ASGBC Funding

All registered student organizations in good standing have the ability to apply for funding from the Associated Student Government through the ASG Budget Committee (ASGBC).

To apply and obtain ASGBC funding, follow the steps outlined on the ASG Budget Committee website.

On-Campus Club Accounts

Student organizations can also utilize on-campus club accounts to manage their organization’s funds To open an oncampus club account, please contact the Associated Student Government Executive Assistant

When an organization opens an on-campus club account, they will receive a cost center that is unique to their organization This cost center can be used to make deposits into the account and payments to on and off-campus vendors All activities related to an on-campus club account must be compliant with USD’s financial policies and procedures

To access funds in an on-campus club account, student organizations have the following options:

Make a payment using the ASG credit card:

Fill out a credit card request form and see an Involvement Consultant in SLP 308 to access the credit card

The credit card can be used to make purchases online or over the phone. It cannot leave the ASG offices.

After using the credit card, please submit an itemized receipt to: usdinvolvement@gmail.com.

Students may also work with their advisor to make purchases using their advisor’s USD One Card. Please see your advisor to understand the process for utilizing their credit card.

Submit for reimbursement or pay a vendor via check:

Students may make purchases on their own and submit for reimbursement or pay a vendor directly via check. Students should work with their USD advisor to process reimbursements and vendor payments using Workday.

In order to receive a reimbursement, students must follow campus spending policies and submit all relevant back up documentation to their advisor

When you open an on-campus club account, the balance of your account is $0 Your organization will need to deposit funds in order for money to be available in your club account

In order to make a deposit into your club account via cash or check, please fill out a Cashier’s Office Deposit form and bring the completed paperwork along with your deposit to the Cashier’s Office in Hughes Student organizations can also make deposits into their club account via credit using the student organization electronic payment portal

Student organization members and their advisors are responsible for all activities related to their organization’s on-campus club account, so we encourage you to track your spending! The Associated Student Government Executive Assistant can provide a balance sheet that outlines your club’s current balance, expenses, and revenue. Please note that our internal accounting system does not automatically update, so it may take a few days to weeks for an expense to show on the balance sheet. Club accounts with negative balances will be flagged and the organization will be considered in “bad standing” until the deficit is cleared.

Note: ASGBC funds are separate from club account funds. ASGBC funds will never automatically be deposited into a club account.

Creative Zone

The Creative Zone is a resource for student organizations to advertise and enhance their programs/events for the University of San Diego community. Students can create banners/flyers, have a poster printed, and rent equipment (such as A-Frames) for their events! The Creative Zone also offers graphic design services free of charge for student organization purposes. Student graphic designers can help organizations create professional print and electronic materials. Other services include scanning, faxing, printing, and copying, button-making, laminating, and creating items via use of a cricut. In addition, the student staff can offer advice on techniques to advertise/market on campus to have a successful event. Please visit the Creative Zone in SLP 302.

Lounge Area & Meeting Spaces

Within the SLP 3rd Floor, work areas are provided for student organization leaders. Lounge space, and meeting areas are available for student use. Full-time and part-time University staff have offices in this area as well.

Storage

The 3rd floor of the SLP has a limited amount of storage space available for student organizations. Student organizations may request a Mobile File Cabinet each year to store paperwork, supplies, etc. Requests may be made to the Associated Student Government Executive Assistant. They are available on a first-come, first-served basis.

Event Planning

Guiding Principles for Approving Co-Curricular Programs

As members of a Catholic university community, it is essential that all of our activities and programs align with our mission and core values Understanding these critical components of our identity, and how best to align co-curricular programming with them, is an ever-present reality – especially with regard to selecting films, lecturers, musical artists, and other entertainment experiences Whenever non-academic departments, student organizations and Torero Program Board propose a program or activity, these proposals should be advanced as noted on the EvR Such requests will be considered in the context of an open and ongoing conversation, characterized by civility and the presumption of goodwill on the part of all concerned

Catholic Identity

As a Catholic university, USD is institutionally committed to the Catholic Church and takes its most fundamental inspiration from Catholic Social Thought (CST) Several of the principles of CST are particularly relevant for assessing the appropriateness of entertainment events hosted on our campus We encourage student organizations to consider the questions outlined below as they plan events/activities:

How does the program align with USD’s mission statement, core values, and Catholic identity?

How will the event planners ensure that the content of the program affirms and uplifts the worth and dignity of individuals?

How does the program encourage the attendance and inclusion of all individuals?

If there are elements of this program that may not respect, or could be perceived to not respect all cultures, how will the organizers ensure this is not the case?

How will the event organizers promote a healthy environment for dialogue and/or social activity?

Everyone has a responsibility to contribute to the common good All of our actions and policies have a direct effect on human dignity and the capacity of others to grow in community As individuals, we are obliged to "love our neighbor" and strengthen our commitment to others In what ways will the event planners work to reduce unhealthy behaviors?

Educational Context

Co-curricular programming is an important part of the educational context of the university As such, co-curricular programs should reflect our educational context and contribute to an open exchange of ideas Co-curricular programs focusing on issues of a controversial nature or those in direct conflict with the Guiding Principles for student programming may potentially be approved if implemented in an educational manner in which differing viewpoints are presented

In what ways will the program be structured to encourage learning to support the co-curricular learning outcomes?

In what ways does the program offer well-balanced educational content?

How will multiple or differing points of view be represented and presented during the program?

How will the event planners ensure that the program does not create a negative community impact?

Reserving Facilities and Classrooms

All scheduling of on campus space is done directly through the Event Registration Process (https://reservations sandiego edu/EmsWebApp/) Student organizations should not contact individual areas for scheduling/space requests In order for students to receive access to the online reservation system (EMS), they must complete the Student Org Event Planner Training Training must be completed each academic year