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Organizational Motion 1. This is the twelfth session of the Upper New York Conference held on June 17-19, 2021. Pandemic Provisions 2. Due to safety concerns associated with the Covid-19 global pandemic, the 2021 Upper New York Annual Conference will be held by remote communication via an online video platform consistent with New York State’s Religious Corporation Law, section 28. 3. For all purposes, this electronically conducted meeting is deemed to be the equivalent of an inperson meeting in accordance with applicable New York State law. 4. The bar of the Annual Conference shall contain all conference members who log in by electronic device or phone through the secure login information for the annual conference session provided by the Upper New York Conference. 5. Members of the Annual Conference are responsible for ensuring that all necessary technology on the member’s side of the meeting is in proper working order prior to the meeting. 6. The roll call of attendance shall be taken from the login to the secure online meeting. 7. To maintain an open meeting, the Annual Conference session will be livestreamed and recorded for playback. Agenda and Rules of Order 8. The published agenda available on the Annual Conference website shall be the official agenda for Annual Conference. Questions about the agenda may be directed to the Executive Assistant to the Bishop. 9. Holy Conferencing affirms our covenant with God and one another. At any time during the proceedings, the bishop may call for a moment of discernment and prayer before a vote is taken. 10. All reports without recommendations shall be placed on the Consent Calendar. Upon proper motion, any report may be lifted from the Consent Calendar and placed on the agenda by a onethird vote of the Conference body. 11. The session shall be governed by the rules of General Conference of The United Methodist Church. Roberts Rules of Order 11th edition shall govern all procedural questions where the rules of General Conference cannot be applied. 12. Securing the floor: Conference members wishing to speak to the Conference shall use the Q&A feature in Zoom to ask to be recognized, stating if they are for, against, or have a point of order. Their request will then be placed in a queue, and they will wait to be called on by the Bishop. Upon being called on they will be given the floor and able to unmute themselves. At this time, they should share the following information: x Name x Gender (male, female, non-binary) x Clergy or laity
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