UDOT REGION 4 PERFORMANCE MODEL
2016
REGION FOUR TEAM Mike Miles
Materials Engineer
Kirk Thornock Program Manager
Project Funding Resource Allocation Project Management Project Closeout Performance Management
Asset Management Independent Assurance Pavement Design Materials
Robert Dowell Operations Engineer
Washington County Support Dixie Metropolitan Planning Organization (MPO) Construction Management AGC Representative
Incident Management Traffic and Safety Permits Risk Management
Rick Torgerson Director
Kevin Kitchen Communications Mgr.
Jami Gentry Directors Asst.
Contracts Budget Inventory Payroll Accounts Damage Claims Facilities
Jim McConnell Program Engineer
Monte Aldridge Preconstruction Engineer
Planning Design Environmental Utilities Right of Way Survey
Timothy Walden Administrative Services Manager
Construction Maintenance Training Process Review Federal Steward Regional Closeout (RCS)
Daryl Friant District Engineer
Clayton Wilson District Engineer
The performance model for 2016 focuses on UDOT’s Strategic Goals: Preserve Infrastructure, Optimize Mobility, Zero Crashes, Injuries and Fatalities, and Keeping Utah Moving.
www.udot.utah.gov/go/region4 2 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N
TABLE OF CONTENTS Table of Contents Directors Message Strategic Direction Region 4 Statistics Innovation and Efficiency Special Recognitions and Awards Preserve Infrastructure Pavement and Bridge Condition Fatality Report Road To Zero Fatalities Roadway Safety Employee Safety ROADS Program Permits Project Delivery Go to Region 4 at: www.udot.utah.gov/go/region4
Preconstruction: Design Team Preconstruction: Environmental Team Preconstruction: Right of Way / Utility Materials Maintenance Equipment Buildings and Grounds
Images in this document have been used under Creative Commons Attributions-unported licenses for non-profit use from the following websites: http://www.brusheezy.com/ http://www.sxc.hu/ http://www.iconarchive.com/ http://www.cgtextures.com/ http://www.1001freefonts.com/ http://www.qrstuff.com/ http://www.clker.com/ http://commons.wikimedia.org/ http://www.vecteezy.com/ http://www.pixel77.com/ http://www.hongkiat.com/
Administrative Services Communications Weather Impact Wellness Council Region 4 Yearbook
3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 29 30 31
2016 REGION FOUR PERFORMANCE MEASURES | 3
PERFORMANCE MODEL
nother fiscal year is complete and we are well into next years A budget and workload. What a great year we have had!!! You will
see our success and challenges in all areas of our responsibilities in this year-end performance model for 2016. I have asked each of our leadership team to continue to measure the items that strive to advance our strategic goals of Zero Crashes, Injuries and Fatalities, Preserve Infrastructure, and Optimize Mobility. This is all in a dedicated effort to “Keeping Utah Moving”. Staying focused on these goals will provide outstanding benefits to the users of our highway system. I encourage each of you to analyze the work you do in an effort to advance one or more of these goals. When you stop and truly think about our work, it is easy to see how the majority of our work focuses on these goals. As we look to 2017 challenges, it is quickly stacking up to be a very busy year yet again. With the new gas tax for the low volume roads we are able to improve multiple sections of roadways throughout all of Region 4. These roadways haven’t had an asphalt overlay for many years. These projects will be a huge benefit to ensuring our asset’s are preserved. So with these projects, our federal aid projects and bridge projects, this next construction season (2017) is going to be one of the largest in the history of Region 4!!! We are anticipating having nearly 80 projects advertised for construction this next year. Each and everyone of you will be involved in delivering these projects in one way or another as well as our $56M code-one budget for maintenance. I challenge each of you this next year to look for opportunities to advance your work with innovative techniques, tools or processes. Innovation is a key to our future and our path to continued improvement. Our golden key to make this a reality is YOU our Employees!!! Thank you for all you do and will do this next year. Rick Torgerson UDOT Region 4 Director
UDOT’S CORE VALUES • TRUST • INTEGRITY
• DEDICATION • PUBLIC RESPONSIVENESS
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• PASSION • FISCAL RESPONSIBILITY
STRATEGIC DIRECTION
UDOT VISION:
UDOT MISSION:
Innovating transportation solutions that strengthen Utah’s economy and enhance quality of life
UDOT STRATEGIC GOALS:
UDOT EMPHASIS AREAS:
• Integrated Transportation • Collaboration • Education • Transparency • Quality • Innovation
2016 REGION FOUR PERFORMANCE MEASURES | 5
TOP REASONS TO BE PROUD YOU LIVE AND WORK IN
Region 4 Region 4 includes: • 14 counties and 100 cities and towns with a total population of approx 335,456 people • 3 National Forests • 5 National Parks • 5 National Monuments • 1 National Recreation Area • 7 State Parks • 10 State recreation Areas • 15 Scenic Byways on State Highway routes
Region Four covers over half of Utah’s land mass, totaling 48,300 square miles (57% of the State) and 11% of the State’s population
R4 2016 Employee Statistics: 387 full-time employees 64 new personnel 43 seasonal workers
Region Four Roads Roadway Type State Total Miles * Region Total Miles * All Routes 5,865 2,993 Interstate 935 425 High Volume 2,960 1,291 Non Interstate Low Volume
1,970
Region 51% 45% 44%
1,277
65%
* Center line Miles: a mile of highway without considering the number of lanes or width of shoulder.
Project Values FY 2015**
State Values Design Construction Close Out Totals
Number of Projects
Funds
Number of Projects
707 214 354 1275
$3.84B $1.97B $3.16B $8.97B
144 54 103 301
Region 4 Values Percent of Projects
Funds
Percent of Funds
20% 25% 29% 24%
$303M $187M $260M $750M
8% 9% 8% 8%
**This chart compares the percentage of Region 4 projects to the entire statewide program of projects and funds.
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INNOVATION AND EFFICIENCY Region 4 Facilities Maintenance Plan: A GIS based electronic maintenance plan designed to meet the requirements of DFCM. Shed and Area Supervisors can monitor the preventative maintenance requirements and schedules for their buildings. This will help elevate Region 4 buildings into the required 90% success rate.
IN4-Station Portal: Uses a google site platform to provide region employee’s instant
access to employee specific forms, project emails, projectwise folders, web-based applications, staff directory, cameras, VMS boards, permits, region calendar, key messages and training within 3 clicks. Lists and Cards can be quickly filtered and sorted to deliver information relevant only to the jurisdiction, key position or route needed, and to monitor potential corridor conflicts.
Moab Adaptive Signal Control System: An innovative traffic signal control system was placed along Moab Main Street, US-191, to improve mobility and integrate transportation. Matt Luker of the UDOT Traffic Operations Center, developed the programming necessary to accomplish this. The system balances the need to move increased traffic volumes along Moab Main Street with conflicting heavy pedestrian movements. The system increases and decreases the cycle length along the corridor helping to shorten pedestrian delay.
(b) Congested southbound through movement in Moab in 2012. Figure 1 Area characteristics.
Region Water Truck: Region 4 was in need of a water truck to help with dust control, compaction and bridge cleaning. We have several water tanks with small gasoline pumps, but nothing that could control the pressure or direction of the water. The cost of purchasing a tank and spray system that would give use that control, was around $75,000. Craig Guymon and Chris Carter spent $7,000 and designed a sprayer to work with the trucks and tanks we already own. The system lets the truck operator spray left, right, center or a combination of any direction using the air system on the truck that operates the trailer brakes. They also installed a hydraulic water pump to control the water pressure that operates off of the hydraulics on the truck for sander operation.
Quality Spec P+T+Q: A new bidding innovation developed by UDOT’s new
Quality Division appears to be the first in the nation designed to hold contractors accountable for the quality of the asphalt they lay down on state projects over time. An “Asphalt Quality Factor” specification was the culmination of over a year and a half of work. Region Engineering Tech Daryl Christensen extracted incentive and disincentive earnings of contractors from the materials database and charted the results. The new factor was implemented using two projects in Region 4 under special provisions created by Curt McCuistion and Robert Stewart.
Intelligent Design & Construction (IDC): The Region 4 design group
continues to take the lead in many technological initiatives. Our design group has led the department and the nation in the advancement of IDC implementation with the first project to use the electronic model and files as the legal instrument for project construction. Our approach of using CMGC delivery to develop the process of IDC projects has proven invaluable as we partner with contractors to learn how this approach can be made mainstream. 2016 REGION FOUR PERFORMANCE MEASURES | 7
SPECIAL RECOGNITIONS AND AWARDS
Nancy Jerome
Sam Grimshaw
Kim Manwill
Ryan Orton
Paul Damron
Troy Torgersen
Career Achievement
Employee of the Year
Leader of the Year
Engineer of the Year
Safety Awareness
Expert of the Year
Rick Byers Outstanding Trans Tech
Richard Ghrist Outstanding Trans Tech
2016 Personnel Advancements:
Adam King Outstanding Trans Tech
21 Advancements 9 Trans Tech III 2 Roadway Operations Manager I 6 Engineers 2 Lead Auto Worker 2 Office Technician positions
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Equipment Awards:
Escalante
pictured - Andy Mortensen, Gary Spencer and Warren Haycock Not pictured - Dan Cottam and Jeff Johnson (retired)
Gunnison
pictured - Zeb Wignall, Preston Pritchard and Marc Lambert Not pictured - Brian Sorensen and Doug Jacobsen
UDOT 2015 ANNUAL CONFERENCE AWARDS UDOT Employee of the year:
UDOT Safety Person of the year:
Shane Williamson
Jake Urie
UDOT Conference Canstruction Awards: People’s Choice and Jurors’ Favorite Region 4 Canstruction
Keeping Utah Moving Awards: Team Winner Purgatory Maintenance Station
Team Honorable Mention SR-95 Flood Repair Team
pictured - Jason Reynolds, Dusty Rogerson, Josh Brooks, Justin Cannon, Alan Harvey, Ryan Christison, Josh Macfarlane, Boyce Mulder, Todd Abbott
Project Honorable Mention Bluff Street at Red Hills Parkway Interchange
Innovation Awards: Project Winner Bluff Street at Red Hills Parkway Interchange
Shared Vision Awards:
Team Honorable Mention Variable Speed Limit Trailers team members - Josh Van Jura, Anne Ogden, Bret Anderson
Project Winner Department of Wildlife Resources (Collaborative efforts to reduce wildlife-vehicle collisions on US-89, I-15, US-191) Project Honorable Mention St. George City and Southern Utah Bicycle Alliance (Red Hills Parkway Interchange Project) 2016 REGION FOUR PERFORMANCE MEASURES | 9
PRESERVE INFRASTRUCTURE Maintenance Management Quality Assurance Reporting (MMQA) 2016 MMQA Accomplishment: Region Four is currently meeting or exceeding the Level of Maintenance goals in 6 of the 16 activities that are reporting.
MMQA YEARLY GRADE COMPARISON GRAPH 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0%
w e n l i t n 017 u d in 2 e u ut n i t n do o c e s l i l d o r e e b r l a l i s l w o ta t To a D en A Q rem M M asu Me 2014 Grade 2015 Grade
2016 Grade
Target
MMQA data helps determine where to allocate funds among the various maintenance activities. Consistency and quality are reported by stations and monitored by the Asset Management Division.
2017 MMQA Goal: Analyze and create a new method to advance measurement of Maintenance Assets
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BRIDGES
PAVEMENT AND BRIDGES: 2017 System Performance Goal:
Maintain an acceptable ride quality (fair or better) on all Interstate and High Volume roadways. Maintain a bridge system rated in good condition and expand bridge management efforts by preparing a plan for every structure based on preservation, rehabilitation and replacement needs.
Pavement Conditions*
100%
Good to Fair condition
Good
2016 Accomplishment:
INTERSTATE
100%
234 35%
Fair
Poor/0%
439 65%
Good Condition
Bridge Conditions
*Data assumes “Good” condition for roadways with projects funded but not yet completed.
97%
HIGH VOLUME ROADS
Good to Fair condition
High Volume Roads: All roadways exceeding 1000 cars or 200 Trucks per day.
High Volume System Surface Areas 4000
Accumulative # of Surface Areas
3500 3000 2500 2000 1500
4 YR GOAL
1000
Actual / Planned
500 0 2015
4YR GOAL AMOUNTS Actual / Planned
2016
2017
2015 691 538
2018
2016 691 377
2019
2017 691 731
2018 691 898
2019 691 943
| 11
FATALITY Fatality Report REPORT In 2015, Region Four had 71 fatalities accounting for 26% of the 275 Statewide Fatalities. 2017 Fatality Reduction Goal: The goal is Zero Fatalities with an emphasis on reducing fatalities by 2% per year.
ANNUAL FATALITIES
300
Number of Fatalities
250
253
233
219
217
200
STATEWIDE
150 100
67
77
59
REGION FOUR
26% 0 2010
2011
2012
26%
2013
2014
Fatalities Fatal Crashes 76 54
65
42
71
63 51
61
2015
Fatality Type
FATAL CRASHES / FATALITIES BY YEAR
46
71
63
46
50
60
275
254
35 30 25 20 15 10 5 0
2011
2012
2013
2014
2015
Pedestrian
Bicycle
Motorcycle
2011
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2012
Improper Use of Safety Equip. 2013
2014
Driver Distraction 2015
DUI
ROAD TO
FATALITIES
Some statistics for 2015 Region 4 Fatalities Of the 71 fatalities in Region 4 there were 58 fatalities where a seat belt could have been worn. At least 31 of those fatalities were not wearing a seat belt. 6 involved Motorcycles/ATV’s or OHV’s 7 involved Pedestrians 0 involved bicyclists
2016 Accomplishments:
Seat Belt Unknown
6%
Seat Belt NOT USED
53%
Seat Belt Used
41%
• ATMS improvements on I-70 • Intersection improvements at US-89 and SR-12 Junction Fatal Crashes 2015 Seat Belt Usage • Installed 10 Speed Radar Signs throughout Region 4 communities • Installed 29 LED light warning signs • Partnered with Sevier County Sheriff’s Department and placed 50 “Buckle-up” signs throughout county • Wildlife crossing improvements on SR-191 • SR-18 signage improvements at Diamond Valley • Partnered with National Park Service to improve Arches National Park Holiday Traffic Control • SR-12 motorcycle safety messaging • Development of TOC access to public safety dispatch communication system statewide
2017 Goal: • Install roadway departure countermeasures to protect lives and increase safety
2016 REGION FOUR PERFORMANCE MEASURES | 13
ROADWAY SAFETY 2015 Crash Type 6%
3%
8%
Roadway Departure Speed Related Intersection Related
13%
72%
8%
DUI Teen Driver Pedestrian Motorcycle
31% 8%
Driver Distraction
21%
In 2015, 72% of Fatalities in Region 4 were related to Roadway Departure
Fatigue Related Fatalities can be reported in multiple categories shown above.
2017 Goals:
• Improve traffic flow on arterial corridors
• Improve communication to the traveling public on major corridors by using Variable Message Boards (VMB) system, Camera, and the Traffic Operations Center (TOC) • Install roadway departure countermeasures • Improve winter snow operations with better condition information, and safety signage on roads • Use Variable Speed Limit (VSL) trailers in construction zones • Use of Temporary Portable Rumble Strips in construction zones • Track Average Clearance Time
Incident Manhours
IMT Activities by Type for UDOT Region 4
Incident Assist
Incident Assist Hours
271 22%
Motorist Assist
465 38%
622
Other Assist
192 15%
UDOT Assist Hours
84 1 4 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N
Debris Removal
309 25%
EMPLOYEE SAFETY
REGION 4 Employee Safety Statistics 2017 Employee Goal: ROADS
*Reduce accidents by 10% or more *Continue to promote safety discussions and awareness with the publication of a monthly Safety Newsletter *Create a safer work environment for every employee by utilizing the ROADS program!
Employee Accidents FY-2016 Unknown 1% 3rd Party Responsible 13%
Work Zone 15% Operator Error 30%
Mechanical 8% Weather 9% Other 4%
Animal 10%
Backing 10%
Employee Equipment Incidents by FY 120
102
100 80 60
49
47
2012
2013
71
65
2014
2015
40 20 0
2016
2016 REGION FOUR PERFORMANCE MEASURES | 15
ROADS PROGRAM RECOGNIZING • OBSERVING • ACHIEVING DEPARTMENT SAFETY 2016 ACCOMPLISHMENTS:
•43% Participation Region Wide in ROADS Observation Program •Personal Injuries reduced 9% from FY-15 to FY-16 •Severity of General Liability Claims reduced 10% •Implementation of the Region 4 Performance Awards Program •Implementation of the JSA Program •Training emphasis on reducing “risk taking” behaviors •Published a Monthly Safety Newsletter to promote safety discussions and awareness among teams
CAUTION
Employee Equipment Incidents
General Liabililty Claims (public claims)
120
60
100
50
80
40
60
30
40
20
20
10
0 July
Aug
Sept
Oct
Nov
Dec
FY-16 Cum
Jan
Feb
Mar
Apr
May June
0 July
Avg. 12-15 Cum
Aug
Sept
Nov
Dec
FY-16 Cum
Jan
Feb
Mar
Apr
May June
Avg. 12-15 Cum
Personal Injury Claims 25
2017 GOAL:
20
Our goal is a safer work environment for every employee! The best way to achieve this goal is through awareness, the ROADS program increases awareness.
15 10 5 0 July
Aug
Sept
Oct
Nov
FY-16 Cum
Dec
Jan
Feb
Mar
Apr
May June
Avg. 12-15 Cum
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PERMITS Average number of days for permit processing showing year-to-year trend
Permit Statistics:
Average Days to Process Access Permits Goal 45 Days
2016 Accomplishment:
Time to complete Permits has improved! FY 2016 Percentage of Permits Processed by Type
40 35
37
30
Average Days to Process Permits Goal 7 days 18 17 16 16 15
16 14
25
24
20
20
Encroachment 66%
12
15
10
7
10
4
2
1 2
0
Encroachments FY 2012
4 2
Manhole FY 2013
FY 2014
5
Special Event FY 2015
2016
8
2015
7 6
2014
4
8
2013
6
2012
8
Manhole 3%
28 25
18
Access 5%
Special Events 26%
Total # of Permits Issued in 2016 = 713
0
FY 2016
2017 Permit Goal:
Complete 80 percent of permit applications on time
Permit issuance goal is to complete permit applications within 7 calendar days and Access Permits within 45 calendar days
92%
FY 2016
81%
% met Target
80%
FY 2015
76%
FY 2014
76%
86%
Access % Overall %
63%
FY 2013
84%
53%
FY 2012
81% 0%
20%
40%
60%
80%
100%
2016 REGION FOUR PERFORMANCE MEASURES | 17
PROJECT DELIVERY
Budget* 2017 FY Cost Estimation Goal: BASE HIT = Have 90% of projects bid less than 110% of the Engineer’s Estimate. 2016 Accomplishment: Base Hits – 43/48 = 89.6%
2017 FY Cost Estimation Goal: HOMERUN = Have 50% of projects bid within 90% to 110% of Engineers Estimate. 2016 Accomplishment: Homeruns – 20/48 = 41.7%
Scope 2017 FY Scoping Goal: Have 85% of all projects less than 5% over the original contract amount for Preservation and Rehabilitation projects and less than 9% for all other projects after Construction Complete. 2016 Accomplishment: 39/48 = 81.3%
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Sco pe, S c h e d
dule,Bud
Project Delivery Field
Schedule
2017 FY Advertising Goal: Advertise 85% of all projects prior to the committed advertised date. 2016 Advertising Accomplishment: 43/45 = 95.6%
2017 FY Goal:
Advertise 70% of projects between October and February.
2016 Accomplishment: 24/46 = 52.2%
*Project Delivery success in the Budget Goals are in part due to contributions from the Region 4 Preconstruction Cost Based Estimating group.
get
2016 REGION FOUR PERFORMANCE MEASURES | 19
PRECONSTRUCTION
DESIGN TEAM:
• Work efficiently & effectively • Clear Communication • Deliver quality, on-time projects
INNOVATION:
2017 GOALS:
• Model and advertise the I-70 Reconstruction project with both Bentley and Autodesk platforms
• 85% Advertising on-time • Design Oversight on every project: • Verify conformance to UDOT Standards and procedures • Single point of contact for each project team and designer • Information source for all users • Lead on Design Oversight Checklist
• Continue to be engaged in the IDC initiatives, progress and implementations • Seek innovations that improve and advance our efficiency as a design team, both in-house and within our consultant teams
• 3D design and delivery process development • Digitally signing electronic base files • Design tools o Spec generator o Lidar scanner o GIS/Story maps o WMS utilization o Numetric implementation • Testing Autodesk on US-6 and I-70 projects • Electronic Spec book discussions
ACCOMPLISHMENT:
95%
Projects Advertised on-time
45 Projects Advertised
9 Projects designed in-house 36 Projects
designed with UDOT Consultants
PERFORMANCE:
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PRECONSTRUCTION 2016 Accomplishment:
The number of State Environmental Studies (SES) completed during FY2016 by the R4ETeam has increased by 69% from FY2015 total. This is mainly a result of an increase in Maintenance projects requiring environmental documents (see table). The challenge Non-Pin 22 Maintenance has been to SES 7 accommodate State Funded 27 SES the increased 22 need for 2015 2016 maintenance clearances, while continuing to process Federal and State construction projects within proposed schedules. 50 40 30 20 10 0
Innovation and Efficiencies:
• Provided professional oversight of 100 environmental documents • 90% of projects were completed on schedule • 98% of environmental documents were completed before PS&E Review. During field studies conducted as part of the development of the Purgatory EA project in Hurricane, biologists discovered an entirely new population of Bearclaw Poppy, a federally-listed plant species. The plant only exists in southwestern Utah. Because this new population is located on private land, it is not currently afforded federal protection and would ultimately be removed to accommodate future development. UDOT is currently considering options to protect significant portion of the population. “This image was originally posted to Flickr by USFWS Mountain Prairie at https://flickr.com/photos/51986662@N05/6306842227
• The R4Eteam developed and implemented an online project tracking system through the UDOT Interchange database which enables 2016 PERFORMANCE project managers and area engineers to Late 5 Encroachments remotely review the status of environmental 100% 10% 8 90% 2 documents and update the project record. 80% Surplus Pending projects It also notifies key personnel via email 70% 51 49 whenever updates to project records are 60% EIS or EA Internal ReOntime 50% entered into the system. 90 % Evaluations State funded • R4ETeam also obtained access privileges Environmental Studies to the Utah Division of State History GIS Federally funded Database. The new access privileges save Categorical Exclusions time and avoid confusion by enabling quick review and/or presentation of cultural resource issues when cultural specialists are not available.
40% 30% 20%
Active Documents in progress 29
36
10% 0% PROJECTS
COMPLETED
IN PROGRESS
• Region 4 Environmental Staff completed the UDOT Environmental Control Supervisor training course. The training will help the Environmental staff to be more efficient at evaluating post-design/construction environmental requirements.
2016 REGION FOUR PERFORMANCE MEASURES | 21
PRECONSTRUCTION RIGHT OF WAY / UTILITY Team Survey Requests Review Times
78%
22%
GOAL: 80% Complete within 30 days
77%
23%
GOAL: 90% Response time within 14 cal days
81%
No ROW Certification
86%
Information Requests
19%
14%
0%
On Time
GOAL: 90% Complete within 3 days GOAL: 90% Response time within 7 cal days
100%
Late
2016 ROW and Utility Accomplishments • Using Interchange to Track Performance on Reviews, Information Requests, and Survey Turn-Around Times. • Continue to Geo-reference Old Highway Right of Way Plans (About 30% of Region 4 Complete) • Region 4 has begun using LiDAR Scanning on project surveys to improve quality topo surfaces for design. • Using Utility Conflict Matrix to track and mitigate conflicts on all Region 4 projects. • Questar Data Sharing Project.
2017 Goals • Move 90% of all Partial ROW Submittals from Review process to Acquisition within 30 days • Complete Document Preparation of Surplus Properties within 120 days of receiving approval to prepare documents for Surplus • Build Performance Dash Boards in the UDOT Interchange system to provide real-time performance tracking • Respond to all information requests within 1 week • Track all Utility Agreements in the UDOT Interchange System • Geo-reference all Right of Way plans on routes US-6, US-89, I-15, I-70, US-191 in Region 4 using GIS • Schedule all survey requests within 2 weeks from the date of request
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MATERIALS
2016 GOAL:
Have all Trans Techs fully certified each year
Complete the majority of Certifications early in the year
2015 Independent Assurance Tests Completed for Region 4 2500
IA's Cumulative Target
2000
1659
1848
Number of IA's
1493 1327
1500
1161 996
1000
830 664 498
500
0
332 166 287 145 142 Jan
Feb
382 95 Mar
723
1556
1991
1825
1905
1376
1030
95.7%
of Certifications were completed in 2015
813
Apr
73
90
May
Jun
IA's Completed (per month) All Materials Techs are Certified by Independent Assurance (IA’s) 2 x per year
1628
650 268
IA's Cumulative Total
217 Jul
346 Aug
180 Sep
72 Oct
220 Nov
57 Dec
2017 GOAL:
Verify 75% of Mix Designs within 6 days and 100% within 10 days
2016 Accomplishment: 87 Mix Designs Verified 100
Total Mix Designs
90 80
87
87
Mix Designs verified 3-6 days Mix Designs verified 6-10
70 60 50
77%
Mix Designs verified over 10
67
40
20 10 0
Mix Designs Verified
34
30
21%
18 2% 2
2
Mix Designs Reviewed/Cover Mix Designs Requiring Add.Verification
2016 REGION FOUR PERFORMANCE MEASURES | 23
MAINTENANCE / CONSTRUCTION Trans Tech's by Classification
Trans Tech Numbers Total Trans Techs
Trans Tech I,
Trans Tech III,
Construction
14%
172
52
67
Trans Techs who worked Construction
Trans Tech II,
68
Maintenance
86%
121
2016 Construction Accomplishment:
2016 Maintenance Accomplishment:
Change Orders • • • •
Special Projects
$3.44 Million 1.96 change orders per project Change orders 3.3% of contract value 39 projects with either negative or zero dollar change orders
30 betterments constructed by Region Four maintenance crews • • • • • •
Notable Projects • • • • • • • • •
2016 Trans Tech Hours
I-15; Beaver Ridge Climbing Lanes I-15; Pine Creek Climbing Lanes Southern Parkway Segment 3B SR-9; Laverkin I-70 Slab Repair US-191; Blanding to Devil’s Canyon SR-25; Fishlake Highway I-70; Spotted Wolf Canyon US-6; Summit to White River
Culvert extensions Cattle Guards Drainage work Shouldering Overlays Scour projects
36 Contractual Betterments FY 2016 PAINT INFO AMOUNT OF PAINT USED:
81,177 47,387 1,088,326
GAL WHITE PAINT GAL YELLOW PAINT LBS REFLECTIVE BEADS
• • • • •
Wildlife and Livestock Fencing Brush and tree removal Guardrail Asphalt overlays Flood repair
49 projects under construction in calendar year 2016 ($110.8 Million Orig. Contract) 120 Day Closeout Average Process Days
800
13 60
Comptroller Review
700
154
Region Review
Number of Procesing Days
600
500
152 2 55 17 21
400
300
200
Construction Complete Region Recieves
410
14 63 7
258
15
52
60 0
2010
2011
18 49 11
102
18 17 23 53
2014
2015
100
309
100
Physical Completion Construction Complete
161
2012
162 20
2013
40
Substantial Completion Physical Completion 10 10 10 41 10
120 Day Goal
2016
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2016 Hard Surface Statistics: 385 Surface Areas chip sealed 13% of Low Volume roads chip sealed 19,229 tons HMA placed 38,924 blocks crack seal 1197 blocks mastic Total Spent FY 2016: Chip Seal & Flush Coat Lane Leveling /HMA Crack Seal Contractual Overlays
$3,745,078 $2,345,033 $1,844,725 $1,982,614
ecteezy.com/members/lavarmsg
EQUIPMENT 2016 Accomplishments • Completed C.A.P. Inspections on all Snow Trucks • Replaced 7 broken frame plow trucks - 9 new trucks total • Started contract work on rental Powerbroom and Dozer • Upgraded rental mower tractor from 17” to 21”
of fleet equipped with 88% snow plow wings All 2005 or newer plow trucks
21
Trucks equipped with double wings
2017 Goals • • • • •
Place a new tow plow in Cedar Shed to work I-15 Continue to replace broken frame trucks Replace paint truck in Richfield Decrease temporary loan vehicles by 40% Work with Enterprise Rent-A-Car on small vehicles
2016 REGION FOUR PERFORMANCE MEASURES | 25
AND ADMINISTRATIVE SERVICES BUILDINGS GROUNDS
$ Spent FY 2016 Operations
$439,615
Administration
$1,052,975
202
Major Tasks Completed
AREAS OF FOCUS: • Heating and Air Conditioning • Shed Gates • Lighting • Building Preservation/Remodeling
ADMINISTRATIVE SERVICES CONTRACT ANALYST Region 4 TOP THREE CONTRACTS:
Region 4 Purchasing Efficiency
•
Region HMA Contract. Innovative bidding and awarding allowed for significant price cuts when combined with the leverage of low oil prices.
•
Region Wide Electric Gate Contract. Allowed the region to save $2,500 per gate with ongoing utility savings from the use of a solar energy source.
•
Actual Costs to the Region $402,000.00
Potential Costs to the Region $627,000.00
Region 4 innovative culvert cleaning contract allowed maintenance forces to improve drainage without over stretching the Region’s equipment.
ADMINISTRATIVE SERVICES
SAVINGS
SAVINGS $225,000.00 36%
WAREHOUSES
2016 Warehouse Accomplishments: •
Improved Safety by focusing on PPE offerings.
•
Increased the number of relevant items carried and removed stagnant items.
•
Improved Inventory discrepancies from prior fiscal year.
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Region 4 Warehouse Inventory Compliance: Total Inventory Value $ 1,519,371.51 Discrepancy Value $ 858.88 Compliance Percentage 0.057% GOAL: 0.5%
ADMINISTRATIVE SERVICES 2016 Budget Accomplishment:
Finet Transactions* FY16
FY15
FY14
20131
19950 18602
GAX/PRC
ACCOUNTING
Overall expenditures were under budget. Improvements focused on HVAC upgrades, lighting upgrades, new materials lab equipment, electronic gates, and remodeling of Maintenance Sheds.
Budget for FY2017 is $56,455,500
1494 3997 3209
P-Card
21625
23947 21811
TOTAL
*Finet is the software system used to process all payments from UDOT.
2017 Goal: •Utilize appropriate travel •Stay within budget
Travel Requests 1087
Highway Damage Claims
FY14 Travel
578 FY14 Damage Claims FY15 Damage Claims
1070
FY15 Travel
1056
FY16 Travel
529 508
FY16 Damage Claims
Region 4: 2016 Budget Report Region 4 Administration
Total Operations TOTAL Region 4
Budget $ 8,128,638 $50,193,351 $58,321,989
Actual $ 7,794,652 $50,143,682 $57,938,335
Under/(Over) $333,986 $ 49,669 $383,654
% Under Budget 0.4% 0.009% 0.006%
2017 Budget Goal: The Budget goal is to utilize the funds given to improve the Region’s roadways, and provide services to the traveling public. Expenditures are to be within 1.5% of the fiscal year’s budget. 2016 REGION FOUR PERFORMANCE MEASURES | 27
COMMUNICATIONS UDOT communication efforts integrate a wide variety of tools and campaigns to accomplish the department’s Strategic Goals.
Educational /AdoptaUtahHighway /RoadRespectUtah /dontdrivestupid /udotsnap /travelwiseutah /utahdot /zerofatalities
/utahsnap
@UDOTRegionFour @RoadRespectUtah @travelwiseutah @UtahDOT @UDOTTraffic @ZeroFatalities @UDOTavy
Responsive
/UtahDOT
/UtahDOT
Collaborative
/uPlanUtahPlanning /UDOTResearch /udotsnap /UtahDOT /ZeroFatalities
Transparent Common Transportation Related Hashtags #RoadToZero #utflood #utsnow #utwind #utwx #ZeroFatalities
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www.udot.utah.gov/projects
WEATHER IMPACT REGION 4 FY 2016 SNOW STATS: NUMBER OF STORMS :
34
R4 MAINTENANCE BUDGET SPENT ON SNOW :
$6.6 Million
Interactions between TOC Weather Group and Region 4 Staff:
220
511 is a free phone number that provides
statewide travel information. What does 511 offer to Callers?
•Traffic •Public Transit •Road Conditions •Lake Powell Ferry Services •Surrounding States Travel Information
UDOT maintains roadways and facilities after severe weather and environmental events such as flooding, rain, landslides, lightning, earth movement, snow, high winds, etc. Access to current road/weather conditions is available through the UDOT Traffic application for mobile phones and by calling 511 Travel Info.
Scan this QR Code to get the UDOT Traffic App 2016 REGION FOUR PERFORMANCE MEASURES | 29
Vecteezy.com/members/lavarmsg
WELLNESS COUNCIL Promoting healthy lifestyles today, tomorrow, and for retirement 2016 Accomplishments:
• Received a $100 Mini Grant from PEHP Healthy Utah. •Received $800 for winning first place in the Work Well Being Challenge. This money was spent to purchase prizes for participation in Picnic Activities. •Held a Biggest Loser Contest with 42 entries. $250 was split between the top three winners with 6.95% weight loss from the winning team. •Wellness Newsletters were distributed on a quarterly basis.
Healthy Utah Testing Session Participation
Employee Exercise Time Logged 833.25
2016 FY 50%
15%
40%
12%
30% 20% 10%
21%
22%
29%
Spouses Employees
2015 FY
817.5 Hrs
2014 FY
309 Hrs
0%
2014
2015
2016
0
200
400
600
800
2017 Goals:
1000
• Increase employee participation at Healthy Utah Testing Sessions to 50%. • Increase employee use of available exercise time. • The council will support a Region Four culture of wellness by attending meetings in different areas to inform employees of our support, encourage participation and receive feedback to empower positive changes. Council members will commit to attend 4 meetings in 2017.
Region Picnic Wellness Activities:
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REGION 4 YEARBOOK
| 31