UWA STUDENT GUILD ANNUAL REPORT 2013
TABLE OF CONTENTS PRESIDENT'S REPORT.................................................................05 PSA PRESIDENT'S REPORT.........................................................09 GUILD EXECUTIVE REPORTS......................................................10 MANAGING DIRECTOR'S REPORT.............................................12 GUILD BUDGET SUMMARY........................................................13 SUMMARY OF GUILD FINANCIAL POSITION...........................14
EDUCATION COUNCIL.................................................................16 POSTGRADUATE EDUCATION ADVOCACY..............................17 WELFARE DEPARTMENT.............................................................18 NATIONAL UNION OF STUDENTS..............................................20 STUDENT ASSIST.........................................................................22
SOCIETIES COUNCIL...................................................................25 PUBLIC AFFAIRS COUNCIL.........................................................26 CENTENARY YEAR.......................................................................27 EVENTS OFFICE............................................................................29
GUILD COUNCIL...........................................................................33 MEMBERSHIPS AND COMMUNICATION...................................34 RESIDENTIAL STUDENTS DEPARTMENT..................................36 QUEER DEPARTMENT..................................................................37 WOMENS DEPARTMENT.............................................................38 INTERNATIONAL STUDENT SERVICE........................................39
GUILD VOLUNTEERING...............................................................41
GUILD CATERING DIVISION.......................................................45 GUILD CATERING POLICY AND STRATEGY..............................47
ENVIRONMENT DEPARTMENT...................................................51 GUILD SUSTAINABILITY PLAN...................................................52
SERVICE LEVEL AGREEMENT REPORT......................................55 GUILD COUNCIL SUPPORT.........................................................57 100 GOALS FOR THE GUILD COUNCIL.....................................59
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SETTING A NEW STRATEGIC DIRECTION
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PRESIDENT’S REPORT by Cameron Barnes •
Successfully lobbied for a reduction in library fines by 40%
•
Successfully negotiated an extra $250,000 in funding for the Student Guild
•
Intervened to prevent students having to pay for compulsory online textbook subscriptions
•
Proposed a successful model for a Service Learning (Coordinator) position to be funded by the University and integrated with the Guild Volunteer Manager position (G100 #15)
•
Lobbied for SURF data on student satisfaction with units to be made publicly available, with a proposal currently progressing through the University decision
What does the Guild President do? To put it simply, the Guild President does just about everything.
making structure •
I kicked off my term in December by developing two strategic documents; a list of short term goals (the Guild 100) and a
Contributed towards the terms of reference for the UWA Education Futures Document
•
Influenced significant policy decisions on Academic
strategic directions paper. These are reflected in reports thanks
Council, the Board of Coursework Studies and the Board of
to the references of #G100 and #FD.
Studies for the Bachelor of Philosophy •
In addition to being the Chief Executive of the Guild on a strategic level, the Guild President acts as the voice of students
restrict parking on Park Avenue •
to the university. This year I have been actively involved in a range of University decision making bodies, most notably the
Lobbied the City of Perth for a review of its decision to Worked with student assist to help students on a range of education issues
•
Developed a strong working relationship with UWA
University Senate, Academic Council, the Teaching & Learning
Sustainable Development, and worked with them to
Committee, and the Facilities
increase the number of end-of-trip and repair facilities for
Development Committee.
cyclists (G100 #57).
Key goals and achievements for 2013
Addressing issues with the Student Services & Amenities Fee in a
Working as an advocate for student interests:
pragmatic way:
The most important part of my job is to make sure that any
•
Created a comprehensive representation strategy to
significant decision made by the University takes into account
ensure that all students benefit from the 46% of their SSAF
the student perspective. Some of my roles, such as Senate Rep,
fees which go towards the Student Guild (G100 #8).
require me to act in the best interests of the University using
•
Built a stronger relationship with the University and
my unique perspective as a student. However, most of the time
developed a clearer vision on our student services to
I am free to openly lobby and campaign for less additional fees,
ensure we have more influence over SSAF
better quality courses and more options and flexibility
revenue distribution.
for students.
•
Worked with NUS (National Union of Students) on SSAF issues. NUS has so far successfully lobbied for new
It can be very hard to quantify the impact a Guild President
regulations to improve student consultation on how the
has in this regard, as much of my impact this year has been
University implements the SSAF Act (G100 #13).
contributing to group decisions. However, there are some
•
specific, tangible achievements I can identify to give you an idea. For example, since December 1st 2012 I have:
Oversaw a significant increase in the take up of Guild financial support & advocacy services.
•
Improved engagement with residential colleges and
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students studying outside the Crawley campus, although
issues through regular meetings with the PSA President,
there is still a long way to go in achieving
supporting structural reform and expanding Education
‘comprehensive representation’.
Council (G100 #67-69). •
campus (G100 #79).
Creating a culture of volunteering on campus: •
Worked with faculty societies to develop ‘skilled
Supporting students at the UWA Albany
•
Work with the WAMSS, UDSS and PMSS Committees to
volunteering programs’ to allow students to use their
improve representation and support for Medical, Dental
degree skills to help the community and enhance their
and Podiatric students (G100 #10, #12, #81 & #82).
learning (G100 #14). •
Revived the Guild Volunteering Hub Steering Committee
Reforming the Guild to improve long term strategy and address
(G100 #18).
problems caused by ‘Guild politics’ The most important thing from my perspective is that the work
Improving food and drink on campus
of each Guild Council is continued and built on by subsequent
This year I have worked hard to develop a new long term
teams. The Guild cannot afford to re-invent the wheel each
strategy for Guild Catering based on expert advice, comparisons
year; it needs a strong handover every November, long term
with other campuses and UWA student feedback (G100 #25 &
strategy and better corporate governance. The progress I have
#26). Under this new strategy, we have delivered a number of
made this year in this area includes:
significant improvements, including:
•
•
records of policy and Guild Council motions to Guild staff
bar, burger bar, a new café with better coffee, bubble tea,
and students through the Guild website
Sushimaster sushi and the potential for new outlets
(G100 #94).
such as Subway. • •
•
The development of a new operational priorities plan and
New and affordable breakfast options at Hackett Café with
a number of strategic documents covering representation,
bacon, eggs and baked beans.
services, Guild Catering and student safety (G100 #92).
Mobile vans: Boost Juice, Il Paolo woodfired pizza, Butty’s
•
Burgers and Ole Paella (G100 #28). •
Reforming the Guild policy book and providing updated
A new “food-court style” Refectory with a salad & sandwich
New vegan and vegetarian options including Chutney
Committing to a caretaker policy to guarantee a Presidentelect a full handover (G100 #91).
•
Successfully reforming outdated Guild election regulations (G100 #83 & #84).
Mary’s curries, pre-packaged meals, gourmet pies and a range of new made-to-order options (G100 #24). • •
More dietary information, including better labelling and
Key challenges for 2013
behind-counter info booklets.
•
Without doubt, the most significant challenge has been
Higher numbers of students employed in Guild catering
addressing the problems caused some articles in this year’s
(G100 #23).
Prosh newspaper. I have committed to an independent review of Prosh editorial process, mandatory cultural
Improve engagement with under-represented students
awareness training and new initiatives in partnership with
Given my role in representing students to the University,
WASAC & ICEA.
I believe it is incredibly important to provide all students
· I am confident that the Guild will not see a
the opportunity to have their voices heard and access Guild
repeat of these problems and will increase its
services. Some of the initiatives I have personally overseen (in
commitment to supporting Indigenous students
addition to those run by the Vice President) include:
and promoting Indigenous culture.
•
•
•
•
A college engagement strategy including “Grill the Guild”
Despite an attempt to engage more with under-
events at each of the five residential campuses, a poster
represented students, there are still a significant number
series campaign and more funding for RSD (G100 #29-34).
of students who are disengaged with the Guild and missing
Greater engagement with Indigenous students through
out on important services. In future years the Guild
collaborating with the WA Student Aboriginal Corporation
will need to progressively improve its engagement with
(WASAC) and assisting them to run important events like
postgraduate, mature-age, residential, clinical and
Marnda Week (G100 #61).
external students.
Improved engagement with Postgraduate student
Contact: president@guild.uwa.edu.au
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100 GOALS FOR THE 100TH YEAR I kicked off my term in December by developing two strategic documents; a list of short term goals (the Guild 100) and a strategic directions paper. These are reflected in reports thanks to the references of #G100 and #FD.
A GRILL THE GUILD AT EVERY COLLEGE
INTRODUCED A NEW EVENTS MANAGEMENT PLAN TO DELIVER SAFE AND INCLUSIVE EVENTS IN 2013 AND BEYOND
40% REDUCTION IN LIBRARY FINES
MOBILE FOOD VANS INTRODUCED Mobile vans such as Boost, Il Paolo woodfired pizza, Butty’s burgers and Ole Paella have been introduced on campus (G100 #28).
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PSA PRESIDENT’S REPORT by Gemma Bothe What is the PSA?
connects, with even more events to come in
The Postgraduate Students’ Association is the peak
second semester!
representative body for Postgraduate students at UWA. It has
•
Visited the UWA Albany Campus to create links with
three core functions:
both the research and Masters of Education coursework
1. To advocate on behalf of UWA Postgraduate students
students located there. The PSA has been able to distribute
2. To facilitate professional development opportunities
information physically and electronically to
for Postgraduates
Albany students.
3. To foster a Postgraduate community
“ Strong representation for Postgrads is important; by 2014 almost 25% of the student population at UWA will be Postgraduate"
Through its involvement in a range of boards and committees, the PSA has ensured that Postgraduate students are represented in academic, equity, and management needs at all levels. Strong representation for Postgrads is important; by 2014 almost 25% of the student population at UWA will be
Making sure that amenities and services cater to postgraduates
Postgraduate, and this number is projected to increase to 40%
•
Our President (Gemma) and VP (Kara) have met with the
by 2017. For more information on postgraduate education
Careers Centre, LACE, Study Smarter, the Office of Industry
advocacy- see our education report on page 17.
and Innovation, Disabilities Service, Counselling and Psychological Services, the Housing Office, the Graduate
Key goals and achievements for 2013
Education Officers, and the Guild Student Assist team, as
Representation of coursework students
well as many more to ensure these services cater
•
to Postgrads.
A representative from the PSA now sits on the Board of Coursework Studies.
•
links with both Faculty Societies and Faculty Staff members
the first Thursday of every month at the Uni Club!
and advocacy. Structural changes to strengthen the PSA Thoroughly reviewed our constitution and crafted our very own set of election regulations. •
Recommended changes to Guild regulations to better incorporate the PSA and Postgraduate students within the broader Guild structure.
Creating a more connected Postgraduate community •
Participated in the inaugural Coursework and Research Postgraduate Orientations.
•
Attended the Graduate Research School Orientations and individual school orientations.
•
Postgrads can find out about these services by reading our newsletters and attending our monthly Connect events on
in order to guarantee Faculty level representation
•
•
PSA Faculty reps have been creating and strengthening
Organised networking and professional development events in the first semester, as well as our quiz night and
Contact: psa@guild.uwa.edu.au
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GUILD EXECUTIVE REPORTS by Annie Lei, Maddie Mulholland and Robert Purdew GUILD VICE PRESIDENT
executing team strategy (the Guild 100 Goals /
What does the Guild Vice-President do?
Future Directions).
As part of the Guild 100 Goals this year and the Future Directions paper of the UWA Student Guild, the portfolio
Key Goals and achievements for 2013
of the Vice President’s role has been tailored to looking
The Guild 100 Goals
after under-represented student groups at UWA. These
The Guild Staff and 100th Guild Council student
groups include mature-aged students, student parents on
representatives participated in a Strategic Direction Planning
campus, international students and students with dietary
and Feedback Workshop which was used to develop the
requirements (e.g. Halal, vegetarians, vegan).
Guild 100 Goals and Guild Future Directions Paper.
Key goals and achievements for 2013
Transparency and consistency
Created a new Guild Department for Mature-Age Students
•
This year we implemented a consistent reporting
(G100 #96)
framework for the Guild’s Centenary, complete with
•
I have set up the Mature Age Students Association
Centenary Logo and strict template for Guild Council
(MASA) with a student committee.
and Subsidiary Council Meetings. We have also
Under MASA, we held a welcome BBQ for all mature-age
ensured budgeting information is published in Student
students in Semester 1.
Representative reports which are available online to all
The Vice-President role should overlook MASA, but
students.
• •
primarily, MASA should be self-run by mature-age
•
The publication of this Annual Progress Report (G100 #12).
students. This is to promote the longevity of the association, as previously, many clubs targeted at the welfare of mature-age students have lapsed.
Looking out for students •
Worked with ISS to create the International Students Council
In my capacity as Tenancy Committee Chair I have contributed to:
(G100 #64 & #66). Read more about the International
- Clubs Masterplan Survey
Student Council at Page 31.
- First aid kit availability
- Policy Book
Catering for dietary requirements (G100 #97)
- Storage Space allocation for clubs & societies
•
•
Conducted Ordinary Committee Member applications
This year, we have started to slowly increase vegetarian, vegan and halal options at all our Guild Catering outlets as an attempt to better represent those with dietary
•
for all Guild Committees. •
Engaged 5 councillors as representatives of the
requirements.
following UWA Campuses: Albany, Nedlands, QEII,
Furthermore, most foods are now labeled with
Claremont and External/Rural Placements. I have been
ingredients lists, and we are working closely with the
working with them to increase representative of and
Catering Director to ensure Guild Catering staff have
engagement with these students. (G100 #78).
sufficient food knowledge.
•
Revamped the Second-Hand Bookshop with councillor Lizzy O’Shea for the Semester Two season.
GUILD SECRETARY What does the Guild Secretary do?
Building a workplace culture
Guild Secretary is primarily an administrative role –
•
Developed an internal staff & student bio document
compiling Agendas, Reports and Minutes for Guild Council
•
Coordinated Guild councillor volunteer contribution to Guild events (Orientation, Grill the Guild, Big 100, etc)
meetings. This year I have also acted as a “Chief of Student Reps”; working with the President on developing and
•
Coordinated Guild councillor mentoring of our various
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•
work experience students.
Key goals and achievements for 2013
Coordinated great student employment by the Guild.
Opening up the budget process The UWA Student Guild is making leaps and bounds in
Other projects
opening up the budget process. This is a fundamentally
•
Chair of the Cruickstank-Routley Memorial Guild
important task to further the accountability of the
Ball team and subsequent organisation and logistics
organisation as well as the understanding students have
management.
of the services available to them. With the introduction
Committees sitting on: Guild Executive, Guild Council,
of the Student Services and Amenities Fee (SSAF), the
Finance & Planning Committee, Workplace Health &
Guild’s stakeholders – students – have been given a greater
Safety Committee, Masterplan Planning Committee,
opportunity to get involved in the organisation, and greater
Activities Committee, Student Services Committee, Guild
transparency for those students is required.
•
Interview Panel. Improving transparency
“ The UWA Student Guild is making leaps and bounds in the direction of opening up the budget process."
This year, we have released easy-to-read infographics and information on the budget, outlining how the process works and each of the major line items. This was distributed on Facebook, via G-News and on the website. We have also been available for consultation for students with questions about the Guild’s budget process. I’d like to see even more students getting involved!
GUILD TREASURER What does the Guild Treasurer do?
Key challenges
The Guild Treasurer looks after the Guild’s budget! I’m
The challenge for future Treasurers is to involve students
available to run through the budget with students, and I work
further, by organizing quarterly or semesterly reports,
with departments on their budgeting.
and even releasing documents to help interpret what we release. These are all ideas we are looking at, and we have taken a big first step this year. Contact: exec@guild.uwa.edu.au
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MANAGING DIRECTOR REPORT by Wayne Howells What does the Managing Director do?
has included listening to students, university and guild
•
The Managing Director is employed directly by Guild
staff, an independent consultant and independent analysis
Council and works closely with the President and Guild
from the national campus service
Executive. The role includes staff team leadership and
providers association.
providing recommendations, advice and implementing
•
• •
This year has seen real progress on both the long and
We have responded to this new information with a series of short and long term initiatives.
Guild Council policies and projects. •
The main long term action has been to develop and
short term planning initiatives of Guild Councils.
release a Strategy for Guild Catering and shorter term
Planning guidance has been provided by the Staff
actions include :- introducing mobile catering vendors,
Organisation Review, Guild Village Facilities Masterplan,
overhauling the Refectory and extending trading hours,
Catering Strategy, Guild Futures Directions paper and the
announcing the intention to secure a Subway outlet,
Guild 100.
opening the Dentistry Kiosk, improving the tavern food options and facilitating sustainability policies such as
Key goals and achievements for 2013
Keep Cups, dine-in options or recycling the
Overseeing the ‘Facilities Masterplan’ as a key priority of the
coffee grounds.
100th Guild Council •
The Masterplanning process has resulted in the
“ This year has seen real progress on both the long and short term planning initiatives of Guild Councils."
formalisation of the Guild Consolidation Project in Guild Village. This project is focussed on improved student service delivery by “consolidating” the existing five physical service delivery points of the Guild down to two. •
Importantly, the Guild consolidation project will free up valuable space on the first floor of the Guild East Wing for
•
new clubrooms, meeting spaces and student facilities.
Improving the Guild staff team
The existing Ground Floor Guild Student Centre will
•
be refurbished and the Guild Volunteer Hub will be
•
•
As per the recent Organisational Review the Guild staff team are now part of 3 divisions:
incorporated into the same location. The balance of Guild
- The Catering operations form one division
services including Student Services and Catering will be
- Student and Corporate Services division includes
relocated in the floor under the Medical Centre.
Events, Administration, Finance and Student Services.
This project is currently out to tender and the current
- The final division includes the Managing Director, HR
project schedule indicates a potential construction start
Officer, Business Manager (projects, special events and
date in October 2013.
business development) and the Volunteer Hub.
The project budget of $1.45M is funded by $1M via the
•
University and $0.45M via the Guild.
The special mix of skills, experience and energy within the full Guild team of Student Representatives and staff makes the Guild a dynamic organisation, well positioned
Advising the Guild President & Treasurer on reforms to Guild Catering •
to deliver services to students. •
I would like to acknowledge all the ongoing positive
The results of surveys, student and staff forums,
efforts made by staff and student representatives in the
interviews and anecdotal evidence suggests that prior to
Guild workplace. The strong staff/student representative
2013 Guild Catering had not kept up with changes in the
partnership naturally enhances overall Guild performance.
expectations of students and the University community as a whole. •
Our initial response has been to do a lot of listening. This
Contact: wayne.howells@guild.uwa.edu.au
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GUILD BUDGET 2013 - SUMMARY by Vishal Shah The Guild Budget is considered and approved by Council late in the calendar year, for the following year. The Council also
NOT ALL OF OUR OPERATING INCOME COMES FROM THE SSAF
considers a revised budget as part of the Mid Year Budget
The Guild receives roughly 30% of its income from the Catering
Review. The results of the 2013 Budget Review appear in the Finance section of this report.
Division, the Tavern, its various Commercial tenants and the Secondhand Bookshop. Catering Divison 10%
The Guild Budget balances the resources required to provide student services, run the organisation, provide sufficient capital funds for improvements and to maintain a prudent level of cash reserves. The Guild does not have any debt and it maintains cash
Property 15%
ESTIMATED 2013 INCOME
Secondhand Bookshop 1% Tavern 4%
Student Services and Amenities Fee (SSAF) 70%
reserves in the range of $4M-$5M. These reserves are held mainly in the UWA Investment pool and provide the Guild with a non-operating income source.
THE SSAF IS A UNIVERSITY APPLIED FEE, NOT ALL OF IT GOES For 2013 the budget estimates a cash operating deficit of
TO THE GUILD
($116,000). When the non-operating investment income of $265,000 is added there is a cash surplus BEFORE capital expenditure of $149,000. Capital Expenditure for the 2013 year is $1.1M and includes major projects such as the new Dentistry Kiosk, Tavern refurbishment, the recent Refectory refurbishment and the
UWA Sports Association 27%
Guild 32%
2013 SSAF DISTRIBUTION
UWA Administration Fee 10%
Guild Consolidation Project. All of these projects aim to improve facilities and ultimately improve services available to students.
Capital Fund (For Guild) 9%
UWA Student Services 22%
The following charts outline the percentage break up of the operating income and expenditure and the distribution split of the Student Services and Amenities Fee (SSAF). Contact: vishal.shah@guild.uwa.edu.au
EXPENDITURE BREAKDOWNS The Guild offers many services for students from all backgrounds; whether you’re on campus or not, in Albany or in college, or a post-grad student or a recent recruit to first year – we have something for you. 2013 BUDGETED GUILD EXPENDITURE
“The Guild budget balances the resources required to provide student services, run the organisation, provide sufficient capital funds for improvements and to maintain a prudent level of cash reserves."
Guild Departments & Sub-Councils 10%
Student Representation 15% Student Assist 13%
IT 5%
Financial Services 14%
Administration Services 16%
Volunteering Hub 4% Student Services 23%
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SUMMARY OF GUILD FINANCIAL POSITION by Vishal Shah The following reports provide the audited results for the 2012 calendar year and the 2013 Mid Year Budget Review that was approved by Guild Council in their July 2013 meeting. As per the Mid Year Budget Review Total Guild Income has declined from 2012. This is mainly due to the reduction in SSAF funding by $533,000. However, net Guild Income from commercial activities is budgeted to increase by $48,000 in 2013. Total budgeted expenditure is flat, with an increase of only 0.1% on 2012. Non-operating income is budgeted to perform well again this year with $523,000 expected, compared to $668,000 in 2012. Guild Capital expenditure of $1.1M in 2013 is well above the average over recent years and includes expenditure related to the Guild Facilities Masterplan and a focus on upgrading and refurbishing catering outlets. At the time of writing $0.5m of the $1.1m has been spent, mainly on the refurbishment in the Refectory and the opening of the new Dentistry Kiosk. The Guild continues a prudent approach to financial control by maintaining investment funds in the order of $4M-$5M and there are no loans or debt.
UWA STUDENT GUILD - STATEMENT OF SOURCES AND APPLICATIONS OF FUNDS (2013 MID YEAR BUDGET REVIEW AND 2012 ACTUALS) Categories
2013
2012
Budget Review -
Actual Audited
Commentary
June13 Student Services and Amenities Fees (SSAF) and Associate
$1,508,300
$2,040,919
$296,453
$289,595
Tenancies in Guild Village
$0
$19,409
Bookshop operations - Guild’s
$70,000
$33,645
Membership
The Guild received a lower % of SSAF in 2013
Property (net return) Second Hand Bookshop (net return)
Texchange has impacted returns Tavern (net return) Catering (net return)
$136,000
$111,884
$2,010,753
$2,495,452
Student Representation
-$588,855
-$762,706
Sub Councils and Guild Departments
-$232,760
-$227,940
Student Assist
-$328,903
-$283,431
Student Services
-$543,799
-$532,523
Volunteer Hub
-$101,522
-$90,686
Administration Services
-$374,995
-$394,012
Financial Services
-$346,168
-$188,307
Total Operating Income
Council, Elections, Fac Soc Grants, Presidential, Affiliations, Pelican Sub Councils PAC,SOC, ED and all Guild Student Departments Includes membership, communications, design, events, student centre Directors, Business Support Officer, HR, Project Management Financial services to support Clubs/ Societies/Council and Guild Finance
Information Technology Services
-$134,688
-$138,430
Total Expenditure
-$2,651,690
-$2,618,035
SURPLUS (DEFICIT) FROM OPERATING ITEMS
IT services to support Clubs/Societies/ Council and Guild IT
-$640,937
-$122,583
Non-Operating Income - Investments (mainly UWA Investment Pool)
$523,253
$667,930
SURPLUS (DEFICIT) FROM OPERATING ITEMS
$523,253
$667,930
SURPLUS (DEFICIT) - REPORTED ACCOUNTING PROFIT (LOSS)
-$117,684
$545,347
$447,493
$443,316
$329,809
$988,663
-$1,117,970
-$236,000
-$788,161
$752,663
Returns can be variable year to year. Current investments $4.6M
Add Back Depreciation (non cash) - (Depreciation included in Expenditure)
Add back the Non-cash expense to work out Net cashflow
NET CASH SURPLUS (DEFICIT) BEFORE CAPITAL EXPENDITURE Deduct Capital Expenditure NET CASH SURPLUS (DEFICIT)
UWA STUDENT GUILD - STATEMENT OF FINANCIAL POSITION (AUDITED) FOR THE YEAR ENDED 30 DECEMBER 2012 2012
2011
Commentary
TOTAL CURRENT ASSETS
$2,180,805
$1,102,654
Short term cash, receivables and inventory
Property, Plant and Equipment
$7,716,258
$8,094,395
Mainly buildings in Guild Village
Investments (UWA investment pool)
$4,590,657
$4,493,448
TOTAL NON-CURRENT ASSETS
$12,306,915
$12,587,843
TOTAL ASSETS
$14,487,720
$13,690,496
$1,456,100
$1,210,877
$300,673
$294,019
$1,756,773
$1,504,895
$12,730,947
$12,185,600
$979,682
$434,335
Trade creditors, wage provisions, Club TOTAL CURRENT LIABILITIES
banking balances Long service leave provision and funds
TOTAL NON-CURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS EQUITY Retained Earnings Reserves
$11,751,265
$11,751,265
TOTAL EQUITY
$12,730,947
$12,185,600
held on behalf of student bodies
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EDUCATION COUNCIL by Tom Henderson What is the UWA Student Guild Education Council?
2. Acting as an advocate for students and the student
•
Since its inception in 1971 as the Education Council of
experience at UWA
Student Faculty Organisations, ‘Ed Council’ has represented
This year we have assisted students in many different ways,
the educational needs of students to the University. It has
this includes:
grown to include eleven Faculty societies representing
•
The reduction of library fines by more than 40%
seven of the eight faculties and four individual schools.
•
The removal of illegal ancillary fees and charges from
•
psych units (G100 #6)
The Council provides an environment to address issues affecting students campus-wide and improve Faculty
•
accessing LMS
Societies through collaboration and support. •
Monthly meetings have been used to discuss issues ranging from deregulation, base funding and student
Individual claims of special consideration and problems
•
Significant progress on getting SURF ‘student satisfaction’ results published for each unit
income support through to quality, curricula and research. 3. Developing pro-student policies and lobbying the Key goals and achievements for 2013
university This year has been a very busy year for the university with the
The Education portfolio this year can be split into three
UWA Futures paper and its subsequent Review of Pedagogy.
main areas:
We have been significant players in this review so far. We have also worked to establish a long term plan for orientation
1. Supporting faculty societies to better represent their
to link up faculty events, university events, residents’ club
students to their respective faculties
events, guild events and the activities run by clubs and
In 2013 we ran student advocacy training for the first time
faculty societies.
(G100 #2) This training aimed to better equip the Presidents and
In 2013 we have developed an evidence-based “Best Practice
Education Vice Presidents with the knowledge and strategies to
Campaign” (G100 #1)
deal with faculty representatives and the university executive.
This campaign uses data from our Student Learning Experience and Teaching Survey. This survey brings together
In 2013 we reformed our funding arrangements (G100 #4) &
a range of academic policy issues and requires students
(G100 #5)
to answer both broad and faculty-specific questions. It
We have distributed over $90,000 worth of grants to FacSocs so
will allow us to compare faculties on major issues and
far in 2013.
lobby for good practices exhibited by some faculties to be implemented across the board.
New funding models assist faculty societies who need the money more and need it at the start of the year. We also
In 2013 we have worked with the University to identify
facilitated special projects through a new $20k funding pool.
innovative teaching practices (G100 #7)
These special projects grants prioritise activities which are
The ‘teach for students’ campaign was a major initiative
collaborative or part of our service learning strategy.
of Education Council in 2011 which we hope to revive in a modified form. So far, this has been integrated into our
In 2013 we worked with faculties to ensure a structure for
role on the Education Futures project and our best practice
student representation (G100 #3)
campaign, which seeks to recognise the best parts of
We worked closely with Academic Policy Services to ensure
our university.
that student representatives were being recognised under the constitutions of faculty boards. In the Graduate School of Education, we have worked with students and the Dean to develop plans to revive student representation.
Contact: ed@guild.uwa.edu.au
17
POSTGRADUATE EDUCATION ADVOCACY by Gemma Bothe The PSA is responsible for the Guild’s education advocacy for
Non-student email addresses for HDR students
Postgraduate students. This is achieved primarily through the
•
Student email addresses have long been a problem for research students when contacting research participants,
work of the PSA President and PSA faculty representatives.
lead researchers in their field, and businesses. Key educational goals and achievements for 2013
•
The PSA’s request has been approved by both the Dean
Advocacy on a faculty level
of Research and the Deputy Vice-Chancellor Research,
•
The PSA’s Law rep Madeleine has revitalised the
with all parties waiting on the response of the UWA IT
postgraduate community in the Faculty of Law, ensuring
department.
that research students have desk space, implemented
•
workshops and regularly bringing issues to the attention
Professional development sessions
of the PSA.
•
Our MDHS rep Sajni has enabled the PSA to communicate
session with the Office of Industry and Innovation on
with all postgraduates within the faculty, and has also supported the creation of a Pharmacy Students
The PSA ran a packed-out professional development Intellectual Property and Commercialisation.
•
We are in the final stages of booking another professional development session focusing on interacting with the
Association.
media. This professional development session will be held Working with the Research and Coursework Deans
in conjunction with Murdoch University’s Postgraduate
•
Student Association (MUPSA).
The PSA President and Coursework Officer (Jarrad) have regularly met with both Grady Venville (Dean of Coursework) and Alan Dench (Dean of Research).
•
Through conversations with Grady Venville , Jarrad was able to ensure that international pharmacy students marks were released early to avoid difficulties with their visas.
•
These meetings have also resulted in the Dean of Coursework approving and making the appropriate
“ The PSA ran a packed-out professional development session with the Office of Industry and Innovation on Intellectual Property and Commercialisation."
changes to the Board of Coursework’s Constitution to allow for a postgraduate representative next year. Strengthening relationships Allocation of desks to PhD students •
permanent desk space allocations, directly impacting the
further developed and strengthened this year. Due to this the CAPA President has already visited UWA once this year and CAPA will be returning later this year
The PSA conducted a Postgraduate Work Space survey
with the entire executive for their Road Show. •
We are still pushing for changes to Guild regulations to
This survey revealed that the top workspace concerns of
better incorporate and represent postgraduates. However,
postgraduates were the lack of undamaged furniture, as
this is a frustratingly slow process and yet to come
well as, the lack of fresh air and natural light in
to fruition.
these areas. •
•
desk space in the Scholars Centre. with over 200 responses. •
Ties between MUPSA, the PSA and the Council of Australian Postgraduate Associations (CAPA) have been
80% of Postgraduate Arts students who have an allocated •
•
This year’s renovation of the Scholars Centre will see less
This survey will be distributed to the Scholars Centre, Alan Dench and the Faculties to try and improve the quality, and distribution of workspaces.
•
Engagement with faculty societies has been initiated, but with minimal success so far. Contact: psa@guild.uwa.edu.au
18
WELFARE DEPARTMENT by Cameron Fitzgerald What is the UWA Student Guild Welfare Department?
Other Projects (ie non Guild-100 goals)
The student welfare department is committed to student's
Mind Body Reprogramming
health, safety and well-being needs and aims to ensure they
We collaborated with UWA Psychiatry Professor Jon Laugharne
get the most they can get out of their uni experience!
to offer his online self-help audio course for free to UWA students. This course aims to offer an at-home solution to tackle
Key goals and achievements for 2013
student stress issues in relation to study, including exams,
Provide online access to services offered by student assist officers
assignments and assessments.
(G100 #49) We have generated an online form for more structured
Alcohol in Moderation Campaign
responses to Student Assist Officers. In semester two we aim to
With funding assistance from Hello Sunday Morning we are
turn this form into a step-by-step process including information
designing an alcohol in moderation campaign, which includes a
sheets.
poster series, a new set of requirements in Event Management Plans and as well as a prize, in collaboration with Societies
Run soup kitchens, student breakfasts and a Welfare Week
Council, for Most Inclusive Event.
(G100 #50) Welfare Week was run in late Sem 1 and featured lots of free
First Week Student Survival Guide
food (free breakfast, BBQ and soup kitchen), a health check day,
We produced a short pamphlet to help get new students
and a clothes swap. We also ran a trial free breakfast program.
on their feet in their first week at university – including information on where to eat, transport and how to get maps for
Run a petting zoo and stress management workshops during
class locations.
exam periods (G100 #51) We collaborated with UWA PAW to run a De-stress event late in Sem 1, featuring animals from various animal shelters. This event will be repeated in Sem 2. We advertised the existing Student Services Stress Management workshops as part of our Exam Stress poster campaign. Create a Wiki version of the student survival handbook with
“ The Student Survival Guide is a one-stopshop booklet with all sorts of information ranging from educational, to budgeting, to Centrelink and housing issues."
more content (G100 #52) The Student Survival Guide is a one-stop-shop booklet with all
Reach Program
sorts of information ranging from educational, to budgeting,
We have collaborated with the City of Subiaco to bring Reach
to Centrelink and housing issues. This year we aim to take the
Health Checks to UWA. This sees trainee nurses come on
publication online and into a modern format. Design for the
campus and conduct basic health checks on students including
project is complete awaiting IT implementation.
blood sugar, blood pressure and cholesterol. In semester two, we will invite Reach back on campus, as well as potentially
Other relevant Guild-100 goals we have achieved include:
UDSS to conduct basic dental checks, and the Ear Science Van to
•
check hearing.
Creating a mental health working party to unite mental health groups on campus (G100 #45)
• •
Distributing Mental Health Grants to faculty societies
Providing free, weekly Guild Yoga, College Yoga and Guild Self-
(G100 #46)
defense classes
Running mental health first aid workshops for faculty
This comprises a large part of the departments funding and has
societies (G100 #47)
improved engagement with students Contact: welfare@guild.uwa.edu.au
19
20
NATIONAL UNION OF STUDENTS (NUS) by Lizzy O'Shea What is the National Union of Students (NUS)?
•
Election campaign- get out the vote!
•
•
Additional higher education projects.
NUS is the peak representative body for tertiary students in Australia.
•
Affiliates of NUS gain national representation on a wide
Engagement with the higher education sector:
range of issues from course quality to Centrelink reform,
•
NUS contributed towards decision making in the sector through participating in:
led by a National Office Bearer team. •
Meetings with Evans/Emerson/Bowen/Emerson/Bird/Carr
What has NUS done this year?
•
Tony Abbot’s online working group
Key projects and initatives:
•
Decision making of other peak higher ed bodies:
•
•
Presidents’ Summit: An opportunity for Student Union
Universities Australia, NTEU, Regional Universities Network
Presidents to learn from each other and improve state and
(RUN), Australian Technology Network (ATN)
national collaboration.
•
Higher Education Standards Panel
NUS Strategic Plan 2013- organised under the following
•
Advancing Quality in Higher Education Reference Group
key areas:
•
DIICCSTRE (Innovation) Equity forum
•
Australasian Association of College and University Housing
1. SSAF: Students’ Money to Students and improving
Student Representation Guidelines
2. Vote for Education/Get out the vote campaign
3. Quality in a deregulated system – NDAs, no increases
to student fees, no course cuts
4. Communication, consultation, engagement
5. A strong student voice – student representation on
Officers (AACUHO) Conference •
symposium
“ The NUS West team have been very active this year in coordinating the campaigns of NUS across campuses in WA. "
campus
6. Engagement with sector
7. Stronger NUS engagement with media
•
Office of Learning & Teaching (OLT) Maths and Science
SSAF Review and Report: this involved a full audit of SSAF processes at each affiliated campus (which UWA participated in for the first time). The report provided each campus with a ranking and best practice examples to assist
•
us in lobbying the University to distribute SSAF more fairly
State Branch: NUS West
and improve its consultation with students on SSAF issues.
•
National Days of Action #NDA2013 to raise media attention around cuts to higher education and a lack of
•
coordinating the campaigns of NUS across campuses in WA. •
NUS West have coordinated a number of cross-campus
government support for students.
rallies, coinciding with National Days of Action, and
Student Representation on issues ranging from Centrelink
promoted collaboration between all WA campuses.
reform to course quality. •
The NUS West team have been very active this year in
•
NUS West remains the only state branch of NUS with
Higher education funding cuts – NUS worked with
its own budget. This is a direct result of lobbying and
Universities Australia and the NTEU on major campaigns to
relationship building from WA delegates.
fight the federal government’s cuts. NUS also participated
•
in the budget lock-in process and subsequent media on the
Key goals and achievements for UWA’s involvement in NUS
budget from a student perspective.
The UWA Student Guild re-affiliated to the NUS at the start
NUS Education Conference, where UWA ran two workshops,
of this Guild Council term, and after attending the National
worked on national campaigns and benefited from lessons
Conference, three UWA students were elected to NUS National
learnt the hard way at other campuses.
21
Executive (G100 #70) and UWA students hold five of eight
This year the EAN has collaborated with Faculty Societies in
State Branch positions.
order to engage with students on issues that are relevant to their course in particular, and to their specific student
Working with NUS on problems with Student Services and
experience. By collaborating with Faculty Societies on
Amenities Fee legislation (G100 #9 #13)
Education Council, the EAN is able to engage with different
The Federal Government has now agreed to implement new
groups of students at a grass-roots level.
guidelines to improve the way universities distribute SSAF and consult students on SSAF issues. Amending the NUS Policy Platform to include issues unique to UWA (G100 #71) At the National Conference in December UWA delegates made the following changes to the NUS policy platform: •
“ By collaborating with Faculty Societies on Education Council, the EAN is able to engage with different groups of students at a grass-roots level. "
Adding a commitment to lobby on recognizing WA state legislation protecting student organisations (by
•
•
guaranteeing at least 50% of SSAF revenue) within SSAF
The EAN has coordinated a number of rallies and actions at UWA
legislation
this year with large turnouts, been involved in collaborating
Providing organisations like the UWA Student Guild
with the NUS State Branch and NTEU in cross-campus
with assistance on reducing our environmental footprint
collaboration, and held a number of meetings and forums to
through renewable energy and better waste management
discuss education issues.
Taking action on sexual assault and harassment by developing policy recommendations for universities
Engagement with NUS Presidents’ Summit (G100 #73) Guild President Cam Barnes attended this summit and delivered a report to the February meeting of Guild Council. Key outcomes included development on SSAF issues and the postgraduatisation of higher education at universities like UWA. The Education Action Network The Education Action Network (EAN) is the campaigns committee of the Guild Education Council. This campaigns group exists to promote collaboration and discussion with regular students on education issues on campus, run campaigns relating to both on-campus and off-campus issues, work with the NUS State branch in coordinating with similar groups at other campuses. EAN meetings are inclusive and allow an opportunity for regular students to have a say about their education and to get involved with campus activism. The EAN has been active in supporting the campaigns of the National Union of Students this year, and heavily involved in the coordination of state-wide events.
Contact: lizzy.oshea13@guild.uwa.edu.au
22
STUDENT ASSIST by Marianne Neave What does Student Assist do?
majority of cases relate to individual issues, however a
Whether you are having an issue with your studies, or need
small number involve group issues affecting a number of
some information and support on other resources to help
students.
you while studying, the Student Assist team is here to help. •
We work directly with students, however we are also
What areas do we assist on?
engaged in other activities, working with Student Reps
A profile of student assist services
or with the wider University community on student
The majority of cases between January and June 2013
related issues.
related to academic matters: •
These included appeals against university decisions,
Key goals and achievements for 2013
academic conduct, complaints and applications for
•
special consideration.
During the first half of 2013 the total number of students we helped was 329. This is a significant
• •
•
We provide information on university policies and
increase on the previous year, when we worked with
resources, advice on what steps to take and who to
272 for the same period.
contact regarding an issue, we can speak to someone
In 2013 an online form was developed for students to
at the Uni on behalf of students, and can accompany
contact us via the Guild’s webpage.
them to meetings and advocate where required.
The Student Assist Committee has been revived,
•
If we can’t help directly, we refer students to the best person to help.
enabling the team to have regular meetings with the Guild President, Education Vice President and Welfare Officer. These meetings provide a forum to discuss issues, and provide an opportunity for Student Assist
“ In some cases we assist students in more than one area with 13% of cases involving more than one issue."
to provide input into council and other Guild decisions. •
Student Assist has been working with the Guild on a number of projects that relate to the Guild 100 including outreach to students in colleges and on other campuses, a focus on mental health issues and increasing the profile of Guild Financial and Welfare services.
•
During 2012 – 2013 Student Assist has been
Many other cases relate to financial assistance
participating in a working party reviewing policies
•
This includes Guild loans and grants, support in dealing with Centrelink issues, and information on other
relating to student matters, including complaints and
financial matters and scholarships.
appeals policies. •
During January – June 2013 a total of 9 Ordinary loans
A profile of student casework
(total value $9000) and 27 grants with a total value of
In some cases we assist students in more than one area with
$5,200.41 were processed.
13% of cases involving more than one issue. Most students
•
The grants can be broken down further into Guild
we assist are domestic students and undergraduates,
Grants, Textbook grants (funded by the Coop
usually in their second or subsequent year of study. During
Bookshop) and meal vouchers.
the first half of 2013, approximately 21% of students who we assisted were identified as postgraduates, and
•
Emergency loans are applied for through the Guild Student Centre.
approximately 15% were international students. The Contact: assist@guild.uwa.edu.au
329 STUDENTS IN SEM 1 2013 During the first half of 2013 the total number of students helped was 329. This is a significant increase on the previous year, when we worked with 272 for the same period.
STUDENTS BY FACULTY:
CASEWORK ISSUES JAN-JUN 2013: Appeal against Academic Assesment
Engineering
Other / Not Specified
ALVA
Complaint Appeal against Progress Status Business
Meddent
Arts Science Education Not Specified
Law
9 ORDINARY LOANS AND 27 GRANTS
Appeal against the application of Special Consideration Visa Related Financial Assistance
General Academic Academic Misconduct
Special Consideration
During January – June 2013 a total of 9 Ordinary loans (total value $9000) and 27 grants with a total value of $5,200.41 were processed. The grants can be broken down further into Guild Grants, Textbook grants (funded by the Co-Op Bookshop) and meal vouchers.
FACILITATING A VIBRANT STUDENT EXPERIENCE
25
SOCIETIES COUNCIL by Laura Smith and Maddie Mulholland What is the UWA Student Guild Societies Council?
comprised of networking opportunities, a presentation on
The Societies Council (SOC) is responsible for communicating
committee expectations by guest speaker Tara Broadhurst
club issues at regular meetings and looking after the many
and a presentation on leadership by Young Australian of
affiliated clubs on campus. We are lucky to have a diverse
the Year, Akram Azimi.
range of clubs that suit just about every student interest including social, faith, cultural, arts, performance, language,
Awarding clubs
social justice, faculty related, environmental and community
At the end of each year, SOC awards prizes at the annual
clubs, as well as special interest clubs. SOC works closely
Cruickshank-Routley Memorial Guild Ball. These awards
with the Public Affairs Council and Events Office to deliver an
include Best Club, Runner Up Best Club, Best PAC Club,
exciting student experience.
Best New Club and the new “Best Inclusive Event” (G100 #39). A particular student is also awarded the prestigious
Key goals and achievements for 2013
Cruikshank Routley Memorial Prize for their significant
Clubs on campus
contribution to student life on campus.
In 2013, we have 99 active clubs. Of these, 14 have been newly affiliated so far this year, which is a great indication
Tenancy
of a buzzing campus life and student engagement with
The Guild hosts a variety of clubs in their two halls – Guild
the Guild. These clubs collectively run hundreds of events
Hall and Cameron Hall. Many clubs have clubrooms where
throughout the year and have brought life and excitement to
students can engage in that clubs’ activities, as well as
the Tuesday common hour on Oak Lawn.
shared spaces available to all clubs. The Guild provides maintenance and practical support to these clubroom
Administrative Support
tenants. 2013 has seen an active Tenancy Committee
SOC provides administrative support to clubs which includes
(G100 #38), with productive Busy Bee’s and a first
practical “how to run a club” support and funding. In 2013,
ever Tenancy budget allocation. The SOC and Tenancy
over $70,000 worth of grants will be provided to clubs for
Committee will be collaborating in Semester 2 to provide
O-Day membership sign ups, support for new and inclusive
better and a greater number of storage spaces for clubs
events, as well as day-to-day expenses and start-up grants
without clubrooms (G100 #37), as well as conduct a variety
for new clubs.
of maintenance works on Guild Hall and Cameron Hall. The proposed Guild Masterplan will see more clubrooms
This year SOC has worked with the Guild Volunteering Hub to provide funding for club & society volunteering initiatives (G100 #16), and paid grants to support new inclusive
available and better club facilities! Contact: soc@guild.uwa.edu.au
orientation events (G100 #19). SOC is also working on the new clubs online hub (G100 #35) and has installed new poster frames around Guild Village for club promotion (G100 #40). Creating better leaders
99 ACTIVE CLUBS IN 2013
SOC provides hands on training in event management to
In 2013, we have 99 active clubs.
club committee members (G100 #36). This year, we held
Of these, 14 have been newly affiliated
the inaugural “President’s Summit”, an evening equipping
so far this year.
club presidents with some useful tools to better lead their committees and clubs to achieve their goals. The night
26
PUBLIC AFFAIRS COUNCIL by Valentina Barron and Honny Garepo What does the UWA Student Guild Public Affairs Council do?
•
The Public Affairs Council (PAC) is the wing of the Student Guild that represents the Political, Religious, Cultural,
to promote their causes and interact with students. •
Each day provided students with awareness of different issues and an opportunity to get involved in a wide
Multicultural and Social Justice clubs on campus. All clubs
range of clubs.
are affiliated to SOC, and the special ones get to be PACaffiliated too! We provide practical support, funding for
Our goal was to provide these clubs with an opportunity
•
The group involved were: Oxfam, Teach Learn Grow,
specific initiatives, promotional opportunities to PAC clubs
UWA-PAW, Enactus UWA, Engineers Without Boarders,
and we encourage collaboration.
Rotaract Club of UWA, Amnesty International UWA, IATO, Robogals Perth, UWA French Club, Desi Subcontinental
Key goals and achievements for 2013
Students Society, INDOSS, AYCC UWA, Inter-Health
The main goal for 2013 was to re-energize and revitalize PAC
UWA, UWA Christian Union, UWA Jewish Club, WASAC,
- bring PAC back to campus – by implementing new exciting
Oaktree Foundation UWA Seed Group, Ignite and Guild
long-term initiatives.
Volunteering Hub.
PAC Pop-Up (G100 #43) •
“ This year, PAC introduced Social Justice Collaboration Grants to encourage joint events."
Spontaneous performance by performance-based PAC clubs in busy areas of the campus providing promotion and a sneak-peak in the lead up to their large event or production. It aims to boost membership and ticket sales by showcasing talent.
•
PAC Pop-Up was launched on O-Day with a performance from the UWA Jazz Club.
•
In Semester One, the University Dramatic Society
Developing a clearer identity for PAC Clubs (G100 #41)
performed in the Refectory during common lunch hour
•
We developed and passed new rules governing the
to promote their upcoming musical, and Dance UWA did
Public Affairs Council dealing with aspects such as
a break-dance performance on a stage set up on Oak
Affiliation to Clubs and Societies, Meetings, Club
Lawn. These pop-ups were very successful in Semester 1
Finance, Disaffiliation and Collaborations (G100 #41).
and will continue in Semester 2.
The rules were passed by the PAC Council and Guild Council and are now in practice.
“ The main goal for 2013 was to reenergize and revitalize PAC - bring PAC back to campus – by implementing new exciting long-term initiatives."
•
The PAC Council now meet externally to the SOC Council, allowing more focus on PAC club issues (G100 #41).
Supporting PAC collaboration •
This year, PAC introduced Social Justice Collaboration Grants to encourage joint events (G100 #42). These were in the form of $250, $500 or $100 grants, to fund
Funding a stronger Social Justice Collaboration (G100 #42)
greater promotion of their events and reach to UWA
•
Social Justice Week saw the collaboration of a wide
students. These grants will continue to be available in
variety of social justice-minded clubs, cultural and
Semester 2.
environmental groups. It comprised three themed days of stalls, food and awareness on Oak Lawn. •
Each day had a theme; Earth Day, Diversity Day and Humanitarian Day.
Contact: pac@guild.uwa.edu.au
27
CENTENARY YEAR by Jonathan Zahra The Guild is 100!
•
Coffee Cups
In 2013, the Guild celebrates its 100th Birthday. The
•
Huge framed images of PROSH now hanging in Hackett Hall (going back as late as 1937!)
Centenary Planning Committee was created in 2012 to create an exciting range of events to celebrate and engage
- The bookshelf area is dedicated to artist David
with the Guild’s centenary.
Gregson, who contributed to the success of the
1961 Hackett Hall Extension.
Key goals and achievements for 2013
•
Exciting Events (G100 #99) •
The Big 100
Guild Billboard’s at the two entrances to the Guild Village
•
Room Plaques outside the Sue Boyd and May
- Creating a huge 100 out of current UWA students,
with the footage being used in the Centenary
Publication and in the UWA Open Day commercial.
Century (G100 #98) – a book celebrating UWA student
This footage will also be placed in the Time Capsule.
life since 1913. RRP $20 from the Co-Op and
- We also filmed these students doing the YouTube
UWA Publishing.
craze dance “Harlem Shake”.
•
- A cocktail event with 24 past Guild Presidents,
past and current councillors, UWA and Guild staff
and the wider Guild community in attendance. The
evening was MC’d by Emma Greeney (GP 2010),
with toasts from Alec Cameron (Deputy VC) and
Cameron Barnes (GP 2013), and saw the launch of
the Guild Publication by 1969 GP, Sue Boyd. Guild Museum
- Curated by current UWA student and former Guild
Councillor Chantelle Mitchell, the Guild Museum
takes a look at how things have changed (ironically,
not as much as changed as you would think!). There
•
were daily tours and a special opening night. Time Capsule
- 20 things will be sealed into a purpose-built
stainless steel time capsule at the Cruickshank-
Routley Memorial Guild Ball, to be opened in
100 years.
Branding, Images and Publications •
Rebranding the Guild Logo
- Created by competition-winner Jay Han Gan and
applied across the board.
•
•
•
Centenary Publication; Two and Sixpence, a Student
Reviving the Guild Archives
Guild Centenary Gala
•
Tannock rooms
Merchandise
- For sale and giveaways; t-shirts, re-useable calico
bags, key rings and lanyards.
Contact: centenary@guild.uwa.edu.au
28
29
EVENTS OFFICE by Ben Johnston
GUILD RUN EVENTS IN 2013 O-DAY FESTIVAL & CONCERT
The biggest day for club & society promotion, membership sign-ups and freebies.
PROSH
5000 volunteers raise more than $100K
CLUB CARNIVAL
Semester 2 O-day!
PAINT PARTY (G100 #20)
Faculty Societies and College take part of paint fuelled rivalry
NATIONAL CAMPUS BAND & DJ COMPS
The biggest live band comp in the & DJ Comp Southern hemisphere! 400 bands from 40 campuses across the country! And DJ’s from 30 campuses
RELAY@UWA
24 hours of running and walking to raise money for the Cancer Council
SPRING FEAST
2000 people eating food from around the globe
CRUICKSHANK-ROUTLEY MEMORIAL GUILD BALL
Glam-up Prohibition-style and see who wins the Best FacSoc and Best Club awards.
END OF SEMESTER SHOWS
Celebrate the end of semester with all your friends before exam kick off
What does the Events Office do?
Club Support
The Guild’s Events Office consists of two staff, an Events
There are 106 Guild-affiliated clubs and societies. The Events
Manager and Business Support Officer. We organise the larger
Office help with:
events run by the Guild, manage what happens in and around
•
Event management planning
the Guild Village and Oak Lawn and provide admin and event
•
Gaining approvals from UWA Security, local councils and the Department of Racing, Gaming and Liquor
management support to Guild-affiliated clubs and societies. Other projects: •
Guild Markets in the Guild Village on Tuesdays
•
Themed Weeks: So far we’ve had:
- Women’s Week
- Link Week
- Social Justice Week
- Welfare Week
- Reconciliation Week
- Enviro Fest
•
Helping clubs run Oak Lawn events, such as PROSH Olympics, NUS Rallies, Relay@UWA, BBQ's, bake sales and ticket sales.
•
New Student Leadership training program (G100 #36)
•
Admin; office-bearer forms, constitutions and venue bookings
•
First Aid Kits (G100 #77) Contact: events@guild.uwa.edu.au
30
STALLS:
STUDENTS JOINED:
Societies Guild (9)
Departments Community (38)
2 Clubs (24%)
1 Club (45%)
Guild Clubs (99) Corporate (24)
3 Clubs (13%)
Sports Club (16) Uni Departments (5)
4 - 18 Clubs (18%)
Above figures are based on sign-ups to the 68 clubs who applied for an O-Day Grant out of the 99 clubs who had stalls in total.
TYPES OF EVENTS Courtyard Shows PA Loans Bake Sales BBQs
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
CLUB ADMIN
O-DAY STATS: THERE WERE 191 O-DAY STALLS AND 4600 STUDENTS JOINED CLUBS
EMP Approvals
Event Calendar Submissions
Constitutions
Club Coversheets
Office Bearer Forms 0
50
100
150
200
250
31
ENGAGING AND REPRESENTING OUR DIVERSE MEMBERSHIP BASE
33
GUILD COUNCIL by Lucas Tan What is the Guild Council?
Key goals and achievements
The Guild Council is the governing body of the Guild; your voice
A key strategic direction for Council and the Guild this year
on campus.
has been implementing and actioning the “Guild 100”. These
We consider motions that affect the interests of UWA students
goals have resulted in the following achievements for Council:
as well as the running of the entire Guild organisation. Council
•
decisions on all aspects of the organisation, including
Making the Guild less political and improving governance protocols
is responsible for setting direction of the Guild and making key •
Reforming the policy book to incorporate our current stance on important student issues.
Guild policy. • the President, Treasurer, the Education, PAC and SOC Council
•
Reforming election regulations to take online campaigning and other modernisation measures
Presidents, the Women’s Officer, the Sports Council President
into account
and 13 ordinary councillors. All of these positions are elected at the annual Guild Elections except for the Sports Council
Replacing ‘cabinet’ with non partisan pre-council briefings open to all students.
There are 20 voting members of Guild Council, made up of
•
Conducting a review of Council corporate governance
President; who is elected by the sporting clubs. In addition,
issues amongst Ordinary Guild Councillors (ie a “non-
we have a number of non-voting members who sit on Guild
executive” Guild Council meeting)
Council, directly representing the views of their stakeholders We are currently in the midst of a review of Guild Regulations
and collectives to Council.
to reform the structure of the Guild Council and its A number of Guild committees and standing committees have
limbs generally.
been established under our Regulations to ensure a more “hands on” approach to specific student issues, and also to
We highly recommend those with an interest in Guild affairs
more actively involve all students into the decision-making
or student advocacy to come down and observe our Council
process. Positions for these committees are elected by the
meetings - held on the last Wednesday of each month in
Guild Council in March each year- any student can
2013, commencing at 6pm.
nominate themselves.
Contact: chair@guild.uwa.edu.au
Committee
Chair in 2013
Description
Finance & Planning
Cameron Barnes
Budget, capital investment, catering finances
Statutes
Lucas Tan
Electoral regulation review, Guild Statutes & Policy
Student Services
Cameron Barnes
Orientation Review
Welfare
Cameron Fitzgerald
Mental health, free food, yoga, Welfare Week
Student Assist
Cameron Barnes
Advocacy, financial support, migration issues
Membership
Alex Pond
How best to connect with our students (ie. Diary)
Media
Alex Pond
Oversight of Guild publications & editorial policies
Tavern
Judith Carr
Tavern facilities, food and events
Catering
Robert Purdew
The retail side of catering (ie menu items & services)
Activities
Rida Ahmed
Planning Guild events such as Paint Party
Discipline
Cameron Barnes
Resolving breaches of Guild rules & regulations
Tenancy
Maddie Mulholland
Maintenance and upkeep of clubroom facilities
Centenary
Cameron Barnes
Planning the Guild’s 100th year celebration events
34
MEMBERSHIPS AND COMMUNICATIONS by Alex Pond What does the Memberships & Communications team do?
Engagement with external students (G100 #10)
The team comprises five staff members and is involved
•
In 2013 we have trialed sending out 75 packs to medical
with all publications the Guild produces (including G-News,
students located in regional areas including Kalgoorlie
magazines and the diary), runs the Student Centre, secures
and Port Headland. The packs included diaries, discount
benefits such as discounts for members, oversees the print
booklets, information on the Guild’s budget and
and online presence of the Guild and provides support for a
strategic directions for 2013, details on the Guild’s
huge range of initiatives from Keep Cups to Relay@UWA.
welfare and financial assistance services and some special treats.
Key goals and achievements for 2013 Membership Benefits
Social Media & Online
•
•
We provide benefits exclusively for our members including an annual diary, discounts on food and drinks
platform with over 9000 likes and reaching an average
at Guild cafes and the Tav, free/discounted entry to Guild events, discounted membership to affiliated clubs
of 5,800 accounts per post. •
Our off campus discount booklet of over 45 deals
•
ensures you are saving money even when you’re not cramming in a library. The Guild collaborates with
The Guild also has a smaller presence on Twitter and Instagram.
and interest-free loans. •
The UWA Student Guild Facebook page is the main
The Guild Website averages 200 visitors a day, with 1200 a day during O-Week.
•
Within the last two months, new website features
Curtin, Murdoch and ECU Guilds in order to strengthen
include an assistance contact form (G100 #49) and
the appeal of the program.
online motions from the 100th council
Publications: •
“ In 2013 we have trialed sending out 75 packs to medical students located in regional areas including Kalgoorlie and Port Headland. "
Guild diaries are provided to all members free of charge thanks to advertising revenue. The diaries include over 240 pages of dates, info and contact details.
•
G-News includes numerous clubs entries, updates from Guild council and departments, notices from UWA and amusing weekly prizes every Monday.
•
The M&C provides support to the Pelican office and Guild departments for their publications and handbooks. This includes graphic design, sourcing
The Guild Student Centre (GSC)
advertising revenue and editorial assistance.
•
All general enquiries (including in person, calls, e-mail, letters) come to the GSC to be answered, forwarded
Making publications more environmentally sustainable (G100 #56) •
or redirected. •
This year the M&C worked closely with ISS to decrease the print run of Lighthouse Magazine and move partially
great place to start. •
Lost property at UWA is handled by the GSC, which during semester is approximately 100 items per week.
online. The M&C will be working with all departments and office in the Guild on making publications more
If you don’t know where to go or who to ask the GSC is a
•
If you’re ever lost on campus, the GSC staff can help,
environmentally sustainable and wherever possible
with maps and an amazing sense of direction, they can
using recycled and FSC certified paper.
direct you to also any building/lab/obscure tute rooms. Contact: membership@guild.uwa.edu.au
35
MEMBERSHIP BREAKDOWNS International
96.9%
Part Time
82.4%
Domestic
92.1%
On-Campus
92.9%
Undergraduate
94.8%
Off-Campus
74.7%
Postgraduate
84.5%
Met
93.0%
Honours
94.4%
Albany
69.8%
Full Time
94.9%
College
97.7%
7% MEMBERSHIP GROWTH (6.1 PERCENTAGE POINTS).
2013 MEMBERSHIPS - 19285
2012 MEMBERSHIPS - 18020
ACTIVATIONS FOR SEMESTER 1 FULL-TIME STICKERS: 7500+
STICKERS: 14476
DISCOUNT BOOKLETS: 7661
PSA SIGNUPS:
DIARIES:
687
11244
ACTIVATIONS FOR WEEK 2, SEM 1: 11931 STICKER ACTIVATIONS, 2177 IN ONE DAY, 400 IN ONE HOUR
GUILD MEMBERSHIP BY BACHELORS: SCIENCE: 98.2% COMMERCE: 98.0% ARTS: 96.7% DESIGN: 93.8%
36
RESIDENTIAL STUDENTS DEPARTMENT by Simon Thuijs What is the Residential Students’ Department?
•
The traditional Intercollege Arts Night, Battle of the
The Residential Students’ Department (RSD) is the peak
Bands, Debating Competition and Games Night were
representative body for tertiary students living on campus
also kept on the RSD calendar as incredibly popular
at UWA. It strives to enhance the university experience of all
events that allow residents an opportunity to display
students who reside at one of the five colleges by providing
their talents to fellow collegians.
cultural, social, educational and community events and opportunities.
InterCollege Sport is another large part of the RSD’s goal in maintaining healthy college relations. The InterCollege
Key goals and achievements for 2013
Sports Committee functions independently from the
1. Building stronger relationships with the Guild
RSD, but is supported by funding provided by the RSD
•
RSD worked closely with the Student Guild this year to
through the Guild. It should be noted that the Guild
strengthen our relationship.
worked alongside UWA Sports this year to modify the way
The Guild has substantially increased RSD funding for
InterCollege Sports are funded so that it is more equitable
more diverse events.
and sustainable for the future.
• • •
•
RSD has initiated reform on educational policies that disadvantage rural students.
3. Engaging with the broader community
This year will also see RSD become a fully ratified Guild
RSD prides itself on reaching out to the community, and
Department (G100 #85), which will finally formalise the
this year held the largest event on the RSD calendar - the
relationship between the Guild and RSD, and will ensure
annual Charity Ball. It was held at Winthrop Hall with
the voice of residential students is strongly represented
a Harry Potter theme. The Charity Ball was the most
on Guild Council.
successful it has ever been, raising a record-breaking
The Guild also gave financial support to two members
$8500 for the charity Teach Learn Grow (TLG), and
from RSD so that they could attend that National
encouraging more than fifty college residents to become a
Association of Australian University Colleges
tutors with TLG.
Conference. Both of these reps are now working with the Guild President on Guild-College relations. 2. Facilitating stronger inter-college relationships The events calendar for this year was reworked to reach out to a greater variety of students •
The Dragon Boating event in Orientation Week was
“ RSD helped collegians raise more than $6,000 combined for Live Below the Line, and over $5,000 for Shave for a Cure"
a great success and kicked off the year with a bang. Over 500 students descended onto Matilda Bay for a friendly water fight followed by Dragon Boat races and a barbecue. •
Building on this great inclusive event was the Jungle Party, which sold out, and the Tav Shows that are always popular.
•
The vibrant InterCollege atmosphere is mainly upheld by the Arts and Cultural events that cultivate college spirit. The annual LipDub competition this year was the biggest RSD has seen, with all five colleges submitting impressive entries.
RSD also helped collegians raise more than $6,000 combined for Live Below the Line, over $5,000 for Shave for a Cure, and in second semester will once again unite to raise money for Relay for Life and at the RSD’s inaugural Charity Cocktail evening. Contact: rsd@guild.uwa.edu.au
37
QUEER DEPARTMENT by Kate Gray and Avory Allen Who are the Queer Department?
- Asexuality
•
The Queer Department is a group on campus designed
- Sex
to give social and educational support to
- Visibility and Invisibility
Queer-identifying students.
- Queers and Pop Culture
The Queer Room is always open to students, we
- Safe Sex Workshop
have pangendered toilets for students who identify
•
•
Students from the UWA Queer Department also went to
as trans* or non-binary to use without fear of being
Queer Collaborations, a conference that addresses queer
harassed, and we have lots of information in the form
student politics on a national level.
of books, brochures and movies to take or borrow. Students can contact us through our email (queer@guild. Key Activities and Goals in 2013
uwa.edu.au) or through the Facebook Group (UWA Queer
•
Department and Supporters).
In 2013 we have run a picnic at the beginning of each semester, as well as an end of semester party.
•
We frequently hold events such as movie nights, discussion nights and skill shares. Discussion nights (called “Pillow Talk”) were run last semester on the following topics:
Contact: queer@guild.uwa.edu.au
38
WOMEN'S DEPARTMENT by Sophie Liley What does the Women’s Department do?
•
The campaign has received a generous sponsorship from
The Women’s Department supports women and is inclusive
TOM Organic and has appeared on 4zzz Brisbane, 6PR,
of all values, beliefs and backgrounds. It aims to ensure that
Mix 94.5 FM, Checks and Spots, Women’s Weekly Online,
the rights of women are upheld at UWA, empower women,
Cosmopolitan Online, NineMSN and The Australian,
encourage men to relate with women’s issues and provide a
MX Brisbane/Sydney/Melbourne and significant social
space for women.
media following. Unfortunately it is unlikely that the tax will be revoked soon.
Key goals and achievements for 2013 Starting the inaugural ‘Women’s Week’
The Bare Truth
•
•
•
Hanging the Bra Tree; A successful event providing 100 bras to be donated to UPLIFT.
issues in young women focusing on issues born from
Women of TED; UN Young Women Brunch; and an Oak
eating disorders by establishing a support-network.
Lawn Festival. • •
•
It involves the production of a magazine allowing candid
UWA University Hop Brunch & Mind The Gap; run by
discussion of the experience and struggles of
Feminist Action Network.
the participants.
Women’s Q&A; a panel discussion of issues including
•
the gender pay gap and rape culture. •
This campaign aims to address self-esteem and body
Burlesque in the Tav; which raised a discussion about
The magazine is for sale for $15, with $3 from every sale going to The Butterfly Foundation.
•
female empowerment and sexuality.
The participants are all volunteers and are current or former UWA students, with diverse backgrounds and stories, and have provided positive feedback about
Creating a safe space for women (G100 #58) •
their experience.
The Women’s Room underwent renovations in December. The space is now more welcoming and
“ The Women’s Room underwent renovations in December. I hope the space is now more welcoming and accessible to women."
accessible to women. •
Tentatively scheduled “hand out” times on Oak Lawn and in the Women’s Department if women would like to chat (G100 #59).
Ensuring representation in the Guild Policy Book Women’s and Queer policy was removed from the Policy
Other key goals:
book in 2012, so I worked closely with members of the
•
Security and Lighting Review
Feminist Action Network to propose amendments to the
•
Ensuring the Women’s Officer is consulted on club/ society-run camps (G100 #22)
book, to attempt to represent a wide range of views and ensure that the Guild would be kept accountable on many
•
Working with the University to have cleaner toilet facilities in the Guild and Arts toilets, and Sanitary Item
issues such as women’s safety and bodily autonomy.
Dispensers in several key bathrooms on campus. Running a campaign to “Axe the Tampon Tax” •
•
en-AU/petitions/axe-the-tampontax-bloodyoutrage) condemning the GST applied to women’s sanitary
I will soon be meeting with FacSoc Equity Officers to improve collaboration on women’s issues (G100 #60)
The petition (available at http://www.change.org/ •
Self-Defence Program in collaboration with the Weflare Department.
items is at almost 44,000 signatures, and has been acknowledged by the previous Treasurer Wayne Swan.
Contact: womens@guild.uwa.edu.au
39
INTERNATIONAL STUDENT SERVICE by Felix Lim What is the International Student Service?
•
Reduce the number of events organized each semester
International Students Service (ISS) is a Guild department
to no more than 3 events (used to be at least 5 events
formed to be the peak representative body of all
per semester). This means more funding channeled
international students on the UWA campus. We seek to
into organizing larger events to reach out to more
look after the interests and well being of all international
international students.
students while they are away from home. Our membership base has grown by 549 students this year, to a total of
Building the capacity of ISS by forming links with international
3718 students.
students (G100 #64) This goal has been achieved through the formation of the
“We seek to look after the interests and well being of all international students while they are away from home."
International Students Council (ISC). ISC provides a forum for international student societies to meet, discuss prominent international students’ concerns, and collaborate on events. Currently, ISC is made up of representatives from 4 residential colleges and 13 international students societies. The first ISC meeting generated a discussion over security issues such as street lightning, security escorts and safe
Key goals and achievements for 2013
zones. The Guild has listened and is in the midst of running
Events in 2013
a security campaign aimed to increase awareness of the
•
Subsidized trip to Rottnest Island (66 tickets)
security measures around us, and has included security in its
•
ISS River Cruise (150 tickets)
Future Directions paper.
•
Soccer tournament (16 teams) ISS further strengthen our ties with the UWA International
The following events are scheduled for Semester 2:
Centre and both parties have agreed to a bi-monthly
•
Health and Wellbeing Month
publication of a newsletter, the objectives being to
•
Pop-up market
better promote events in the aim to achieve better social
•
Multicultural Week (MCW) targeted at a wider
interaction among international students from different
audience with the support of a Lotterywest grant
cultural backgrounds. This newsletter will be disseminated to
to be used on external advertising. Over 80 UWA
all international students, via International Centre’s mailing
students with varied backgrounds and skill sets will
list.
be involved, and there will be special projects to celebrate the ISS 15 year anniversary and the UWA and
Contact: iss@guild.uwa.edu.au
Guild centenaries. Spreading the budget further This year, ISS has made several changes to more efficiently cater to international students with the budget available. •
3718 MEMBERS IN 2013!
Cut down on the printing and distribution of our bi-annual publication of Lighthouse magazine, by
Our membership base has grown by
instead distributing it during Orientation and making
549 students this year, to a total of
it available online, freeing up at least 25% of our total
3718 students.
budget.
CREATING A VOLUNTEERING CULTURE ON CAMPUS
41
GUILD VOLUNTEERING by Aden Date What is the Guild Volunteering Hub?
year, providing small volunteering start-ups with small grants
Guild Volunteering is not a sleepy resource centre with
of $200 to help fund their first volunteering opportunity,
an unemptied waste-paper basket and a mouldy rack of
training/induction, or recognition event. We also undertook
pamphlets. We don’t just sit here waiting for students
a research project to identify what volunteering occurs
to come to us. We provide leadership opportunities for
through clubs and how we can better support them. This is
students to start their own community-outreach programs
helping us become a true “Hub” of volunteering – you can’t
by becoming Program Directors. We act as quality control –
have a Hub without Clubs.
we work to provide opportunities of relevance and interest to students. We advocate for more support for students
The Guild has also funded Faculty Societies to promote their
who already engage in volunteering, by providing grants,
own course-relevant volunteering opportunities. We’ve
transcript recognition, media and promotion, and advocacy
developed strong relationships with the Music Students'
to state and national bodies. Most importantly, we promote
Society, Science Union, and ECOMS and their respective
the value of doing good things by working with all volunteer-
organisations – Brightwater Care Group, the City of Melville,
involving groups to provide a unified voice on campus. Guild
and the Australian Taxation Office. By giving Faculty Societies
Volunteering knows no borders – if you volunteer and you’re
control over these programs, it ensures that the programs are
a UWA student, we want to hear about it.
course-relevant, social, and fun.
Key Goals and Achievements for 2013 Expanding the Guild Volunteering Hub and developing service learning has been a key strategic priority for the Guild this year. As a result, significant progress has been made in a number of areas: Streamlined Access to Volunteering Opportunities
“We promote the value of doing good things by working with all volunteer-involving groups to provide a unified voice on campus."
This year, Guild Volunteering significantly modernised the way in which students can find out volunteering opportunities. We are now utilising the Careers Centre
Grants, Funding, and New Initiatives
software allowing community organisations, clubs, and
We’ve been working hard this year to secure additional
faculty societies to manage their own volunteering
funding sources to provide better volunteering opportunities
opportunities which feed through into our website. We also
to students at reduced cost. We’ve been successful
have access to Viktor, a national database of
in receiving funding from the Department of Sport &
volunteering opportunities.
Recreation to promote volunteering in sport over the next three years. We’ve also been successful in receiving funding
Students are no longer relying on Facebook & G-News to
from the University to promote Service Learning in 2014 by
see what’s available – it’s all readily accessible online. When
way of expanding the role of Guild Volunteering. Lastly, we
you add to this that now all UWA students are automatically
have the continued support of VolunteeringWA who provide
covered by the University’s insurance, that Working with
us with a great deal of in-kind support and project grants.
Children Checks and Police Clearances are done in-house for free, it’s never been simpler to find something you want to
Service Learning (G100 #15)
do and to start doing it.
This year, the Guild successfully put forward a Business Case to the University to have the University’s Service Learning
Better Support for Clubs and Faculty Societies (G100 #16)
initiative come under the auspice of Guild Volunteering.
Guild Volunteering launched its small grants program this
Service Learning is the embedding of community outreach
42
activities in to assessable, structured experiences within
helping out, it’s an essential part of the student experience
coursework. This means you can benefit the community while
that contributes to your personal, social, and professional
earning course credit, and that you have the opportunity to have
development. By embedding community outreach activities
real-world experience as part of your study.
in coursework, the University and Guild are ensuring that students are prepared to deal with a rapidly changing world
This partnership means that students have a strong voice on
facing unprecedented social, environmental, and
campus as it relates to all community outreach activities –
economic challenges.
both Volunteering and Service Learning. It’s an enormous step towards our mission of “creating a culture of Volunteering and
UWA Gives Back – Guild Volunteering’s Centenary Contribution
community engagement at the University of Western Australia
Guild Volunteering will undertake its biggest project since
and to establish sustainable relationships with community
Relay 2010, launching Australia’s first ever ANZAC Centenary
organisations.”
Event. The event will have 50 student volunteers from Crawley and Albany who will undertake a variety of projects
It also means – simply – more opportunity. It’s challenging for
in Albany over the Semester 2 study break. The project will
students to find community outreach opportunities relating to
establish an ongoing relationship with the city and ensure
their coursework, but Service Learning provides the chance to
that both Crawley and Albany students can continue to
use your acquired skills on demanding projects and important
access a variety of interesting and engaging volunteering
causes. It’s also challenging to find the time to volunteer, but
opportunities. For Crawley students this means that trips to
doing community outreach as a part of coursework is a great
Albany can form a regular part of our yearly calendar, and
way to contribute to community development without giving up
for Albany students, this will be the first time that Guild
evenings, weekends, and study breaks.
Volunteering has extended to include the Albany Campus in its programs.
Lastly, it’s recognition of something that Guild Volunteering has known for a long time – volunteering isn’t just about
Contact: volunteering@guild.uwa.edu.au
GUILD VOLUNTEERING: QUICK FACTS OVER 5000 VIEWS OF VOLUNTEERING POSITIONS IN SEMESTER 1 APPROXIMATELY 1,500 VOLUNTEERING ACTIVITIES UNDERTAKEN THROUGH GUILD VOLUNTEERING 33 EVENTS RUN OR PROMOTED BY GUILD VOLUNTEERING.
24 CLUBS AND 4 FACULTY SOCIETIES ENGAGING IN COMMUNITY OUTREACH. FOR EVERY $1 CONTRIBUTED VIA THE SSAF IN 2013, OVER $1 RAISED IN GRANTS AND EXTERNAL FUNDING.
BETTER FOOD AND DRINK ON CAMPUS
45
GUILD CATERING DIVISION by Ken Saverimutto Note that the financial results in this report are focused on
underpins our ability to host flag ship events like the
the most recent round of audited statements, which are
Graduation Ceremonies, Senate Dinner, Guild Ball,
for the 2012 year. 2013 audited statements will become
Convocation Dinners and a few wedding functions for
available in 2014.
ex-students.
Audited trading results for 2012
Key goals and achievements in 2013
The trading results for 2012 were –
Developing the Refectory into a food-court structure as a priority project •
2013 saw the Guild Council approve the partial
Description
Year 2012
Year 2011
development of the Refectory as a priority among
Net Surplus
$111,882
$169,734
various other development ideas submitted.
Member
$561,480
$418,303
$673,322
$588,037
•
Discounts Net Contribution/
The partial development of the Refectory included the regularising of the Coffee Stop to contemporary and required compliant levels such as piped water and
value
approved power sources. •
The Coffee Stop now has Taro-Taro Bubble Tea *, Cakes
The Mid Year budget review predicts an improved net trading
and Muffins, Ben and Jerry’s ice cream*, special displays
surplus in 2013 compared to 2012
and Sushi Master Products* (* new products introduced in 2013).
Changes in 2012 impacting on 2013 •
in 2012 at short notice did create some instability and
In addition to specialized equipment for Sushi an area has been set aside to create the ambience of a Sushi Bar.
•
The Make Your Own (MYO) sandwich area was converted
operational impacts into 2013. This included the loss
to Made to Order (MTO Lunch Club to Go) ‘Roll to Go’
of functions turnover associated with that Building that
sandwich bar.
amounted to 22% of our total functions turnover. •
•
The relinquishment of the Business School Café rights
•
The introductory prices and range of products offered
With the introduction of the Student Services Amenities
have had overwhelming support and acceptance by the
Fees (SSAF), Guild membership and the associated
students and others. A markedly different offering and
Catering discounts were available to all students (unless
service from the yesteryears has lead to a significant
they opted out of membership). This meant that the
change of perception of Guild food services by the
deep discounted coffee and the 10% discount across
patrons.
the board were now available to all students.
•
The other notable change was in the introduction of another branded product – Butty’s Burger. This is an
Guild Functions trading in 2012
American University style burger concept with the
In 2012 Functions trading ((University Function Caterers,
emphasis on mobile catering like in the States. This
(UFC)) recorded $1.2 million of sales. UFC were supportive
too had investment in specialized equipment and new
of the Health and Wellness programme initiated by the
foods, the Rib Burger and Cheesy Chips to name a few.
University and have in 2013 amended/altered some of the
•
The other change was in updating the Kebab counter.
menu items to achieve this end.
The breads were changed and attention paid to the
•
The University had the menus analysed by experts and
meats. The whole of the Refectory servery had a
we are glad to report that more 50% of our menu items
makeover.
were in green and amber category of the ‘Traffic Light’ system of assessment. •
It is the expertise gained from this activity that
46
Improving coffee quality in the Refectory and other
the new brand of Sushi and other products as described
coffee outlets
before. This café now also has hot breakfast available. A
•
This process included the upgrading of the coffee beans
refurbishment of Hackett café is prioritized in the new
to a premium option of ‘Fair Trade Organic Beans and
Catering Strategy, which will require University support.
the installation of brand new Cimbali Expresso coffee
•
highlighted for sales. We have received good feedback
machines at all outlets. •
•
on the availability of Halal foods at this café.
Simultaneously Barista training courses were conducted and continue on a planned programme by
At the Nedlands Café branded food products have been
•
Finally the Dentistry Kiosk (McGeachie – Tennant Kiosk)
master baristas/technically qualified personnel from
is now fully operational after about 8 years of provision
Melbourne/Perth for the current and new staff.
of limited services to the medical and dentistry students
Change of coffee beans has led to the University
from a coffee cart.
receiving accreditation for Fair Trade and the Guild was acknowledged by the Vice Chancellor with a
Employment of students by the Guild Catering Division
presentation of a certificate.
In 2013 more than 60% of the Catering division casual staff pool was drawn from current UWA students and the focus continues that way. This is a significant improvement
“Change of coffee beans has led to the University receiving accreditation for Fair Trade"
on 2012. Expanding capability via Guild managed mobile vendors and contractors In 2013 the Guild trialed mobile catering vendors to increase product variety and to improve servicing of peak periods. This trial has received significant student support. The Guild
Improvements to food in other Guild-run cafes
has progressed negotiations with Subway with the target to
•
commence operations in early 2014.
The Guild Village Café had a new sushi fridge and the same sushi set up as in the Refectory.
•
Packaged ready to eat and cooked foods were enhanced both with branded products and our own Guild cooked foods.
•
The provision of foods for special dietary requirements like Halal, vegetarian and gluten free foods were was given prominence at the Guild Village and made available at other outlets too.
•
The Science Café continues to excel in its service and products. We have introduced more variations of foods and placed emphasis on branded foods. There are thoughts of extending services to dovetail into the library times and a decision will be made soon.
•
The reorganization of the Reid Library has increased the demand for food and beverage services. It is worth noting the café has been proactive to meet the demands and stays open till late and on weekends during semester and exam times to meet the demands of the students.
•
Hackett Café has also followed suit with the changes to
Contact: catering@guild.uwa.edu.au
47
GUILD CATERING POLICY & STRATEGY by Robert Purdew and Cameron Barnes •
Guild Catering policy is primarily engineered by the
functions whilst ensuring financial targets are not
Catering Committee and the Finance & Planning
compromised.
Committee, with Guild Council acting as the final
•
particular catering service delivered.
approvals body. •
In 2013 Guild Council passed a long term strategy
•
for our Guild Catering business model and guiding principles on policy. This strategy was developed by
•
The strategy relied on recommendations from our
• •
•
•
Foodsafe and Workplace Health and Safety as a priority
•
Student employment and their skill development as a priority.
•
Guild Catering is run as a commercial and profitable business, subject to policy direction by Guild Council (as Policy settings are aimed at providing a broad range
•
•
•
•
- This recognises a balanced outcome where the
Guild must establish a Catering Income base to
support its financial independence and to ensure it
works within policy settings that direct benefits to
students. •
Adopting a competitive approach and recognising other operators and their place in the market (eg. Broadway shops, University Club, contractors, other function service providers).
•
Listen to and gather student feedback.
•
Listen to staff (and the whole University Community)
Use contractors to expand and/or supplement internal catering services.
•
Use contractors to provide “specialised” or “branded” catering services.
of 5%.
Cyclical outlet refurbishment or development. Target range every 5-10yrs.
Financial targets – Catering Division to provide a net profit (after depreciation) on cash sales of a minimum
Initiatives – new catering initiatives will be presented every semester.
•
Policy financial impacts to be continually assessed and monitored.
Responsive and flexible – respond to changing expectations.
of Catering Service benefits that are unlikely to be consistently available from alternative providers.
Student Welfare – maintain a range of low price meal options.
•
per Council resolution passed in February) •
Best endeavours to adopt Corporate Social Responsibility practices (eg fairtrade).
Guiding Principles for Guild Catering under the new strategy
Best endeavours to adopt environmentally sustainable practices.
independent consultant’s review and our TAG report based on student feedback and national comparisons.
Meet expectations of various catering service needs – (eg dietary requirements).
Managing Director. •
Value for money – competitive with similar campuses and “near” campus operators.
a Catering Review Team consisting of the President, Treasurer & Catering Committee Chair and
Quality to meet the market expectations for the
•
Use mobile catering services and vending to extent the network of delivery of catering.
“In 2013 Guild Council passed a long term strategy for our Guild Catering business model and guiding principles on policy."
and gather feedback. •
•
Manage functions business to maintain a viable and
Process for Guild Council to provide policy directions
sustainable level that contributes to financial targets
It is important that policy direction from Guild Council is
and allows opportunity for growth.
coherently communicated and made with the benefit of
Functions business to “support” student events/
sound commercial advice.
48
•
Unless otherwise provided by Guild Council, the Guild
•
Catering Director will run catering for commercial
hours and/or the provision of catering services that
purposes with the 5% return target in mind. •
Where broad policy direction has been provided, the
recognise the profile of University “operating hours”. •
The Guild will continue and expand the use of Mobile
Catering Director and Managing Director should be
Catering to extend the catering delivery network, to
proactive in providing proposals to Guild Council and
improve service delivery in peak periods and to provide
its relevant committees for consideration. •
The Guild will (where practicable), expand operating
Detailed policy directions should be discussed at
regular new product offerings. •
The Guild will focus on delivery of appropriate
either the Catering Committee (catering operations)
catering services to meet diverse needs – eg. dietary
or the Finance and Planning Committee (financial
requirements, Halal, healthy options
and investment matters with respect to catering) in consultation with the Directors. Recommendations
Functions Plan
should then be presented to Guild Council
•
recommendations from the 2013 review.
for endorsement. •
All successful policy directives should be compiled in
The Guild will incorporate the operational
•
The Guild Catering Division will conduct feedback
a “Guild Catering Policy Schedule” which should be
surveys using university and/or independent specialist
reviewed every year to maximise cost-effectiveness
contractors to obtain the contemporary food and beverage requirements of the university community on
Retail Plan The essential characteristics of the Guild Retail Plan are : •
an annual basis. •
The Guild will continue to progressively move away
feedback surveys using internal resources to assess the
from a homogenous “full cafeteria style” offered at all
contemporary food and beverage requirements of the
Guild outlets to more “specialised offerings at each individual outlet”. •
develop one existing catering outlet (outside of Guild
special events for the students and the university. •
high end user of its services and position itself to meet
The current Masterplanning process will incorporate
the demands by investing in modern equipment and
the Guild Village facilities and Retail Outlet
contemporary personnel. •
The Guild will invest in feedback mechanisms on a day
The Guild will recognise and support the approach that
to day basis on food quality and delivery service, and
the majority of catering outlets are not just a place to
will be proactive to the requirements of students and
consume or be served food and beverage, but are an
the university. •
The Guild will look for opportunities with the
and in many instances are a place of study.
cooperation of the university, to set up function areas
The Guild will seek new opportunities for Retail
within the retail outlets or university buildings (example
outlets on or around campus, especially those that
satellite kitchens and functions area) to deliver its
service students. The Guild will seek to work in partnership with the University in these opportunities
•
The Guild will consider the university community as a
priority outlet will be Hackett café.
important part of the “social infrastructure” of campus •
The Catering Division will be resourced sufficiently to be available to assist in developing and dealing with
refurbishment plans. •
student community. •
The Guild will present a schedule to refurbish or Village) over the next 3 years (2014 to 2016). The first
•
The Guild Catering Division will conduct similar
products and services. •
The Guild Catering Division will use the synergies
using a model based on the successful Science Library
created from this operation to progressively re-enter
Café.
third party corporate functions market to
The Guild will selectively use contractors to provide
improve profitability.
specialised or “branded” catering services where they are assessed as the preferred way to deliver those services.
Contact: catering@guild.uwa.edu.au
49
PURSUING ENVIRONMENTAL SUSTAINABILITY
51
ENVIRONMENT DEPARTMENT by Dan Stone What does the UWA Student Guild Environment
Communication and Engagement –Sustainability Week
Department do?
(G100 #55)
The Environment Department of the Guild is all about reducing
In week 4 of this year the Guild ran a Sustainability Week,
the impact of the Guild, making it easier for students to be
promoting over 10 events to students.
sustainable and supporting the environment movement at
•
deliver a broader range of projects.
This included the EnviroFest, which boosted on previous years with over 500 attendees.
UWA. Our main strength this year has been a new team able to •
Organisations involved in Sustainability Week included Sustainable Energy Now, University Bike Club, Students
Key goals and achievements for 2013
of Environmental Engineering Club and the Australian
Waste Management – Reducing Coffee Waste (G100 #53)
Youth Climate Coalition. Overall the week had over
This year so far has seen a big focus on reducing coffee waste
1000 attendees at different events.
impact on the environment.
We have also provided a new conservation volunteering
•
opportunity for students at Pelican Point.
We launched the Keep Cup program, whereby you can buy a discount price, attractive reusable cup and get a discount every time you save a non-recyclable cup
Student Transport – Bike Repair Station (G100 #57)
from landfill.
This just in – the Guild has a new Bicycle Repair Station!
•
We have saved over 3500 cups so far.
•
•
We are now also diverting the coffee grinds from landfill.
that there’s a permanent bike pump, seat adjuster and
We divert grinds from three cafes to use on UWA grounds
anything else you may need right here on campus.
and we’re ramping up to include more.
•
Now you can ride stress-free into university knowing
The addition of more people cycling to UWA will
We have also worked on using dine in to displace disposable
hopefully also help reduce the pressure on parking, so
plastic, offering a Guild Recycling Point for shoes, batteries and
get on your bike and try it out!
phones and offering recycling bins at events.
We’ve been successfully lobbying the university to put end of trip rider facilities in two locations on campus – so keep
Energy – Infrastructure to reduce Emissions (G100 #56)
an eye out for them! We’ve also launched a new carpooling
•
website Jayride.
We are currently working on both Energy Audits and Solar Panels to reduce Guild Emissions.
•
•
We have contracted Mojarra, a consultancy, to look into
Procurement –100% Recycled Paper (G100 #56)
50% of the Guild’s energy usage to find cost-effective
We’ve lobbied the Guild to continue its policy of using 100%
ways of implementing new machines to reduce electricity
recycled paper and are working with Guild Catering to get
consumption.
cruelty free eggs used in the Catering business.
We have also received a feasibility report for a 30kW energy system onto Guild buildings – which is looking
Contact: enviro@guild.uwa.edu.au
extremely positive and which we’ll seek funding for in August. Both will in the long run reduce costs to students. •
We have also offset Guild Flights, removing 30 Tonnes of CO2 from the atmosphere, and have done some lobbying within the university to improve setting of devices to reduce electricity consumption.
SAVED OVER 3500 CUPS SO FAR. We launched the Keep Cup program, whereby you can buy a discount price, attractive reusable cup and get a discount every time you save a nonrecyclable cup from landfill.
52
GUILD SUSTAINABILITY PLAN by Dan Stone and Bryn Howells The UWA Student Guild has a significant effect on the perception of environmental sustainability at UWA, therefore the Guild’s Sustainability Plan is a useful, non-binding tool for the Guild that provides context, credibility, continuity and empowerment to both staff and students in the field of Sustainability. This plan matches proposal 12 of the 2013 Future Directions Paper of the Guild and informs the Strategy for Guild Catering July 2013 and Beyond. It also aligns with the UWA 2011-2014 Sustainable Development Plan and uses 5 of the 8 pillars that the University is using to model sustainability and aligns with UWA’s 2013 Operational Priorities Plan. Pillar:
Waste Management
Energy and Climate Change
Student Transport
2015 Goal:
To be recycling 50% of Guild Waste.
35% of Guild carbon emissions
10% reduction in student demand
reductions from 2013 levels
for parking.
(Baseline 1000 Tonnes CO2). 2020 Goal:
Projects to
To be recycling 100% of Guild Waste.
•
Obtain business case and council
50% carbon emissions reductions
30% reduction in student demand
from 2013 levels (1000 Tonnes).
for parking.
•
•
approval for alignment with UWA’s
2015/16:
Panel System onto Guild
waste management contractors. •
Review Waste Management in
Buildings (~7% each). •
Libraries and LTs. • • •
•
Implement systems for recycling
Implement two 30kW Solar
•
end of trip facilities for riders. •
Pursue energy saving measures within Masterplan.
Provide/lobby for targeted Institutionalise social events for riders/bikers.
•
Implement Smart Grid/best case
Institutionalise carpooling facilities.
•
Provide on campus bike hire
bulk packaging from cafes.
building management practices
Implement a recycling bin system in •
Carbon offsetting of flights and
and investigate bike-sharing
guild cafes and common rooms.
major events (5%).
models and generate an easy model to provide students
Investigate different ways of using
•
Investigate Green Power.
organic waste and implement a
•
Conduct energy audits into the
volume-effective method.
entire Guild and implement 15-
Reduce waste from Guild Elections
20% savings measures.
with access to bikes. •
Lobby the university for additional public transport
and provide recycling at all Guild
and facilities.
events. •
Implement an effective office recycling system.
Pillar:
Communication and Engagement
Procurement
Leadership
2015 Goal:
To make students more aware of how
All products used by Guild to meet
To become the sustainability role
to be environmentally sustainable and
five criterion (where applicable and
model organisation within UWA
more engaged with sustainability and to
financially feasible):
and amongst other student guilds
demonstrate the work that this Guild is
•
Low Product Miles.
and universities.
doing to be sustainable.
•
Ethically sourced in terms of animal welfare and Fair Trade.
•
Low food processing.
•
Low environmental Impact.
•
Made from post recycled materials.
2020 Goal:
-
-
-
53 Projects to
•
2015/16:
Establish environmental
•
networks to engage and support
•
Pursue programs to reduce
Guild presidents and relevant
Continuous event strategy and
disposable/single serving
bodies with information on
publication strategy (calendar)
packaging.
Guild Sustainability.
Generate an environment at UWA
•
•
Pursue long-term campus locations to promote uniquely environmental
•
Develop an effective online
Reduce food miles, increase
•
presence. •
•
•
Achieving targets in this
proportion of local/fresh
sustainability plan, advocate
produce.
for UWA to pursue future
Implement review systems for
sustainability targets.
unused stock.
activities. •
Engage the Guild President to routinely provide other
website. •
•
Construction Materials Policy
environmental groups. •
Generate a Sustainable
•
Become a central place of
Conduct animal welfare audit
campus sustainability within
of products and obtain costs of
WA and Australia to promote
more ethical options.
sustainability.
Increase proportion of post-
•
Achieve a framework whereby
recycled material in products
the Guild President reports
and packaging.
to the Vice Chancellor’s
Pursue a campus-wide Student
Sustainable Development
Paper Avoidance Strategy
Committee on progress within this plan. •
Collaborate with Sustainable Development to pursue a broad model of sustainability education across all faculties.
IMPROVING CORPORATE GOVERNANCE AND ACCOUNTABILITY
55
SERVICE LEVEL AGREEMENT (SLA) REPORT by Wayne Howells and Vishal Shah In late 2012 the University and the Guild negotiated an
provided by the Guild.
inaugural SLA. The SSAF funding the Guild receives is
(iii) Match perceptions of expected service
contingent on the Guild providing service to the students of the
provision with actual service support and
University, as per the SLA.
delivery. 4.3 This SLA may evolve over time, with additional
The following extract of the SLA provides students with
knowledge of UWA’s requirements and the Guild’s
essential components of the current agreement.
capabilities, as well as the introduction of new services and amenities provided by the Guild.
Extract from Guild/University SLA agreement for 2013. General Principles of the SLA
Scope of the Service Level Agreement
3.1 The University and the Guild will enjoy an active
5.1 The amount of the Student Services and Amenities Fee
partnership which is beneficial to ensuring an outstanding
in each year and its distribution is determined by the Senate
student experience at the university.
after a formal process of consultation with the Guild and the
3.2 By 31 October in each year the University and the Guild
Sports Association.
will review and develop an annual plan for service delivery
5.2 The University contracts the Guild to provide the
including budget and key performance indicators (KPIs) for the
following services and amenities
following year.
(i) Student representation.
3.3 Both parties recognise that this partnership is critical for the
(ii) Student clubs and societies.
success of the University’s strategic objective ‘to improve the
(iii) Other social and cultural activities.
quality of the student learning experience’ and the operational
(iv) Student welfare services.
objective ‘to improve student engagement in a high-quality
(v) Catering services.
campus community.’ This partnership also contributes to other
(vi) Other services and amenities consistent
strategic imperatives including ‘to improve the University’s
with the objects and powers of the Guild (UWA
positioning and reputation, and to develop strategic
Act 1911 - Statute 20 Clause 2 and 3) and
relationships and community engagement.’ Both parties
Section 19-38 of the Higher Education Support
recognise that this partnership is critical for achievement of the
Act 2003.
objects of the Guild.
5.3 The following areas are identified for review during 2013
3.4 Both parties agree to provide complementary services that
by the Guild in conjunction with the University. These areas
are not in competition with each other; the intention is for an
address issues where review or clarification of the service
integrated complementary range of services for students.
appears warranted:
Purpose
(i) Guild Electoral Regulations and Club and
4.1 The purpose of this Service Level Agreement (SLA) is to
Society constitutions.
formalize an arrangement between the University and the Guild
(ii) Guild processes for planning, checking and
for the University to purchase services and amenities from the
approval of Event Management Plans and Risk
Guild, at specific levels of support, for the benefit of students of
Management Plans.
the University.
(iii) Guild appointment processes and
4.2 This SLA is intended to:
training for students who take on leadership
(i) Provide clear reference to service ownership,
and organisational roles for orientation events.
accountability, roles and/or responsibilities.
(iv) Guild catering services to the University.
(ii) Present a clear, concise and measurable
description of the services and amenities to be
56
57
GUILD COUNCIL SUPPORT by Karen Ratkovic and James Devenish What do Administration and ICT do?
social media integration to engage with a wider reach of
Administration works in conjunction with ICT (Information &
UWA students.
Communications Technology including websites and e-mail)
•
conjunction with the WAEC) and ongoing
to support service / delivery, decision-making, and to provide
committee elections.
professional governance support to promote transparency, accountability and communication with members.
Providing assistance in the Annual Guild Elections (in
•
Co-ordinating central booking; travel and accommodation, meeting rooms and equipment,
Key goals and achievements for 2013
procurement of office supplies, coordinating awards,
Supporting student representatives, affiliated clubs and
prizes and the Annual Senate Dinner.
ordinary Guild members •
•
•
•
•
Assisting in annual council and committee transitions
Implementing Guild Council policies on reducing our
and administration, new Guild member enrolments,
environmental footprint (G100 #56)
Orientation and event administration. This
Admin and ICT provide procurement services for stationery
provides consistency.
and office supplies including paper and toner. So this year
Providing an open-door for consultation on student
we’ve introduced 100% recycled paper, reduced office costs
representative project planning, policy and regulation
and received our first certificate for printer carbon emission
administration.
reduction, started offsetting emissions for conference flights
Launching the new self-help members’ area website,
(8 tonnes CO2 so far), made progress consolidating ICT
developing College features for Texchange (our online
servers to reduce energy overheads, promoted awareness
book exchange), making Student Assist and Welfare
of energy and photocopier consumption, and are assisting
resources more accessible, enhancing the Volunteering
the move to join the University’s zero-waste Sustainable
Hub Website.
Development Plan.
Revamping the Club Admin Dashboard; club information, online lodging of application forms and
Ensuring a more transparent and accountable future
reference materials, events, memberships, merchandise
•
In 2013, the Guild engaged its first qualified archivist
and ticket sales.
in over a decade to deal with vital electronic record-
Assisting with the Guild Statute book and reviews of
keeping, archives and document management.
Guild Regulations and Policies.
•
2013 has seen regular online publication of Guild Council documents including agendas, reports and
Providing a strong foundation for the Guild
minutes. We’ve added an interactive motions page with
•
Engaging with compliance activities, front-line
search and categorisation features. ‘Going electronic’
operations and online resources.
improves student accessibility and is
•
Providing planning support, information administration and development of databases.
•
environmentally responsible. •
Streamlining and modernising that Guild Elections by
Hosting internal reference materials, contact lists
launching online submission and processing of election
and mail, ICT services for locally-adapted websites,
materials ensuring all students are given a free, fair and
calendars, documents, communications and desktop support. We engaged with department constituents,
convenient way to participate in elections. •
We are planning to make a number of ICT platform
supported a number of mass online student surveys and
improvements over the coming years to help
have worked to make more Guild forms available online.
communication and engagement, and economising with
We have also implemented SMS, e-mail groups and
more online services. Contact: admin@guild.uwa.edu.au
58
100 GOALS FOR THE 100TH GUILD COUNCIL
59
100 GOALS FOR THE 100TH GUILD COUNCIL
Priority one: improve representation on education issues 1. Run a ‘best practice’ academic policy campaign 2. Run student advocacy training 3. Embed student representation into each faculty’s decision making structure 4. Give FacSocs money at the start of the year to expand their services 5. Incentivise collaboration between professional and undergraduate FacSocs 6. Assist each FacSoc to make submissions on proposed changes to ancillary fees 7. Revive the ‘Teach for Students’ campaign Priority two: respond to issues with SSAF 8. Secure a higher share of SSAF funding for the guild by improving our relationship with the university, undertaking reforms to strengthen governance protocols, improving catering and tackling issues with alcohol and orientation 9. Run a campaign through NUS on student control of student money 10. Provide external students with a membership pack and a diary in the mail 11. Create a new textbook assistance scheme for students on rural prac 12. Run an annual general meeting with written reports from office-bearers 13. Work with NUS on reforming SSAF legislation Major reform one- create a culture of volunteering 14. Provide FacSocs with financial support to run ‘skilled volunteering’ programs
15. Use ‘skilled volunteering’ as an impetus for more service learning units 16. Provide clubs with a pool of funding to support volunteering initiatives 17. Use new software to register volunteering on UWA’s volunteering transcript 18. Revive the Volunteering Hub Steering Committee Major reform two- An innovative new orientation program 19. ‘Orientation grants’ to help clubs run new events 20. UWA’s first ever paint party as an exciting new orientation event 21. A three year plan for the guild’s orientation program under the new guidelines 22. Require input from Women’s collective on any camps run in 2013 Major reform three- improve food on campus for students 23. Employ more students by overhauling recruitment procedures 24. Increase the choices for healthy food and students with dietary requirements 25. Engage TAG to report on how Guild catering compares to other campuses 26. Reform the structure of the Guild Catering through an independent review 27. Resell products from private suppliers to deliver more choice at student prices 28. Trial new mobile vendors to service students around campus
60
Reach out to residential students
Give mental health issues the attention they deserve
29. Provide a significant funding boost to RSD
45. Create a mental health working party to unite mental
30. Support NAAUC state conference
health groups on campus
31. Organise a ‘Grill the Guild” BBQ at every residential
46. Distribute mental health grants to faculty societies at the
college
start of the year
32. Improve advocacy for regional students by including RSD
47. Run mental health first aid workshops for faculty
in Ed Council
societies
33. Assist RSD in getting access to university venues and
48. Work with Academic Policy Services to include mental
facilities
health considerations in academic policy
34. Provide financial assistance for RSD to run career and academic events
Make our core welfare services more prominent 49. Provide online access to services offered by student
Provide clubs with the support they need
assist officers
35. Create a new online hub for clubs with an events
50. Run soup kitchens, student breakfasts and a welfare
calendar linked to online ticket selling
week
36. Provide clubs with free RSA and event manager training
51. Run a petting zoo and stress management workshops
37. Provide lockers and safety deposit boxes for clubs
during exam periods
38. Hold regular meetings of the tenancy committee to deal
52. Create a Wiki version of the student survival handbook
with clubroom issues
with more content
39. Create a new award for the most ‘fresher-friendly’ club 40. Introduce more poster frames for clubs to advertise in
Revive the Environment Department 53. Sell subsidised keep-cups and provide a 20c discount on
Bring back PAC
keep-cup coffee
41. Strengthen the PAC identity with separate meetings and
54. Rebuild the environment collective
clear affiliation policy
55. Increase funding for sustainability week and run with the
42. Provide a new pool of funding for collaboration grants
help of Guild V-Hub
targeted towards small social justice clubs
56. Reduce the Guild’s environmental footprint
43. Introduce ‘PAC Pop-up’
57. Lobby for more end-user facilities for cyclists
44. Create a Youtube channel for PAC clubs
61
Stand up for women’s rights on campus
68. Provide PSA with a significant funding boost to expand
58. Refurbish the Women’s room and use as a safe place for
their activities
women on campus
69. Reform regulations to provide a clearer and more
59. Revive the women’s collective and establish a ‘supporters
significant role for the PSA
group’ 60. Improve collaboration with equity officers on FacSocs
Have meaningful engagement with NUS 70. Get an active member of Guild Council elected onto NUS
Build bridges with Indigenous students
National Executive
61. Run NAIDOC week on campus to promote cultural
71. Amend the NUS policy platform to include issues unique
understanding
to the UWA Guild
62. Provide financial support for students to attend the
72. Propose constitutional changes to improve the national
National Indigenous Games
conference
63. Establish a working relationship with the NUS Indigenous
73. Use the President’s summit in January to raise UWA
Officer
issues and establish working relationships with other student unions around Australia
Support international students 64. Build the capacity of ISS by forming links with international
Improving sport on campus for all students
clubs
74. Create an inter-faculty sports committee to organise
65. Reform regulations to provide the ISS Director with full
promotions, food, music and after-events
voting rights
75. Use votes on the Sports Association Board to scrutinise
66. Protect the legal rights of international students in degrees
SSAF expenditure
being phased out
76. Push for a better interfac sports calendar with popular sports and mixed teams
Empower the PSA and improve services for postgraduate
77. Lobby for better access to safety equipment like first aid
students
kits and stretchers
67. Give PSA presence on Ed Council and link up PSA faculty reps with FacSocs
62
Engage with the Nedlands, Claremont, QEII and Albany
89. Lobby for better bike security
campuses
90. Fight unreasonable increases to parking costs
78. Hold a ‘Grill the Guild” at Nedlands, Claremont and QUEII campuses in 2013
Make the guild less political and improve governance protocols
79. Organise a road trip to the Albany campus and send out
91. Implement a new caretaker policy to give a President-Elect
membership packs
access to staff
80. Establish a faculty society for Education students and help
92. Create a new operational priorities plan aligned to the
the ALVA FacSoc
University’s direction
81. Have the Guild President attend meetings of WAMSS and
93. Use internships to get students involved in the guild in a
UDSS committees
non-political capacity
82. Support Podiatry students through an elevated PMSS
94. Reform the policy book and circulate to staff and students 95. Replace ‘cabinet’ with non-partisan pre-council briefings
Modernise election regulations and review the structure of
open to all students
Guild Council 83. Implement WAEC recommendations to ensure independent
Introduce new services to cater to student diversity
oversight
96. Run a program of events and initiatives for mature age
84. Reform election regulations to take online campaigning into
students and parents
account
97. Improve our representation of students from ethnic, cultural
85. Reform Guild regulations affecting RSD, PSA, ISS, and the
and religious minorities through more food options and regular
status of defunct committees and the introduction of new
communication about issues
committees Promote the Guild Centenary Revitalising the Tav as a place to socialise
98. Publish a centenary book
86. Run student nights at the Tav, with promotional deals and
99. Run a gala night, a museum event, the big 100 and a time
entertainment
capsule
87. Improve food options at the Tav
100. Engage with the University’s centenary events such as the Luminous Night
Take action on transport and security issues 88. Work with Security to identify places on campus with inadequate lighting
CELEBRATING