-to school, and if still enrolled at the University of New Haven, complete the Registrar’s withdrawal process. SEVIS transfers are also necessary for graduated or OPT/STEM students who wish to enroll in a new institution for a new degree, but they don’t need to submit a withdrawal to the Registrar because they have already graduated. UIS Transfer Out Form
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8. Employment: There are strict limitations placed on the F-1/J-1 students’ eligibility to work. Working without authorization is a serious violation of status and can lead to the termination of a student’s SEVIS record. • F-1 and J-1 students may work part-time on-campus (less than 20 hours per week) while school is in session and full-time during school breaks. • F-1 students can only work off-campus if they are eligible and authorized in advance for Curricular Practical Training (CPT) or Optional Practical Training (OPT). J-1 students must be eligible and authorized for Academic Training (AT). All other work (whether paid or unpaid) if unauthorized is a violation of F-1/J-1 student status. Engaging in unauthorized off-campus work is grounds for termination of an F-1/J-1 student’s visa status. • Students working on-campus or authorized to work off-campus in a paid position must apply for a Social Security Number by filling out an application with the Social Security Administration. It may take a few weeks to obtain a Social Security number and card. More detailed information on all of these topics can be accessed from the UIS main menu on the myCharger landing page as can all the UIS request forms. Additional Resources are on the DHS website: Department of Homeland Security, Study in the States: Maintaining Status If you have any questions about these guidelines or your immigration status, the UIS staff is available to help you. Please submit the General Inquiry Form with your question. Disclaimer: The UIS is able to provide you with general guidance. However, any advice provided to you by our office does not constitute legal advice. Additionally, due to the fluid nature of governmental interpretation, the USCIS may change its interpretation of immigration policies, procedures, regulations, and eligibility requirements for benefits at any time. This office will do its best to provide you with the most current guidance, but please be mindful that each case is fact specific and we advise that you contact an experienced immigration attorney if you have questions regarding your situation.
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GLOSSARY OF IMMIGRATION TERMS Change of Education Level — When a student completes one degree program and proceeds to a second degree program at the same University. Often this is a progression to a higher degree level, but it could be a second degree at the same level. Change of Status — When eligible, a non-immigrant visa-holder may change between one visa status and another. An example would be from an H-4 to an F-1. CPT — Curricular Practical Training is a training program that is part of a required academic course of study. Work authorization is granted by the Designated School Official. Continuing Registration — A non-academic placeholder course that students register for when they are completing an authorized project for their academic program, such as a required internship, a research project or a thesis. Students must complete a Less-than-full-time authorization form with the UIS in order to register for continuing registration. DHS — Department of Homeland Security is the federal bureau that oversees all agencies related to immigration and customs, including the Student and Exchange Visitor Program (SEVP). DS-2019 — The immigration document that allows you to apply for a J-1 (or J-2) visa. This document also allows you to legally remain in the U.S. Must be valid and up to date at all times. DSO — Designated School Official. An employee of the university appointed by the school and approved by USCIS, who represents the school in all F-1 matters. Only a DSO may sign immigration documents for the school. EAD — Employment Authorization Card is issued by USCIS. It is a laminated photo ID that authorizes a non-immigrant to work in the US. EAD’s are granted for a specific period. Students may not begin OPT without an EAD in their possession. F-1 — A non-immigrant category used for degree-seeking students studying at a high school, English language school, college, or university. F-2 — The legal spouse or child under the age of 21 of an F-1 academic student FT — Full-time. Likewise PT is used to refer to part-time. Minimum FT enrollment required per semester for the F-1 visa is 9 credits (graduate) or 12 credits (undergraduate). Anything less is considered PT. Also used to refer to employment. Anything over 20 hours per week is considered FT employment. Grace period — For F-1 students, this is a period of 60 days after the end date on your I-20 in which you can legally remain in the U.S. Before the end of this 60-day grace period you may travel within the U.S., apply for a new degree program, and/or apply for work permission. For J-1 students, this is a period of 30 days in which you can stay and/or travel within the U.S. If you wish to apply for a new program, work permission, etc. this must be done before the end date on your DS-2019. All students: If you leave the U.S. before your grace period ends, you forfeit the remainder of the time and cannot re-enter the U.S. as an international student unless you have a transfer-pending or change-of-education-level-pending I-20. ICE — US Immigration and Customs Enforcement is a bureau of the Department of Homeland Security that is the investigative and enforcement arm of immigration and border security. ICE oversees SEVIS. I-20 —The immigration document that allows you to apply for an F-1 (or F-2) visa. This document also allows you to legally remain in the U.S. Must be valid and up to date at all times. I-20 end date — The date that you will complete your academic program.
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I-765 — A form used to apply for employment authorization, including OPT. It must be included in the OPT packet sent to USCIS. I-94 — Arrival and Departure Record issued by Customs and Border Protection (CBP) at your first point of entry in the US. It shows that you have been legally admitted to the US and specifies the class of admission and authorized period of stay. It may be a paper I-94 or electronic I-94. You should print your electronic I-94 record from https://i94.cbp.dhs.gov/I94 Immigration status — Your legal ability to remain in the U.S. as an F-1/J-1/F-2, etc. J-1 — A non-immigrant visa category for an exchange visitor, usually sponsored by a government, university or other exchange program. At the University of New Haven, these include visiting scholars, exchange students and interns, Fulbright Language Teaching Assistants, and others. J-2 — The legal spouse or child under the age of 21 of a J-1 exchange visitor. OPT — Optional Practical Training is a benefit of legal F-1 status. Work authorization is granted by the USCIS based on documents submitted by the applicant, as well as the school’s recommendation. Work must be within the student’s area of study. The length of OPT is 12 months. Students with a STEM-eligible degree may be able to apply for a two-year extension, depending on the participation of their employer. PT — Part-time. Likewise FT is used to refer to full-time. Minimum FT enrollment required per semester for the F-1 visa is 9 credits (graduate) or 12 credits (undergraduate). Anything less is considered PT. Also used to refer to employment. Anything over 20 hours per week is considered FT employment. Reinstatement — The process to regain F-1 status by filing the I-539 application with USCIS. The student should first discuss with the DSO if they are eligible for reinstatement. RO — Responsible Officer. Also an ARO (alternate responsible officer). An employee of the university appointed by the school and approved by USCIS, who represents the school in all J-1 matters. Only an A/RO may sign immigration documents for the school. STEM Extension — Fields in Science, Technology, Engineering and Mathematics. Students in these fields may be able to apply for a 24-month OPT extension with the participation of an eligible employer. SEVIS — The Student and Exchange Visitor Information System. This is the government database that the International Services Office is required use to update and maintain certain student records regarding your legal immigration status. SEVP — Student and Exchange Visitor Program; responsible for monitoring all international students. Terminated SEVIS record — As international students you must maintain your legal ability to remain in the U.S. If you do not comply with immigration regulations, the UIS is required to inform the government that you are in the US and out of status by terminating the SEVIS record. SEVIS also automates termination based on certain fields in the database. For example, the program start and end dates will generate automatic events in SEVIS if the student fails to report or to extend. If this happens to you, please see the UIS to take corrective action. Travel signature — A DSO/ARO signature on the second page of the I20 or first page of the DS-2019 that indicates you are maintaining your immigration standing and should be allowed to re-enter the U.S. from a short absence. Must be signed every year. USCIS — US Citizenship and Immigration Services is a government agency responsible for the admission, control and status of all non-immigrant students in the United States. USCIS adjudicates applications such as, OPT, STEM Extension, Reinstatement, Change of Status, etc. Visa — A stamp in your passport indicating in which category you may enter the U.S. You will be denied entry to the U.S. if your visa is expired, but you may walk around inside the US with an expired visa as long as your I-20/DS-2019 is valid. You must apply for or renew the visa through a U.S. embassy or consulate outside of the U.S.
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UIS SERVICES AND RESOURCES The UIS provides a variety of services for F-1 and J-1 students and scholars. Many of these are virtual, and request forms are found on the UIS myCharger and website pages. Students and scholars may also email the UIS or make an appointment to visit the UIS on Navigate in myCharger. When you come to the UIS, be prepared to show your campus ID card. Some inquiries may be complex processes, but the UIS will guide you in what you need to do. We know that maintaining your visa status is stressful, but we are here to help. If you have troubles, contact the UIS as soon as possible so we can help you decide what to do.
List of UIS FORMS and what they are used for: 1. General Inquiry Form – Current Students If students or scholars can’t find the answer to their question in the myCharger resources or they don’t know how to request what they need, they can submit a general inquiry for the UIS to respond. Please note that international students still in the admissions process should first consult with their admissions counselor.
2. Personal Information Update Online Form All F-1/J-1 students must report any changes of their name, address, or contact information to UIS within 10 days of the change. Please complete the form to ensure all of your personal and emergency contact information is accurate and up to date. The UIS will update your SEVIS record accordingly. Personal Information Update Online Form
3. I-20/DS-2019 Reprint Request Form This form is used by F-1 students who are requesting a new I-20 because theirs was lost, stolen, or damaged. It may also be used if the travel signature section is full on a student’s current I-20/DS-2019. Additional evidence may be required depending on the reprint reason. Please allow 2–5 business days for the request. I-20/DS-2019 Reprint Request Form
4. Less Than Full-Time Enrollment F-1 students who are registering for a less than full-time academic load in their last term must submit this form upon registering for their coursework for that term. You must also upload to the e-form, the Advisor Approval Form signed by your academic advisor. You should do a degree audit with your academic advisor to make sure you will be completing all required coursework. Additional evidence is needed when submitting this form for reasons other than the final semester. For example, if this form is submitted for medical reasons, attach medical documentation indicating a diagnosis and doctor’s instructions regarding study. If this form is being submitted for reasons related to academic difficulty, a conversation between the academic advisor and the DSO is warranted. Less Than Full-Time Enrollment
5. Curricular Practical Training (CPT) I-20 Request Form This form is used for F-1 students who are taking an approved internship course, whether the internship is paid or unpaid. Students must meet the eligibility requirements for CPT and follow the designated CPT process. First, students must submit the Internship Form in the ChargerLInk system, register for the internship course, and have an offer letter for their internship position. The final step is to request a new I-20 with CPT authorization on Page 2. You may not start working at your internship until you have the CPT authorization on you I-20. Evidence needed: offer letter, complete downloaded Internship Form from Chargerlink (with advisor approval). Curricular Practical Training (CPT) I-20 Request Form
6. Post-Completion OPT Request Form All students applying for Post-Completion OPT must complete the “OPT Online Preparation Course” in Canvas prior to submitting the OPT Request Form. UIS will provide a virtual information session and Q & A times as well. We recommend
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you do a degree audit with your academic advisor to assure this is your last semester, and if for any reason you think you may need to repeat a course or extend your program end date, please wait to apply for OPT until you know. Check the end date on your I-20 to confirm it matches your projected coursework completion. If not, contact the UIS. Please note that you become eligible to apply for OPT 90 days prior to your program end date, and you can apply until the end of your 60-day grace period. Evidence needed: review the information in the OPT Handbook or in the Canvas course for a detailed application checklist. Post-Completion OPT Request Form
7. Update OPT/STEM Employment Information Online Form Students approved for Optional Practical Training (OPT) and STEM OPT are required to report their employer’s name and address and the start date of employment, as soon as they begin working. They must also report any changes to or termination of employment within 10 days of the change. Students must upload their EAD card and offer letter along with this form. Students may also use this form to comply with the 6-month reporting rules for STEM OPT. Update OPT/STEM Employment Information Online Form
8. I-20/DS2019 Extension Form This form is needed by students who are still working towards their degree completion but need more time than their I-20/ DS-2019 currently allows. This form must be received prior to your current program end date. Do a degree audit and discuss it with your academic advisor so you know how much time you need to complete all requirements. Download the Advisor Approval Form and give to your advisor to fill out and sign, Then upload the signed form to this e-form along with updated financial certification for the additional time required. Please note that if you fail to extend your before the end date, your SEVIS record will auto-terminate after 60-days and you will not be eligible for OPT. If this happens to you, contact the UIS to take corrective action as soon as possible. I-20/DS2019 Extension Form
9. Shorten Program End Date Form This form is to be submitted to the UIS for the purpose of adjusting the program end date on the I-20 or DS-2019 because the student will complete their degree requirements sooner. The student should do a degree audit with their academic advisor to be sure they are meeting all requirements to graduate. Download the Advisor Approval Form and give to your advisor to fill out and sign, Then upload the signed form to this e-form. Shorten Program End Date Form
10. F-2 Dependent Form For students who would like to request an F-2 dependent form I-20 for their spouse or child(ren) to join them in the U.S. Evidence needed: copies of passport(s) of family member(s), proof of relationship (marriage or birth certificate), updated financial certification. F-2 Dependent Form
11. Transfer Out Form This form must be completed by students who want to transfer their SEVIS record from the University of New Haven to another university. Graduated students on OPT do not need to submit withdrawal paperwork to the Registrar. Evidence needed: copy of completed Registrar’s withdrawal form (if applicable), acceptance letter from the new school, SEVIS transfer-in form from the new school. Transfer Out Form
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12. Advisor Approval Form (this is a downloadable form) The academic advisor’s approval is needed for the request for less than full-time enrollment, for requesting an extension of the I-20 program end date, and for a request to shorten the program end date on the I-20. Download this form, fill out the top section and then give it to your academic advisor. Your advisor should fill it out, sign it and give it back to you. You will upload the signed form to the corresponding request e-form. Advisor Approval Form
Letter Request Forms: UIS issues various kinds of letters to students on F-1 and J-1 visas for various reasons. Below are the kinds of letters UIS can provide and the purposes for which the letters can be used.
1. Full-Time Status Letter: A letter that confirms full-time student status can be used for various purposes including but not limited to: • driver’s license applications • state ID applications, • social security applications, • opening bank accounts, • getting a cellphone, • travel, • SACM requirements for Saudi students
2. Invitation Letter: Students who wish to invite family members to visit or attend commencement ceremonies, may request a letter for their family members to request a temporary visitor’s visa from the U.S. Consulate nearest them. Parents may be included in one letter, but other relatives may need individual visa appointments and thus separate letters. Limit of 5 letters per student. You must upload copies of your family members’ passports.
3. Social Security Number Denial Letter: Students who are not working and thus not eligible for an SSN, may require a denial letter from the Social Security Administration in order to apply for a drivers license or state ID. Students may print this letter to assist them when requesting the denial letter from the SSA. Submit the letter request form to the UIS. Provide the spelling of your name as it appears in your passport, your campus ID, and your SEVIS ID. Please allow 5 business days for the UIS to process your request.
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Common UIS services and anticipated timelines PROCEDURE
WHEN TO ASK FOR SERVICE
PRE REQUISITES
EXPECTED TIMELINE
UIS FORM NEEDED
Travel Signature
2 weeks prior to travel
if a DSO is not immediately available to sign, drop off I-20
Ready for pick up in 1-2 business days
If you have mis-located your current I-20, request a reprint using the Reprint Request Form
Invitation or Full Time Status Letter
Anytime
Ready in 2-5 business days
Full time Status Letter Request Form
Curricular Practical Training (CPT)
At least two weeks in advance of CPT start date
Submit approved chargerlink form and employer letter
Ready within 2 weeks
CPT Request Form
Optional Practical Training (OPT)
Optimal time: 3 months prior to finishing degree; or no later than 1 month after graduating. You must be sure you complete coursework on schedule
1) Complete the online course in Canvas. Optional: attend an info session
Ready within 2 weeks
Post-completion OPT Request Form
Invitation Letter
2) compile required evidence 3) submit the request form
SEVIS Transfer from University of New Haven to another school
Within 60 days after end of final term at University of New Haven/OPT period or prior to the add/drop period of the newest term if you are currently enrolled
Complete the registrar’s According to requested release withdrawal process date if currently enrolled; submit new school’s transfer form and acceptance letter
Less Than Full Time Enrollment
BEFORE you drop any class, you need permission from UIS. You must prove you are eligible for a reduced course load if you will be less than FT.
Have your advisor fill out the Advisor Approval Form; if applicable, attach evidence of eligibility (eg. medical diagnosis)
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2 – 5 business days
Transfer Out Form
Less than FT Enrollment Form
Common UIS services and anticipated timelines — continued PROCEDURE
WHEN TO ASK FOR SERVICE
PRE REQUISITES
EXPECTED TIMELINE
UIS FORM NEEDED
Reinstatement
Immediately! Absolutely no later than 5 months after termination occurred.
Appointment required; Immigration Attorney recommended
Application takes 1 -2 weeks; USCIS adjudication takes 1 year
USCIS Form I-539
Change of Status to F-1
At least 6 months before you wish to start classes if your current visa does not permit study.
Appointment required; Immigration Attorney recommended
Application takes 1 -2 weeks; USCIS adjudication takes 1 year
USCIS Form I-539
Change of Program or Major
Update UIS within 15 days after you have been accepted into your new program
Submit approved change of major form (undergrads) or acceptance letter to new grad program
2 – 5 business days
Submit by email to uis@newhaven.edu
I-20/DS 2019 Extension
30 days before the end of your current I-20
Have your advisor fill out the Advisor Approval Form; updated financial documents
2 – 5 business days
I-20/DS-2019 Extension Request Form
Shorten Program End Date
30 days before the end of your current I-20
Have your advisor fill out the Advisor Approval Form
2 – 5 business days
Shorten Program Form
Leave of Absence
Immediately. Must receive approval prior to taking a semester leave from the University of New Haven.
Appointment Required; Must complete the registrar’s process first
1 – 2 weeks
Contact uis@newhaven.edu
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TRAVEL ON THE STUDENT VISA The UIS does not recommend travel during the pandemic because of various risks. But if you must travel, be prepared for eventualities. Do your research on COVID-related restrictions by Airlines and by all countries you will enter, pass through, or return to. Here are some resources. Travelers Prohibited from Entry to the United States | CDC Visas - United States Department of State An F-1 or J-1 student or scholar planning to travel outside of the U.S. must carry the following documentation in order to depart and re-enter the U.S.:
1. Current I-20/DS-2019 with a recent travel signature The travel signature must be issued within 1 year from the travel re-entry date. The signature must be within 6 months if student is on OPT/STEM. Students requiring a signature should visit the UIS 2 weeks prior to traveling.
2. Unexpired passport The passport must be valid for at least six more months upon return to the U.S.
3. Unexpired visa In order to re-enter the U.S., the F-1/J-1 visa must be valid. If it is expired, the student must renew their visa prior to reentry. The visa can only be renewed in the student’s home country. Citizens of visa-exempt countries like Canada must show a valid I-20 in order to enter in F-1/J-1 status and should make sure their I-94 indicates student status.
4. I-901 Receipt of SEVIS fee payment (recommended) The receipt can be obtained at https://www.fmjfee.com/
5. OPT EAD card and evidence of employment (if approved for OPT) Some exceptions exist for travel to Canada, Mexico, and islands adjacent to the U.S. Travel within the U.S. and U.S. territories: UIS recommends that an F-1 or J-1 student or scholar carry their I-20/DS-2019, unexpired passport and F-1/J-1 visa. If traveling within the U.S., the F-1/J-1 visa may be expired as long as the I-20/DS-2019 is valid. International Travel: When traveling to another country other than the student’s country of citizenship, the student should always investigate what visa documents are required by that country’s government for international travelers. The UIS suggests the student consult with their embassy in the U.S. when traveling to another country. Extended Absence: An F-1/J-1 student is permitted a maximum of five months outside of the U.S. More than five months is not considered a temporary absence, and the F-1/J-1 visa status will automatically expire regardless of the dates on the visa and the I-20/DS-2019. If a student must leave the U.S. for more than five months, they should consult the UIS about possible options for returning to the U.S. Be aware that returning after five months of absence is considered an initial entry and restarts the clock to be eligible for benefits like CPT and OPT. Studying abroad for a semester is not considered an absence because the student remains enrolled full-time at the University of New Haven.
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Change of Visa Status: If a student changes immigration status while in the U.S., his or her original entry visa is considered expired. To acquire the visa stamp for the new status, the student must return home and apply at the U.S. consulate. The student may remain inside the U.S. even if their visa stamp is in the old category and expired as long as their I-20/DS-2019 is valid. In order to re-enter the U.S. when traveling, however, the visa must not be expired, so they must acquire the new visa from the U.S. Consulate in their home country. The UIS recommends students contact the U.S. Consulate in advance and plan appropriately so they can arrange their visa appointment during a trip home. The student should clarify if they have graduated and are on OPT because policies may be different for OPT students. The UIS can provide a Full-time Status Letter to support the visa application. Visa Renewal: Visa expiration dates are determined by reciprocal diplomatic agreements and may vary from one country to another. An F-1/J-1 student may remain inside the U.S. even if their visa stamp has expired as long as their I-20/DS-2019 is valid. In order to re-enter the U.S. when traveling, however, the visa must not be expired. To renew the visa, a student must return to their home country and request renewal from the U.S. Consulate there. The UIS recommends students contact the U.S. Consulate in advance and plan appropriately so they can arrange their visa renewal during a trip home. The student should clarify if they have graduated and are on OPT because policies may be different for OPT students. The UIS can provide a Fulltime Status Letter to support the visa renewal request. It may not be possible to renew your visa in a third party nation. In Canada, for example, many U.S. consulates do not entertain visa renewals from citizens of countries other than Canada. Always make an appointment in advance to renew your visa if you find a U.S. consulate who will entertain third-party applicants. If you don’t confirm in advance, you may be unable to renew in the third country and unable to re-enter the U.S, so you will have to travel home. Consult with the UIS before traveling if you will be renewing your visa.
REINSTATEMENT TO F-1 STATUS There is a difference between your visa stamp in the passport and your visa status. Your visa stamp allows you to enter and re-enter the U.S. when traveling. Your visa status keeps you legal inside the U.S. It is possible to lose your visa status even though your visa stamp is unexpired. Your SEVIS Record is key to maintaining status, but it can be terminated for various reasons, such as dropping below the minimum FT credits mid-semester, failing to enroll full-time in consecutive semesters, or working without authorization. Your SEVIS record will also automatically complete itself on the program end date unless you request an extension prior. The SEVIS database functionality does not allow UIS to extend the SEVIS record after the program end date. If your SEVIS record is completed or terminated, your visa status automatically ends despite the date on your visa stamp. Please pay attention to your program end date and contact the UIS well in advance if you need to request an extension. Upon the termination or completion of your SEVIS record, USCIS begins to count days of visa overstay, also known as unlawful presence. Unlawful presence automatically incurs penalties. On the first day, you are deportable. If you accrue 6 months of visa overstay, you will also incur a 3-year bar from re-entering the U.S. in any visa category. If you accrue one year of visa overstay, you incur a 10-year bar. The UIS encourages students to begin a reinstatement process as soon as possible to avoid these penalties. Reinstatement by Travel and Re-entry: To regain your F-1 visa status, the easiest method is to depart the U.S. and return on a new initial I-20 for the start of the subsequent semester.
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The benefits of travel and re-entry are: • It is quick and easy. You can depart and re-enter the U.S. during a short time, and if you are planning to go home on break anyway, this fits well with your plans. • It provides a clean slate so that the termination and the count of visa overstay days no longer apply. • You do not need to renew your visa stamp if it is unexpired. The costs of travel and re-entry are: • You have to repay the I-901 SEVIS fee on the new initial I-20 number. However, this is less than what you would have to pay to undergo reinstatement by filing an I-539 with USCIS. • You must enroll in a full-time courseload the first semester following re-entry. • Re-entering the U.S. on an initial I-20 restarts the “clock” to be eligible for CPT and OPT. If you have only one semester left upon your return, you will not be eligible for OPT, which requires you to be enrolled for at least one full year prior to application. • You have to renew your visa stamp if it is expired. Contact the UIS for assistance. UIS will issue a new initial I-20 for you to travel and re-enter. J-1 students may or may not be able to regain status by travel and re-entry, depending on their program parameters. They should consult UIS. Reinstatement by Filing an I-539 with USCIS: The other way to regain your visa status is by filing an I-539 form with USCIS. It is best to use an immigration attorney to assist you when filing an I-539, but legally you can do it yourself. Find out more about this form at http://www.uscis.gov/i-539 The benefits of filing the I-539 for reinstatement are: • It buys you time if you just need to complete one semester and then you plan to go home. If you will have lost eligibility for OPT anyway, this may be less expensive than traveling. You can still return in the future to study a subsequent degree program. • It stops the clock on counting visa overstay. DHS won’t seek to deport you for visa overstay. • If reinstatement is approved by USCIS, you resume your study without penalty and the eligibility “clock” continues without restarting. It would allow a student to retain eligibility for OPT unless the student only has one semester left. In such a case, it is impractical because the I-539 adjudication takes 12-15 months. The costs of filing the I-539 for reinstatement are: • The I-539 application is tedious and requires substantial evidence to explain when and why you fell out of status. You need to update your financial certification documentation and you need to pay for biometrics (fingerprints). • It takes 12- 15 months for USCIS to adjudicate the application, and there is no guarantee they will approve the application. For this reason alone, UIS does not recommend this option often. • There is a short window of eligibility for reinstatement by filing the I-539. The application must be filed within 5 months of falling out of status. USCIS considers your last date of enrollment as the date you lost status. That would be 60 days after the program end date on the I-20 if you failed to extend on time, or the end of the last semester in which you were enrolled full-time, or the date you withdrew from credits that put you under the minimum FT requirement. If reinstatement is denied, you will be subject to the aforementioned penalties. Contact the UIS for assistance. UIS will issue a special I-20 for the purpose of reinstatement as needed for the I-539 application. 17 | INTERNATIONAL STUDENT HANDBOOK | UNIVERSITY OF NEW HAVEN
INTERNATIONAL STUDENT EMPLOYMENT Employment is defined as any type of work performed or services provided in exchange for money, tuition, fees, books, supplies, room, food, or any other compensation. Students must not assume that they are automatically eligible to work in the United States. Work authorization of one type or another is needed for an international student to work in the U.S. USCIS considers unauthorized employment to be the most serious violation of F-1 status. It is important that you understand the type of employment F-1 students are eligible for and how to apply, because unauthorized employment (even for one day) will violate your legal F-1 status in the U.S. and jeopardize your eligibility for change of status to a professional working visa like an H-1B in the future. To avoid problems with USCIS, consult the UIS and be authorized before beginning to work. The F-1 visa limits employment for international students to three possible options, and the J-1 visa to two possible options.
1. On-Campus Employment (scroll down for more information) F-1 and J-1 students are eligible for on-campus employment opportunities within the dates listed on their I-20/DS-2019. On-campus employment cannot exceed 20 hours per week when classes are in session. It may be more than 20 hours per week during breaks. On-campus employment includes non-Federal-Work-Study positions, graduate assistantships, and working for contracted services operating on campus, like Sodexo. The available on-campus positions are quite limited and it is a competitive process. Open positions are posted on ChargerLink on the Career Development Center pages in myCharger. To view the available positions: 1. Visit the Career Development Center page. 2. Then, click Login to Charger Link on the right side of the page. 3. You will be prompted to create an account. Use your University email address to register 4. You may also upload your resume/CV. 5. Once you have created your profile, you can select “Position Type” drop-down menu and select “On-Campus Employment.” 6. You can view the various open positions and apply within Charger Link. After being offered a campus job, the student goes to the Student Employment Office (SEO) to fill out the required paperwork. If the international student doesn’t yet have a Social Security Number (SSN), the SEO will assist them in applying for the SSN.
2. Curricular Practical Training (CPT) (scroll down for more information) CPT is a type of employment authorization available to F-1 students who are engaged in an off-campus internship or practical training employment that is an integral part of the curriculum or academic program and directly related to the student’s major. Students must be enrolled in the corresponding internship course within their major and approved by their academic advisor. CPT cannot be used for off-campus employment unrelated to course work, nor simply for the purpose of working to support oneself. Find more about the requirements for CPT and how to request it on the UIS myCharger pages.
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3. Optional Practical Training (OPT) Post-completion OPT is a 12-month employment authorization available to F-1 students who have been lawfully enrolled on a full-time basis for at least one academic year. F-1 Students with degrees in science, technology, engineering, and mathematics may be eligible for a 2-year STEM extension of OPT, depending on the support of their employers. Review the list of academic programs and CIP codes here to determine if you are eligible for the STEM extension. Learn more about OPT and the STEM Extension in the OPT Handbook, accessible in the Navigation Panel.
4. Academic Training – (scroll down for more information) J-1 students may also participate in internships within the parameters of their program. They should contact the UIS if interested.
5. J-1 Scholars Scholars may be paid for employment incident to their approved program. Not all J-1 programs at the University of New Haven are compensated.
On-Campus Employment F-1 students are eligible for on-campus employment opportunities within the dates listed on their I-20/DS-2019. On-campus employment includes non-Federal-Work-Study positions, graduate assistantships, and working for contracted services operating on campus, like Sodexo. On-campus positions are limited, so on-campus employment is not guaranteed. Most departments will require you to submit an application online, including your resume and cover letter. Some positions may also include an interview. Open positions are posted on ChargerLink on the Career Development Center pages in myCharger. Please consult the University Immigration Services Office if help is needed in deciding whether the offered employment qualifies as an on-campus job.
F-1 On-Campus Employment Regulations • Employment is limited to 20 hours per week during the Fall and Spring semesters when classes are in session. • Employment may exceed 20 hours per week during the summer and official school breaks. • On-campus employment authorization may only occur between the program start date and end date on a Form I-20 or DS-2019. • A Social Security Number (SSN) is required for on-campus work. You can apply for the SSN after you have been hired.
Process to seek on campus employment 1. Look for a job on-campus. To view the available positions: Go to MyCharger then Student Resources. Click the toolbox icon for the Career Development Center. Then click the Login to Charger Link on the right side of the page. You will be prompted to create an account. You may also upload your resume/ CV. Once you have created your profile, you can select the “Position Type” drop-down menu and select “On-Campus Employment” You can view the various open position and apply within ChargerLink. 2. Complete the necessary hiring paperwork with SEO. F-1/J-1 students hired for an on-campus position must complete the necessary hiring paperwork with the University of New Haven’s Student Employment Office (SEO) prior to beginning work. If the international student does not yet have a Social Security Number (SSN), the SEO will assist the hired student with acquiring a Social Security Number. For instructions on how to apply for SSN on your own, please review the information on the UIS MyCharger page or contact uis@newhaven.edu.
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Frequently Asked Questions about Campus Employment: • Do I need a Social Security Number?
Yes, a Social Security Number is needed to get paid. The SEO will assist with the application for the SSN. • Is work authorization needed to work on campus?
No special authorization is needed on the I-20 for on-campus employment. • Can I work on campus in my final semester when I have a reduced course load?
Yes. However, you must submit the Authorization for Less Than Full Time Enrollment form to UIS. • Can I work on campus after my program end date?
No. After you have passed the program end date on your I-20, you are no longer able to work on campus. • Can I hold more than one job at a time?
Yes. You may work more than one on-campus job as long as the hours don’t exceed 20 hours per week in aggregate total.
Curricular Practical Training Curricular Practical Training (CPT) is a type of employment authorization for experiential learning integral to the degree program, such as an internship. The F-1 visa was issued to be a full-time student, hence U.S. Immigration (USCIS) is very strict about employment on the F-1 visa. Unauthorized or inappropriate employment, even for one day, is considered a serious violation of visa status and thus cause for deportation. It is the students’ responsibility to understand the regulations regarding employment and to obtain the necessary employment authorization before beginning work. Although the rules may seem restrictive, the UIS policies are careful to protect the student from inadvertently creating problems with USCIS now or in the future. For any and all kinds of curricular practical training, paid or unpaid, you must have CPT authorization added to your I-20 prior to beginning work. Your employer will need this document before you can begin working.
Eligibility: • To be eligible to apply for CPT, an undergraduate student must have been at the University for one full academic year (2 semesters). Graduate students may be eligible as soon as their second semester. • Students must not be on probation. • Students must be enrolled in a full course load (including the internship course) (9 credits for graduate students, 12 credits for undergraduate students). The only exception for less than full-time enrollment is if you are in your final semester and have fewer credits remaining to complete your degree. You must be registered in Banner for the appropriate internship course within your major before your I-20 will be created.
Restrictions: • CPT must be part-time (20 hours or less per week) during the fall and spring terms. CPT can be full-time (more than 20 hours per week) during the summer session. However, please note that full-time CPT will be scrutinized by USCIS and may affect OPT, STEM OPT, and any future H1-B application. • CPT is only allowed within the dates of the term that a student is enrolled in the internship course. • CPT employment is employer and location-specific. If the student decides to change their employer, the student must obtain a new job offer letter and a new authorization in SEVIS. CPT is not transferable from one job to the next. • CPT is also required for internships that involve on-campus positions or research.
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Application Process: 1. Speak with your academic advisor. You must have permission from your academic department to enroll in the internship course. If you are eligible to enroll in the internship course, register for the internship course in Banner during the term you plan to complete the internship, because the credits must show on your transcript. 2. Obtain a job offer letter from the employer for whom you will be working. The employer must be willing to employ an F-1 student on CPT. The offer letter must be printed on company letterhead and include the following information: Name of Company Mailing Address of Company Start and End Dates (within the dates of the term) Number of hours per week Job title and description of role 3. Submit the New Internship Request Form within the ChargerLink system on the Career Development Center page. Include all information about your internship and how it is related to your program of study. You must upload your offer letter. The Internship Form will be sent to your academic advisor for approval. 4. After your academic advisor approves your internship, the Internship Form PDF will appear under the Internships tab in ChargerLink. Download the Internship Form from ChargerLink. 5. You must request the CPT authorization be added to your I-20. Submit the downloaded Internship Form, and your offer letter to the UIS using the CPT Request Form. Upload the required documents to the e-form and submit your request at least 2 weeks in advance of the start of your internship to assure a timely response. 6. The UIS will process your request and issue you a new I-20 with CPT authorization based on the employer information and specific dates of employment indicated in the job offer letter. You must have this I-20 before you begin working or apply for a Social Security Number. 7. If the internship position is paid, you will need to apply for a Social Security Number once you’ve been issued your CPT I-20 if you do not already have an SSN. The UIS can provide a letter confirming full-time student status to help you with the SSN application. Find out more about the SSN at www.ssa.gov. UIS reserves the right to make the final decision on CPT authorization because regulations and the way they are interpreted by federal agencies are constantly changing.
Academic Training (AT) for J-1 Students Academic training is the name the J-1 Exchange Visitor Program uses for employment training or practical experience related to a student’s field of study. Academic training is available either while you are enrolled in school or after you complete your academic program, as long as you maintain valid J-1 status. Consult the UIS if you have questions regarding AT. J-1 scholars can be paid for participating in their program without needing special authorization. For example, a J-1 exchange visitor in the professor or research scholar category can be paid for teaching or research; a J-1 exchange visitor in the student intern category may receive compensation as part of the internship training plan.
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SOCIAL SECURITY NUMBERS AND TAXES The Social Security Number (SSN) is a permanent identification number issued by the U.S. government. A student or scholar needs a Social Security Number if they will receive a salary or stipend from the University of New Haven or from the offcampus OPT, CPT or AT employer. If employed, they will also need an SSN to file a U.S. income tax return for each calendar year they were present in the U.S. SSNs are often used for a variety of unofficial purposes, such as opening telephone, utility, or bank/credit card accounts. While having an SSN is convenient for these reasons, it is not required. A paid employment is required in order to apply for an SSN. The student or scholar must have entered the U.S. at least 10 days prior to submitting the application and may not apply more than 30 days before the start of employment. All U.S. employers require employees to have a Social Security Number for the purpose of reporting individual employee earnings for tax purposes and thus the SSN is required to receive compensation for work in the U.S. If you get an SSN, keep the card and number safe, and be careful with whom you share this information, as it can be used for identity theft purposes. Find out how to apply for an SSN and the documents required to apply on the Social Security Administration website www.ssa.gov. UIS can provide a letter confirming valid FT student status. For students who are employed on campus, the Student Employment Office (SEO) assists with SSN acquisition.
Taxes for International Students Everyone living in the United States, including F-1 and J-1 students and scholars, must file federal and state income tax forms whether they earn money in the United States or not. The international student must file Federal Form 8843, even if they do not earn money. If employed, they also need to file taxes using Form 1040NR, or the shorter Form 1040NREZ, if you meet its requirements. Federal and most state taxes must be filed by April 15. There are penalties for failing to file or for filing late. Earnings from employment in the United States might complicate the tax situation in international settings; furthermore, some countries have tax treaties with the United States that should be considered when calculating tax liability. The more complex the situation, the more strongly UIS recommends that the student or scholar seek assistance from an accountant familiar with international tax structures. More information: Federal income taxes State of Connecticut taxes Please note that the UIS does not specialize in international tax law and cannot answer questions regarding individual tax filing requirements; however, for additional help with your tax return, the Sprintax online tax preparation service is available for all international students at University of New Haven. Often Sprintax provides a limited number of coupon codes first come first serve. It is an easy-to-use online tool to prepare your tax return at a low cost.
CHANGES TO PROGRAM DATES, PERSONAL, ACADEMIC, FINANCIAL INFORMATION IN THE SEVIS RECORD Each F-1 or J-1 student has a SEVIS record and has the responsibility to maintain accurate information there at all times. First review the I-20 carefully and ask the UIS if you have any questions about what you see, especially if your name or citizenship information does not match your passport. The UIS can update the information in your SEVIS record and reprint the I20. The SEVIS record in real-time takes precedence over previous I-20s, but you should save all your I-20s because you may be asked to show copies when applying for future benefits. The UIS recommends you save scans of everything on a USB drive.
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Here is the information that could change during your student journey. Keep the UIS informed. 1. Program Dates — At the time of your admission to the University, a program start date and a program end date was entered into your SEVIS Record based on the average time need to complete a Bachelors, Masters, or Doctoral degree programs. These appear on the I-20 in the Program of Study Block. You may be able to complete your program requirements in less time or you may need more time. It is your responsibility to communicate with the UIS if your program end date needs to be changed. Shorten Program: If you discover that you will finish your program sooner than the program end date, do a degree audit with your academic adviser and make sure you are completing all requirements. Then have your advisor fill out the UIS Advisor’s Approval Form to confirm your new projected completion date. Upload the Advisor Approval Form to the UIS Shorten Program Form and submit. The UIS will update your SEVIS record and issue you a corrected I-20. The UIS recommends you request to shorten your program when you are sure you are in your last semester. Extension: If you discover that you will need more time to finish your program, you must request an extension from the UIS well in advance of your program end date. The SEVIS database functionality will not accept the extension after the end date has passed. Do a degree audit with your academic adviser and make sure you are completing all requirements. Then have your advisor fill out the UIS Advisor’s Approval Form to confirm your new projected completion date. Upload the Advisor Approval Form to the UIS Extension Request Form and submit. 2. Personal Information — An F-1/J-1 student must report changes to their name (as per the official passport), address, phone, and email. The name, birthdate, and country of citizenship must match the passport. If the passport has all names in one field, federal regulations require all names be entered into the Surname field on the I-20. Students should report any changes to their address and contact information within 10 days of the change. Please use the Personal Information Update Form to submit the new information to the UIS, and the UIS will report these in SEVIS. 3. Academic Information — If a student changes their major, adds a second major or a minor, these changes must be updated in SEVIS. First complete the appropriate process with the Registrar and the Graduate Admissions Office (if applicable). Then upload the approved change of major form to the I-20/DS-2019 Update Request Form and submit to the UIS. Understanding the CIP Code on your I-20: Each academic program or major is assigned a CIP Code that is listed on your I-20. Please note that occasionally the exact wording varies, but the CIP Code is determined based on the curricular content of the academic program as determined by the Department of Education. The CIP code determines eligibility for the STEM extension to OPT. 4. Financial Information — The financial information on your I-20 is entered into SEVIS at the time of admissions. The costs figures are based on the minimum full-time courseload of credits for one academic year and estimated fees, and thus may not be exact. The funding resources are based on the financial certification documents the student provided during admissions. The financial information in the SEVIS record rarely changes unless the student adds an F-2 dependent. The student must certify an additional $6,000 per year for one dependent, and $5,000 more for each subsequent dependent. The financial information will change if the student changes education level (eg. finishes a Bachelor’s degree and enters a Master’s degree program). 5. Change of Education Level – When a student finishes one academic degree program and is accepted to a second academic degree program at the same or a higher level, UIS will update the student’s SEVIS record to show a pending change of education level with new program start and end dates and new academic and financial information. The student does not need to repay the I-901 SEVIS fee because they will retain the same SEVIS ID number. When the student starts the new program in the subsequent semester, the change of education level is completed in SEVIS and UIS gives the student a new continued attendance I-20 for the new program. The process to change education level starts by applying
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to a new academic program. The process to change education level starts by applying to a new academic program. The Change of Education Level function is also used when a student completes the Academic English Preparatory Program (AEPP) and enters their degree program.
AUTHORIZATION FOR LESS THAN FULLTIME ENROLLMENT All F-1 students are required to enroll full-time in the fall and spring semesters, and the minimum number of credits is 12 for undergraduate students and 9 for graduate students. There are some specific circumstances in which a student may be eligible for a reduced course load. In all cases, the student must also be approved by the Registrar, but the Registrar will wait for the UIS to authorize the student before approving. The student must submit the UIS Authorization for Less than FT Form and upload the corresponding evidence. 1. Medical Reasons — To request authorization to be less than FT for medical reasons, the student must submit evidence in the form of a doctor’s letter indicating the diagnosis, type and duration of treatment, and the need to reduce or discontinue study during treatment. Hospitalization documents can be evidence as well. A medical reduced courseload can be for all or some credits, and can not surpass a total of 12 months. Students are encouraged to return home if the illness or injury will require substantial time. If the treatment is only available in the U.S., the student should consult with an immigration attorney about changing visa status if the treatment will extend beyond 12 months. Evidence required: medical documentation as described above. 2. First Semester Academic Difficulties — The F-1 visa regulations allow a reduced courseload during the first semester for unfamiliarity with English or for adapting to the U.S. education system. This authorization must be recommended by the student’s academic advisor after other support services have been activated. The student should first seek support through faculty office hours, the Center for Student Success, the Center for Learning Resources, and/or the Writing Center. This authorization reason is only available during the student’s first semester, and the student and their academic adviser should consider this a one-time possibility when other solutions are not enough. Evidence Required: Academic Advisor’s recommendation. 3. Last Semester with Fewer Credits Remaining — The student should do a degree audit with their academic advisor to confirm they are taking all remaining requirements to complete their coursework in the semester. There can only be one last semester. The student should ask their academic advisor to complete the UIS Advisor Approval Form to indicate how many credits are remaining and the student’s projected completion date. Evidence required: Signed Advisor Approval Form.
HOW TO TRANSFER YOUR SEVIS RECORD FROM THE UNIVERSITY OF NEW HAVEN TO ANOTHER UNIVERSITY To attend a new University other than the University of New Haven, you must request that the UIS transfer you SEVIS Record to the new school. The following information only refers to the SEVIS process. (Please consult the Registrar’s webpage about withdrawing from the University of New Haven or about requesting transcripts.) The student must first be admitted to the new school and provide this evidence to the UIS. When the SEVIS record has been released to the new school, UIS will no longer have access to the record, and the student must communicate with the DSO at the new school. There are different scenarios for transferring out to another school, and the procedure varies somewhat based on the scenario.
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Scenario One: Immediate Transfer Out F-1 visa regulations require students enter the U.S. using the I-20 on which they paid the I-901 SEVIS fee and acquired the visa stamp. For their first entry to the U.S. in F-1 status, the school name on the visa and I-20 must match. If subsequent to getting the visa using the University of New Haven I-20 the student decides to attend a different university, the student must travel on University of New Haven I-20 and report in to their admissions counselor at the University of New Haven. When reporting in, the student may request an immediate transfer out of their SEVIS record to the new school. The student can accomplish this in their Slate student portal, but must do so prior to the start of classes to avoid having to pay tuition. The Registrar will consider this to be a cancelled enrollment. This option may not be available to J-1 students, depending on the conditions of their program.
Scenario Two: Transfer Out Before Completing Your Degree Program Occasionally a student will start their academic program with the University of New Haven but later decide to transfer to another school for personal, financial, or academic reasons. Such a transfer must take place after the student completes the current semester and before the start of the subsequent semester. In this scenario, the student must pay off their student account and withdraw from the University via the Registrar’s process. Submit the UIS Transfer Out Form along with the required evidence: Admission letter from the new school, new school’s transfer in form, completed Registrar’s Withdrawal Form. Please indicate the date you wish UIS to release your SEVIS record to the new school. This option may or may not be available to J-1 students, depending on the conditions of their program.
Scenario Three: Transfer to a New School upon Completion of Your Degree Program When a student completes their academic program at the University of New Haven and continues directly to a new academic program at the same or higher educational level at a different school, the student must request that UIS transfer the SEVIS record to the new school prior to the end of the 60-day grace period. The new school will provide a transfer-pending I-20 for the interim period of no more than 5 months. If there are more than five months until the academic program begins at the new school, the student will have to depart the U.S. and return on the new school’s I-20 in the future. The student should consult with the DSO at the new school. Submit the UIS Transfer Out Form along with the required evidence: Admission letter from the new school, new school’s transfer-in form. Please indicate the date you wish UIS to release your SEVIS record to the new school, which must be before the end of the 60-day grace period. This option may or may not be available to J-1 students, depending on the conditions of their program.
Scenario Four: Transfer to a New School during or after OPT/STEM Often, a student will decide to start a new academic program during or after OPT if they have used more than 90 days of unemployment or their EAD is expiring and they were unable to get the H1-B visa. Transferring to the new school prior to the end of OPT/STEM period will keep the F-1 visa status alive to allow the student to stay legally in the U.S. Submit the UIS Transfer Out Form along with the required evidence: Admission letter from the new school, new school’s transfer-in form. Please indicate the date you wish UIS to release your SEVIS record to the new school, which must be before the end of the 60-day grace period.
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Please note that if you have already applied for OPT or the STEM extension and/or you are currently employed on OPT/STEM, transferring the SEVIS record will terminate your employment authorization regardless of the date on the EAD, so choose your release date carefully. Again, there can be no more than five months between the EAD expiration and the start of the new program. You can not work during the interim when the record has been released and the transfer is pending. This option does not apply to J-1 students because Academic Training, if awarded, is considered part of the program. See Scenario Three.
REQUESTING AN F-2 OR J-2 DEPENDENT DOCUMENT Dependents are defined by US immigration regulations as “spouse and/or children under 21 years old only.” Dependents are not allowed to work to support the student, rather the student must show they have sufficient resources to cover their academic expenses as well as all living expenses for themselves and their family members. Dependents must apply for and acquire the F-2/J-2 visa using a dependent form I-20/DS-2019 prior to traveling to the U.S. The student may request dependent forms I-20/DS-2019 for their family members during their admission process so all can get their visa at the same time, or the student can request dependent forms I-20/DS-2019 after starting their program for family members to come later. To request dependent forms I-20/DS-2019. Submit the Dependent Request Form along with the required evidence for each dependent requested: copy of passport biographical page, copy in English (official translation if needed) of the evidence of relationship (marriage certificate for spouse, birth certificate for child), financial support documents (certify $6,000 additional funding for the first dependent, and $5,000 for each subsequent dependent).
Notes: The F-2 or J-2 visa status is directly linked to the F-1 or J-I principle. If the principle visa holder concludes their program or is terminated for some reason, the F-2/J-2 visa status also ends. F-2 visa holders may not work. J-2 visa holders can file an I-765 for employment authorization, but must verify that their income is not required to support the J-1 student or spouse. F-2 visa holders may study freely in grades K -12 in a U.S. school, but can only study part-time at the college/university level. They must change status to F-1 prior to studying full-time at the college/university level. J-2 visa holders may study at any level part-time or full-time. If your spouse/children are US citizens or permanent residents of the US, they do not need dependent visa document.
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ACADEMICS AT THE UNIVERSITY OF NEW HAVEN
The University of New Haven was founded on the Yale campus in 1920 and became New Haven College in 1926. Its aim then was to provide a new higher education opportunity to adult learners in the post-World War I Era. In 1960, the university moved from New Haven to its current West Haven location. Ten years later it changed its name to the University of New Haven, and now includes five schools and colleges: • College of Arts and Sciences • The Henry C. Lee College of Criminal Justice & Forensic Sciences • Pompea College of Business • School of Health Sciences • Tagliatela College of Engineering Today the University has a population of over 6,000 students including more than 700 international students from 67 countries. The University offers over 100 areas of study, including full and part-time study in both graduate and undergraduate programs. The campus has at least 25 major buildings on over 78 acres of land and offers courses online at our satellite centers.
ACADEMIC ADVISORS All University of New Haven students are assigned an academic advisor, which is a faculty member within the Academic Department of your chosen major who is assigned to assist you with selecting classes, arranging course schedules, and identifying resources to solve problems or meet specific academic needs. Your faculty advisor will be assigned to you by the Academic Department.
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When To Visit Your Faculty Advisor: If you are an Undergraduate student, you should meet with your faculty advisor: • Before you register each semester, your faculty advisor can give you advice on your course selection; • For advice on planning your program of studies; • To consult on any academic problem (i.e. if you’re having trouble with a course); • If you wish to withdraw from a course. Please note that you must get approval from the UIS before dropping below fulltime (12 credits for undergraduates); • You will miss at least a week of classes due to an illness or an accident; • To get approval for your Curricular Practical Training (CPT). Please note that you must get approval from the UIS prior to engaging in any internship. If you are a Graduate student, you should meet with your faculty advisor: • For advice on planning your academic program. They will explain the requirements for obtaining your degree, help you in your course selection and in deciding what sequence to take courses; • For advice on departmental procedures and policies (i.e. the comprehensive exam(s), thesis or dissertation and departmental aid); • For advice and help as you navigate a new educational system and academic culture; For assistance in dealing with academic issues or problems arising in certain classes; • If you wish to withdraw from a course. Please note that you must get approval from the UIS before dropping below full-time (9 credits for graduate students); • You will miss at least a week of classes due to an illness or an accident; • To get approval for your Curricular Practical Training (CPT). Please note that you must get approval from the UIS prior to engaging in any internship. • It is important to note that the roles of the graduate faculty advisor will vary from department to department. • It is up to the graduate student to establish contact with the graduate faculty advisor. Because the relationship between the student and advisor is not strictly defined, the more contact you have with your advisor, the more prepared you will be for your studies. The department may have a separate procedure for obtaining an additional thesis advisor.
GRADING SYSTEM During the time you’re a student, you should always keep track of your grades. The grading system in the U.S. may be quite different than in your home country. In the United States, the letter grading scale of A – F is pretty standard. Every time you finish an assignment, your instructor will put a letter or number mark at the top of it. That letter tells you how well (or poorly) you did on the assignment, but they also have a percentage behind them. Your overall grades provide a Grade Point Average (GPA). A Grade Point Average (GPA) is a hugely important number for students. The University of New Haven uses a 4.0 scale to convert your letter grades to calculate your GPA.
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The grading scale is summarized here: A+ =
4.0 quality points
C =
2.0 quality points
A =
4.0 quality points
C- =
1.7 quality points
A - =
3.7 quality points
D + =
1.3 quality points
B + =
3.3 quality points
D =
1.0 quality points
B =
3.0 quality points
D- =
0.7 quality points
B- =
2.7 quality points
F =
0.0 quality points
C + =
2.3 quality points
Undergraduate Grading System: More details can be found in the Student Handbook Graduate Grading System: Graduate students must maintain a minimum 3.0 GPA or they will be automatically dismissed which will impact your visa status. If you receive below a 3.0 GPA, contact your academic advisor about a probationary process. Additional information can be found in the Student Handbook.
Additional Grading Terminology Withdrawal: Withdrawing from a course will result in a W on your transcript and equals 0 quality points. International students MUST notify the UIS before withdrawing from any course, as it may have an impact on your immigration status. Incomplete: An incomplete shows as INC on the transcript and equals 0 quality points until the coursework has been completed and graded. If a student is required to attend class sessions for the course in a subsequent term, tuition must be paid for this second attendance. Master’s-level students who receive a grade of INC should complete the work within three months after the end of the term.
ACADEMIC DIFFERENCES As an international student, studying in a U.S. American classroom can be a life-changing experience. You will be able to express yourself freely, make friends, build your confidence and challenge your friends and professors on topics in class. Many international students find very noticeable differences between classroom culture in the U.S. and in their home countries.
1. Classroom Procedures During the first week of classes, the instructor will hand out a syllabus, which will outline the course objectives, required textbooks, chapters to be covered, due dates for assignments, attendance policy, and the grading policy. The syllabus will include the instructor’s office location and contact information. One major difference students find is that grades are based on weekly assignments, papers, and projects rather than on exams only.
2. Examinations & Assignments The number and types of examinations and assignments throughout the semester differ from one course to another. The instructor will tell you how many examinations and assignments to expect in the course and the material that each will cover. If you are unfamiliar with any of the types of exams or assignments requested by the course you are taking, please contact your professor for clarification. Some classes do not have a final exam but require instead the completion of one or more long papers. Make sure you review the class syllabus carefully to understand what the instructor’s exact requirements for the course, how they are graded, and when they are due.
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3. Diverse Teaching Styles Professors may use lecture, class discussion, or both. Most classes meet on a regular schedule once, twice, or three times a week. The teaching style of the professor can determine the amount of student participation in each class. Some instructors prefer a more formal style of lecture with a possible question and answer period at the end. Others prefer a more conversational style and encourage interaction throughout the class.
4. Attendance Your course instructor will inform you of the attendance policy at the beginning of the semester. Regular attendance is expected of all students. It is likely that attendance will affect your grade. Missing more than two classes or being excessively tardy could result in a lowering of your final course grade. If you must miss a class, email your professor before the class meets to let them know of your absence.
5. Class Participation Many professors encourage class participation and often expect it. In some courses, it is a part of the overall grade. If you feel hindered to participate because of your English proficiency, we strongly advise you to discuss this issue with the professor, your academic advisor, or the International Student Advisor in the UIS.
6. Office Hours If a student is confused about something in the class, it is expected that they will ask the professor before or after class. If the issue requires a longer conversation, the student may make an appointment to see the professor during office hours. In U.S. academic culture, there is no shame associated with not understanding something in the course, even if it has been presented in a class lecture. Professors respect students who work hard towards fully understanding the material, so don’t wait until just before the exam to seek clarification. Ask as soon as you realize that you don’t completely understand the material.
7. Understand Academic Integrity Academic integrity is one of the most important concepts to understand in U.S. academic culture. Even innocent violations can have very serious effects on your academic career. The consequences for cheating, plagiarism or other academic misconduct can range from being given a failing grade on a paper, exam, or course, to being suspended from the university, or worse yet, you could be asked to leave permanently. Keep in mind that failure to maintain your full-time student status impacts your immigration status, too. More information about academic integrity and policies can be found in the Graduate or Undergraduate Academic Catalog or the Student Handbook.
ACADEMIC RESOURCES Blackboard — Online System Most professors utilize “Blackboard,” an online system provided by the University of New Haven for communication and information sharing. Professors may choose to post syllabi, course documents, articles, assignments and/or grades, among other things, on the “Blackboard” system. Use your university ID and password to log in. You can access Blackboard via the MyCharger portal.
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Writing Center The Writing Center provides free, high-quality tutoring to undergraduate and graduate students as they write for a wide range of purposes and audiences. To make an appointment, you can visit their reception desk, just to the left after entering the library or locate them on MyCharger under Academic Resources. You can also use the following link to the scheduling system: http://www.newhaven.mywconline.com
Center For Learning Resources (CLR) The Center for Learning Resources (CLR) provides tutoring for math, science, business, and other disciplines. They offer a graduate and undergraduate peer tutoring program, helpful workshops, a computer lab, and more. They are located in the lower level of the Marvin K. Peterson Library and more information can be found on their MyCharger page.
Center For Student Success (CSS) The Center for Student Success helps get you connected by providing one-on-one advising, helping students develop strong academic skills, referring students to campus resources, and offering helpful workshops on topics like time management, notetaking, or study strategies. Their office is located in Maxcy 106 and they can be found on MyCharger.
Library The library has an extensive catalog of books, journals, and online databases. You can access all resources on their MyCharger page. The library also offers workshops, research consultation sessions, support with citations, and more.
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ON-CAMPUS RESOURCES
ONE STOP The One Stop Student Financial and Registrar Services Office is to provide a centralized and efficient customer experience while working with students and their families as they navigate the administrative processes of higher education. The office is dedicated to assisting you with your student billing, financial aid, and registration questions. The One Stop includes multiple offices that you will work with frequently throughout your time as a student. Review the different offices and how they can help students below.
Registrar
Bursar’s Office
• Course registration and scheduling
• Tuition & Fee Billing
• Processing academic transcripts
• Payment Processing
• Conferring degrees and graduation
• Refunds
• Withdrawing and adding/dropping courses
• Student Health Insurance Payment
• Assisting students with matters related to Degree Audit
• Third party billing (Example: SACM) • Flywire international transfers
One Stop is located in Bergami Hall. Contact the One Stop: Registrar’s Office: 203.932.7309, registrar@newhaven.edu Bursar’s Office: 203.932.7217, bursar@newhaven.edu Financial Aid: 203.932.7315, financialaid@newhaven.edu
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Financial Aid • Processing scholarships and assistantships awarded by Undergraduate & Graduate Admissions
Tuition Payments Tuition and fees are determined for each academic year. Tuition and fees may be subject to increase each academic year. Students can find information on the Bursar website. Tuition bills will be available after registering for courses. Online billing statements are generated to notify students when the bill is due. Students are notified through their University email account when a billing statement is available. Payment options include e-Pay, Flywire international transfers, or check. Payment options are described in detail on the Bursar website.
STUDENT AFFAIRS The decentralized nature of American universities as well as government offices may seem confusing at first, but you will soon learn how to accomplish what you need to. Feel free to stop into UIS if you are not sure where you need to go for what. The services provided by these offices are free for all University of New Haven students. The Division of Student Affairs consists of many offices that provide support and advocacy for students. We answer questions, provide information about and referrals to campus resources; assist in students’ adjustment to the university; promote programs which address student needs, concerns and interests; and help students in resolving problems of any type. Below is an overview of the many helpful departments within the Division of Student Affairs.
Health Services Center Health Services Center is located on the ground level of Sheffield Hall, which provides health care for University of New Haven students. Health Services will take walk-in students during business hours. Health Services is equipped to attend to the most common illness and will refer special causes to offsite physicians. Visit the Health Services Center for more information.
Counseling Center Located on the first floor in Sheffield Hall to the right of Health Services, the Counseling Center offers a variety of counseling and psychological services aimed at helping students resolve personal difficulties and acquire the balance, skills, and knowledge that will enable them to take full advantage of their experience at the University of New Haven. Counseling services are free, confidential, and available to currently enrolled students. Visit the Counseling Center for more information.
Career Development Center (CDC) The CDC is located in the Bartels Student Activity Center (BSAC) From help choosing the right major to internships and co-ops, résumé/CV building, interview training, and job listings in your field, the Career Development Center’s goal is to connect you with the services and resources you need to map out the career you envision. Learn more about their services and on-campus positions on the Career Development Center website.
Office Of Residential Life The mission of the Office of Residential Life is to create a safe, supportive, inclusive, and engaged learning environment that enhances students’ holistic development. They provide opportunities for students to create community and implement a vision for the future. They support all on and off campus housing needs. Their office is located in the first floor of Bixler Hall and more information can be found on the Residential Life website.
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Center For Student Engagement, Leadership & Orientation (CSELO) The Center for Student Engagement, Leadership and Orientation (CSELO) fosters campus community through programs, resources, and opportunities for involvement that advance student learning and prepare students for success in the global community. Visit their office on the third floor of Bartels Hall or the CSELO website to learn more about leadership opportunities, events. Students should also login to Charger Connection, which lists all of the over 100 student organizations and events on campus.
Accessibility Resource Center (ARC) Located on the first floor in Sheffield Hall, the Accessibility Resources Center (“ARC”) provides comprehensive services and support that serve to promote educational equity and ensure that students are able to participate in the opportunities available at the University of New Haven. Students with physical, mental, emotional, or learning disabilities should visit the Accessibility Resource Center website.
Myatt Center For Diversity & Inclusion The Myatt Center for Diversity and Inclusion assists the University in promoting cultural diversity, awareness, and sensitivity throughout the campus community. Its programs, services and activities promote cultural identity and understanding within a multicultural environment. Students can visit the ground floor of Gerber Hall or the Myatt Center website to meet the staff and view programs.
CAMPUS DINING At the University of New Haven, you have almost instant access to good food and a diversity of cuisine from which to choose. You can even stop by our student-run café for a cup of coffee or gather your friends to go to the Marketplace Dining Center.
Meal Plan Options The University of New Haven offers students a variety of meal plans. Our meal plans eliminate the a la carte retail lunch program and allow students a more traditional, all you care to eat meal experience in The Marketplace Dining Center. One swipe enables students open access to the meal of their choice. All of our plans include Dining Dollars which are available for a la carte purchases in the retail locations and Campus Convenience Store. Review the meal plans and more dining information at https://newhaven.sodexomyway.com/
Commuter Meal Plans Commuter plans are available to commuters and students living in University off-campus apartments who are not required to purchase a meal plan. Review information and costs on the Commuter Meal Plans page.
RECREATION David A. Beckerman Recreation Center The David A. Beckerman Recreation Center is free for students with your University ID card, and offers fitness equipment and classes, a racquetball court, a running/walking track, two full size activity courts (basketball/ volleyball/badminton) and intramural team sports. The Rec Center offers a juice bar and use of iMac computers. For more information and hours, visit the ChargerREC website.
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U.S. AMERICAN CULTURE
Many international students arrive in the U.S. already knowing a great deal about the U.S. and about Americans. However, living and studying in the U.S. can be much different from reading about the U.S. or visiting it with family members. In this section, a few of the most common U.S. cultural values are described so that students can begin to prepare themselves for how some of the cultural values may differ from or be the same as their own cultural values. Everyone experiences some form of “culture shock” when confronted with new and unfamiliar people and situations. It’s important to keep in mind that this is a common experience among new international students and that it is also temporary. While there may be unhappy moments, adjusting to a new culture will bring many rewards later.
U.S. AMERICAN CULTURAL VALUES Independence Americans strongly believe in the concept of individualism. They consider themselves to be separate individuals who are in control of their own lives, rather than members of a close-knit, interdependent family, religious group, tribe, nation, or other group.
Directness Americans tend to value, frankness and openness in their dealings with other people. They believe that conflicts and disagreements are best solved by means of forthright discussion among the people involved.
Equality The American Declaration of Independence states that “all [people] are created equal,” and this belief is deeply embedded in their cultural values. Americans believe that all people are of equal standing, and are therefore uncomfortable with overt displays of respect such as being bowed to.
Informality Don’t be surprised if store clerks and waiters introduce themselves by their first names. Many people visiting the U.S. are surprised by the informality of American speech, dress, and posture. Don’t mistake this for rudeness or irreverence; it’s just a part of the culture!
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Importance Of Time “Time is money,” is a common expression in the U.S. One of the more difficult things for many students to adjust to in the U.S. is the notion that time must be used carefully and productively. Being “on time” (arriving at the stated time) for class or meetings with advisers, professors, and even with friends is very important. It is considered rude to show up late for a scheduled meeting or appointment.
Following Rules In the U.S., many rules really are followed and procedures are often not negotiable. Arguing or demanding to see someone “in charge” will not lead to success. It is more effective to explain exactly what you need and what kind of problem you have been having, and ask, “What do I do now?” or “Is there someone who could help me?”
PRACTICAL MATTERS Calendar Dates In the U.S., dates are written as month/day/year. This is the opposite of the British method, in which dates are written day/ month/year.
Dining Most Americans eat three meals a day: breakfast, lunch, and dinner. Breakfast is in the morning between 7:00-9:00 a.m., lunch usually is between 12:00-2:00 p.m., and dinner is typically between 6:00-8:00 p.m. Breakfast and lunch tend to be light meals, and dinner is the main meal.
Salutations American names are written and spoken with the given name first and the family name last. So, John Smith’s family name is Smith, not John. • In a formal setting, address men as “Mister” (abbreviated as “Mr.”), married women as “Misses” (abbreviated as “Mrs.”), and unmarried women as “Miss”. Many women prefer to be addressed using the abbreviations “Ms.” (pronounced “miz”). If the person has an M.D. or Ph.D., they will often be addressed as “Doctor” (abbreviated as “Dr.”). Faculty are addressed as “Professor” (abbreviated as “Prof.”). • In an informal situation, Americans will introduce each other by first name, without titles, and occasionally by just the last name. If you are introduced to somebody by first name, you can address him or her by first name the next time you meet. The only exception would be for someone who holds an important position, such as the university president or provost. Unless they tell you otherwise, faculty should be addressed using their title and last name (e.g., “Professor Smith”).
Tipping Restaurants in the U.S. do not include a service charge in the bill, so it is customary to tip the waiter 20% of the total bill. If service was slow or particularly bad, some Americans will tip only 10-15%. Likewise, if service was particularly good, it is appropriate to tip more than 20%. • If you are in doubt, ask whether it is appropriate to tip or whether a gratuity is included in the bill. • Tipping is only appropriate in restaurants which offer table service. Tips are not expected when ordering from a fast-food restaurant or cafe with counter service. • Taxi drivers, food delivery drivers, bartenders and hair stylists all expect to get a tip equal to about 15% of the total fare.
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U.S. LAWS INTERNATIONAL STUDENTS SHOULD KNOW While at University of New Haven, students are expected to follow laws and policies that govern a variety of daily life and academic activities. There are different levels of laws in the U.S. including federal, state, and local community laws which will differ depending on the particular jurisdiction. Violating a U.S. law can have different consequences for an international student than for their American friends and can negatively impact their U.S. immigration status. It is the student’s responsibility to know what is legal or not. The following is a description of some of the laws that may affect international students. It is meant to introduce F-1/J-1 students to some of the laws that exist in the U.S. that may be different from other countries. Students must also review the Student Handbook.
Alcohol Alcohol use in the U.S. is regulated by law. In every state in the U.S. including Connecticut, alcohol may not be legally purchased or consumed by anyone under the age of 21, and it may not be consumed while in public or in an automobile. It is illegal to have any open bottle, can, or container with an alcoholic beverage in public, even if the consumer is of legal drinking age. Driving while intoxicated is considered a serious crime, punishable by large fines, jail sentences, and the loss of driving privileges. It is also a serious crime to offer or provide alcohol to anyone under the age of 21.
Tobacco Smoking is prohibited on the University of New Haven campus, including e-cigarettes and vaping devices. Smoking in public buildings, public transportation, and restaurants is prohibited by Connecticut law. Smoking is generally allowed outdoors and in one’s home. When in someone else’s home, it is considered polite to step outside to smoke. Cigarettes, e-cigarettes, vaping products and other tobacco products may not be purchased or used by people under the age of 18.
Drugs and Medications The possession or use of marijuana is prohibited by federal law. Although the recreational use of marijuana is permitted in some other states for individuals 21 years of age or older, it remains a federal crime to possess or consume marijuana and can have immigration consequences. Furthermore, at University of New Haven, any illegal use, sale or distribution of drugs, and/or possession or supply of drugs, drug paraphernalia, narcotics and marijuana (including marijuana plants) will result in disciplinary action by the college and/or criminal prosecution. Street drugs, such as cocaine, amphetamines, barbiturates, and other mood-altering substances that are not prescribed by a medical doctor, may not be possessed or sold legally in CT. Strict laws and severe penalties apply.
SAFETY & CRIME PREVENTION TIPS Avoid Scams • NEVER pay money or give personal information to someone who threatens to deport you. Neither USCIS nor the Department of Homeland Security will call you to ask for money to avoid deportation. The International Services Office at the University of New Haven is the only office to inform you about your immigration status and we will never threaten you with deportation. If you receive a call like this please HANG UP immediately and inform the International Services Office about the phone call.
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• Never give out your credit card number, bank account number, or social security number unless to a reputable official/ establishment i.e. University of New Haven.
Personal Safety • Be aware of your surroundings and avoid dark, secluded areas. Don’t walk alone at night. • Emergency Blue Boxes are located around campus and can be used to get help in the event of an emergency. • Keep your door locked when you are in or out of your room. Always ask who is at your door before you open it. • Don’t allow strangers into your room. Trust your instincts.
Protect Your Property • Keep wallets, purses, checkbooks, jewelry out of sight and locked away, if possible. • Do not keep large sums of cash. Use the on- campus ATM or a checking account. • Keep track of debit and credit cards, and report their loss immediately. It’s a good idea to take a copy of all cards and ID documents in case they are lost or stolen. • If you live off-campus, consider getting renter’s insurance to cover your property while at the University of New Haven.
TITLE IX & SEXUAL MISCONDUCT Title IX of the Education Amendments of 1972 states: “No person in the United States shall on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.” The University of New Haven is a community committed to providing an environment that promotes excellence, responsibility, respect, understanding, integrity, and service. The University adheres to the philosophy that all community members should enjoy an environment free of any form of harassment, sexual misconduct, discrimination, or intimate partner violence.
Title IX Coordinator The University of New Haven has a Title IX Officer who is responsible for coordinating the University’s compliance with Title IX, including overseeing all complaints of sex discrimination and identifying and addressing any patterns or systemic problems that arise during the review of such complaints. Information about Title IX and contact information for the Title IX Coordinator can be found on the Title IX MyCharger page.
When To Contact The Title IX Coordinator Any student, faculty or staff member, or applicant for admission or education who has concerns about sexual misconduct or sex discrimination is encouraged to contact a Title IX coordinator. Contact a coordinator if you: • Wish to understand your options if you think you may have encountered sex discrimination or sexual misconduct • Learn of a situation that you feel may warrant a University investigation Need help on how to handle a situation by which you are indirectly affected • Seek guidance on possible informal remedies or administrative measures to de-escalate or alleviate a difficult situation Have questions about University of New Haven policies and procedures.
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U.S. HOLIDAYS New Year’s Day — January 1 Martin Luther King, Jr.’s Birthday – mid-January Lunar New Year — Between January 21 and February 19 Valentine’s Day — February 14 President’s Day — Third Monday in February Easter Sunday — Date varies around March or April Jewish Passover — In April, date varies Mother’s Day — Second Sunday in May Memorial Day — Last Monday in May Father’s Day — Third Sunday In June Independence Day — July 4 Ramadan — A month of fasting, commemorating the first revelation of the Quran to Muhammad. Eid al-Fitr — Feast that marks the end of Ramadan fasting. Date varies. Labor Day — The first Monday of September Rosh Hashanah — Jewish New Year, date varies Yom Kippur — Jewish Day of Atonement, date varies Halloween — October 31 Diwali — Date varies. Late October, early November Veteran’s Day — mid-November Thanksgiving Day — The fourth Thursday in November Hanukkah — Usually in December, date varies Christmas — December 25 Kwannza — December 26–January 1 Review the University Academic Calendar to review when the University will be closed in observance of holidays.
39 | INTERNATIONAL STUDENT HANDBOOK | UNIVERSITY OF NEW HAVEN
IMPORTANT PHONE NUMBERS Emergency Number from any phone is 9-1-1 (used for fire, police, and ambulance) University Emergency Number — 203.932.7070 International Services Office — 203.932.7475 Registrar’s Office- 203.932.7309 Bursar’s Office- 203.932.7217 Health Services- 203.932.7079
Located at the One Stop Shop 300 Boston Post Road West Haven, CT 06516
UNIVERSITY IMMIGRATION SERVICES uis@newhaven.edu 203.932.7475
OFFICE OF GRADUATE & INTERNATIONAL STUDENT LIFE ogisl@newhaven.edu 203.479.4570