REPORTING COUNTY FIRE ACTIVITIES

The Great Basin has developed a standard cost spreadsheet using geographic rates. The spreadsheet can be used to generate an initial cost estimate. The spreadsheet is available at: (https://ffsl.link/EnterpriseIBM) - for QR code see 3.29 on page 139. A manual cost table with geographic rates is also published as Great Basin Chapter 80 supplement to the SIIBM. (https://gacc.nifc.gov/gbcc/business.php) - for QR code see 3.30 on page 139.

BILLING FOR STATE SERVICES Out-of-state responses require proper reporting on the FFSL timesheet and must be reconciled with incident time postings. Accurate documentation is necessary for reimbursement for Utah State resources responding to out-of-state fires. There are FFSL billing forms on the M:drive or FFSL Enterprise to assist with time and charge reconciliation. These billing forms and the following documents may be needed for reimbursement of suppression costs. • Incident resource order per incident (ICS-259) • Emergency firefighter time report (OF-288) • Original crew time report (SF-261) • Division timesheet (Printed copy of the ESS Time posting) • State Property loss or damage and S#(OF-289) • Original emergency equipment shift tickets (OF-297) • Incident replacement requisitions with S# (OF-315) • Itemized receipts-travel (i.e. hotel, fuel) • P-Card log with receipt(s) • Mileage log • A copy of the state travel reimbursement form

State employees keep original Crew Time Reports (SF-261) and Emergency Firefighter Time Reports (OF-288) and give legible copies to the incident. State employees are entitled to hazard pay. Agency engine and chipper hourly use is recorded on emergency equipment shift tickets (OF-297). Vehicle usage for overhead and crew transport is documented through fleet reporting at the home unit. Reimbursable rates are listed in Chapter 10 Reference Section.

REPORTING COUNTY FIRE ACTIVITIES

FIRE REPORTS Fire reports provide specific information on each fire for historical and statistical records. It also acts as a basis for billing, fire investigations and other actions specific to that fire. Fire reports allow an assessment of the overall fire situation. This in turn will affect critical strategic decisions at the area and state levels. It may affect resource priorities, prevention actions and the overall management of the fire season.

The information provided should be as accurate as possible, consistent and submitted promptly.

The Fire Warden is responsible for filling out a fire report for all fire responses and suppression activities in their county. This includes all fires which are turned over to other agencies and/or overhead teams to manage. This also includes but is not limited to: • false alarms; • fires on state and/or private lands; • fires in cities on which state and/or federal suppression resources were used; • federal land fires that use state or county suppression resources; • large incident fires involving any state, county or private lands; and • any wildland fires involving state or county suppression resources.

It is imperative only one fire report be made for each fire. The Area FMO is responsible to ensure all fires which occur in their area have reports completed. These reports should be completed in a timely manner. Typically, fire reports should be completed within 2 weeks of the fire being called controlled.

The state Fire Business System (FBS) is web based. A report will be submitted electronically. The web address for entering fire reports is: (https://ut.firebilling.org/) - for QR code see 3.31 on page 139. You will need to login to FBS to access the fire report module within FBS. If you need a login or have questions about the fire reports module, you should contact the FBS administrator at 801-538-5413.