Job Descriptions
Five hundred twenty-five thousand six hundred minutes, eight thousand seven hundred sixty hours, three hundred sixty-five days. No matter how we measure them, these three numbers will all mean the same thing, the length of one single year. A year ago, a group of students came together to fulfill one purpose, to help and serve one of their own. A year has passed from then and we are seeing that purpose come to life. But bringing it to life is not the end of it, we must move forward and see that purpose be something more, something bigger, and something way better. The previous term laid the foundations on what we now know as UP CAPS and explored the endless possibilities that the organization has to offer. This incoming term ’15-’16, we will be using those foundations to bring CAPS to a greater height. We will build on what we have and what we have experienced to create a more meaningful and purposeful UP CAPS. What you have in front of you are the roles that will continue on making the purpose of UP CAPS a reality. Each role is crafted to not only ensure that we fulfill the purpose of the organization but also to ensure that you, as a member, are developing into the person you want to be. We are not only here to help the students but also to help you be the best person, leader and scientist that you truly are. Each role will give you the opportunity to not only capitalize on your strengths, but to also work on your weaknesses. We’ve done our part in creating the roles we think the organization deserves, now it’s time to do your part and select the role that you think you deserve and the role which you think you can maximize your growth as a person. The future is now in your hands. Let the past help you decide where you think you fit in the organization. Let the present help you decide where you can contribute the most. And let the future decide how you will leave your mark on the organization.
The future looks bright CAPS!
Externals
The Externals Department of UP CAPS functions as the lifeblood of the organization. We handle UP CAPS’ relationships with all other outside partners, creating synergistic relationships that fulfill the needs of both our organization and our partners. Without the money and involvement from companies and the assistance and participation from student organizations, the execution and success of our events would be close to impossible. It is our job and duty as the Externals Department to connect UP CAPS’ key customers, namely the student body and businesses, to one another by creating and maintaining positive working relationships with all our partners. Our work is challenging, but it is as rewarding, as we bring the student body closer to those who can provide them the avenue to pursue whatever careers they choose.
Director for Sales and Marketing SALES AND MARKETING Role Description The Director for Sales and Marketing is in charge of leading their team of officers in (1) researching potential companies that UP CAPS could partner with and (2) establish and maintain beneficial partnerships with said companies, institutions and organizations. The Director also ensures that their team members are properly trained and work output is efficiently tracked.
Accountable to VP for Externals
Consults with
Team Purpose
EB Members
The Sales and Marketing team is in charge of forming and developing partnerships with different businesses relevant to the fields of science that are necessary in ensuring the execution of the different events held by UP CAPS. They are also responsible for establishing and maintaining a positive brand image of UP CAPS with said businesses.
Duration May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Sales & Marketing Experience Above Average Written & Oral Communication Skills Research Skills Public Relations Experience Database Management Networking Team Management Customer Relations Management
Sales & Marketing Communications Management Team Management Legal Affairs Coaching & Development Customer Relations & Support Information Management Public Relations
Sales & Marketing Public Relations Database Management Networking Team Management Customer Relations Management Organizational Skills Communication Skills Brand Awareness Leadership Skills
Expected Output Up-to-date Company Database Partnership Establishment Weekly updates to VP for Externals Well trained members Informed members Activity Tracking
Measure of Success Detailed Company Database Number of Partnerships Established Revenue from Partnerships Established Well-trained members Member Retention & Activity Consistently Updated Trackers Positive feedback from EB & team
Sales and Marketing Officer SALES AND MARKETING Role Description The Sales and Marketing Officers are responsible for the research of possible companies and organizations to partner with UP CAPS for our events focusing on the Career Expo. They are also in charge of establishing and maintaining the partnerships with said businesses.
Accountable to Director for Sales and Marketing
Consults with
Team Purpose
Other S&M Officers
The Sales and Marketing team is in charge of forming and developing partnerships with different businesses relevant to the fields of science that are necessary in ensuring the execution of the different events held by UP CAPS. They are also responsible for establishing and maintaining a positive brand image of UP CAPS with said businesses.
Duration May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Sales and Marketing Experience Above Average Written and Oral Communication Skills Research Skills Public Relations Experience Database Management Networking Customer Relations Management
Sales and Marketing Communications Management Legal Affairs Customer Relations & Support Information Management Public Relations
Sales and Marketing Public Relations Database Management Networking Customer Relations Management Organizational Skills Communication Skills Brand Awareness
Expected Output Up-to-date Company Database Partnership Establishment Weekly updates to Director for Sales and Marketing
Measure of Success Detailed Company Database Number of Partnerships Established Revenue from Partnerships Established Updated Trackers Positive feedback from Director
Director for University Relations UNIVERSITY RELATIONS Role Description The Director for University Relations is responsible for establishing and maintaining good relations with other student organizations within the university. They are expected to serve as a communication medium between UP CAPS and the org partners, ensuring that concerns of both parties are answered properly. They are also in charge of responding to the different proposals sent to UP CAPS. The Director also ensures that their team members are properly trained and work output is efficiently tracked.
Accountable to VP for Externals
Consults with VP for FLA
Team Purpose The University Relations team is responsible for establishing and maintaining good relations with other student organizations within the university. They are expected to serve as a communication medium between UP CAPS and the org partners, ensuring that concerns of both parties are answered properly. They are also in charge of responding to the different proposals sent to UP CAPS.
Duration May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Team Management Excellent time management skills Organizational Skills Excellent tracking and data management Excellent oral and written communication skills High People Skills High Interpersonal Skills High Intrapersonal Skills
Establish Partnerships Communication Medium between UP CAPS & Org Partners University Relations Customer Relationship Management Legal Affairs Information Management Team Management
Establish Partnerships Communication Medium between UP CAPS and Org Partners University Relations Customer Relationship Management Legal Affairs Information Management Team Management
Expected Output Proposal Database and Tracker MoA Database and Tracker Memorandums of Agreement with Partner Orgs Organizational Tracker Proposal Response System
Measure of Success Proposals are properly tracked & organized Proposals are responded to immediately Organized trackers and databases Well-kept Org Partnerships Excellent Feedback from Customers Streamlined Response System All MoAs are followed by both parties
University Relations Officer UNIVERSITY RELATIONS Role Description The University Relations Officers are responsible for establishing and maintaining good relations with other student organizations within the university. They are expected to serve as a communication medium between UP CAPS and the org partners, ensuring that concerns of both parties are answered.
Team Purpose
Accountable to Director for University Relations
Consults with
The University Relations team is responsible for establishing and maintaining good relations with other student organizations within the university. They are expected to serve as a communication medium between UP CAPS and the org partners, ensuring that concerns of both parties are answered properly. They are also in charge of responding to the different proposals sent to UP CAPS.
VP for Externals
Duration May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Excellent time management skills Organizational Skills Excellent tracking & data management Excellent oral & written communication skills High People Skills High Interpersonal Skills High Intrapersonal Skills
Establish Partnerships Communication Medium between UP CAPS and Org Partners University Relations Customer Relationship Management Legal Affairs Information Management
Networking Customer Relations People & Communication Skills Time Management Organizational Management Crisis Management
Expected Output Proposal Database and Tracker MoA Database & Tracker Memorandums of Agreement with Partner Orgs Organizational Tracker Proposal Response System
Measure of Success Proposals are properly tracked & organized Proposals are responded to immediately Organized trackers and databases Well-kept Org Partnerships Excellent Feedback from Customers Streamlined Response System All MoAs are followed by both parties
Marketing Officer for Career Talks Role Description The Marketing Officer for Career Talks is responsible for sales and marketing efforts directly associated with the Career Talks event of UP CAPS. They are in charge of researching potential companies that would be willing to partner, as well as establishing and maintaining these partnerships with said businesses.
Profile
Main Responsibilites
Sales & Marketing Experience Above Average Written and Oral Communication Skills Research Skills Public Relations Experience Database Management Networking Customer Relations Management
Sales & Marketing Communications Management Legal Affairs Customer Relations & Support Information Management Public Relations
Opportunities for Growth
Expected Output
Sales & Marketing Public Relations Database Management Networking Customer Relations Management Organizational Skills Communication Skills Brand Awareness
Up-to-date Database Partnership Establishment Updates to VP for Externals
Accountable to VP for Externals & Project Head for Career Talks
Consults with Project Team Members
Duration July 2015 - Dec 2015
Measure of Success Detailed Company Database Number of Partnerships Established Revenue from Partnerships Established Updated Trackers Positive feedback from VP for Externals
Marketing Officer for Career Preparedness Series Role Description The Marketing Officer for Career Talks is responsible for sales and marketing efforts directly associated with the Career Talks event of Accountable to UP CAPS. They are in charge of researching potential companies that would be willing to partner, as well as establishing and maintaining VP for Externals & Project Head for Career these partnerships with said businesses. Preparedness Series
Profile
Main Responsibilites
Consults with
Sales and Marketing Experience Above Average Written & Oral Communication Skills Research Skills Public Relations Experience Database Management Networking Customer Relations Management
Sales & Marketing Communications Management Legal Affairs Customer Relations & Support Information Management Public Relations
Project Team Members
Opportunities for Growth
Expected Output
Sales & Marketing Public Relations Database Management Networking Customer Relations Management Organizational Skills Communication Skills Brand Awareness
Up-to-date Database Partnership Establishment Updates to VP for Externals
Duration July 2015 - Dec 2015
Measure of Success Detailed Company Database Number of Partnerships Established Revenue from Partnerships Established Updated Trackers Positive feedback from VP for Externals
Internals
The Internals Department of UP CAPS is mainly focused on the development, training, and improvement of the members of the organization. The department handles events, camps, and other activities that lead to promotion of camaraderie and collaboration among members. It is also focused on member recruitment which includes (but is not limited to) team building activities, orientation seminars and interviews for future prospects of the organization. Finally, it serves as the inside "thinktank" of the organization through its information management systems, which is in-charge of assuring member awareness of events and activities in the organization and the tracking and evaluating of the organization's constituents.
Recruitment Manager RECRUITMENT Role Description The Recruitment Manager is in charge of the planning, creation and implementation of the recruitment system and tracking its progress as a whole. The Manager is in charge of the creation and execution of selection guidelines for applicants. The Manager oversees the overall operations of the UP CAPS recruitment process and collaborates with the other teams of the Internals department for its activities and informaion dissemination.
Accountable to VP for Internals
Consults with EB Members
Duration
Team Purpose The Recruitment Manager is in charge of handling all events and activities concerning the recruitment and assessment of UP CAPS applicants.
May 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
High Interpersonal Skills Leadership Skills Good Communication Skills Punctual Human Resource Management Team Management People Skills
Oversee Recruitment Processes Applicant Progress Tracking Systems Creation Coaching Talent Management Interview
Time Management Team Management Talent Planning Performance Management and Appraisal Knowledge Management
Expected Output Applicants Completed Interview Forms
Measure of Success High Number Of Applicants
Director for Information Management INFORMATION MANAGEMENT Role Description The Director for Information Management oversees the operations involving information dissemination, knowledge management and member tracking and evaluations. The Director oversees the internal communications, including but not limited to information dissemination within the organization (birthday, e-mail, text). The Director collaborates with the department's creatives and public relations officers.
Accountable to VP for Internals
Consults with EB Members
Duration
Team Purpose
July 2015 - Dec 2015
The Information Management Team serves as the thinktank of the department and the organization, handling knowledge management, information dissemination, and member tracking and evaluation.
Profile
Main Responsibilites
Opportunities for Growth
tLeadership Skills Good Communication Skills Human Resource Management Team Management
Coaching Internal Communications General Information Logistics Documentation Performance Metrics
Time Management Performance Management and Appraisal Programming Creative Software
Expected Output Attendance Trackers Information Publicity Materials
Measure of Success Frequent Updates Number of Informed Members Complete Trackers
Information Management Officer INFORMATION MANAGEMENT Role Description The Information Management Officer handles the documentation needs of the organization. The officer is also in-charge of data archiving for the organization. The officer also implements the member tracking and evaluation metrics set by the Vice President and the Director. The officer provides general organization information to the members through text brigades, e-mails and social media.
Accountable to Director for Information Management
Consults with
Team Purpose
IM team
The Information Management Team serves as the thinktank of the department and the organization, handling knowledge management, information dissemination, and member tracking and evaluation.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Good Communication Skills Meticulous Organized Has Postpaid Plan/Unlimited Texts
Logistics Documentation General Assembly Internal Communications Information Dissemination Member Tracking and Evaluation
Time Management Programming Creative Software
Expected Output Attendance Tracking Organized Archives Text Brigades
Measure of Success Frequent Updates Number of Informed Members
Director for Member Involvement and Development MEMBER INVOLVEMENT AND DEVELOPMENT Role Description The Director for Member Involvement and Development oversees the operations involving member involvement and development. The Director oversees activities directly involving the well-being of the organization and its members like team-building activities and training camps. The Director organizes the general assembly meetings. The Director is also in-charge of overseeing the whole MID team.
Accountable to VP for Internals
Consults with
Team Purpose
EB Members
The Member Involvement and Development Team is in-charge of assuring the personal well-being of the members of the organization through spearheading activities promoting member growth and cooperation. It is also in-charge of CAPS internal activity documentation and internal communication.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
High Interpersonal Skills Leadership Skills People Skills Good Communication Skills
Coaching Talent Management Logistics Oversee Events
Communication Skills Time Management Team Management Organizational Development Performance Management and Appraisal
Expected Output General Assembly Meetings Team Building Activities Training Camps
Measure of Success High Event Attendance Number of Informed Members
Member Involvement and Development Officert MEMBER INVOLVEMENT AND DEVELOPMENT Role Description The Member Involvement and Development Officer handles the logistic needs of all interval events of the organization. The Officer collaborates in organizing the team building activities and training camps for the members. The officer handles the personal and professional well-being of the members of the organization.
Accountable to Director for Member Involvement & Development
Consults with
Team Purpose
MID Team
The Member Involvement and Development Team is in-charge of assuring the personal well-being of the members of the organization through spearheading activities promoting member growth and cooperation. It is also in-charge of CAPS internal activity documentation and internal communication.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Innovative High Interpersonal Skills People Skills
Logistics Documentation General Assembly Team Building Training Camp Organizing
Communication Skills Team Management People Skills Stress Management Coaching and Mentoring
Expected Output Team Building Activities Training Camps Text Brigades Social Media Updates E-mails Birthday Greetings
Measure of Success High Event Attendance Number of Informed Members
Finance & Legal Affairs
The Finance and Legal Affairs Department (FLAD) serves as the financial manager and legal adviser of UP CAPS. We are in charge of the financial sustainability and legal compliance of the organisation. The activities expected from the finance sub-department cover a wide range: from basic bookkeeping to providing information to assisting UP CAPS in making strategic decisions. It is responsible for the management of the organisation’s cashflow, ensuring that there are enough funds available to meet payments. Meanwhile, the legal sub-department ensures that the organisation is abiding by all the laws the latter is concerned with. It serves as the adviser of UP CAPS on a broad range of regulatory and compliance matters, including identifying areas of risk and making suggestions for improvement. If the projects of UP CAPS are the cradle of future professionals, FLAD is their nursemaid-- we ensure that these projects are well taken care of, financially and legally.
Director for Finance FINANCIAL OPERATIONS Role Description The Director for Finance shall act as the auditor, ensuring the proper compliance of financial reporting activities of UP CAPS to the University Financial Transparency Reporting Standards (UFTRS). He/She shall also approve all budget proposals for all the events of UP CAPS. He/She shall also lead the Financial Operations team.
Accountable to VP for Finance and Legal Affairs
Consults with
Team Purpose
EB members
The Financial Operations team shall be in charge of all finance-related processes of the Finance and Legal Affairs department.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Experience in accounting Well-organized Good leadership skills
Financial Operations team leader Auditing
Accounting skills Leadership skills
Expected Output Financial Statement of UP CAPS
Measure of Success Regular release of financial reports
Finance Officer
FINANCIAL OPERATIONS Role Description The Finance Officers shall act as liaisons of the Finance and Legal Affairs Department with the department assigned to them. They shall oversee the financial processes, namely disbursement, reimbusement, remittance, and liquidation of funds. They shall also oversee the creation of the budget proposal of the department/event that they are assigned to.
Accountable to Director for Finance
Consults with EB members
Team Purpose
Duration
The Financial Operations team shall be in charge of all finance-related processes of the Finance and Legal Affairs department.
July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Above average communication skills Willing to learn
Bridge between the Finance and Legal Affairs department and other departments of UP CAPS, namely, Externals, Internals, Projects, and Communications
Communications skills Interpersonal skills
Expected Output Budget proposals per department Department transaction tracker
Measure of Success Positive feedback from Director Established good working relationship with department assigned to them Kept VP & Director well-informed regarding activities, of other departments
Finance Secretariat FINANCIAL OPERATIONS Role Description The Finance Secretariat shall monitor the records of financial transactions via the department master tracker and shall keep copies of acknowledgement receipts of said transactions, if any. He/she shall also head the income-generating projects (IGP) of UP CAPS.
Accountable to Director for Finance
Consults with Finance Officers
Team Purpose The Financial Operations team shall be in charge of all finance-related processes of the Finance and Legal Affairs department.t
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Experience in accounting Above average oral and written communication skills Well-organized Database Management
IGP team leader Records keeping
Accounting skills Leadership skills
Expected Output Copies of all financial transactions List of all financial transactions
Measure of Success Lucrative IGPs Complete list/copies of transactions Positive feedback from director
Director for Legal Affairs LEGAL AFFAIRS Role Description The Director for Legal Affairs shall create memoranda of agreement (MOA) and other legal documents together with the VP for Finance and Legal Affairs and the VP for Externals, supervise MOA signing, and make sure the signatories comply with the MOA.
Accountable to VP for Finance & Legal Affairs
Consults with VP for Externals, EB members & Other Directors
Team Purpose The Legal Affairs team shall be in charge of all legal processes of the Finance and Legal Affairs department.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Proficient in English Above average oral and written communication skills
Legal affairs MOA proofreading
Written and oral communication skills English proficiency
Expected Output Memorandums of Agreement MOA tracker
Measure of Success MOAs followed by both parties MOAs are properly tracked
Communications
The Communications Department of UP CAPS may be thought of as the veins and arteries through which the organisation’s lifeblood flow - we bridge the divide between the organisation and some choice parties, be it the students of the College of Science, the partner organisations, or the companies. The best part is, we accomplish this with creativity and imagination - through designing aesthetically pleasing publicity materials for the organisation’s activities and events, documenting these, and coming up with relevant publications such as the career handbook. In turn, these are shared with the outside world using strategies that aim to garner (1) attention, and (2) high event turnout, such as through social media websites and the use of physical advertising paraphernalia. The Communications Department may also be thought of as a shield we protect the organisation’s image and branding from any sort of sullying or misuse. This year, we as a department are committed to consistency, high quality, resourcefulness, and punctuality, so as to better serve the organisation and the students of the College of Science.
Director for Creatives & Brand Management
CREATIVES & BRAND MANAGEMENT Role Description The Director for Creatives and Brand Management shall serve as the bridge between the Vice President (VP) for Communications and the Creative Officers, shall assist the VP with establishing synergy within the team, ensure that his/her members are well trained, ensure that all creative outputs (pubmats, videos, etc.) are of high quality and follows the branding of UP CAPS, and shall ensure that the organisation’s logo and other such paraphernalia are being properly used by other organisations.
Team Purpose
Accountable to VP for Communications
Consults with EB members
Duration July 2015 - Dec 2015
The Creatives and Brand Management Department designs and creates all the organisation’s publicity materials, maintains and manages the UP CAPS brand, and ensures proper use of UP CAPS paraphernalia (especially the organisation’s logo) by other organisations in their publicity materials.
Opportunities for Growth
Profile
Main Responsibilites
Team Management Excellent Time Management Skills Well-Developed Organizational Skills Keen People Skills Excellent Tracking Skills
Member performance Leadership skills Branding tracking & management Time management skills Bridge between VP and members Communication skills Team management People skills Stress management Tracking skills
Expected Output Proper use of organization's paraphernalia at a success rate of 80% Synergy between members Efficient, consistent Communication between members
Measure of Success Proper use of organization's paraphernalia at a success rate of 80% Positive feedback on member performance from VP
Creative Officer for Internals CREATIVES & BRAND MANAGEMENT Role Description The Creative Officer for Internals shall create and design all the publicity materials for all the internal events of UP CAPS.
Accountable to
Team Purpose The Creatives and Brand Management Department designs and creates all the organisation’s publicity materials, maintains and manages the UP CAPS brand, and ensures proper use of UP CAPS paraphernalia (especially the organisation’s logo) by other organisations in their publicity materials.
Director for Creatives & Brand Management, Director for Recruitment & Project Head for SemPlan
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Innovative Thinker Resourceful Excellent Time Management Skills Well-Developed Organizational Skills Skilled at Oral and Written Communication
Publicity materials creation for Recruitment and SemPlan
Stress management Time management skills Communication skills Resourceful and innovative thinking
Expected Output Publicity materials for First Semester Recruitment and Org SemPlan that are attractive, eye-catching, and aligned with the organisation’s branding
Measure of Success Publicity materials for CAPS Launch that are attractive, eye-catching, and aligned with the organisation’s branding
Creative Officer for Career Talks
CREATIVES & BRAND MANAGEMENT Role Description The Creative Officer for Career Talks shall create and design all the publicity materials for Career Talks.
Team Purpose
Accountable to
The Creatives and Brand Management Department designs and creates all the organisation’s publicity materials, maintains and manages the UP CAPS brand, and ensures proper use of UP CAPS paraphernalia (especially the organisation’s logo) by other organisations in their publicity materials.
Director for Creatives & Brand Management & Project Head for Career Talks
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Innovative Thinker Resourceful Excellent Time Management Skills Well-Developed Organizational Skills Skilled at Oral and Written Communication
Publicity materials creation for Career Talks
Stress management Time management skills Communication skills Resourceful and innovative thinking
Expected Output Publicity materials for CAPS Launch that are attractive, eye-catching, and aligned with the organisation’s branding
Measure of Success Publicity materials for Career Talks that are attractive, eyecatching, and aligned with the organisation’s branding
Creative Officer for CAPS Launch
CREATIVES & BRAND MANAGEMENT Role Description The Creative Officer for CAPS Launch shall create and design the publicity materials for CAPS Launch.
Team Purpose
Accountable to
The Creatives and Brand Management Department designs and creates all the organisation’s publicity materials, maintains and manages the UP CAPS brand, and ensures proper use of UP CAPS paraphernalia (especially the organisation’s logo) by other organisations in their publicity materials.
Director for Creatives & Brand Management & Project Head for CAPS Launch
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Innovative Thinker Resourceful Excellent Time Management Skills Well-Developed Organizational Skills Skilled at Oral and Written Communication
Publicity materials creation for CAPS Launch
Stress management Time management skills Communication skills Resourceful and innovative thinking
Expected Output Publicity materials for CAPS Launch that are attractive, eye-catching, and aligned with the organisation’s branding
Measure of Success Publicity materials for CAPS Launch that are attractive, eye-catching, and aligned with the organisation’s branding
Director for Public & Media Relations
PUBLIC & MEDIA RELATIONS Role Description The Director for Public and Media Relations shall serve as the bridge between the VP for Communications and the rest of the team, shall assist the VP in establishing synergy within the team, shall maintain and manage the organisation's social media accounts (Facebook and Twitter), shall oversee the planning and execution of all publicity activities of the organization, and shall be in-charge of establishing media partnerships. The Director shall also ensure that his/her members are well trained and their performance is being tracked.
Team Purpose
Accountable to VP for Communications
Consults with EB members
Duration July 2015 - Dec 2015
The Public & Media Relations Department creates publicity timelines for events, maintains and manages the organisation’s social media accounts (i.e., Facebook and Twitter), composes descriptions for Facebook posts, posts publicity materials through the aforementioned social media accounts, and encouraging members to share these.
Profile
Main Responsibilites
Opportunities for Growth
Team Management Excellent Time Management Skills Well-Developed Organizational Skills Keen People Skills Excellent Tracking Skills Proficient at Written and Oral English
Social media account management Member performance Member training
Leadership skills Time management skills Communication skills Team management People skills Stress management Proficiency in written and oral English
Expected Output Well-managed, updated social media accounts Publicity material reach of 2,000 for 70% of all publicity materials
Measure of Success Well-managed, updated social media accounts Positive feedback on member performance from VP
Publicity Officer for Internals PUBLIC & MEDIA RELATIONS Role Description The Publicity Officer for Internals shall come up with the publicity plan and timelines for all the Internal events of UP CAPS, shall write the descriptions for all internal event posts, and shall take charge in the execution of the publicity plan (i.e. posting the publicity materials for Recruitment, Sem Plan, marketing strategies, etc).
Team Purpose
Accountable to Director for Public and Media Relations and Director for Recruitment
Consults with
The Public & Media Relations Department creates publicity timelines for events, maintains and manages the organisation’s social media accounts (i.e., Facebook and Twitter), composes descriptions for Facebook posts, posts publicity materials through the aforementioned social media accounts, and encouraging members to share these.
Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Excellent Time Management Skills Well-Developed Organizational Skills Punctual Proficient at Written and Oral English
Publicity timeline creation Publicity plan creation and execution Posting of publicity materials online
Time management Stress management Punctuality Communication skills
Expected Output Publicity timeline for Recruitment and IGP Publicity plan Recruitment and IGP Publicity material descriptions for Recruitment and IGP
Measure of Success Publicity material reach of 1,000 for Recruitment and IGP publicity materials Aptly timed Recruitment- and IGP-related Facebook posts Complete, well-written, concise descriptions for Recruitment- and IGP-related Facebook posts
Publicity Officer for Career Talks PUBLIC & MEDIA RELATIONS Role Description The Publicity Officer for Career Talks shall come up with the publicity plan and timelines for Career Talks, shall write the descriptions for Career Talks-related posts, and shall take charge in the execution of the publicity plan (i.e. posting the publicity materials for Career Talks, encouraging members to share these, marketing strategies, etc.)
Team Purpose The Public & Media Relations Department creates publicity timelines for events, maintains and manages the organisation’s social media accounts (i.e., Facebook and Twitter), composes descriptions for Facebook posts, posts publicity materials through the aforementioned social media accounts, and encouraging members to share these.
Accountable to Director for Public & Media Relations & Project Head for Career Talks
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Excellent Time Management Skills Well-Developed Organizational Skills Punctual Proficient at written & oral English
Publicity timeline creation Publicity plan creation and execution Posting of publicity materials online
Time management Stress management Punctuality Communication skills Proficiency in written & oral English
Expected Output Publicity timeline for Career Talks Publicity plan Career Talks Publicity material descriptions for Career Talks
Measure of Success Publicity material reach of 1,000 for Career Talks publicity materials Aptly timed Career Talks-related Facebook posts Complete, well-written, concise descriptions for Career Talksrelated Facebook posts
Publicity Officer for CAPS Launch
PUBLIC & MEDIA RELATIONS Role Description The Publicity Officer for CAPS Launch shall come up with the publicity plan and timelines for CAPS Launch, shall write the descriptions for CAPS Launch-related posts, and shall take charge in the execution of the publicity plan (i.e. posting the publicity materials for CAPS Launch, encouraging members to share these, marketing strategies, etc.)
Team Purpose
Accountable to Director for Public & Media Relations & Project Head for CAPS Launch
Consults with
The Public & Media Relations Department creates publicity timelines for events, maintains and manages the organisation’s social media accounts (i.e., Facebook and Twitter), composes descriptions for Facebook posts, posts publicity materials through the aforementioned social media accounts, and encouraging members to share these.
Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Excellent Time Management Skills Well-Developed Organizational Skills Punctual Proficient at Written and Oral English
Publicity timeline creation Publicity plan creation and execution Posting of publicity materials online
Time management Stress management Punctuality Communication skills Proficiency in written and oral English
Expected Output Publicity timeline for CAPS Launch Publicity plan CAPS Launch P ublicity material descriptions for CAPS Launch
Measure of Success Publicity material reach of 1,000 for CAPS Launch publicity materials Aptly timed CAPS Launch-related Facebook posts Complete, well-written, concise descriptions for CAPS vLaunchrelated Facebook posts
Director for Publications PUBLICATION Role Description The Director for Publications shall serve as the bridge between the VP for Communications and the members of the team, shall oversee the creation of documentation reports and the career handbook, shall ensure that all the organisation's events and activities are well documented (pictures and videos, when applicable) and oversee the performance of his/her members
Accountable to VP for Communications
Consults with
Team Purpose
EB members
The Publications Department comes up with the written content of the organisation’s publications such as the career handbook, writes documentation reports, and is in charge of documentation (i.e., pictureand video-taking) during the organisation’s events and activities.
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Team Management Excellent Time Management Skills Well-Developed Organizational Skills Keen People Skills Excellent Tracking Skills Proficient at Written and Oral English
Member performance Bridge between VP and members Career handbook Conceptualization
Leadership skills Time management skills Communication skills Team management People skills Stress management Proficiency in written and oral English
Expected Output Career handbook Conceptualization Complete documentation of all the organization's activities and events
Measure of Success Well-executed career handbook complete documentation of all the organization's activities & events Positive feedback on member performance from VP
Publications Officer PUBLICATION Role Description The Publications Officers shall (1) document the organisation's events and activities, (2) come up with documentation reports, and (3) participate in the execution of the career handbook.
Accountable to Director for Publications
Team Purpose
Consults with
The Publications Department comes up with the written content of the organisation’s publications such as the career handbook, writes documentation reports, and is in charge of documentation (i.e., picture- and video-taking) during the organisation’s events and activities.
Publications Officers & Project Teams
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Excellent Time Management Skills Proficient at Written and Oral English Well-Developed Organizational Skills Punctual
Career handbook execution Documentation of activities and events Creation of documentation reports
Time management Stress management Communication skills Ptroficiency in written and oral English
Expected Output Career handbook execution Documentation reports Documentation of activities and events pictures and videos
Measure of Success Well-executed career handbook Positive feedback on member performance from VP
Projects
The Projects Department of UP CAPS is in charge of the overall planning and execution of the organization's events. From the conceptualization, up to the event itself, the department's project heads oversee every aspect of the process in order to deliver quality events to the students. Since the department spearheads the organization's projects, we work closely with members from all the other departments as well. Aside from project planning, the Projects Department also handles all logistical acquisitions of the organization.
Project Head for Career Talks CAREER TALKS Role Description The Career Talks Project Head is in charge of the overall coordination and conceptualization of the Career Talks series, and coordinating with the event heads for the planning of each specific talk to ensure cohesiveness of all the events. He/she coordinates with the partner organizations, together with the University Relations team, in planning and executing the career talks co-handled by CAPS and the org partners. He/she is also in charge of monitoring the execution of the aforementioned plans. Lastly, the Project Head ensures that his/ her team is properly trained, working efficiently and the members' performance is being tracked
Accountable to VP for Projects
Consults with Director for University Relations & EB members
Duration
Team Purpose
July 2015 - Dec 2015
The Career Talks Team is in charge of the conceptualization, planning, and execution of the Career Talks Series.
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well
Project management Team management
Leadership skills Project management Team management Time management tCommunication
Expected Output PFS, AO, Project Report and recommendations
Measure of Success 80% event attendance vs projected, event preps completed at least 2 weeks before event proper
Event Officer CAREER TALKS Role Description The Career Talks Event Heads are in charge of the individual talks in the series, including the specific plans (i.e. the program) for each event. They are also responsible for the execution and overseeing the event proper.
Accountable to
Team Purpose The Career Talks Team is in charge of the conceptualization, planning, and execution of the Career Talks Series.
Project Head for Career Talks
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Experience in event management Stress management Organized Communicates well Attention to detail
Event management Team management
Leadership skills Event management Team management Communication skills
Expected Output PFS, AO, Event report and recommendations
Measure of Success 80% event attendance vs projected, event preps completed at least 2 weeks before event proper
Logistics Officer CAREER TALKS Role Description The Career Talks Logistics Head works with the event heads in the execution of the talks. In particular, he or she is responsible for reserving the venue and acquiring all other logistical needs for the event series.
Accountable to
Team Purpose The Career Talks Team is in charge of the conceptualization, planning, and execution of the Career Talks Series.
Project Head for Career Talks
Consults with Project Team Members
Duration July 2015 - Dec 2015
Profile
Main Responsibilites
Opportunities for Growth
Communicates well Punctual Attention to detail Organized
Logistics management
Time management Communication skills
Expected Output Venue reservation and summary of logistical acquisitions
Measure of Success All venues and logistical needs reserved/acquired at least 3 weeks prior to the event
Project Head for Career Preparedness Series CAREER PREPAREDNESS SERIES Role Description The CPS Project Head is in charge of the overall coordination and conceptualization of the CPS, and coordinating with the event heads for the planning of each event to ensure cohesiveness of all the events. He/she is also in charge of monitoring the execution of the aforementioned plans. Lastly, the Project Head ensures that his/her members are well trained, working efficiently, and their performance is being tracked.
Accountable to VP for Projects
Consults with EB members
Team Purpose
Duration
The Career Preparedness Series Team is in charge of the conceptualization, planning, and execution of the Career Preparedness Series.
July 2015 - Apr 2016
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well
Project management Team management
Leadership skills Project management Team management Time management Communication
Expected Output PFS, AO, Project Report and recommendations
Measure of Success 80% event attendance vs projected, event preps completed at least 2 weeks before event proper
Events Officer CAREER PREPAREDNESS SERIES Role Description The CPS Event Heads are each in charge of two events in the series, including the specific plans for each event. They are also responsible for the execution and overseeing the event proper.
Team Purpose
Accountable to Project Head for Career Preparedness Series
Consults with
The Career Preparedness Series Team is in charge of the conceptualization, planning, and execution of the Career Preparedness Series.
Project Team Members
Duration July 2015 - Apr 2016
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well Attention to Detail
Event management Team management
Leadership skills Event management Team management Time management Communication
Expected Output PFS, AO, Project Report and recommendations
Measure of Success 80% event attendance vs projected, event preps completed at least 2 weeks before event proper
Logistics Officer CAREER PREPAREDNESS SERIES Role Description The CPS Logistics Head assists the event heads in the execution of the events. In particular, he or she is responsible for reserving the venue and acquiring all other logistical needs for the event series.
Team Purpose
Accountable to Project Head for Career Preparedness Series
Consults with
The Career Preparedness Series Team is in charge of the conceptualization, planning, and execution of the Career Preparedness Series.
Project Team Members
Duration July 2015 - Apr 2016
Profile
Main Responsibilites
Opportunities for Growth
Communicates well Punctual Attention to detail Organized
Logistics management
Time management Communication skills
Expected Output Venue reservation and summary of logistical acquisitions
Measure of Success All venues and logistical needs reserved/acquired at least 3 weeks prior to the event
Project Head for Career Expo CAREER EXPO Role Description The Career Expo Project Heads are in-charge of the overall coordination, conceptualization, implementation and execution of the Career Expo. They are largely concerned with the logistical needs of the Career Expo. They oversee all preparations as well as the execution of the event. They are also in-charge of ensuring that the members are well-trained, working efficiently and that their performance is being tracked.
Accountable to VP for Projects & VP for Externals
Consults with EB members
Duration
Team Purpose The Career Expo Team is in charge of conceptualization, planning, and execution of the Career Expo.
July 2015 - June 2016
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well
Project management Team management Logistics
Leadership skills Project management Team management Time management Communication
Expected Output PFS, AO, Project Report and recommendations
Measure of Success All event preps finished 2 weeks before Positive feedback from companies and students
Project Head for CAPS Launch CAPS LAUNCH Role Description The CAPS Launch Project Head is in charge of the overall coordination and conceptualization of the CAPS Launch. He/she is also in charge of monitoring the execution of the aforementioned plans. He/she is also in-charge of ensuring that his/her members are well trained, working efficiently, and their performance is being tracked.
Accountable to VP for Projects & VP for Communications
Consults with EB members & Director for PMR
Team Purpose The CAPS Launch Team is in charge of conceptualization, planning, and execution of the CAPS Launch.
Duration July 2015 - Oct 2015
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well
Project management Team management
Leadership skills Project management Team management Time management Communication
Expected Output AO, Project Report and recommendations
Measure of Success All event preps finished 2 weeks before except prod work Prod work finished the week before
Logistics Officer CAPS LAUNCH Role Description The CAPS Launch Logistics Head assists the event heads is in charge of the logistical needs of the CAPS Launch, such as venue reservation, processing of permits, etc.
Team Purpose
Accountable to Project Head for CAPS Launch
Consults with
The CAPS Launch Team is in charge of conceptualization, planning, and execution of the CAPS Launch.
Project Team Members
Duration July 2015 - Oct 2015
Profile
Main Responsibilites
Opportunities for Growth
Communicates well Punctual Attention to Detail
Logistics management
Time management Communication Skills
Expected Output Venue reservation and summary of logistical acquisitions
Measure of Success All venues and logistical needs reserved/acquired at least 3 weeks prior to the event
Project Head for SemPlan SEMPLAN Role Description The Org Semplan Project Head is in charge of planning and organizing the CAPS org semplan. He/she monitors all preparations and execution during the event proper.He/she is also in-charge of ensuring that his/her members are well trained, working efficiently, and their performance is being tracked.
Accountable to VP for Projects & VP for Internals
Consults with EB members & Director for MID
Team Purpose The Org SemPlan Team is in charge of conceptualization, planning, and execution of the Org Semplan.
Duration July 2015 - Sept 2015
Profile
Main Responsibilites
Opportunities for Growth
Experience in project/event management Stress management Organized Communicates well
Project management Team management
Leadership skills Project management Team management Time management Communication
Expected Output AO, Project Report and recommendations
Measure of Success 70% member attendance All event preps finished 2 weeks before
Logistics Officer SEMPLAN Role Description The Org Semplan Logistics Head is in charge of venue reservation and other logistical needs for the event.
Accountable to Logistics Officer
Consults with
Team Purpose
Project Team Members
The Org SemPlan Team is in charge of conceptualization, planning, and execution of the Org Semplan.
Duration July 2015 - Sept 2015
Profile
Main Responsibilites
Opportunities for Growth
Communicates well Punctual Attention to Detail Organized
Logistics management
Time management Communication Skills
Expected Output Venue reservation and summary of logistical acquisitions
Measure of Success All venues and logistical needs reserved/acquired at least 3 weeks prior to the event