Contracted Services

A Services Agreement is required for all non-performance based services (i.e. photo booth, mechanical bull, dunk tank, etc.). A copy of the Services Agreement may be accessed by attending the Student Org Events Panel.

Information Distribution and Sale of Items

Student organizations wishing to distribute information or sell items must indicate so on their EvR form A member of the organization must attend the Student Org Events Panel to receive approval from the appropriate campus partners Approval must be received at least one week prior to the event date

Ticket Sales

The UC Ticket Office is the preferred method of ticket sales for events Organizations may sell tickets at the UC Ticket Office with permission from the Director of University Centers.

To sell tickets through the UC Ticket Office, follow the steps below:

Fill out a Contract Agreement at least 5-business days prior to the first date of ticket sales. E-mail the completed form to ucticketoffice@sandiego.edu.

Cost Center and Spend Category may be provided by the ASG Executive Assistant if your student organization has a CLUB Account. The Ticket Office Manager or their designee will review the form and contact you to set up distribution.

2 Print, cut, and number every ticket that will be sold Tickets can be printed at University Copy in the Maher Annex The UC Ticket Office does not create tickets

3 Submit tickets to the UC Ticket Office Manager or their designee Tickets must be submitted at least 1 business day before ticket sales will begin

4 Please provide the following information when submitting tickets:

A contact email

A form where the ticket office can take note of all individuals who purchased a ticket.

This form must have a column for the customer’s name, USD ID, email, and payment type

If the event allows customers to purchase more than one ticket, there should be a column for the number of tickets sold to the customer

If the event requires a liability form or signage of any sort, there should be a column so the Ticket Office staff may indicate if the customer signed the said form

If there will be an opportunity for transportation, there should be a column as well

This form may be printed and submitted to the UC Ticket Office or shared via Google Sheets

Deliver flyers to advertise the event to the Ticket Office Check that the flyer advertises the correct Ticket Office hours

For more information, contact ucticketoffice@sandiego.edu or call (619) 260-2727.

Events Involving Gambling

Organizations sponsoring an event involving gambling must contact a staff member from Student Activities and Involvement for approval to ensure compliance with California law.

Equal Opportunity Drawings

Raffles are not allowed on campus, but you may consider an equal opportunity drawing instead. The following policies apply to equal opportunity drawings:

Each ticket must contain the following information:

The name of the organization

Amount of donation and the word “donation” printed after the amount (for example, $1 00 DONATION)

“FREE DRAWING” printed at the top of the ticket Do not use the word “raffle ”

Major prize(s) offered

Date and place of the actual drawing

Where proceeds are going, if other than the club, org, chapter’s, or Council’s treasury

Space for contributor’s name, address, and phone number

Specify, “winner must be present to win” or “winner need not be present to win ”

Contributions must be voluntary The organization cannot require an individual to purchase any goods or services in exchange for a ticket.

Alcoholic beverages may not be offered as a prize.

It is recommended that someone who is not affiliated with the club, org, chapter, or Council conduct the actual drawing.