Food at Student Organization Events

There is a protocol to follow in order for student organizations to bring and serve food at meetings and events, indoors and outdoors.Student organizations are able to serve food at meetings and events, both indoors and outdoors. We encourage clubs to provide individually wrapped/packaged (cold) food that is easy to distribute If serving food buffet style, a few members of the organization must serve the buffet The servers must wear gloves and a mask when serving food

USD Catering is the university's exclusive caterer Catering revenue goes back to the university annually to support students and campus programs You may not bring in any outside, unapproved, catering vendors or food to campus without prior approval

If you would like to request approval to use an outside vendor to bring food onto campus, please plan ahead and review the process here or see below

USD Catering

If an organization wishes to utilize USD Catering at an event on campus, the event planner must submit an online request at least fourteen business days prior to the event date. The organization must first have an EvR submitted with details of the food request through campus scheduling.

Off-Campus Food Vendors

Providing food at an event/program should be indicated on the On-Campus Event Registration Form (EvR) Please also indicate on the EvR what additional services you will need from UC/SLP Operations (e g tables, trash cans, recycling bins, etc ) when providing food at an event/program in the UC or SLP Option 1: Find an Approved Vendor

1

Find a vendor you would like to use from the approved off-campus food vendor list

2. Stay at, or below, the maximum amount: (total order amount including tip and tax).

Student group event: $1,000 or less in total

3. All events that will have food that exceed the above designated amounts must utilize USD Catering services. Requests over these amounts will be denied.

4. If the vendor you wish to use is on the approved list, and your order is below the maximum order amount, please review and follow the requirements below.

Food and Beverage Requirements

1

Any bottled/canned beverages, supplied or purchased, must be Coca-Cola products

2 If food is non-perishable/shelf stable then there is no dining oversight required and you may proceed with your order via the approved vendor

3 If food is raw, unprocessed, requires refrigeration or heating to maintain proper food safety requirements then the following oversight may be required:

Oversight by a USD Dining Health Compliance Officer This will result in a labor charge cost for the oversight at a rate of $30 per hour

Submit the menu, and a safety health plan from the vendor, via the request to vend food form

5 Contact the Director of USD Dining with questions: dining@sandiego edu

County of San Diego Permit Requirements

Please review the County of San Diego's website for current information and additional details

1.

Specific health permits and other documentation are also required by the County of San Diego to be provided by the vendor (as listed below and in the request to vend food form).

2. It is the vendor's responsibility to read through the County of San Diego Department of Environmental Health and Quality and to obtain the proper permit(s).

3. General Permit Guidelines

Failure to provide applicable permits is not allowed by the County of San Diego. This will result in no food being allowed at the event

Depending on the type of event - the Health Department requires 30 days advance notice

If it is a temporary event where the public can attend, then the caterer needs an organizer temporary event permit and each individual food vendor needs a food vendor permit

If vendor has a mobile food facility (i e : food truck) with a valid San Diego mobile permit, then caterer may use their mobile food permit

County of San Diego Permit Costs (Subject to change - Check county sites for current fees)

Organizer temporary event permit: $337

If permit is requested less than 14 days prior to event date, or modified, there is an additional fee of $159

Option 2: Request Approval for a New Vendor

1.

To utilize a new vendor you need to complete the request to vend food on campus form.

2 You must seek approval for an outside vendor at least fourteen business days in advance of your event

3 Applications will be reviewed by the Director of USD Dining

4 You will receive notification as to whether or not the application has been approved within 72 business hours

5 Approved vendors must follow the applicable food and permit requirements as listed above

6 Contact the Director of USD Dining with questions: dining@sandiego edu

For more information visit the Meet at USD website.

Bringing Speakers to Campus

As part of its effort to help members of the University community make informed, responsible decisions in the political, social, professional, and personal areas of their lives, the University of San Diego encourages the hosting of speakers and programs from outside the campus The following policy pertains to the invitation of off-campus persons who will make presentations at the University of San Diego to which the public has been invited The intent of this policy is to provide a broad exposure to a diversity of issues and perspectives and to ensure that all members of the University community engage those issues and perspectives in a manner consistent with the mission and goals of the University

As members of the academic community, students, faculty, and staff should be free to discuss questions of interest to them and to invite non-University speakers of their choosing

Sponsorship of off-campus speakers is restricted to academic departments, the administration, and officially registered student and staff organizations.

Paid and non-paid speakers must fill out a Performance Agreement Form prior to the event.

The reservation of University facilities for guest speakers is required to ensure that there is orderly scheduling of facilities and adequate preparation for the event and that the occasion is conducted in a manner appropriate to the academic community. The University’s control of campus facilities will not be used as a device of censorship, however, the university reserves the right to withdraw or deny its permission to use its facilities for safety, health, preemptive events or other reasons, which must be stated Reservation of facilities must be made on Virtual EMS

The sponsorship of guest speakers does not imply that the sponsoring organization or the University approves or endorses the views expressed The sponsoring organization must make this position clear to the USD community

This policy and procedure does not apply to speakers invited by faculty to address students enrolled in a course they are teaching, to internal faculty, students, and/or staff seminars, workshops, or colloquia For more information visit http://www.sandiego.edu/legal/policies/community/public/speakers.pdf.