THE INTERNATIONAL CLUB OF ESTEPONA (I.C.E.) SIBERME

The Annual General Meeting

Postal Voting

The Annual General Meeting will take place on Thursday 9th March 2023. As agreed previously, Members who are unable to attend may vote by Postal Vote. (See below) May I draw your attention to Article 8 in the Club Statutes?

Article 8 Subject to the provisions of Article 9, all resolutions proposed at a General Meeting will be approved only if a favourable vote is forthcoming from a majority of the Members present or represented. Each Member shall be entitled to one vote only. Any Member unable to attend may personally apply to the Secretary for a postal vote for the published agenda. It will be issued specifically for that Member. Such postal vote will be valid only and exclusively for the meeting specified to which it relates and only for the nominated item or items indicated on the Agenda and verified on the postal voting form, which shall be submitted to the Secretary not less than 24 hours prior to the time of the first call for such meeting. The President may direct that a sealed ballot is taken for the vote on any resolution which, in his or her opinion, is likely to be particularly contentious. You can apply to the Secretary for a postal vote in person, by letter, by telephone, by e-mail anytime from now until the Sunday before the meeting (Sunday 5th March). Please apply as early as possible to allow our Secretary time to record your request and obviously if you are applying for a Postal Vote by post and would like to receive your voting papers by post then allow sufficient time.

Our Secretary’s details are:-

Margaret Whittley, ICE Club Secretary, C/o The ICE Club, Urbanization Bahia Dorada, Entrance 5, Km. 149, A7, Estepona 29680, Málaga. Tel:- 951972577 or 603846698 e-mail: mwhittley83@gmail.com

Margaret will need to know your membership number, your name, your address, your contact telephone number and your e-mail address, if you have one. She also needs to know how you want the Postal Voting Form sending to you i.e. by hand, by post or by e-mail. The Agenda will be known 20 days before the meeting and the form will be sent to you as soon as is possible after this date.

It will be your responsibility to see that the form is returned to the Secretary not less than 24hours before the A.G.M. (i.e. before 10.00am on Wednesday 8th March.)**

** To facilitate both last minute personal requests for a Postal Vote and the return of Postal Voting papers, Margaret will be in the Clubhouse (normal opening hours) on both Sunday, March 5th, and, for returning Postal Voting papers only, on Tuesday, March 7th.