Movie Viewings On Campus

Please follow the process listed below when your student organization would like to show a movie on campus outside of private residential rooms.

Check with the CatholicNews.com website to see if the movie they would like to show is acceptable in the Catholic Community.

If the movie does not have an “O” rating, the student can move forward with obtaining the copyright for public viewing.

CNS classifications:

A-I general patronage

A-II adults and adolescents

A-III adults

A-IV adults, with reservations (this indicates films that, while not morally offensive in themselves, are not for casual viewing because they require some analysis and explanation in order to avoid false impressions and interpretations)

L limited adult audiences, films whose problematic content many adults would find troubling

O morally offensive

Next – your organization will need to contact SWANK or Criterion to create an account to obtain the movie copyright. Once the copyrights for the film have been obtained, the student will upload the receipt or permission to EMS for sign off and confirmation.

Alcoholic Beverages and Illegal Substances

All students of the University of San Diego and their guests and visitors are subject to applicable California state law and the University of San Diego's alcohol policy regarding possession and consumption of alcohol and the following additional policies:

All events with alcohol are required to submit Social Event Planning paperwork 2-weeks prior to the event and receive approval.

All on-campus events where alcohol will be served require an approved On-Campus Alcohol Request Form 2-weeks prior to the event. The Dean of Students will review this request.

USD Catering must provide the alcohol service for all on-campus events.

In promoting approved events, alcoholic beverages may not be referred to in publicity, including signs, fliers, mailings, promotional materials (including t-shirts and glassware, etc.) and social media announcements. Use of words such as “beer,” “brew,” “wine,” “cocktails,” “open bar,” “booze,” “mixed drinks,” “spirits,” etc (list is not all-inclusive other terms may be considered violations) is prohibited; however, the use of such terms as “beverages,” and “refreshments,” etc is acceptable Illustrations must not make reference to alcoholic beverages (i e , no pictures of kegs, cocktail glasses, beer mugs, etc ) Social event themes may not include alcohol or alcohol related themes (e g Margaritaville Party)

At all approved student organization sponsored events where alcoholic beverages are consumed, provisions shall be provided for the free and conspicuous distribution of an adequate supply of non-alcoholic beverages An “adequate supply” is defined as a quantity sufficient to provide at least one beverage serving per hour for all members and guests All events serving alcohol must provide substantial, high in protein, non-salty food, especially during the first and last hours of the event

No student organization shall permit any person who is under the age of twenty-one or anyone who is obviously intoxicated to consume alcoholic beverages at approved events.

No student organization shall at any time expect, suggest or compel members or new members/pledges/associates to consume alcoholic beverages.

Student organizations must be familiar with and comply with the State of California laws regulating the sale and consumption of alcoholic beverages. No tickets or invitations may be sold where alcoholic beverages will be present, even if alcohol will be provided through a cash bar or brought by individual guests.

Student organizations are prohibited from providing alcoholic beverages to members or guests by selling tickets or cups, charging admission or entertainment fees, by taking a collection, by dues rebates, by maintaining a “special fund” or account or by using any direct or indirect means of collecting money from persons attending club functions

9 Organized competitions involving the consumption of alcoholic beverages (chugging contests, “king’s cup”, “die”,“beer baseball,” “beer pong,”etc ) are prohibited at all student org sponsored events

10 No distilled liquor that exceeds 100 proof, or above 50% pure grade alcohol per volume (e g , “Everclear,” etc ) shall be served in any form or mixture during a student org sponsored event

11. No student organization may purchase alcoholic beverages through the use of any club funds or credits, nor may the purchase of the same be undertaken or coordinated by any member on behalf of the club. Purchasing bulk alcohol from a distributor and then reselling the alcohol to the members and guests at the function is prohibited. Student organizations may not sell, in any fashion, alcohol to members, pledges/associates, or guests.

12. The purchase and/or use of any bulk quantity of alcoholic beverages or providing a common source of alcohol (e.g. kegs, alcoholic punch, coolers filled with canned beer, open bars, etc.) is prohibited.

13 Bring Your Own Beverage (BYOB) events are prohibited

14 A list of all event attendees with their birthdates, should be located at the entrance of the event so their invitation and identification can be checked The use of wristbands to delineate those of age from those who are not is required

15 In the event a member is sent back to campus from an event due to the inability to care for themself, the student organization is responsible for contacting the Resident Assistant on duty and bringing the member to Mata’yuum Crossroads If the RA is not available, the club shall be responsible for contacting the Department of Public Safety

16. The unlawful possession, use, distribution, sale, manufacture or promotion of illegal drugs, drug paraphernalia and alcohol, or willfully being under the influence of illegal drugs, is prohibited while on university property or as part of any university-sponsored or university-funded activity. Notwithstanding any California law regarding the use of marijuana, federal law continues to make marijuana, with or without a prescription, an illegal drug as that term is used in this policy.

Risk Management

Risk management includes the process of identifying and assessing risks and developing strategies to avoid personal injury, property damage, reputational damage, and resulting financial loss All student organizations’ activities – receptions, athletic contests, and other events – carry the potential of some risk For this reason, student organizations must learn to take reasonable steps to identify and reduce opportunities for loss and/or injury Organizations should contact the Student Activities and Involvement staff for assistance

High-Risk Event Management

The determination of whether or not an event will end prematurely due to inappropriate behavior or other issues where the safety and well-being of the attendees or campus property is a concern will be facilitated through a joint discussion between Public Safety and a University Administrator/Advisor at the event if the event is occurring on campus. If Public Safety deems an on-campus event unsafe, Public Safety will take responsibility for making the decision to end the event and disperse the crowd. For events occurring off campus, the Administrator/Advisor or student leader(s) at the event will determine if the event needs to be ended and will request assistance from Public Safety, if needed, to disperse the crowd.

Responsible Torero Harm Reduction Practice

The Responsible Torero Harm Reduction Practice was adopted by USD in Fall Semester, 2021 The practice encourages students to seek help for themselves or others to prevent an emergency or fatality involving alcohol/other drugs

The practice is defined and outlined here: https://www sandiego edu/conduct/responsible-torero-practices php

Please contact Dean Nicole Whitner, EdD in the Office of the Dean of Students if you have any questions or if your student organization, club, or team requests an informational meeting

Click here for Liability Release Waiver for Transportation

Travel Policies and Guidelines

http://www.sandiego.edu/finance/risk-management/vehicles-and-domestic-travel.php

Automobile Travel

Accidents Involving Rental Vehicles

Bus Travel

Air Travel

Emergency Procedures Off-Campus

Hazing

The University of San Diego has a zero-tolerance policy in regards to hazing. Hazing is defined as conduct which causes, or is likely to cause, harm to another person in the course of the other person’s preinitiation into, initiation into, affiliation with, holding office in, or maintaining membership in any organization. Hazing, in any form, is not congruent with our calling to treat each person with dignity and respect.

Below are several resources on campus if you feel that you or someone you know is experiencing any harm that may be a result of hazing

1 Anonymous Reporting form through the Department of Public Safety

2 Compliance Form through the University

3 The National Hazing Hotline provides an anonymous telephone line for anyone to report a suspected or recent hazing incident to one number 1-888-NOT-HAZE (1- 888-668-4293) that accepts calls 24 hours a day.

The University has several confidential resources through the wellness and ministry area: please refer to this site for a list of confidential resources. Please know that SAI staff members are available to talk through your experience as well and may be reached by emailing sai@sandiego.edu.

Student Life On-Call Staff

All programs advised out of Student Activities and Involvement and Fraternity and Sorority Life have student leaders that are responsible for reporting issues to the staff. Examples of issues include, but are not limited to: police interaction; student injury; and student hospitalization. In the event of emergency situations, student leaders should call Public Safety at 619-260-2222 and they will inform the Student Life professional staff on-call.