CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT Dr. Judith McAllister, President
Bishop Charles E. Blake Sr. Presiding Bishop and Chief Apostle
GUIDELINES & APPLICATION MUSICAL PIECE / SONG SUBMISSION IN PREPARATION FOR
THE INTERNATIONAL MUSIC DEPARTMENT OF THE CHURCH OF GOD IN CHRIST PRESENTS:
“THE ST. LOUIS EXPERIENCE” CD&DVD RECORDING
CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT Dr. Judith McAllister, President
Bishop Charles E. Blake, Chief Apostle and Presiding Prelate
The International Music Department of the Church of God In Christ Presents:
“THE ST. LOUIS EXPERIENCE” CD&DVD Recording
PROSPECTUS The move of the COGIC Holy Convocation to St. Louis, MO – after 102 years in Memphis, is a historical one; and the International Music Department has the opportunity to capture this event in musical form. The IMD’s upcoming project, entitled: “The International Music Department Presents THE ST. LOUIS EXPERIENCE”, (CD & DVD Recording) is destined to be one of notable achievement; and this momentous occasion will afford to COGIC songwriters the prospect of their music being heard, and the opportunity to present to the world a historic offering. COGIC songwriters, who are interested in this opportunity, may submit original music to be considered for inclusion. Submissions must be mailed to the Receiving Commissioner by the date indicated on the application. Entries which comply with the guidelines outlined in the Songwriter’s Submission Packet, will be forwarded to the IMD Listening Panel. Entries that fail to meet the submission criteria will not be considered further; and the songwriter will be notified via e-mail correspondence from the Reviewing Commissioner. THE LISTENING PANEL (1) The Listening Panel will evaluate songs on the basis of: •
• • • • •
Lyrical content centered around at least one of the seven 2010 Convocation Themes:
Back to the Basics (Return to Holiness) Great God (The King of Glory Shall Come In) Great Vision (Global Outreach & Missions) Prayer & Consecration
Preserving the Legacy of the Anointing A Revelation of God’s Glory “We Do This In Remembrance” Communion Focus Great Accomplishments (103 Years of the COGIC)
Songs biblically accurate and true (Bible-based) Lyrics that are not repetitious (words or phrases that repeat with no variation) Quality Originality Appropriateness for one or more of the following IMD aggregations:
Mass Choir
Youth Choir
COGIC Chorale
Send Judah First
Heritage Singers
(2) Songs that are chosen by the Listening Panel will then be forwarded to the Producers for final analysis. (3) Assigned staff from the reviewing commission, will review and confirm the songwriters participation within their local, district and Jurisdictional levels. SONGWRITERS OF SELECTED MUSIC: (1) Will be notified via phone, email, or postal correspondence. (2) Will have their names posted on the IMD website. (3) Will be required to review and sign a Mechanical License Agreement and a Publishing Rights Agreement prior to the introduction of their songs to any IMD aggregation(s). (4) Will be expected to attend the International Holy Convocation 2010 - at their own expense. (5) Will be expected to assist in teaching their song(s) during Convocation rehearsals. (6) Will have their song(s)/musical pieces ministered and recorded during the worship services and/or musicals for inclusion in “The International Music Department of the Church Of God In Christ presents: THE ST. LOUIS EXPERIENCE” (CD & DVD Recording)
CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT Dr. Judith McAllister, President
MUSICAL PIECE / SONG SUBMISSION GUIDELINES The Church of God in Christ International Music is now accepting submissions via US Postal Mail for “The International Music Department of the COGIC Presents: THE ST. LOUIS EXPERIENCE” CD & DVD Recording. The following information must be provided by all COGIC songwriters, who desire to have their original music reviewed for inclusion in the 2010 International Holy Convocation:
Applicant’s Personal Information • • •
Full Legal Name Mailing Address Email Address
• • •
Phone Number(s) Preferred Method of Contact Preferred Time to Contact
Applicant’s COGIC Affiliation Applicant must be an active member in his/her Jurisdictional Music Department and provide the name and/or contact information for:
• •
Local Church Pastor Local Minister of Music
• •
Jurisdictional Affiliation and Jurisdictional Bishop Jurisdictional Minister of Music/ President
Song / Musical Piece Requirements • • • • • • •
Lyrics must be of Biblical truth (Bible based). Song / Musical Piece, must be no longer than 4 minutes in length Song / Musical Piece, must not be repetitious (Words or phrases which are repetitive with no variation). A score of the music and/or lyric sheet must be included with an audio CD. Song / Musical Piece details - title, key and tempo - must also be provided. Song / Musical Piece(s) must be appropriate for one or more IMD aggregations – Mass Choir, Youth Choir, etc. If selected, the IMD reserves the right to adjust or arrange the Song / Musical Piece(s) as they deem necessary.
A Complete Entry Package will include: • • • • • •
Non-refundable $150 submission fee – payable to IMD COGIC Audio CD containing no more than two songs, which must be clearly labeled with titles and keys of the songs Lyric sheet and/or music score Copy of the official Library of Congress Copyright document for each submitted song Notarized affidavit which states that the applicant has written the submitted song(s) Signed Application for Song Submission FAILURE TO COMPLY WITH THE GUIDELINES AS OUTLINED ABOVE WILL RESULT IN DISQUALIFICATION OF MATERIAL & LOSS OF SUBMISSION FEE.
Mailing Completed Submissions Songwriter Submission - IMD COGIC 8713 Clear Sky Path Cordova, Tn. 38018 Submissions must be postmarked on or before Monday, August 23, 2010
Your submission must be sent “Return Receipt Requested”
For additional information regarding song submission contact: Vice President, Evangelist Barbara Jackson-Sago
IMD Chief Operating Officer, Evangelist Cynthia Benning
901-345-7732 E-mail: bjsago@cogic.org
716-510-1304 E-mail: cbenning@cogic.org
Songwriters of selected material, will be notified by the IMD by Friday October 1, 2010.
CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT Dr. Judith McAllister, President
APPLICATION FOR SONG SUBMISSION “THE ST. LOUIS EXPERIENCE” CD&DVD Recording BEFORE completing Sections IV, please take the time to carefully review the IMD Song Submission Guidelines which are included with this application.
I. Applicant’s Personal Information FULL LEGAL NAME MAILING ADDRESS EMAIL ADDRESS PHONE NUMBER(S) Preferred Method of Contact Preferred Time to Contact
Cell #: Home #: Work #: ο Cell# οHome # ο Work # οE‐mail ο Morning : __________ a.m. ο Afternoon/Evening: ________ p.m.
II. Applicant’s COGIC Affiliation
Local Church Pastor Local Minister of Music Jurisdiction Jurisdictional Bishop Jurisdictional Minister of Music/President
NAME: MAILING ADDRESS: PHONE NUMBER(S): E‐MAIL ADDRESS: Preferred Method of Contact: Preferred Time to Contact:
Cell #: Home #: οCell # οHome # οE‐mail οMorning: ______ a.m. οAfternoon: ______ p.m.
III. Song / Musical Piece Submission(s)
SONG #1
Title: Tempo: Key: For which IMD group was the piece written?
SONG #2
Title: Tempo: Key: For which IMD group was the piece written?
ο MASS Choir οYouth Choir ο Worship Team οCOGIC Chorale οHeritage Singers ο Orchestra
(if included)
ο MASS Choir οYouth Choir ο Worship Team οCOGIC Chorale οHeritage Singers ο Orchestra
IV. Signed Statement of Clarity My signature below attests to all of the following (AF):
A.
The information entered in Sections I, II and III is true and correct.
B.
I understand that a Complete Entry Package must include all of the following (#1‐6): 1. A non-refundable $150 submission fee payable to: IMD COGIC 2. No more than two musical pieces on an audio CD. Audio CD must be clearly labeled with titles and keys of songs/musical pieces. 3. A lyric sheet and/or music score 4. A copy of the official Library of Congress Copyright document for each submitted musical piece 5. A notarized affidavit, which states that the applicant has written the submitted musical piece(s) 6. Signed Application for Song Submission
C.
I understand that completed entries must be postmarked no later than MONDAY – AUGUST 23, 2010.
D.
I understand that all selected “songwriters” will be required to sign legal documents which include but are not limited to: • Consent and Release
E.
I understand that, if selected, the IMD reserves the right to adjust or arrange the musical piece, as they deem necessary.
F.
I understand that my failure to comply with the aforementioned items (A‐E) will result in disqualification of my submitted material.
• Publisher’s Rights • Mechanical Licenses
____________________________________________________________________________________________________ Signature of Applicant
______________________________________________ Date
V. Mail your Completed Entry Package Before the August 23, 2010 deadline, the completed entries should be mailed, “Return Receipt Requested” to:
Songwriter Submission IMD COGIC 8713 Clear Sky Path Cordova, TN 38018