2023-2024 Student Handbook

2023-2024

TheVirginiaWesleyanUniversityStudentHandbookappliestoallVirginiaWesleyanUniversity studentsandconsistsofanarrayofstatements,policies,andstandards,aswellasthe University’sHonorCodeandTheWesleyanCreed. Allaredesignedtopromoteanenvironment thatsupportstheUniversity’smissionwhilefosteringasafe,secure,andinclusivecommunity thatwillpreparestudentstomeetthechallengesoflifeandcareerinacomplexandrapidly changingworld.

AllstudentsareexpectedtoupholdtheUniversity’s Mission Statement andabidebythe University’s Honor Code, The Wesleyan Creed, andallotherstandardsthatgovernconductand behavior

UpdatedMarch2024

GeneralInformation

TheStudentHandbookcontainsimportantinformationaboutVirginiaWesleyanUniversity’s expectationsregardingstudentconduct,studentrightsandresponsibilities,relevantprocesses andprocedurestoaddressallegedmisconduct,andavailablesupportservices.

TheStandardsofStudentConductinthe Student Handbook applytoconductthatoccurson VirginiaWesleyanUniversitypremisesandatUniversity-sponsoredactivities,including off-campuseventsandprograms. TheStandardsofStudentConductalsoapplytostudents studyingawaythroughaUniversity-approvedprogram. Finally,theStandardsofStudent ConductapplytoconductbyVWUstudentsatotherlocationsorinconnectionwithother activities.

Eachstudentshallberesponsiblefortheirconductfromthetimeofmatriculationthroughthe actualawardingofadegree,eventhoughtheconductmayoccurbeforeclassesbeginorafter classesend,aswellasduringtheacademicyearandduringperiodsbetweentermsofenrollment.

TheStandardsofStudentConductshallapplytoastudent’sconductevenifthestudent withdrawsfromtheUniversitywhileadisciplinarymatterispending.Aprospectivestudent’s behaviorpriortomatriculationisalsosubjecttoreviewandmaybeutilizedasacontributing factortodetermineenrollment.

PlacementonanylevelofprobationthroughtheUniversity’sArbitrationorHonorCodeSystems mayimpactand/orrestrictparticipationinavarietyofcampus-wideprogramsoropportunities. Examplesinclude,butarenotlimitedto,participationinUniversitysponsoredtrips,campus employment,athletics,orabilitytoserveinaleadershippositionofaclubororganization.

AllstudentsatVirginiaWesleyanUniversityareboundbythepoliciesandregulationsnoted withinthe Student Handbook. TheUniversityreservestherighttomakechangesinthe procedures,policies,andregulationscontainedwithintheHandbookatanytimeatitssole discretion.Questionsorcommentsaboutthe Student Handbook shouldbedirectedtotheSenior VicePresident.

Accreditation

VirginiaWesleyanUniversityisaccreditedbytheSouthernAssociationofCollegesandSchools CommissiononColleges(SACSCOC)toawardbaccalaureateandmaster'sdegrees.Questions abouttheaccreditationofVirginiaWesleyanUniversitymaybedirectedinwritingtothe SouthernAssociationofCollegesandSchoolsCommissiononCollegesat1866SouthernLane, Decatur,GA30033-4097,bycalling(404)679-4500,orbyusinginformationavailableon SACSCOC’swebsite(http://www.sacscoc.org).

TheUniversity'sBachelorofArtsinSportsandRecreationProfessionsisaccreditedbythe CouncilonAccreditationofParks,Recreation,TourismandRelatedProfessions(COART).The BachelorofSocialWork(BSW)isaccreditedbytheCouncilonSocialWorkEducation (CSWE).VWU'sProfessionalEducationProgramisapprovedbytheVirginiaBoardof Education(VirginiaDepartmentofEducationApprovedTeacherEducationPrograms)according tostandardssetoutinthe Code of Virginia andRegulationsGoverningtheReviewandApproval ofEducationPrograminVirginia Questionsabouttheaccreditationoftheseprogramsshouldbe directedtotherespectiveagencies. OtherinquiriesshouldbedirectedtotheUniversityand programdirectors.

UniversityMissionandHeritageofVirginiaWesleyanUniversity

MissionStatement. Aninclusivecommunitygroundedintheliberalartsandsciencesand dedicatedtoscholarship,service,lifelonglearning,andenvironmentalstewardship,Virginia WesleyanUniversityinspiresstudentstobuildmeaningfullivesthroughengagementinCoastal Virginia’sdynamicmetropolitanregion,thenation,andtheworld.

ProudofourPast,FocusedonourFuture. TheconceptforVirginiaWesleyanUniversity beganin1959whenMethodistministerJosephJohnstonproposedafour-year,private college—thefirstofitskindinSouthHamptonRoads.Withintwoyearsofplanning,theschool hadaname,acharter,andanexpandingbodyofsupportersfromtheMethodistChurch(now

UnitedMethodist)andtheregionalbusinesscommunity.Charteredin1961,VirginiaWesleyan Collegefirstopeneditsdoorstostudentsin1966.

VirginiaWesleyanCollegereceivedfullaccreditationinitsfirstyearofeligibility,enjoyed steadyenrollmentgains,andattainedmembershipintheselectiveVirginiaFoundationfor IndependentColleges.TheCollegehelditsfirstcommencementinMay1970,graduating41 pioneeringstudents.Sincethen,theUniversityhasgrowntoapproximately1,600studentsand 10,000alumni.

RootedintheliberalartstraditionaswellasitsMethodistheritage,VirginiaWesleyanprovidesa broadacademicfoundationwhilecultivatingproductiveandengagedcitizens.Theenhanced curricularmodelatVirginiaWesleyan,implementedin2011,preparesstudentsbyproviding themwithexpandedopportunitiestolearnbydoing,toconnecttheorytopractice,andtolinkthe classroomtotheworld.

In2016,theinstitutionorganizeditsacademicprogramintothreeschools—theSusanS.Goode SchoolofArtsandHumanities,theJoanP.BrockSchoolofMathematicsandNaturalSciences andtheBirdsongSchoolofSocialScience.TheBattenHonorsCollegewasalsoinitiatedin2016 andestablishmentofUniversityCollegeandtheD.HenryWattsSchoolofProfessionalStudies followed.In2020,theUniversitylaunchedVirginiaWesleyanUniversityGlobalCampus,to includeEveningandWeekendPrograms,VWUOnline,non-creditprogramsandapartnership campusinTokyo,Japan,namedLakelandUniversityJapanandVirginiaWesleyanUniversity Global. ThenewventurebuildsuponandreplacestheexistingUniversityCollegestructure.

LUJ/VWUGlobalisaninstitutionthatteaches400studentsfrom30countriesinan English-speakingassociate’sdegreeprogram.OneofonlytwoapprovedAmericanuniversities inJapan,LUJ/VWUGlobalisfullyaccredited(underLakelandUniversity)bytheHigher LearningCommission.

VirginiaWesleyanCollegewasauthorizedbytheStateCouncilofHigherEducationforVirginia tobecomeVirginiaWesleyanUniversity,effectivewiththestartofthe2017-18academicyear Manyinstitutionalachievementsledtothispivotalmomentintheinstitution'shistory,most notablythestructuringoftheacademicprogram,initiationoftheBattenHonorsCollege, completionofacomprehensivecampusmasterplanningprocess,andamovetoLevelIIIstatus withtheSouthernAssociationofCollegesandSchoolsCommissiononColleges.Thechangein statusenabledtheadditionoftwonewgraduateprogramsandanonlinedegreeprogramfor adults.

VirginiaWesleyanhashadfourpresidents:JosephS.Johnston(1965),LambuthM.Clarke (1966-1992),WilliamT."Billy"Greer(1992-2015),andScottD.Miller(2015-).

VirginiaWesleyanHonorCode

Asaliberalartsandsciencesuniversity,VirginiaWesleyaniscommittedtovaluesofcitizenship andsocialresponsibilityfundamentaltoacommunityofscholars. Peoplewhojointhis academiccommunityagreetomaintainacademichonestyand,therefore,nottocheat,lie,falsify dataorcommitplagiarismoracademictheft.

Thepurposeofthe Honor Code atVirginiaWesleyanUniversityistofosteranenvironmentof learningbasedupontrustworthinessandwillingnesstoassumepersonalresponsibilityfor honorablebehavior. ViewthecompleteHonorCode

TheWesleyanCreed

Asaliberalartsandsciencesuniversity,VirginiaWesleyaniscommittedtovaluesofcitizenship andsocialresponsibilityfundamentaltoacommunityofscholars. Studentswhojointhis academiccommunityareexpectedtofollowacodeofappropriatebehaviorsandactionsintheir dailylives. Theseidealsmakeup The Wesleyan Creed. Viewthecomplete The Wesleyan Creed

DiversityStatement

VirginiaWesleyanUniversityvaluesthebenefitsofitsdiversity. Wearecommittedtoeducating thecampuscommunityaboutissuesofdiversity. Thecampuspromotesthefreedomofthought andopinioninthespiritofmutualrespect. Ourcampuscommunityisenrichedthrough programs,activities,andinteractionsbycelebratingouruniquenessaswellasour commonalities.

Thiscommitmenttodiversitylinksprogramsandservicesthatsupportthedistinctivenessof individualsregardlessofracialandethnicbackgrounds,physicalandcognitiveabilities,family status,sexualorientation,socioeconomicstatus,age,andreligiousandspiritualvalues.

NondiscriminationStatement

Anessentialfeatureofthiscommunityisanenvironmentinwhichallstudents,faculty, administrators,andstaffareabletostudyandworkfreefrombiasandharassment. Suchan environmentcontributestothegrowthanddevelopmentofeachmemberofthecommunity

VirginiaWesleyanUniversityadmitsstudentsofanyrace,religion,color,creed,gender,national andethnicorigin,age,maritalstatus,coveredveteranstatus,handicap,sexualorientation,gender identityorexpression,oranyotherlegallyprotectedstatustoalltherights,privileges,programs, andactivitiesgenerallyaccordedormadeavailabletostudentsattheUniversity.Itdoesnot discriminateonthebasisofrace,religion,color,creed,gender,nationalorethnicorigin,age, maritalstatus,coveredveteranstatus,handicap,sexualorientation,genderidentityexpression,or anyotherlegallyprotectedstatusinadministrationofitseducationalpolicies,admissionpolicies, scholarshipandloanprograms,andathleticandotherUniversity-administeredprograms.

LandAcknowledgementStatement

OurUniversityacknowledgesthatwelive,study,andworkonthetraditionalhomelandsofthe Chesapeakepeople.Wehonorthelanditselfandgivegratitudetotheindigenouspeopleswho havestewardeditthroughoutgenerations.Werespectfully,inclusively,andproudlysupportour localChesapeakecommunity.

FreedomofExpressionPolicy

VirginiaWesleyanUniversityisaninclusiveenvironmentthatappreciatesandcelebrates freedomofexpression.TheUniversityunderstandsthatwithfreedomcomesresponsibility. We trustthatourcommunitymemberswillpracticegoodjudgmentandconsidertherightsofothers, aswellastheirownwhenpracticingsuchfreedom.Moreover,ourcommunityrecognizesthat, onoccasion,somemembersofthecommunitymayviewtheexpressionofcertainideasofothers asoffensive,insensitive,orevenharmful. However,theUniversitydoesnottolerateexpressions oractionsthatmaybequalifiedas“hatespeech”basedonsuchexpression’stargetingfederally protectedclasses.

TheUniversityprohibitsexpressionconsideredunlawfulorthatwhichviolatesinstitutional policyordisruptsessentialUniversityoperations.Additionally,theUniversitymayreasonably regulatethetime,place,ormannerofsomeexpressiontoensurethatitdoesnotdisruptthe

mission'sessentialfunctionsofdeliveringeducationandprovidingasafeandsecurecampus. Prohibitedlanguageorexpressionincludes,butisnotlimitedto,sexualharassment,bullying, trespassing,defamation,civilharassment,hatespeech,imminentthreats,andincitementto unlawfulconduct.

UniversitySeal,MascotandColors,AlmaMater,andFightSong

UniversitySeal. In1964,theVirginiaWesleyanCollegeBoardofTrusteesadopted theoriginalsealtoreflecttheCollege'sUnitedMethodistheritage.Theofficialsealwas displayedonthefirstdiplomasandwasusedforallsubsequentcommencementmaterialsand otherdocumentsuntilMay31,2017,whenanupdatedversionwasimplementedreflectingthe transitionfromCollegetoUniversitystatus.Thesealisanembellishedcircle,withthe University'snameanddateofcharter,featuringacrossandtheinitialsofVirginiaWesleyan entwinedinadiamond.

UniversityMascotandColors. ThebluemarlinwaschosenastheUniversity mascotin1964tosignifythefightingspiritofoneoftheAtlanticseaboard'slargestandmost difficultfishtoconquer. VirginiaWesleyanUniversityathleticteamsareknownasTheMarlins andwearschoolcolors,navyblueandsilver.

UniversityAlmaMater

MusicbyDavidClaytonWordsbySandraBillyComposedin2002

On Lake Taylor by the Bay, seagulls soar where Marlins play. Sunlight streams across the fields and shimmers through the trees.

Truth and honor

Service, Knowledge.

Wisdom lights the way

Our paths may lead around the world, but our hearts stay at Wesleyan.

UniversityFightSong

MusicandLyricsbyBillBishopandJoanneRenn-ComposedinSeptember2011

On Virginia Wesleyan, on to victory

Let’s go get ‘em, Wesleyan, Let’s make history

We’re behind you Marlins, as we raise our voices high

M-A-R-L-I-N-S, Wesleyan do or die

VeeDUB, VeeDUB FIGHT, FIGHT, FIGHT

Wesleyan do or die.

Fight Blue Marlins, till we win, pride will soon prevail

Fear the fish is what we shout, we will never fail.

Blue and silver lead the way, our colors never run

M-A-R-L-I-N-S, Wesleyan number ONE.

VeeDUB, VeeDUB, FIGHT, FIGHT, FIGHT

Wesleyan number ONE.

EmergencyProcedures

Forthesafetyandwelfareofourcampuscommunity,VirginiaWesleyanUniversitymayinstitute interimregulationstoaddresscertainemergencyorsituationalconditions.Adjustmentsto existingpoliciesand/ortheintroductionofinterimregulationswillbesharedwiththemembers ofthecommunityeffectivelyandinatimelyfashion.

Thisinformationisaquickreferenceforspecificemergencies. Acompletedescriptionof VirginiaWesleyanUniversity’sEmergencyOperationsPlancanbefoundontheUniversity’s website

IntheeventofanycrisisthataffectstheVirginiaWesleyanUniversitycampus,stepswillbe takenimmediatelytoassurethesafetyandsecurityofthecampuscommunity. Virginia WesleyanUniversitywillcommunicatequicklyandresumenormaloperationassoonasitis practical. TheVirginiaWesleyanUniversityEmergencyResponseTeam(ERT)iscomprisedof keyadministratorswhoareresponsibleforpreparingforandrespondingtocampusemergencies ofallvarieties.

Incaseofanemergency,theUniversitywillutilizethefollowingmeanstocommunicate importantinformation:

● UniversityWebsite

● LiveSafe(thecampussafetyapp)

● CampusSiren

● UniversityVoicemail

● UniversityEmail

Itisimportantforallmembersofourcommunitytotakeresponsibilityfortheirownsafetyand well-being. Everyoneshouldbeawareoftheirenvironmentandavoidsituationsthatcould potentiallyharmthem.

CommunicableDiseases.CommunityistheheartofVirginiaWesleyanUniversity Learning, living,andengagingwithoneanotherisaninvaluableaspectofcampuslife. Asweareall managingtherealityoflivinginapandemicera,VirginiaWesleyanwillmakeeveryeffortto provideasafecampusenvironment.Similarly,theUniversityencouragesallmembersofour communitytoassistinthisregardbypracticingtheCentersforDiseaseControl’s(CDC) recommendedguidelinestoincludeappropriatesocialdistancing(sixfeetormore),maintaining properhygienethroughdisinfectingandwashinghands,andthroughtheuseoffacemasks. The Universityimploresfaculty,staff,students,andvisitorstoadheretothemostcurrentguidance fromtheCDC,FederalGovernment,andtheCommonwealthofVirginia. Individualsthatdonot complywithdirectivesmaybeendangeringthewell-beingofothersandmaybesubjectto disciplinaryaction.

Fire. Intheeventofafire:

● Immediatelyevacuatethebuildingusingthenearestavailableexit. Leaveallitemsand leaveasquicklyaspossible.

● Whenleavingaroom,checkthedoorforheatandopenthedoorslowly

● Donotuseelevators.

● Ifyouareunabletoleaveyourofficeorroom,trytoexitthroughawindoworyellforhelp.

● Ifpossible,activatethefirealarmonyourwayout.

● Assistinevacuationofothers.

● Call911foremergencyservices.

● CallCampusSecurity757.233.8888.

● Stayawayfromthebuilding.

● WaitfortheallcleargivenbyCampusSecurityortheOfficeofResidenceLife.

● Ifthefireisnotlarge,trytousetheappropriatefireextinguisher,butdonotputyoursafety atrisk.

WeatherEmergencies. Duringtimesofsevereweather,evacuationofabuildingmaynotbe advisable. Ifyouhavetotakeshelterinabuilding,instructionssuchasstayinginsideawayfrom windowswillbecommunicatedusingoneorallofthemethodslistedabove.

Tornados. WhentheNationalWeatherServiceissuesatornadowarningforourarea,the warningoccurswhenatornadohasbeensightedorisbeingindicatedonradarinthe Norfolk/VirginiaBeacharea,theCampusSirenwillbesounded,andaLiveSafemessagewillbe issued.

Students,faculty,andstaffshouldtakethefollowingprecautionarysteps:

● Movetothelowestpartofthebuildingoracentralhallwaywithoutwindows.

● Stayasfarawayfromwindows,mirrors,orunsecuredobjectssuchasdressers,cabinets,or bookcases.

● Donotuseelevators.

● Bereadytoassistthosewithdisabilities.

● Remaininthesafeareauntilthewarninghasexpiredandyouhavebeengiventheallclear fromCampusSecurity,OfficeofResidenceLife,orotherUniversityofficials.

● ListentolocalTV,radiostations,oryourweatherradio.

● Planningandknowingwhereyouaretogoinsevereweathersituationswillhelpsaveyour life.

UnforeseenLife-ThreateningEmergencies. AnUnforeseenLife-ThreateningEmergencyis definedasacrisiswheretheactionsofanindividualorgroupofindividualsmayresultinserious injuryand/ordeathtomembersofthecampuscommunity AnUnforeseenLife-Threatening Emergencyisnotasituationsuchasahealthconcernorothernon-urgentmatterthatcanbe managedthoughmeansthatwillnotdisruptthecampuscommunity. Gunfire,bombthreats,and hostagesituationsareallexamplesofUnforeseenLife-ThreateningEmergencies.

AllUnforeseenLife-ThreateningEmergencieswillrequiretheresponseoftheVirginiaBeach PoliceDepartment,andtheUniversity’sprimaryresponsibilityduringanUnforeseenLifeThreateningEmergencywillbecommunication.

● Call911foremergencyservices.

● CallCampusSecurity757.233.8888.

ClassCancellation. InformationaboutclasscancellationscanbefoundontheUniversity’s websiteoronlocaltelevisionandradiostations.

MedicalEmergency.

● Remaincalm.

● ProvidefirstaidandCPR,ifyouarecertified.

● Call911foremergencyservices.

● CallCampusSecurity757.233.8888.

● Donotattempttomovethepersonunlesstheperson’slifeisindanger. Checktheareafor possiblethingsthatcouldmakethesituationhazardous.

● AssistCampusSecurityandtheFireDepartmentifneeded.

● CampusSecuritywillnotifytheOfficeofResidenceLifeandtheSeniorVicePresident,ifit isastudentinjury

● CampusSecuritywillnotifyAcademicAffairsortheOfficeofFinanceandAdministration whenafacultyorstaffmemberisillorinjured.

MissingStudent

ThepurposeofthispolicyistoestablishproceduresforVirginiaWesleyanUniversitytorespond toandassistwiththereportsofmissingstudentsasrequiredundertheHigherEducation OpportunityActof2008.

Forthepurposeofthispolicy,astudentatVirginiaWesleyanUniversitywillbeconsidered missing:

● Ifafter24continuoushours,astudent’slocationisnotknownandwithreasonableinquiry,it cannotbedeterminedwheretheymaybe. OR

● Whenastudent’sactionsarecontrarytoanestablishedpatternofbehaviororthereare unusualcircumstancesthatmayhavecausedtheirabsence.

Allstudentshavetheopportunity,throughWebAdvisor,todesignateanindividualorindividuals tobeemergencycontacts,whomaybenotifiedbytheUniversity24hoursfromthetimethe

studentisdeterminedtobemissing. Thedesignationofemergencycontactwillremainineffect untilchangedorrevokedbythestudent.

PolicyandProcedure

● AllreportsofmissingresidentstudentsshallbedirectedtotheOfficeofResidenceLife and/orCampusSecurity

● Aninvestigationwillbeinitiatedtodeterminethevalidityandcredibilityofthemissing personreport. Staffwillgatherallessentialinformationaboutthestudentfromtheperson makingthereportandfromthestudent’sacquaintances. Theinformationobtainedincludes, butwillnotbelimitedto,personaldescriptors,clothinglastworn,locationswherethe studentmaybe,personsorwitnesseswhomayhaveinformation,vehicledescriptions,and informationregardingthephysicalandmentalwell-beingofthestudent,up-to-date photographs,andclassschedule.

● Staffwillmakeeveryefforttofindthestudentoncampus. Staffwillalsodetermineifthe student’svehicleisoncampus,ifthepersonhasaccessedanyareaviathekeycardsystem, orifthestudenthasregisteredanyguests. Otherstudents,friends,andacquaintancesmay alsobeinterviewed.

● Afterasearchofthecampushasbeencompleted,andiffurtherinformationisnot forthcoming,theDirectorofSecurityordesignee,inconsultationwiththeSeniorVice President,maychoosetonotifythecampuscommunitytoaskforhelpinlocatingthe missingperson.

● InconsultationwiththeSeniorVicePresident,campusofficials,thestudent’semergency contact,orthereportingpartymaychoosetofileamissingpersonreportwiththeVirginia BeachPoliceDepartment. Allpertinentinformationrelativetotheincidentwillbeprovided totherespondingpoliceofficerandtheUniversitywillcontinuetocooperateinthe investigationinaccordancewiththelawsgoverningtheCommonwealthofVirginia.

● AllcommunityinquiriesintothematterwillbereferredtotheOfficeofMarketingand Communicationsoradesignatedspokesperson.

● After24hoursoftheinitialreport,themissingperson’semergencycontactwillbenotified byCampusSecurityoraCampusLiferepresentative. Ifastudentislessthan18yearsold, thestudent’sparent(s)orlegalguardian(s)willbenotified.

● Inthecaseofamissingstudentthatisover18yearsoldandhasnotdesignatedanyonetobe notifiedorifothercontactinformationcannotbelocated,theUniversitycommunication withtheVirginiaBeachPolicemaybesufficient.

● Asperstandardoperatingprocedure,adetailedreportoftheincidentwillbegeneratedand sharedwiththeappropriatecampusadministrators.

ReleaseofUniversityDocumentsandInformation

TheFamilyEducationalRightsandPrivacyAct(FERPA)(20U.S.C.§1232g;34CFRPart99) isaFederallawthatprotectstheprivacyofstudenteducationrecords.Thelawappliestoall schoolsthatreceivefundsunderanapplicableprogramoftheU.S.DepartmentofEducation.

FERPAgivesparentscertainrightswithrespecttotheirchildren'seducationrecords.These rightstransfertothestudentwhenheorshereachestheageof18orattendsaschoolbeyondthe highschoollevel.Studentstowhomtherightshavetransferredare"eligiblestudents."

● Parentsoreligiblestudentshavetherighttoinspectandreviewthestudent'seducation recordsmaintainedbytheschool.Schoolsarenotrequiredtoprovidecopiesofrecords unless,forreasonssuchasgreatdistance,itisimpossibleforparentsoreligiblestudentsto reviewtherecords.Schoolsmaychargeafeeforcopies.

● Parentsoreligiblestudentshavetherighttorequestthattheschoolcorrectrecords,which theybelievetobeinaccurateormisleading.Iftheschooldecidesnottoamendtherecord, theparentoreligiblestudentthenhastherighttoaformalhearing.Afterthehearing,ifthe schoolstilldecidesnottoamendtherecord,theparentoreligiblestudenthastherightto placeastatementwiththerecordsettingforthhisorherviewaboutthecontested information.

● Generally,schoolsmusthavewrittenpermissionfromtheparentoreligiblestudentinorder toreleaseanyinformationfromastudent'seducationrecord.However,FERPAallows schoolstodisclosethoserecords,withoutconsent,tothefollowingpartiesorunderthe followingconditions(34CFR§99.31):

a Schoolofficialswithlegitimateeducationalinterest;

b Otherschoolstowhichastudentistransferring;

c Specifiedofficialsforauditorevaluationpurposes;

d Appropriatepartiesinconnectionwithfinancialaidtoastudent;

e Organizationsconductingcertainstudiesfororonbehalfoftheschool;

f Accreditingorganizations;

g Tocomplywithajudicialorderorlawfullyissuedsubpoena;

h Appropriateofficialsincasesofhealthandsafetyemergencies;and

i Stateandlocalauthorities,withinajuvenilejusticesystem,pursuanttospecificState law

VirginiaWesleyanUniversitymaydisclosecertaindirectoryinformationofastudenttocertain internalpersonsforeducationalpurposesorinternalbusinessifthestudenthasnotoptedoutof suchdisclosure. Directoryinformationincludesastudent'sname,address,telephonenumber, emailaddress,sex,dateandplaceofbirth,majorfieldofstudy,participationinofficially recognizedactivitiesandsports,weightandheightasamemberofanathleticteam,datesof attendance,anddegreesandawardsreceived. Studentsmayannuallyrequestthattheinstitution notdisclosedirectoryinformationaboutthem.

IntellectualProperty

VirginiaWesleyanUniversityisacommunitydedicatedtoteaching,scholarship,andresearch. TheUniversityseekstoencouragecreativityandinnovationamongitsfaculty,students,and staff.Tosupportthisendeavor,theUniversityprovidesequipment,facilities,information resources,andpersonnel.TheUniversityalsoseeksspecificsupportforcreativeactivityfrom externalsources,bothprivateandpublic.

ThisIntellectualPropertyPolicyisimplementedaspartofourmissionasanot-for-profit institution.ThespecificaimsofthePolicyareto:

● Ensurethatthetraditionalrightsofscholarsandresearcherstothemonetaryandother benefitsoftheirlaborarerespected.

● ProtecttherightsoftheUniversity(whichitmightormightnotchoosetoexercise)with respecttointellectualpropertycreatedwithsubstantialUniversityresourcesbeyondnormal use,orwithsubstantialresourcesdedicatedtothecreator’suseintheproductionofthe property.

● Encouragethedevelopmentanddisseminationofintellectualpropertybyproviding appropriateincentivestocreatorsandtheUniversity.

● Facilitatethewidetransferofusefulinventions,writingsandworksofarttosociety.

● ProtecttheUniversity’snameandtrademarks.

SectionI: Introduction

IntellectualpropertyandtechnologytransferaremattersofimportancetoVirginiaWesleyan becauseoftheirpotentialtoadvancethestateofknowledgeandcontributetothegreatersocial good;toabsorbsubstantialinstitutionalresourcesintheircreation;togenerateincome;andto raiseethicalandlegalquestionsofactualorperceivedconflictofinterestfortheinventorandthe

University.Traditionally,ininstitutionsofhigherlearning,theownershipofliterary,artistic,and scholarlyworkshasrestedwiththecreator.

Thepolicyexiststoencouragecreativity,innovation,andresearch,clarifyownershipof intellectualpropertyrights,createopportunitiesforpublicuseofUniversityinnovations,and providefortheequitabledistributionofmonetaryandotherbenefitsderivedfromintellectual property.Itsfocusisonthedeterminationofaproperty’sownershipandtheequitabledivisionof therewardsstemmingfromit.Thispolicydoesnotreversethetraditionalownershipbythe creatorof,forexample,apoem,apainting,orascholarlywork.

SectionII: Purpose

Thispolicyisimplementedaspartofourmissionasanot-for-profitinstitution.Thespecific aimsofthepolicyareto:

● Ensurethatthetraditionalrightsofscholarsandresearcherstothemonetaryandother benefitsoftheirlaborarerespected;

● ProtecttherightsoftheUniversity(whichitmightormightnotchoosetoexercise)with respecttointellectualpropertycreatedwithsubstantialUniversityresourcesbeyondnormal use,orwithsubstantialresourcesdedicatedtothecreator’suseintheproductionofthe property;

● Encouragethedevelopmentanddisseminationofintellectualpropertybyproviding appropriateincentivestocreatorsandtheUniversity;

● Facilitatethewidetransferofusefulinventions,writingsandworksofarttosociety;and

● ProtecttheUniversity’snameandtrademarks.

SectionIII: Definitions

Creator. Creatorreferstotheindividual(s)whoinvent,author,create,orwereotherwise responsiblefortheintellectualcreationoftheintellectualproperty,asdefinedintheapplicable intellectualpropertystatutes.

CoveredIndividual

Coveredindividualmeanspersonswhoare:

● EmployedbyVirginiaWesleyan,includingfull-timeandpart-timefacultymembers,adjunct faculty,administrativeofficers,andstaffmembers;

● Independentcontractorsorconsultants;

● AllVirginiaWesleyanstudents.Forthepurposeofthispolicy,a“student”isanyindividual whoregistersforacourseatVirginiaWesleyan;and

● AnyoneusingUniversityfacilitiesorresourcesunderthesupervisionorwiththepermission ofUniversitypersonnel,including,butnotlimitedto,volunteers.

IntellectualProperty Intellectualpropertyreferstoinventions,creations,newprocesses,etc.It includesanyworkeligibleforcopyrightprotectionandanyinventioneligibleforpatent protectionunderU.S.orinternationallaw

NetIncome NetincomemeansthegrossmonetarypaymentstheUniversityreceivesasaresult oftransferringrightsintheintellectualpropertylesstheUniversity’sout-of-pocketexpenditures (includinglegalfees)directlyattributabletoprotecting,developing,andtransferringthat intellectualproperty.

RegularAcademicWorkProduct. Regularacademicworkproductmeansanycopyrightable workproductwhichisanartisticcreationorwhichconstitutes,orisintendedtodisseminatethe resultsof,academicresearchorscholarlystudy.Regularacademicworkproductsinclude,but arenotlimitedto,books,classnotes,thesesanddissertations,coursematerialsdesignedforthe web,distanceeducationandothertechnology-orientededucationalmaterials,articles,poems, musicalworks,dramaticworks,pantomimesandchoreographicworks,pictorial,graphicand sculpturalworks,orotherworksofartisticimagination.Softwarespecificallyneededtosupport aregularacademicworkproductorwhichisdesignedtodisseminatetheresultsofacademic researchandscholarlystudyisalsoconsideredaregularacademicworkproduct.

SpeciallyCommissionedWork Speciallycommissionedworkmeansaworkspeciallyordered orcommissionedbytheUniversityandwhichtheUniversityandthecreatorexpresslyagreeina writteninstrumentsignedbythemshallbeconsideredassuch.

SectionIV: Application

Application. ThispolicyappliestoallintellectualpropertymeetingthecriteriaforUniversity ownershipasdescribedinSectionVI,producedbycoveredindividuals,actingindividuallyorin groups,performingresearchorengaginginworkorstudyatVirginiaWesleyanorinconnection withaUniversityprogram.

SectionV: AdministrativeProcedures

Thedevelopmentofaworkofintellectualpropertythatmaybecopyrightableorpatentableand meetsthecriteriaforUniversityownershipasdescribedinSectionVIshouldbereportedfully andinwriting,attheearliesttimepossible,totheProvostandVicePresidentforAcademic Affairs. Theywillpromptlymeetwiththeinventortoconsidertheissuesofownership, copyright,andpatent,allaspectsoftheinvention,includingbutnotlimitedtotheextentto whichUniversityresourceshavebeenusedandthedistributionofpotentialproceeds.Itis assumedthatinmostcasesatimelyandamicableagreementwillbereached.

Ifanagreementcannotbereached,thedivisionchairpersons(ortheappropriatevicepresidentor supervisorinthecaseofastaffmember)willreviewthecircumstancesattendingthe developmentoftheintellectualproperty,includingthepriorinvestmentofUniversityresources, andmakearecommendationtotheProvostandVicePresidentforAcademicAffairs.

SectionVI: UniversityOwnership

TheUniversityshallowncopyrightinthefollowingcircumstances:

● TheUniversityexpresslydirectsafacultymembertocreateaspecifiedwork,ortheworkis createdasaspecificrequirementofemploymentorasanassignedinstitutionaldutythat,for example,maybeincludedinawrittenjobdescriptionoranemploymentagreement.

● Thefacultyauthorhasvoluntarilytransferredthecopyright,inwholeorinpart,tothe institution.Suchtransfershallbeintheformofawrittendocumentsignedbythefaculty author

● TheUniversityhascontributedtoa“jointwork”undertheCopyrightAct.Theinstitution canexercisejointownershipunderthisclausewhenithascontributedspecializedservices andfacilitiestotheproductionoftheworkthatgoesbeyondwhatistraditionallyprovided tofacultymembersgenerallyinthepreparationoftheircoursematerials.Sucharrangement istobeagreedtoinwriting,inadvance,andinfullconformancewithotherprovisionsof thisagreement.

SectionVII: ExceptionstoUniversityOwnership

ContractualAgreements Forintellectualpropertycreatedinthecourseoforpursuanttowork doneunderagreementbetweentheUniversityandexternalsponsor(s),ownershipwillbe

determinedinaccordancewiththetermsoftheUniversity’sagreementwiththeexternalparty andapplicablelaw.

CourseRequirement. Intellectualpropertycreatedsolelyforthepurposeofsatisfyingacourse requirementisownedbythecreatorandnottheUniversity.

Pre-ExistingRights. IftheintellectualpropertyreferredtoinCourseRequirementandRegular AcademicWorkProductisaderivativeoforotherwiseusespreexistingUniversity-owned intellectualproperty,thissectionshallnotpreventtheUniversityfromassertingitspreexisting rights.

RegularAcademicWorkProduct

Aregularacademicworkproductisownedbythecreator andnottheUniversity.

SectionVIII: UseofIntellectualProperty

RightstoPublish

Nothinginthispolicyshallbeconstruedasaffectingtherightsofacreatorto publish,exceptthatincaseswhenUniversityownershiphasbeenestablishedthecreatormust agreetoobserveabriefperiodofdelayinpublicationorexternaldisseminationiftheUniversity sorequestsandsuchadelayisnecessarytopermittheUniversitytosecureprotectionsfor intellectualpropertydisclosedtoitbythecreator.

UnauthorizedUse. UnauthorizeduseoftheUniversity’sname,seal,logo,mascot,oranyother wordsorsymbolsimplyinganaffiliationwiththeUniversityisprohibited.

UseofTeachingMaterials

.Inordertofacilitatejointworkonteachingmaterialsandsupport collaborativeteaching,andnotwithstandingtheownershiprightsotherwisegrantedbythis policy,individualswhocontributeteachingmaterialsusedinjointlydevelopedandtaught Universitycoursestherebygrantanonexclusive,nontransferablelicensetotheUniversityto permitothercontributorstothecoursetocontinueusingthosejointlyproducedteaching materialsinUniversitycourses.

SectionIX: DistributionofIncome

IncaseswherenousehasbeenmadeofUniversityequipment,facilities,oremployeeand/or studenttime,orintraditionalcasesinvolvingthecreationofliterary,artistic,andscholarlywork, theUniversitywillhavenoclaimofequity Incaseswherethisapplies,theinventorisatliberty

topursuepatentnegotiationsindependently.However,insuchcases,thenameoftheUniversity maynotbeusedinconnectionwithinventionsinwhichtheUniversityhasnoequityinterest withoutpriorwrittenpermission.

IncaseswheretheUniversitydoeshaveequityrightsaccordingtoSectionVIandtherehasbeen normaluseofUniversityequipment,facilities,oremployeeand/orstudenttimedevotedtothe invention,theUniversitywillbedeemedtohavea40%ofgrossequityinterestintheinvention.

IncaseswheretheUniversitydoeshaveequityrightsaccordingtoSectionVIandtherehasbeen significantlyabovenormaluseofUniversityequipment,facilities,oremployeeand/orstudent timeorUniversitycontributions,includingadditionalsalary,devotedtothedevelopmentofthe invention,theUniversitywillbedeemedtohavea60%ofgrossequityinterestintheinvention.

Incasesthatwouldnormallybecoveredbyequityrights,butwheregrossequityhasbeen determinedtobelessthan$5,000,theUniversityshallassertnoclaimofapercentofgross equityinterest.

SectionX: UniversityResponsibilities

TheUniversityshallhavetheresponsibilityto:

● Provideoversightofintellectualpropertymanagementandtechnologytransfer;

● Establisheffectiveproceduresforlicensingandpatentingintellectualproperty;

● Promoteeffectivedistributionandmarketingofintellectualproperty;

● ProtecttheUniversity’sintellectualproperty;and

● Informindividualscoveredbythispolicyaboutitsprovisions.

SectionXI: ResponsibilitiesofApplicableIndividuals

Coveredindividualshavearesponsibilityto:

● Adheretotheprinciplesandproceduresembodiedinthispolicy;

● Create,retain,anduseintellectualpropertyaccordingtotheapplicablelocalstate,federal, andinternationallawsandUniversitypolicies;

● DisclosepromptlyinwritingintellectualpropertyownedbytheUniversitypursuanttothis policyorcreatedpursuanttosponsoredresearchorothercontractualarrangementswith externalpartiesthataregovernedbySectionVII,ContractualAgreements,andassigntitle

tosuchintellectualpropertytotheUniversityoritsdesigneetoenabletheUniversityto satisfythetermsofanyapplicablefundingorcontractualarrangement;and

● CooperatewiththeUniversityinsecuringandprotectingtheUniversity’sintellectual property,includingcooperationinobtainingpatent,copyright,orothersuitableprotection forsuchintellectualpropertyandinlegalactionstakeninresponsetoinfringement.

SectionXII: Compliance

Failuretocomplywiththeprovisionsofthispolicyisaviolationandmayresultindisciplineof anemployeeinaccordancewithapplicableUniversitypoliciesandprocedures.

PolicyandRegulationsGoverningUniversityHousing

VirginiaWesleyanUniversityisdedicatedtoprovidingasafe,inclusive,andengagingliving environmentforeachstudent.

TheUniversitymaintainsaresidentialrequirementthatrequiresmoststudentstoresidein recognizedUniversityhousingfacilities. Universityhousingisexclusivelyforfull-time, traditionallyagedundergraduatestudents.

Giventhenatureoftheprogram,studentsintheBattenHonorsCollegearerequiredtoresideon campuswhileenrolledattheUniversity Dependingonscholarshiplevel,membersoftheBatten HonorsCollegewillliveinHonorsVillageforeithertwoorfouryears.

Gender-inclusivehousingisaresidentialoptionthatisavailabletostudentsofallgender identitieswhodesirealivingcommunitycommonlyreferredtoas“gender-neutral”or “inclusive.”

StudentswhohavebeenresidentsofoneofthesevencitiesrecognizedasHamptonRoads (VirginiaBeach,Chesapeake,Norfolk,Portsmouth,Suffolk,NewportNews,Hampton)forthe yearpriortotheirinitialapplicationforadmissiontotheUniversityhavetheoptionof commutingfromthehomeoftheirparent(s)orlegalguardian(s). Marriedstudentsarenot requiredtoliveinUniversityhousing,however,theUniversitydoesnotaccommodatemarried couples.

Studentswhoare17yearsofageoryoungerorwhoare23yearsofageoroldermustrequest permissiontoliveintheUniversity’sresidentialfacilities. Requestsshouldbedirectedtothe DirectorofResidenceLife.

TheUniversityreservestherighttorequirestudentsresidingwithinacommutabledistance,as definedbytheResidentialRequirement,tocommutetocampuswhenthedemandforhousing exceedsavailability. Additionally,theUniversity’shousingselectionprocess,conductedeach spring,maybealteredappropriatelytoaccommodatestudentsfrombeyondacommutable distance,aswellasstudentsnewtotheinstitution.

HousingSelection Housingselectionwilltakeplaceduringthespringsemester Advertising andinformationsessionsprovidedbytheOfficeofResidenceLifewillbeheldinadvanceto discusstheprocessandtoaddressconcerns. Studentsareresponsibleforadheringtothe proceduresassociatedwithobtainingahousingassignmenttoincludesatisfyingfinancial balancesandobtainingafullcourseschedule. Studentsmayalsobringquestionstotheofficein personinBatten220orviaemailatreslife@vwu.edu.

ResidentialADAAccommodations. VirginiaWesleyanUniversityiscommittedtoproviding fullaccesstoitsprograms,services,andfacilitiesforallpeople,regardlessofdisabilityand/or otherspecialneeds.VirginiaWesleyanrecognizesthattheassistanceofserviceoremotional supportanimalsmaybenecessaryforsomeindividualstogainaccesstoprograms,services,and facilitiesortobettermanagetheirparticulardisability.VirginiaWesleyanisalsomindfulofthe healthandsafetyconcernsofthecampuscommunity.TheUniversityseekstobalancetheneeds andrightsofcampusandcommunitystakeholdersineffectingthispolicyonemotionalsupport andserviceanimalcampususe.Thispolicyseekstoencourageinformationflowanddialogueas necessarytoassurethebestpossibleenvironmentforanimalusers,animals,andotherVirginia Wesleyancommunitymembers.

StudentsSeekingAccommodations. Studentsseekinghousingaccommodations,toinclude singleoccupancyroomsorservice/emotionalsupportanimals,mustobtainapproval/proper registration.StudentsmustsubmitalettertotheOfficeofResidenceLifefromtheirattending physician/counseloroutlining:(1)theconditionrequiringaccommodationanddateofdiagnosis; (2)thelengthoftimethestudenthasbeeninthephysician/counselor'scareforthecondition;(3) thetreatmentprotocolforthediagnosedcondition;and(4)reasonsexplaininghowasingle room/emotionalsupportanimalwillenhance treatmentprotocol.Asingleroomoremotional supportanimalarenotconsideredinandofthemselvesa"treatment." Astudentmustalso provideotherrequesteddocumentsaspartoftheirhousingselectionprocess. The physician/counselor'sletterwillbereviewedbyacommitteeconsistingoftheUniversity's DirectorofCounselingandStudentHealth,DirectorofHumanResources,DirectorofResidence

Life,andUniversity'sExecutiveDirectorofAcademicSupportServices.TheOfficeof ResidenceLifewillsharewiththestudenttheUniversity'sdecisionregardingtheirrequestfor accommodation.Whileallattemptswillbemadetohonorrequests,conditionssuchasspace availability,forrooming,andtheintegrityofmaintainingasafeandcomfortableliving environmentforallstudents,forcompanionanimals,arefactorsthatmaylimittheUniversity's abilitytomakeappropriateaccommodations.

Gender-InclusiveHousing. Studentsmaybeassignedtohousingbasedonthegenderwith whichtheyidentify Furthermore,studentsmaynoteinterestingender-inclusivehousingon theirhousingapplication. Theywillthenproceedintheusualhousingselectionprocess,which involveschoosingfromdesignatedhousingavailableduringtheirassignedselectiondateand time.InformationregardingrequestsforGender-InclusiveHousingisavailableduringthe housingapplicationprocess.

Basedonavailability,acertainnumberofspaces(suites,Jack&Jillrooms,apartments,and townhouses)maybedesignatedgender-inclusiveandmadeavailableforstudentsalreadyeligible toselectsuchspacesthroughthehousingselectionprocess.

Gender-InclusiveHousingisnotintendedforromanticcouples. Studentsarenotrequiredto disclosetheirreasonforrequestingaspecificroommate,however,theOfficeofResidenceLife stronglyrecommendsagainstromanticpartnerschoosingtolivetogetherregardlessofgender identity.

SpecialInterestHousing. Personslivinginspecialrecognizedhousing,suchasthemedor GreekhousingorHonorsVillage,maybeaskedtoadheretospecialregulationsassociatedwith theprogram.

StandardsofResidentialLiving. InadditiontotheStandardsofStudentConduct,whichapply toallUniversitygroundsandbuildings,otherpoliciesarenecessaryintheresidential community Thesepoliciesapplytoresidentstudents,aswellasallotherstudentsandpersons whovisittheUniversityhousing. Eachresidentstudentisresponsibleforknowingand observingtheprinciplesandpoliciesgoverningconductandproceduresrelativetotheStandards ofResidentialLiving,whicharepublishedinthisdocument– Student Handbook,postedbythe OfficeofResidenceLife,and/orgivenasamemorandumfromtheSeniorVicePresidentor designee.

Allresidentsareexpectedtoberespectfulandresponsiblemembersofthecommunitieswithin Universityhousing. Studentsareexpectedtorefrainfromactionsthatpreventindividualsfrom havingasafeandrespectfulcommunitylivingexperience.

MealPlanRequirement. AmealplanisrequiredforallstudentsresidinginUniversity recognizedhousing. Themealplanassociatedwithastudent’sassignedroomcannotbe separatedfromtheroomcharge.Mealplansareassignedtostudentsbasedontheirhousingstyle. Studentshavetheoptiontoincreasetheirmealplan,butmaynotdecreasetheirmealplan.Meals areservedatregularlyscheduledtimesintheBoydDiningCenterwithextendedhoursformeals availableintheHarborGrill.

HousingAgreement. Eachresidentisrequiredtosign,electronically,anagreement acknowledgingtheirreceiptofUniversitypolicieswhencompletingthehousingapplication. In theeventthattheregulationsintheagreementarechanged,eachresidentstudentwillsignanew agreementthatdisplaysthenewregulations. Failuretosigninstitutionalpolicydocumentsdoes notrelieveoneoftheirresponsibilityforadheringtoUniversityregulations.

CourtesyHours CourtesyHoursareineffect24hoursaday Studentsareexpectedtorespect therightsofothersbykeepingnoiseatareasonablelevel. Theuseofstereoequipment,radios, andtelevisionsispermittedsubjecttotheconditionthattheyareusedinsuchawayasnotto interferewiththerightsofothers.Excessivesoundequipmentormusicalinstrumentsmaynotbe usedinresidencehallrooms.Limitationsmaybeplacedontheplayingofmusicalinstrumentsin theresidencehallsbasedonnoiselevel.

QuietHours. QuietHourshavebeenestablishedtoensureadequatestudytimeandproperrest, andwillbestrictlyobservedinallUniversityhousingasfollows;SundaythroughThursday, 12:00midnightuntil8:30a.m.;FridayandSaturday,2:00a.m.until8:30a.m. QuietHours applytoallrooms,hallways,commonareas,andsharedspaces.

VisitationRegulations

.AllcampushousingwillbeopenSundaythroughThursdayfrom8:30 a.m.until12:00midnight;FridayandSaturdayfrom8:30a.m.until2:00a.m. Visitationhours applytoallrooms,hallways,commonareas,andsharedspaces. Childrenundertheageof12are notpermittedinUniversityhousingwithoutexpressedpermissionfromtheDirectorof ResidenceLife,unlessthechildisvisitingbrieflywithaparentorlegalguardian. Babysittingon Universitypropertyisprohibited.Exceptionsmaybemadeforchildrenofemployees. Resident studentsareallowednomorethantwoguestsatonetime. Example:Tworesidentssharinga doubleroomshouldhavenomorethanfourguestsatanyonetimeforatotalofsixpeopleinthe room.

OvernightGuests

.Guestsarenotpermittedtostayovernightwithahostoftheoppositegender. ArrangementsmustbemadewiththeOfficeofResidenceLifepriortoaguest’sarrival.Students mustregistertheirguestsaccordingly. Ifguestshavenotbeenpre-registeredbyastudent,the guestmaybeinstructedtoleavecampus. Guestsmustbeacceptabletoallroommates. Thehost studentshallberesponsiblefortheirguest’s(overnightanddayvisitors)adherencetoall

UniversitypoliciesaswellasforanydamagestoUniversityorpersonalpropertytheirguestmay cause. NoguestmaystaymorethantwonightswithoutpermissionfromtheDirectorof ResidenceLife.

RoomAssignments. AllUniversityhousingistobeoccupiedonlybythosestudentstowhom specificroomshavebeenassigned. TheUniversityreservestherighttomakechangesinroom assignments,touseunoccupiedspace(s)inaroom,ortorelocatestudentsshouldtheneedarise. StudentswhoseektochangeroomsmustconsultwiththeOfficeofResidenceLifewhowill determinewhetherthemoveisnecessaryandagreeabletoallpartiesinvolved. TheOfficeof ResidenceLifemustapproveallroomchangespriortothestudent(s)changingrooms. Students changingroomswithoutpriorapprovalwillbechargedanadministrativefeeof$100.00,and/or bemovedbacktotheirassignedroom. TheUniversityalsomaintainstheabilitytoaffecta student’sparticipationinhousingselectionbasedondisciplinarysanctionsandotherrelevant concerns,andtochangeorremoveastudentfromhousingfordisciplinaryandotherbehavioral reasons.

RoomConsolidationPolicy. TheOfficeofResidenceLifereservestherighttomoveor reassignastudenttootherfacilities;assignroommates;consolidatevacanciesbyrequiring residentstomovefromsingleoccupancydoubleroomstodoubleoccupancy;consolidate vacanciesbyrequiringstudentsoccupyingdoubleroomsasasingletopayanadditionalfee; designatethenumberofvacantdoubleroomsavailabletootherstudentsasasingleoccupancy foranadditionalfee;designatevacantroomsforalternatepurposes;andconsolidatevacancies byclosingpartsoforcompletehalls.

Atthebeginningofeachsemester,asituationmayoccurinwhichastudentwillhaveasingle occupancyinadoubleroom. Inthissituation,thestudentwillbeassignedthestatusofa “doublesingle.” Inordertoaccommodaterequestsforhousing,twostudentslivingalonein doubleroomsmayberequiredtomovetogetherintooneroom. TheOfficeofResidenceLife reservestherighttouseallspacesshouldtheneedarise.

GeneralRuleRegardingAnimalsonCampus. TheUniversitygenerallyenforcesa“no-pet” policyoncampus,allowingonlyfishinaquariumsthatare10gallonsorlessinresidencehalls. Exceptionsaremadeforserviceanimalsandmaybemadeforemotionalsupportanimalswith appropriatedocumentation. Aserviceanimalisdefinedasadogthatisindividuallytrainedto doworkorperformtasksforpeoplewithdisabilities.Alternatively,anemotionalsupportanimal isapetownedandusedbythatindividualtomanageadisability Emotionalsupportanimals mustremainintheirresidentialspace.TheyarenotpermittedincommonareassuchasBatten StudentCenter,classrooms,orBoydDiningCenter.Furthermore,campuscommunitymembers

andgueststraversingcampusorattendingUniversity-sponsoredeventsmustensurethattheir animalsarekeptsecuredonleashesatalltimes.

KeyCards. Studentsareissuedroomkeycardstohelpprotecttheirprivatepossessionsand increasecampussecurity. Toensurethissecurity,ifaroomkeyislostorstolenduringa semester,thestudentwillassumethecostofreprogrammingkeycardlocksandareplacement feeforanewkeycard($30.00).Keycards,forsecuritypurposes,arenottobeloanedor transferredtoanotherperson.Personsviolatingthisrulewillbesubjecttodisciplinaryaction. Shouldakeycardbelostorstolen,pleasereportitimmediatelytoCampusSecurity Campus Securitywillcancelthelostorstolencard,whichrendersthemissingcardinoperable,andissue areplacementkeycard.

LockOuts StudentswhoarelockedoutoftheirroomsandrequestaccessfromCampus SecurityortheOfficeofResidenceLifestaffmaybechargeda$10.00feeperoccurrence.

StudentID. StudentsarerequiredtocarrytheirUniversityissuedidentificationcardatalltimes includingclassesandUniversitysponsoredevents. Studentsmustpresenttheiridentification cardwhenrequestedbyaUniversityofficial.ThecostofareplacementIDis$30.00.

RoomCondition. Priortoastudentoccupyingaroom,theconditionoftheroomisassessed withspecialattentiongiventoexistingdamage. Studentsareheldresponsibleforthecondition oftheirrooms,roomdoor,androomfurnishings.Itisthestudents'responsibilitytoreportall roommaintenanceconcernstotheOfficeofResidenceLifeorFacilitiesManagementassoonas theconcernisdiscovered. Inthecourseofasemester,theUniversityexpectsacertainamountof normalweartooccur. However,studentsmustpayfortherepairofanydamagesbeyondnormal wearaswellasforadditionalcleaning. Inthisregard,studentsareexpectedtoutilizeroom furnishingsforthepurposetheywereoriginallydesignedtoserve. Thepracticeofstacking furnitureorusingbedframesasroomdividersisnotpermittedasthispresentsaseverehazard. Studentsmaynotinstallpersonallockingmechanismsonroomorbathroomdoors. Closet, room,andbathroomdoorsmaynotberemovedandscreensmustremainintactandinwindows atalltimes. Studentsmaynotpainttheirrooms. Nailsandthumbtacksshouldbeusedsparingly indecoratingrooms. Allfurnitureassignedtoaresident’sroommustremaininthatroom. A studentmaynothaveintheirroomanyUniversityfurniturenotassignedtothatroom. Ifthe missingfurnishingsarenotreturned,theOfficeofResidenceLifemayconductroomsearchesto retrievethemissingitem(s). Itisthestudent’sresponsibilitytohaveallUniversityfurniturein itsoriginalplaceintheroomattheendoftheresidenceperiod.

HealthandSafetyInspections. Allresidentialspaceswillbesubjecttomonthlyinspectionsby theOfficeofResidenceLife. Whenpossible,theseinspectionswillbeannouncednolaterthan

24hoursinadvance. Inspectionswillbeconductedforthepurposeofassuringstudentsafety andtoidentifymaintenanceissues,propertydamage,andsanitationconcerns.

CommunityDamageorCleaningCharges. Damagetopublicareas,furnishings,equipment, orUniversityhousingfacilitiesaswellasmessesthatriseaboveandbeyondnormalusethat cannotbechargedtoanyindividual(s)willbeproratedbetweenallresidentsofthefloor,hall, building,etc.,asappropriate. Thecostofdamagesorcleaningmaybechargedagainsta student’sdamagedepositifotherarrangementsarenotmade.

RoomEntry Whenenteringresidentialspaceoccupiedbystudents,thefollowingguidelines willbeobserved:

● RoomsmaybeenteredforthepurposeofenforcementofUniversitypoliciesand regulations. AstheOfficeofResidenceLifeandCampusSecurityareprimarilyresponsible fortheenforcementofsuchpoliciesandregulations,theyhavetherighttoenterrooms whenthereisreasonablecausetobelievethataviolationisoccurringorhasoccurred. A student’sabsencewillnotpreventsuchroomentries.

● RoomsmaybeenteredtoinspectandmaintainUniversityfacilities,thusassuringthe sanitation,safety,andpropermaintenanceofsuchfacilities. Astudent'sabsencewillnot preventsuchinspectionsormaintenanceentries.

● RoomswillbeenteredduringrecognizedUniversitybreaksbytheOfficeofResidenceLife toassurethatallwindowsarelocked,appliancesareunplugged,andallgarbageis removed. Objectsorsubstances,whichareconsideredviolationsofUniversitypolicy,will benotedandremovedfromrooms. ViolatorsofUniversitypolicywillbeheldaccountable.

RoomSearch Whenasearchofaresidentialspaceoccupiedbystudentsbecomesnecessary, thefollowingguidelineswillbeobserved:

● OfficeofResidenceLifestaffand/orCampusSecurityonlywillconductaroomsearch.

● Astudent’spermissionmaybesoughtbeforetheirroomissearched,butisnotrequiredfora searchtobecompleted.

● Theresidentsoftheresidentialspacemaybegivenanopportunitytobepresentduringa roomsearch. However,asearchmaybeconductedintheabsenceoftheresidents.

● AnyillegalitemsorothermaterialsthatareprohibitedbytheUniversitymaybeseizedand usedasevidenceintheUniversity’sCommunityArbitrationSystemeveniftheyarenot materialsforwhichthesearchwasinitiallymade.

● AnyillegalitemsorothermaterialsthatareprohibitedbytheUniversityarethe responsibilityoftheoccupantand/orownerunlessthereissufficientevidencetoprove otherwise.

● Theabovestatementsarealsoapplicabletostudents’automobilesandpersonaleffects.

PropertyDamage. TheUniversitymakeseveryefforttoprotectthepropertyofstudentsbut cannotberesponsibleforlossordamagetoastudent'spersonalpropertyduetofire,theft,flood, orothercauses. Studentsarestronglyencouragedtokeeptheirroomdoorslockedatalltimes. Rentersorhomeowner’sinsuranceisstronglyencouraged.Studentsshouldstronglyconsider obtainingrenter’sinsurancetoprotecttheirbelongingswhileinresidence.

BreakClosings. Studentsareexpectedtoleavecampuswithin24hoursaftertheirlastexamat theendofeachsemesteroratthedesignatedhallclosingtime,whichevercomesfirst. Whenthe Universityisnotinsessionduringholidaysandbreakperiods,studentsshouldfollowtheposted timesfordepartureandarrival. StudentsmaynotoccupyUniversityhousingduringthese periodswithoutpermissionfromtheDirectorofResidenceLife. Studentsgrantedspecial permissionwouldbeexpectedtocomplywithallUniversitypoliciestoincludepoliciesduring breaks(forexample,noalcohol). Additionally,mealsconsumedatthedininghallwillcomeat thestudent’sexpenseasrecognizedbreakmealsarenotpartofthesemesterlymealplan. PermissiontostayduringarecognizedbreakisatthediscretionoftheDirectorofResidence Lifeandstudentsmaybeassessedaweeklyfee. Astudentmaybeassesseda$75feefor unauthorizedorunapprovedpresenceinUniversityhousingduringrecognizedUniversity breaks. Additionally,studentswhoarrivebeforetheirapprovedarrivaldatemaybedenied entry. Ifgivenemergencyapprovalorfoundintheirspacewithoutapproval,studentsmaybe chargedaperdiemforeverydaytheyoccupyaspacepriortotheirapprovedarrivaldate. This feemaybecontestedwithin72hoursofreceiptofchargesduringwhichtimeastudentmay choosetohavethematterreviewed.

FireSafety. ThefollowingregulationsaredesignedtoprotecteveryindividualinUniversity housingfromthethreatoffire.

● Firedrillsarerequiredbylaw. Wheneverafirealarmsounds,occupantsmustleavethe buildingquicklyandinanorderlymannerbytheclosestexit.

● Settingoffafalsefirealarm,dischargingaUniversityfireextinguisherforotherthanfire fightingpurposesandtamperingwithanyfiresafetyequipment,suchasroomsmoke alarms,constitutesaviolationofUniversityregulationsand/orviolationoffiresafetylaws. Improperuseofcookingappliancesthatengagefirealarmsorsuppressionsystemsviolates Universitypolicy Theseactionsmayresultinsanctions,fines,orotherdisciplinary responsesdeemednecessary

● Rooms,hallways,andbuildingexitsmustremainfreeofobstructions. Therefore,students arenotallowedtohangsheets,blankets,orotheritemsinsuchafashionaswouldhinder theexitingfromaroomandstudentsarenotallowedtoblockbuildingexitswithfurniture orinanyothermanner. Personalitemsarenottobeleftincommonareas,toinclude

hallways. Itemsfoundinsuchareasmayberemovedanddiscarded.(Examples:bicycles, athleticequipment,shoes,etc.)

● Studentsarenotallowedtohaveanyofthefollowingintheirresidentialspace(toinclude commonareas)atanytimeduetothepotentialfirehazardtheypose:candles,incense, halogenlamps,liveChristmastrees,toasters,toasterovens,electricskillets,campstoves, hotplates,spaceheaters,hoverboards,andanythingwithanopenflameorexposedheating element.MajorappliancesnotsuppliedbytheUniversity,andapplianceswhichmaycreate anelectricoverload,arenotpermittedatanytime.

● Notapestries,flags,orfabricsmaybehungfromceilingsorwallsinanyresidentialspaces, commonareas,closets,bathrooms,orhalls,norcananymaterialcoveranysmokedetector orsprinklerhead.Nomaterialsmaycoveranysmokedetectororsprinklerhead.(A tapestryisdefinedasanyfabricobjectthatmaybehungordrapedtobeusedasa decorationandwhichmaybedeterminedtobecapableofbecomingafireaccelerant).

Curtainscoveringwindowsarepermittedaslongastheyareflameretardant,hungon springtensionrods(rodsthatscrewormustbenailedintothewallarenotpermitted),and neitherhangpastthewidthoftheactualwindownorhanglowerthanthewindowsill.

Studentsinviolationofthispolicywillhavetheirtapestries,flags,orfabricsconfiscated andaresubjecttoimmediatedisciplinaryaction,toincludethepossibleremovalfromor reassignmentwithinUniversityhousing.

● Studentsmaynottamperwithelectricalwiring,outlets,orfixtures.

CheckingOut

. Allresidentstudentsmustbecheckedoutoftheirroomspriortoturningintheir keycardsattheendoftheacademicyear,orwhentheyareleavingtheUniversity. Amemberof theOfficeofResidenceLifewillbeavailabletocheckeachroomtoensurethatitisinthesame conditionaswhenthestudentmovedin. Failuretobecheckedoutwillresultina$75fine. Itemsleftintheroomwillresultinanadditionalchargefortheirremoval.

ProhibitedItems

Thefollowinglist,whichisnotmeanttobeall-inclusive,detailsmanyofthe itemsprohibitedinresidentialareasoncampus.

● Studentsarenotallowedtohavewaterbedsincampushousing.

● Streetsignsandother“publicsigns”arenotallowedincampushousing.

● Otherthanfishinaten-gallonaquariumorless,petsmaynotbebroughtintoorkeptin Universityhousingfacilities.

● Privateexteriorantennasandwirelessroutersarenotpermitted.

● Weapons,includingknivesotherthanthoseusedforculinarypurposes,arenotpermittedon campus. Kniveswhicharelongerthan3½inchesarenotallowedforanypurposes.

Studentscannotcarryutilitykniveswhileoncampus.

● Hookahs,vaporizers(vapepens),andothersmokingdevicesmaynotbeusedinUniversity housingorothercampusbuildings.

● EmptyalcoholcontainersretainedpurposefullyfordisplayareprohibitedinUniversity housing,regardlessofastudent’sage,duetotheunsafeandunsanitaryconditionstheymay create.

Violations. Violationsofthe"StandardsofResidentialLiving"and“HousingAgreement”may resultindisciplinaryaction. Thisactionmayincludesanctions,fines,restitution,and/orhousing reassignmentorremovalfromUniversityhousing.

RegisteredStudentOrganizations

Studentshavetherighttoorganizeintospecialinterest,academic,social,orservicegroupsatthe University;providedthesegroupsdonotviolatetheUniversity’snon-discriminationpoliciesand thattheyalignwithinstitutionalvalues. Thesemaytaketheformofstudentorganizations. Somecampusgroupsrequireapplications,specializedcriteria,orformalrecruitmentprocesses formembership. ExamplesincludeHonorSocieties,StudentGovernmentAssociation, FraternitiesandSororities. Thisdoesnotviolatepolicysolongastheseprocessesareethicaland equitable.

VirginiaWesleyanUniversityprovidescertainprivilegestostudentorganizationsingood standing. Astudentorganizationcanbeconsideredin“goodstanding”ifitregisterswiththe OfficeofStudentEngagementeachsemester,hasafaculty/staffadvisor,anditsmembersabide bytheStandardsofStudentConductand The Wesleyan Creed duringstudentorganization function. Thoseprivilegesinclude,butarenotlimitedto,reservingcampusfacilitiesand equipmentatnocostorforminimumcost,requestingcateringserviceswithadditionalcost, postingadvertisingmaterialsinapprovedlocations,andhostingeventsoncampus. Forsecurity reasons,studentorganizationsmayberequiredtocoverthecostofadditionalsecurityorpolice personnel.

Allactivestudentorganizationsarerequiredtohaveafaulty/staffadvisor.Studentorganizations willsubmittheirrecommendedadvisortotheDirectorofStudentEngagement. TheSeniorVice Presidentwillreviewallrecommendations. Conflictsofinterestandotherconcernsmaylimit one’sabilitytoadviseastudentorganization. Faculty/Staffadvisorsareabletoadviseatmost twostudentorganizations.

InformationontheseresourcesandthepoliciesthatgovernthemcanbefoundintheStudent OrganizationManual

StudentComplaints

VirginiaWesleyanUniversityhasacomprehensivesetofpolicies,programs,andproceduresfor respondingtostudentcomplaints.

TheSeniorVicePresidentordesigneeisresponsibleforrespondingtostudentcomplaintsand/or lettersofconcernfromstudentsandparentsregardingmattersofcampuslife.TheSeniorVice Presidentmaintainsthesecomplaintselectronically. TheProvostandVicePresidentfor AcademicAffairs,inasimilarmanner,addressesquestionsandconcernsregardingtheacademic program. RecordsofthesecomplaintsaremaintainedbyAcademicAffairs. Incasesinvolvinga facultyorstaffmember,andwhenthesituationwarrants,theDirectorofHumanResourceswill beinformedandconsulted,andrecordswillbemaintainedaccordingly.

Responsestocomplaintswillbemanagedinapromptandefficientmannerandinafashionthat willbestaddresstheissuepresented. Inmostcases,aresponsewillbeprovidedwithinseven daysfromthereceiptoftheconcern.

Insomecases,studentsmaypursuethegradereviewprocessbywritingalettertotheProvost andVicePresidentforAcademicAffairs. Letterswrittenbystudentsmayalsobecomepartof theinformationutilizedforreviewingallegedviolationsofUniversityregulations.

StudentswithGrievanceRegardingAccessibility. Onoccasion,aVirginiaWesleyanstudent withadocumenteddisabilitymayhaveaconcernordisputewithregardtoreasonable accommodation(s)incourses,architecture,orcommunication. Ifsuchaconcernarises,itisthe student’sresponsibilitytopresenttheirconcerntotheappropriatefacultyorstaffmemberwhois involvedandrequestatimelyresponse. Thefacultyorstaffmembershouldlisten,giveserious attentiontothecomplainant’sconcern,andattempttoresolveitinamutuallysatisfactorywayor referthestudenttoanappropriateofficeoncampus. Iftheconcerncannotberesolvedinthis manner,itisthestudent’sresponsibilitytoreporttheunresolvedsituationtotheExecutive DirectorofAcademicSupportServices.

Iftheconcerncanstillnotberesolved,theExecutiveDirectorofAcademicSupportServices willforwardtheconcerntothechairoftheDisabilityAwarenessCommittee,whowilldirecta grievancesubcommitteetoreviewtheconcernanddetermineappropriateactionwithina reasonableamountoftime. Mattersinvolvingtheacademicprogram,curriculum,andfaculty memberswillbereviewedwiththeProvostandVicePresidentforAcademicAffairsbeforehand.

IftheconcerninvolvestheExecutiveDirectorofAcademicSupportServices,thestudentshould contacttheDirectorofHumanResourcesdirectly

StandardsofStudentConduct

Introductions

TheStandardsofStudentConductdescribeconductthatisacceptableandprohibitedatthe Universityandsetsforththeproceduresbywhichstudentconductmatterswillbemanaged. Studentconductmattersshallbeprocessedinaprompt,fair,andimpartialmanner The StandardsshallgoverntheconductofstudentsandtheirguestsoncampusandatUniversitysponsoredactivitiesandfunctions.

AllstudentsareexpectedtoconductthemselvesinsuchamannerastobeacredittoVirginia WesleyanUniversity. StudentsareexpectedtoabidebyandupholdtheUniversity’spoliciesand aretoreportviolationsofwhichtheybecomeawaretotheappropriateUniversityofficials. Failingtodosomayresultindisciplinarysanctions,whichmayincludesuspensionordismissal fromtheUniversity.

AsresponsiblecitizensandmembersoftheUniversitycommunity,studentsareexpectedto complywithFederal,Commonwealth,andlocallaws,andwithallpublishedUniversitypolicies andregulations.

Inordertofulfillitsfunctionsasaneducationalinstitutionandtoprotectallmembersofthe Universitycommunity,VirginiaWesleyanUniversityhastherighttomaintainorderwithinthe Universityandtoexcludepersonswhodisrupttheeducationalprocess. Matriculationand/or continuedenrollmentatVirginiaWesleyanUniversityisaprivilege,notaright. Anyrevocation ofsuchaprivilegewouldbeintendedtoprotectorsupportthestandardsoftheUniversity community Allstudentsareexpectedtofamiliarizethemselveswiththedetailsofthese standardswhichareissuedonlineannuallybytheUniversity

TheSeniorVicePresidentisthepersondesignatedbytheUniversityPresidenttoberesponsible fortheadministrationoftheStandardsofStudentConduct. TheStandardsofStudentConduct, Universitypolicies,andrelatedconductproceduresarenotcontractsanddonotconfer contractualrightsuponanyindividual.

TheUniversityhastherighttoamendormodifytheStandardsofStudentConduct,University policies,andrelatedconductproceduresfromtimetotime,withoutpriornotice. TheStandards ofStudentConduct,Universitypolicies,andrelatedconductproceduresarenotintendedto replicateorsupersedefederal,Commonwealth,criminalorcivillawsorprocedures. University policiesdifferfromthecriminalandciviljusticesystemandafindingofresponsibilityfora

violationoftheStandardsofStudentConductoraUniversitypolicyshallnotbeconstruedasa findingthatanycriminalorcivilstatutehasbeenviolated.

The“JeanneCleryDisclosureofCampusSecurityPolicyandCampusCrimeStatisticsAct” requiresVirginiaWesleyanUniversitytoreportannually,informationregardingourcampus securitypoliciesandcampuscrimestatistics.ThisdocumentistheAnnualSecurityandFire SafetyReport(ASFSR)incompliancewiththeCleryAct.

PolicyGoverningSexualHarassment

Introductions

StudentsafetyisaprimaryconcernforVirginiaWesleyanUniversity. Unfortunately,instances ofsexualharassmentarearealityatcollegesanduniversitiesacrossthecountry.Affirmed consentservesastheprimarydeterminantastowhetherornottherewasaviolationofthe University’ssexualharassmentpolicy. Initiatorsofsexualactivityareresponsibleforobtaining effectiveconsent. Silenceorpassivityisnoteffectiveconsent.TheUniversitywillinvestigate andresolveallegationsofsexualorgender-basedharassmentoflesbian,gay,bisexual,and transgenderstudentsusingthesameproceduresandstandardsthatitusesinallcomplaints involvingsex-basedharassment. Inadditiontoathreattosafety,theseformsofsexual harassmentinterferewithstudents’rightstoreceiveaneducationfreefromdiscriminationand mayconstituteacrime.Sexualharassmentmayaffectone’sabilitytoparticipateinorbenefit fromtheUniversity’sprograms,academic,athletic,orextracurricular,andis,therefore,a potentialviolationofcivilrights. Becausetheseviolationsmayviolateaperson’scivilrights,it isimportanttounderstandthatanycomplaintofthistypewillbeinvestigatedasbothapotential violationofUniversitypolicyandasapossibleviolationofTitleIX,ViolenceAgainstWomen Act(VAWA),and/orotherlaws.

InaccordancewithFederalandCommonwealthlaws,uponreceiptofinformationfromastudent oraResponsibleEmployeeobligatedtoreportinstancesofsexualharassment,theTitleIX Coordinatorordesignee,inconsultationwithoneormoreoftheDeputyTitleIXCoordinators, willcallforareviewoffactsaspresentedbythecomplainantorotherthird-partycommunity members,aswellasanyrelevantwitnesses. Theindividualsresponsibleforexaminingthe mattershallhenceforthbereferredtoastheSexualHarassmentReviewCommittee(SHRC). ThisCommitteewillbemadeupoftheTitleIXCoordinatororadesignee,CampusLife representative,andtheDirectorofSecurityoradesignee. TheCommitteewillmeetwithin72 hoursofthematterbeingbroughttotheattentionoftheTitleIXCoordinatorortheDeputyTitle

IXCoordinators. TheSHRCwilldeterminewhethertheallegationofsexualharassmentrequires additionalinvestigationandsubsequentadjudicationthroughtheSexualHarassmentBoard. In casesinwhichtheallegedsexualharassmentmayconstituteafelony,asdeterminedby consensusorpertheopinionofoneormoremembersoftheCommittee,theSHRCwillcontact thepoliceandalocalattorneyfortheCommonwealth. Thiscommunicationwilloccurwithin24 hoursafterthisdeterminationisreached. Uponsuchdisclosure,theTitleIXCoordinatorora designeeshallnotifythevictimthatsuchdisclosureisbeingmade.

ThelawsoftheCommonwealthofVirginiaalsorequirethattheUniversityprominentlynoteon astudent’sofficialacademictranscriptastudent’ssuspension,dismissal,orwithdrawalwhile underinvestigationforviolatingpoliciesgoverningsexualharassment. TheUniversityshall removefromthestudent’sacademictranscriptanynotationplacedonsuchtranscriptupon completionofatermofsuspension,orincaseswherethestudenthadwithdrawnfromthe institution,butwassubsequentlyfoundnotresponsibleforviolatingsexualharassmentpolicies. StudentsdismissedfromtheUniversityforviolatingpoliciesgoverningsexualharassmentwill retainapermanentnotationontheofficialacademictranscriptunlessnewinformation unavailableatthetimeofadjudicationdictatesotherwise.

AllmembersoftheUniversitycommunity,includingfaculty,staff,andstudents,whohavea concernregardingpossiblesexualharassmentareexpectedtoreportsuchconcernstotheTitle IXCoordinatororDeputyTitleIXCoordinatorsand/ortheVirginiaBeachPoliceDepartment.

TheUniversityprohibitsretaliationorretribution,inanyformagainstindividualsinvolvedinan actual,potential,orsuspectedviolationofthesexualharassmentpolicy. Theindividualmaking thereportshouldhaveareasonablebasistobelievethattherehasbeenormayhavebeena violationofthissexualharassmentpolicy. Thesubmissionofawillfullyfalsereportisa violationoftheUniversityStandardsofStudentConduct.

Anyonewhoengagedinorattemptstoengageinretaliationorretributionagainstanindividual whoreportsanactual,potential,orsuspectedviolationofthissexualharassmentpolicyshallbe subjecttodisciplineinaccordancewiththepoliciesandproceduresoftheUniversity.

VirginiaWesleyanUniversity,initscompliancewiththeprovisionsmadebasedontheU.S. DepartmentofEducation'sJuly22,2015"Dearcolleagueletter",doesnotviolatesection444of theGeneralEducationProvisionsAct(20U.S.C.1232g),commonlyknownastheFamily EducationalRightsandPrivacyActof1974(FERPA).

TitleIXCoordinator(TIX)

● ReginaBarletta,DirectorofHumanResourcesandTitleIXCoordinator,757.455.3316, rbarletta@vwu.edu

DeputyTitleIXCoordinators(DTIX)

● JenCohen,DirectorofStudentEngagementandDeputyTitleIXCoordinator, 757-455-3242,jcohen@vwu.edu

● BrandonElliott,HeadWomen’sSoftballCoach,andDeputyTitleIXCoordinator, 757.455.3307,belliott@vwu.edu

● SarahGuzzo,DirectoroftheWesleyanFundandDeputyTitleIXCoordinator, 757.233.8785,sguzzo@vwu.edu

● JasonSeward,AssociateVicePresidentforCampusLifeandOperationalManagementand DeputyTitleIXCoordinator,757.455.2124,jseward@vwu.edu

TheTIXCoordinatorresponsibilitiesinclude,butarenotlimitedto:

● Maintainsandmonitorsdatarelatedtocomplaintsandinvestigativeactivities,andprovides periodicandannualreportsasappropriate.

● EnsuresthattheUniversityhasinplacepoliciesandproceduresreasonablynecessaryto fostercompliancewithTitleIX.

● ProvidesorfacilitatesTitleIXtraining,educationandprograms,consultation,andtechnical assistanceonTitleIXforallstudents,faculty,andstaff.

● ReviewsTitleIXpoliciesandprocedurestoensurethattheyareclearandconsolidatedto themaximumextentpossibletoprovideanefficientresourceforstudents,faculty,andstaff.

● InconsultationwithotherUniversityoffices,leadsthedevelopmentandimplementationof campusclimatesurveys.

● Develops,schedules,andimplementsregulareventshostedbyorsupportedbythe Universityleadershiponcampustoraiseawarenessinthecampuscommunityaboutall formsofsexdiscrimination(includingsexualharassment).

● ProvidesinformationtoemployeesregardingtheirTitleIXrightsandresponsibilities, includinginformationabouttheresourcesavailableonandoffcampus,theformaland informalcomplaintprocesses,theavailabilityofinterimmeasures,andtheabilitytofilea complaintwithlocallawenforcementandcomplaintwiththeUniversitysimultaneously.

● MaintainsandupdatescontentrelevanttoTitleIXfortheUniversity’swebpage.

● CoordinateswithrepresentativesfromappropriateUniversitydepartmentsincluding CampusSecurity,HumanResources,CampusLife,aswellaslocalcommunitysupport, education,health,andlawenforcementresourcestoidentifyandaddresspatternsor

systematicproblemsunderTitleIXandassessoverallefficacyofcoordinationamong Universitydepartments.

● Monitors,implements,andtrainsaffectedareasonmattersrelatingtotheCampusSexual ViolenceElimination(SaVE)ActandVAWA.

● CoordinatesandmonitorstheannualtrainingofstaffandfacultywhoserveasDeputy TitleIXCoordinators,thosewhoserveontheReviewCommittee,SexualHarassment Board,andSexualHarassmentCommitteeofAppeals.

DTIXCoordinators’responsibilitiesinclude,butarenotlimitedto:

● CoordinatesandexecutestheUniversity’sprompt,effective,andequitableresponseto complaintsofsexualharassment,includingimplementationofformalandinformal resolutionproceduresinaccordancewithregulatoryrequirementsandUniversitypolicy.

● Meetswithcomplainantstoprovideinformationregardingavailableonandoffcampus resources,reportingandresolutionoptions,andinterimmeasuressuchasissuinga“no contactagreement,”changesinacademicscheduleorreassignmentofhousing.

● Meetswithrespondentstodiscussallegedharassment,provideinformationregarding availableresources,notifythemofUniversitypolicyandprocedures,anddescribeany interimmeasuresinplaceorthosethatmaybeinstituted.

● Coordinatesandmonitorsapromptandequitableinvestigatoryprocessincasesofsexual harassment.

● ProvidesinformationtostudentsregardingtheirTitleIXrightsandresponsibilities, includinginformationabouttheresourcesavailableonandoffcampus,theformaland informalcomplaintprocesses,theavailabilityofinterimmeasures,andtheabilitytofilea complaintwithlocallawenforcementandcomplaintwiththeUniversitysimultaneously.

● AttendsTitleIXeducationprogramstounderstandbestpracticesastheyrelatetoTitleIX andsexualharassmentissues.

Ifyouareavictimofsexualharassmentinvolvingsexualintercourseorcontact,weencourage youtodothefollowing:

● Gettoasafeplaceassoonasyoucan.

● Trytopreserveallphysicalevidence.Donotwashclothesorusethetoilet.Putallclothing youwerewearingatthetimeoftheattackinapaperbag,notinaplasticbag.

● Getmedicalattentionassoonaspossible.Amedicalexaminationwillprovideany necessarytreatmentandcollectimportantevidence.Injuriesmaynotbeimmediately apparent.

● Talkwithacounselorifyouwouldliketomaintainconfidentiality Oncampus,youcan callCounselingandStudentHealthat757.455.3131. Inadditiontocounselors,theDirector

ofCampusMinistriesandpersonnelintheSentaraStudentHealthCenterareconfidential employees. WhenCounselingandStudentHealthisclosed,aUniversitycounseloris on-callandmaybereachedbyeitherCampusSecurityortheOfficeofResidenceLife;you onlyneedtosaythatyouwouldliketospeakwiththecounseloroncall.

● SexualAssaultSupportServicesoftheYWCAat757.226.9922isalocalorganizationthat isavailableona24-hourbasisandcanprovidesexualassaultadvocacy,counseling,and informationandeducation. SexualAssaultSupportServicesoftheYWCAhasan agreementwiththeUniversitytoassistanyVWUstudent,facultyorstaffmemberwhohas beensexuallyassaulted. On-campus,CounselingandStudentHealthisspeciallytrained andavailabletorespondtoincidentsinvolvingsexualassault,757.455.3131.

● Youmaycontactsomeoneyoutrust,suchasaclosefriend,tobewithyouandsupportyou.

● Youmaycontactthelocalpolicedepartmentbycalling911.

● YoumaycontactCampusSecuritybycalling8888(fromacampusphone)or757.233.8888. Oncampus,abluelightemergencyphonewillconnectyoudirectlytotheCampusSecurity dispatcher. YoumayalsousetheLiveSafeapp.

● YoumaycontactoneofVWU’sDTIXCoordinators,ofwhichtherearefour. Theycantalk withyouaboutyouroptionsoncampusandreferyoutoresourcesavailableoncampus. However,theseindividualsareresponsibleforinitiatingtheinvestigatoryprocess. Should youwishforthemattertoremainconfidential,considercontactingCounselingandStudent Health,theDirectorofCampusMinistries,orSentaraStudentHealthCenter.

Past Abuse. Many individuals experience sexual harassment and do not tell anyone about it at the time of the incident. If you were victimized weeks ago or even years ago, assistance is still available.Talkingwithsomeonenowmayhelpyoubettercopewithabusefromthepast.

Lesbian,Gay,Bisexual,Trans*,Queer,Intersex,Asexual(LGBTQIA+)Victims. The Universityprohibitsdiscriminationbasedonsexualorientation,genderidentity,andgender expression. TheUniversityusesthesameprocesstorespondtoandinvestigatereportsbyor involvingmembersoftheLGBTQIA+community.

TheUniversityprohibitsallsexualharassment,includingsexualharassmentdirectedatLGBTQ students,faculty,andstaff. LGBTQIA+victimsattheUniversityreceivethesameservicesand support. Emotionalsupport,counseling,andmedicaltreatmentareavailabletoassistany individualsrecoveringfromsexualharassment.

MaleVictims. Recordsshowthatmostvictimsofsexualharassmentarewomen;however,itis importanttoknowthatmencanalsobevictims.MalevictimsatVWUreceivethesameservices

andsupport,asdofemalevictims.Emotionalsupport,counseling,andmedicaltreatmentare availabletoassistanyindividualsrecoveringfromsexualharassment.

MedicalTreatment. Itisimportanttoseekimmediateandfollow-upmedicalattentionfor severalreasons:

● Toassessandtreatanyphysicalinjuriesyoumayhavesustained.

● Todeterminetheriskofsexuallytransmitteddiseasesorpregnancyandtakeappropriate medicalmeasures.

● Togatherevidencethatmayaidcriminalprosecution. Physicalevidenceshouldbe collectedimmediately—ideallywithinthefirst24hours.Itmaybecollectedlater,butthe qualityandquantityofevidencemaybediminished.

ImmediateEmergencyServices. Aspecialhospitalexam(PERK:PhysicalEvidenceRecovery Kit)shouldbeperformedbyanemergencydepartment.VWUstudentscanreceivetheexamat thefollowinghospitals:

● SentaraLeighHospitalEmergencyDepartment

830KempsvilleRoad

Norfolk,VA23502

757.261.6804

● SentaraIndependenceEmergencyDepartment

800IndependenceBoulevard

VirginiaBeach,VA23455

757.363.6137

● SentaraNorfolkGeneralHospitalEmergencyDepartment*

600GreshamDrive

Norfolk,VA23507

757.388.3551

*TheForensicNurseExaminersProgramisbasedoutoftheEmergencyDepartmentatSentara NorfolkGeneralHospital. ForensicNurseExaminersareRegisteredNursesspecializingin providingimmediate,comprehensivemedical-forensicexaminationsandevidencecollectionto survivorsofsexualharassmentandintimatepartnerviolence.

Hospitalemergencydepartmentsfollownationalstandardsforsurvivorcare,sexualharassment exams,andevidencecollectionprocedures.Aslongasyoudonotpresentyourinsurancecard andareatleast18yearsofage,yourparentswillnotbenotified.Shouldyouchoose,youcould remainanonymousinordertoreportandreceivecare—justinformthetriagenurseofyour requestforanonymityuponyourarrivaltoanemergencyroom. Youlikelywillnotbebilledfor

treatmentdependingonothermedicalattentionneeded. Considerspeakingwithacounselorto discussyouroptions.

Atthehospital,youmaychoosetoundergoaPERKexamevenifyouareunsurewhetheryou wanttoreportthesexualharassmenttothepoliceandwanttimetothinkaboutit. If you choose to report anonymously, hospital authorities will collect the evidence without revealing your identity to the authorities.

ArrangementsforforensicexaminationscanalsobemadethroughCrisisServicesoftheYWCA orChesapeakeForensics,whicharethelocalsexualharassmentand advocacyprograms. SexualAssaultNurseExaminersorSANENursescanbecontactedthrough their24-Houremergencyhotlineat757.398.5105.

CounselingandEmotionalSupport

● On-Campus YoumayreachCounselingandStudentHealthbycalling757.455.5730or 757.455.3131ortheDirectorofCampusMinistriesbycalling757.455.3400duringregular officehours.CounselingandStudentHealthalsomaintainsanon-callscheduleformental healthemergenciesinwhichastudentexperiencesthoughtsthatintendtoendangerthe safety,health,orlifeofselforanyperson.On-callmentalhealthresourcesmaybereached throughCampusSecurityat757.455.3349orbycontactingtheOfficeofResidenceLife. Counselorsinthisofficeareavailabletoassistinacrisisandtoprovideyouwithany informationaboutyouroptionsincludingmedicalassistance,psychologicalcounseling, Universitydisciplinaryprocedures,andlegalprosecution.

Thesecounselorscanprovidesafe,confidentialsupportforyouduringthisdifficultperiod. Theycaninformyouofcommonreactionstocrisesanddiscusscopingmethodsthatmay assistyouimmediatelyfollowingtheharassmentandlater.

Talkingaboutyourconcernswithoneoftheseindividualsmayhelpyousortthrough feelingsanddecidewhattodo.Youdonotneedtodiscloseyournameifyoucallfor informationandtheywillnotrevealyouridentitytoanyonewithoutyourpermission.

● Off-Campus. CrisisServicesoftheYWCAisalocalorganizationthatisavailableona 24-hourbasisandcanprovidesexualassaultadvocacy,counseling,andinformationand education. CrisisServicesoftheYWCAhasanagreementwiththeUniversitytoassistany VWUstudent,facultyorstaffmemberwhohasbeensexuallyharassed.CrisisServicesof theYWCAcanbereachedbycalling757.251.0144.

Transportation. CampusSecurityortheOfficeofResidenceLifearealwaysavailableto transportvictimsofsexualharassmenttothehospital.Toarrangetransportation,callCampus Securityattheiremergencynumber757.233.8888ortheregularnumber,757.455.3349and indicateyourneedforimmediateassistance. YoumaysayyouareaVWUstudentandnot provideyournameifyousochoose.

Non-EmergencyMedicalProcedures. Evenifyouchoosenottohaveahospitalexam,itis stillimportanttogetmedicalattention.Anexam,intheseinstances,mayincludetreatmentof anyphysicalproblemsandarrangementoflabtestsforsexuallytransmitteddiseasesand/or pregnancy.Anynon-emergencytreatmentcanbearrangedoncampusbycallingtheSentara StudentHealthCenterat757.455.3108andmakinganappointment.

ReportingtoLocalPolice. Itisalsoappropriatetoinvolvethelocalpoliceifyouchoosetodo so. AstudentmaycontacttheVirginiaBeachPoliceDepartmentbydialing911,orifitisnotan emergency,bycallingtheirnon-emergencyphonenumberat757.385.5000.

AstudentmayalsowishtocontacttheVictimAssistanceProgramat757.385.4401,locatedin theOfficeoftheCommonwealth’sAttorney,CityofVirginiaBeachMunicipalCenter

Reportinganincidentisaseparatestepfromchoosingtoprosecute.Whenyoufileareport,you arenotrequiredtocontinuewithlegalproceedings. Byreportingtothepolice,youhelpto:

● Warnfuturevictims.

● Apprehendtheaccusedindividual.

● Bringawarenesstothecommunity.

● Maintainfutureoptionsregardingcriminalprosecution,UniversityArbitration,and/orcivil actionagainsttheaccusedindividual.

Whenyoureporttheincident,alocalpoliceofficerwilltalktoyouabouttheeventsandmay takenotesduringtheconversation.Youwillbeaskedtoremember,tothebestofyourability, anyinformationthatmayhelptoidentifytheaccusedindividual,toincludetheirphysical descriptions(i.e.,clothing,haircolor,etc.).Youmaybeaskedquestionsaboutthelocation(s)of theincident,whetherthereareanyotherwitnesses,andwhathappenedbeforeandafterthe incident.Manypeopleareafraidtoreportalcoholordrugusetothepolice;however,itis importantthatyourinvestigatorknowalltherelevantfacts(PleaseknowthattheUniversitywill extendlimitedimmunityfromitsownjudicialsanctioningforillegalalcoholusetovictims, witnesses,andotherindividualsreportingincidentsand/orassistingvictimsofsexual harassment).Thepoliceofficersandinvestigatorsaretrainedtohandleyourinformationwith sensitivity,privacy,andrespect.

Thepoliceofficerwillcreateawrittenreport,whichisimportantshouldyouwishtobring charges,immediatelyorlater.

CriminalInvestigationandCharges. Ifyouchoosetopursuecriminalchargesinyourcase, yourassignedinvestigatorwillbeavailabletoassistyouinunderstandingandfollowingthrough withthisprocess.ThecaseitselfwillcomeunderthejurisdictionoftheVirginiaBeachcourts. TheCommonwealthAttorneywillhandlethecriminalproceedingsandwillneedtospeakwith youregardingyourcase.Youmayalsowishtospeakwithyourpersonalorfamilyattorneyfor legaladvice.

UniversityDisciplinaryProcedures. Ifyouareconsideringformalactionafteranincidentof sexualharassment,youareencouragedtoconsulttheVWUTitleIXCoordinatororoneof VWU’sDeputyTitleIXCoordinators. TheycanreviewtheTitleIXinquiryproceduresandthe proceduresfollowedbytheUniversity'sArbitrationSystem.

HowtoHelpAVictim

Tendtoneeds Medicalattention,safety,andsupportareimportantneeds.

Believethem. Beingbelievedisthemostimportantfactorinrecovery

Nomoreviolence. Threateningtoharm“thepersonwhodidthis”willonlymakethevictim feelafraid.

Providecomfort. Theyneedtoknowtheyarevaluedandimportant.

Listen. Letthemgetitalloutbeforeyoutalk. Avoid“why”questionsandsuggestions.

Givecontrol. Theyneedtoregainafeelingofcontrolintheirlife. Accepttheirdecisionseven ifyoudisagree. Askbeforeyoutouch.

Beawareofyourlimitations. Recoverycanbealongprocess. Utilizetheresourcesonandoff campustosupportyourselfandthevictim.

Incasesinwhichthecomplainantchoosestokeephis/her/theirname,thenameoftheaccused person,andotherinformationconfidentialordecidesnottofileaformalcomplaintofsexual

harassmentagainstastudent,facultymember,staffmember,orotherthirdparty,thecomplainant shouldinitiallyandexclusivelyreportthemattertooneoftheindividualslistedbelow.

● AprilChristman,DirectorofCounselingandStudentHealth,757.455.3131

● BrandonFoster,Therapist,757.455.5730

● MariePorter,DirectorofCampusMinistries,757.455.3400

● SentaraStudentHealthCenterPersonnel,757.455.3108

VirginiaWesleyanUniversitystronglysupportsandencouragespromptreportingofsexual harassmentandequitableresolution. Reportingprovidesresourcestocomplainantsand contributestokeepingthecampussafe.

Iftheaccusedorrespondentisanon-studentornon-Universityemployee,youmaystillreport theincidenttoUniversityofficialsorlawenforcement. ComplaintsshouldbefiledwithCampus SecurityortheUniversity’sTitleIXCoordinator

WhatisSexualHarassment?

Sexualharassmentmeansconductonthebasisofsexthatsatisfiesoneormoreofthefollowing: (1)Aschoolemployeeconditioningeducationbenefitsonparticipationinunwelcomesexual conduct(i.e.,quidproquo);or(2)Unwelcomeconductthatareasonablepersonwoulddetermine issosevere,pervasive,andobjectivelyoffensivethatiteffectivelydeniesapersonequalaccess totheschool'seducationprogramoractivity;or(3)Sexualassault(asdefinedintheCleryAct), datingviolence,domesticviolence,orstalkingasdefinedintheVAWA.

HowDoIReportSexualHarassment?

SeekingImmediateAssistance:Ifyouorsomeoneyouknowhasbeenthevictimofsexual harassment,pleasecontactCampusSecuritybycallingtheDeFordGatehouseat757.233.8888. BothCampusSecurityandtheOfficeofResidenceLifewillbealerted.

YoumayalsoconsidercontactingtheVirginiaBeachPoliceDepartment,reachable24hoursa dayforemergencies,at911orfornon-emergenciesat757.385.5000.

InstancesofsexualharassmentmayviolateboththeUniversity’ssexualharassmentpolicyand thelaw.Asaresult,theUniversityencouragesvictimstopursuetheircomplaintsthroughboth theUniversity’sprocessforsexualharassmentandthroughthecriminaljusticesystem. The criminalinvestigationisindependentfromanyinquiryundertakenbytheSexualHarassment Committee(SHRC)underthispolicy.

Regardlessofwhetheravictimdecidestopursueacriminalinvestigation,theSHRCwilltake immediatestepstoinvestigatethecomplaint,toprotectthevictim,andtoensurethesafetyofthe

campuscommunity. IfacriminalcomplaintisfiledinadditiontotheUniversitycomplaint,the Universitywillcontinueimplementingitsownproceduresregardlessofthetimelineofthe criminalproceedingsortheiroutcome.

Withlimitedexceptions,ifacaseinvolvesunderagedrinking,theUniversityshallnotchargethe followingindividualswithaviolationoftheUniversity’salcoholpolicy: thecomplainant,the witnesses,andotherindividualsreportingincidentsand/orassistingvictimsofsexual harassment.

Assoonasemployeesbecomeawareofpossiblesexualharassment,theymustreportand studentsarestronglyencouragedtoreporttheincident(s)totheTIXCoordinatororoneofthe University’sDTIXCoordinators.

Onceacomplaintismade,whetherverbalorwritten,theTIXCoordinator/DTIXCoordinators willpromptlycontactthecomplainantconfidentiallytodiscusstheavailabilityofsupportive measures,considerthecomplainant'swisheswithrespecttosupportivemeasures,informthe complainantoftheavailabilityofsupportivemeasureswithorwithoutthefilingofaformal complaint,andexplaintothecomplainanttheprocessforfilingaformalcomplaint.TheTIX Coordinator/DTIXCoordinatorswillinformtheSHRCwhowillgatherasmuchinformationas possibleaboutthecomplaint(s). Aftergatheringinformationfromthecomplainant,theSHRC willdeterminewhetheranyofthefollowingactionsareappropriatetoprotectthecampus communityfromanypossibleongoingthreat:

● Takestepstoprotectthecomplainant,includinginterimmeasuressuchasissuinga"no contactorder"ora"notrespassorder"astheinvestigationisongoing.

● Takestepstopreventoraddressretaliation,whichisprohibitedunderTitleIXandthe StandardsofStudentConduct.

● Determineifenoughevidenceexiststowarrantadditionalinvestigationandsubsequent adjudicationthroughtheSexualHarassmentBoard.

Incasesinwhichtheallegedsexualharassmentmayconstituteafelony,asdeterminedby consensusorpertheopinionofoneormoremembersoftheCommittee,theSHRCwillcontacta localattorneyfortheCommonwealth.Thiscommunicationwilloccurwithin24hoursafterthis determinationisreached. Uponthisdisclosure,theTIXCoordinatororadesigneeshallnotify thevictimthatsuchdisclosureisbeingmade.

Atthecomplainant'srequestanduponreviewbyandapprovaloftheSHRC,certaincomplaints ofsexualharassmentorstalkingmayberesolvedinformallythroughtheproceduressetforthin theUniversity’spolicyprohibitingdiscriminationagainststudentsunlesstheTitleIX

Coordinatordeterminesthatsigningaformalcomplainttoinitiateaninvestigationoverthe wishesofthecomplainantisnotclearlyunreasonableinlightoftheknowncircumstances.Upon receiptofaformalcomplaint,awrittennoticewillbesenttoboththecomplainantandthe respondentoftheallegations.Informalresolutionisnotavailableforharassmentinvolving non-consensualsexualcontactornon-consensualsexualintercourse,orseriousincidentsof sexualexploitation,sexualharassment,orstalking.TheTIXCoordinatororDeputieswilladvise acomplainantiftheinformalresolutionproceduresareavailableinaparticularmatter.Voluntary writtenconsentisnecessaryforresolvingacomplaintinformally.Involuntaryresolutionisnot availableforfacultyandstaff.

ItisimportantthatallVirginiaWesleyanUniversitystudentsareawareoftheirrightsand opportunitiesforsupportandassistance.Thefollowingareresourcesavailablebothoncampus andinthecampuscommunity

ConfidentialResources. Reportingtoanyofthefollowingsourceswillbecompletely confidential.Yourpersonalinformationwillnotbesharedbyanyofthefollowingresources.

● CounselingandStudentHealth

Office Hours: Monday – Friday, 8:30 a.m. to 4:30 p.m

211BattenStudentCenter

757.455.5730or757.455.3131

● SentaraStudentHealthCenter

Office Hours: Monday – Friday, 10:00 a.m. to 2:00 p.m.

Summer: Closed to Patient Care

AllenVillage

757.455.3108

● CampusMinistries

Office Hours: Monday – Friday, 8:30 a.m. to 4:30 p.m.

BattenStudentCenter

757.455.3400

AdditionalNon-ConfidentialResources

● SeniorVicePresident

Office Hours: Monday –Friday, 8:30 a.m. to 4:30 p.m.

BattenStudentCenter

757.455.3273

● CampusSecurity

Office Hours: Monday – Friday, 8:30 a.m. to 4:30 p.m.

BrayVillage

757.455.3349

Available 24 Hours daily for emergencies at 757.233.8888

● OfficeofResidenceLife

Office Hours: Monday – Friday, 8:30 a.m. to 4:30 p.m.

BattenStudentCenter

757.455.3295

After Hours Duty Number 757.582.4943

OffCampusResources

● SentaraFamilyMedicinePhysicians

Office Hours: Monday – Friday, 7:00 a.m. to 3:30 p.m.

5460WesleyanDrive

VirginiaBeach,VA23455

757.395.1900

● SentaraLeighHospitalEmergencyDepartment

830KempsvilleRoad

Norfolk,VA23502

757.261.6804

● SentaraIndependenceEmergencyDepartment

800IndependenceBlvd.

VirginiaBeach,VA23455

757.363.6137

● SentaraNorfolkGeneralHospitalEmergencyDepartment

600GreshamDrive

Norfolk,VA23507

757.388.3551

VWU’sOngoingFocusonPrevention. VirginiaWesleyanUniversitystronglybelievesthat educatingoneanotheraboutsexualharassmentandrespondingtovictimsarecriticalaspectsof theUniversitycommunityandthatthiseducationmustcontinuethroughouttheacademicyear. VWUoffersprogramsoverthecourseofeachsemester. Studentinterestalwaysallowsnewand creativeinitiativestobeincludedduringthecourseoftheacademiccalendaryear.Campus ClimateSurveysarealsoconductedinordertoassessstudent’sthoughtsandsuggestions regardingthistopic.

TipsforPrevention for all members of the VWU community

● Communicateclearlyabouthowyoufeelandwhatyouwant.Listentoyourpartner.Donot relyonbodylanguage-stop,ask,andclarifywhatyourpartnerwants.

● Donotacceptthemyththat“nomeansyes.”Submissiondoesnotequalconsent.

● Limitalcoholintakeorabstain.Remember,havingsexwithsomeonewhoisincapacitated issexualharassment,evenifyouhavebeendrinking.

● Educateyourselfandexamineyourownattitudesthatmayperpetuatesexismand gender-basedviolence.

● Whensafe,challengeactions,comments,orjokesthatsupportrapeandothergender-based violence.

● Speakup.Donotjustlooktheotherway.Confrontfriendswhoarebeingdisrespectfulor abusiveofanypersonbyspeakingupwhenyouthinkgender-basedviolenceispossible.

● Youcouldsaveafriendfrombecomingavictimofsexualharassment-orfromcommitting one.

● Startconversationswithyourfriends,yourpartners,andyourfamilyaboutwhatviolence meansandhowtheycanhelpstopgender-basedviolence.

● Talktosomeoneyouknowwhomakessexist,racist,homophobic,transphobicorothersuch remarks.Explainwhyyouthinkthebehaviorisinappropriate.

● Inviteaneducatortospeaktoyourclassorstudentorganizationaboutviolence.

● Getinvolvedanddoyourparttoendviolence.Therearemanythingsyoucandoonandoff campustohelp,includingattendingevents,requestingororganizingevents,and volunteeringyourtime.

● Becriticalofthemediayouconsume.Onlysupportmusicalartists,televisionshows,and moviesthattreatpeoplewithrespectandportraygender-basedviolenceaccurately Ifyou donotlikewhatyouseeorhear,turnitoff.

SexualHarassmentProcedures

FilingAFormalComplaint

● AnyonemayfileaformalcomplaintwiththeUniversity’sTitleIXCoordinator. Anonymousreportsarealsopermitted.

● AllformalcomplaintswillbeinvestigatedbytheUniversity.

● Tofileaformalcomplaint,complainantsmaycompletetheSexualHarassmentFormal ComplaintFormorprovidewrittenorverbalconfirmationtotheTitleIX/DeputyTitleIX Coordinators

● TheUniversityisrequiredtodismissformalcomplaintsif:

a. ThecomplaintdoesnotmeetthedefinitionofSexualHarassment

b Theincidentdidnotoccurwithintheinstitution’seducationalprogramoractivity

c. ItdidnotoccuragainstapersonintheUnitedStates.

● Reportsmadethatdonotmeettheaforementionedcriteriamaybeadjudicatedthroughthe University'sstudentconductprocess.

● TheUniversitymaydismissformalcomplainantsshould:

a Thecomplainantformallywithdrawsthecomplaint.

b. Therespondentisnolongerastudent.

c CircumstancespreventtheUniversityfromgatheringsufficientevidencetoreacha determination.

● Awrittennoticeofdismissalwillbeprovidedtobothparties.

RespondingtoComplaintsofSexualHarassment

AfteraformalcomplaintisfiledwiththeUniversity’sTitleIXCoordinatortheUniversitywill:

● Offersupportivemeasuresavailabletothecomplainantandrespondentthataredesignedto supportcontinuedaccesstoaneducationprogramoractivitywithoutunreasonably burdeningtheotherparty.

● TheUniversity’sSexualHarassmentReviewCommitteewillconveneto:

a. Takestepstoprotectthecomplainant,includinginterimmeasuressuchasissuinga"no contactorder"ora"notrespassorder"astheinvestigationisongoing.

b. Takestepstopreventoraddressretaliation,whichisprohibitedunderTitleIXandthe StandardsofStudentConduct.

c Determineifenoughevidenceexiststowarrantadditionalinvestigationandsubsequent adjudicationthroughtheSexualHarassmentBoard

d Conductariskanalysistodetermineifanaccusedstudentposesanimmediatethreatto thehealthorsafetyofastudentorotherindividual.ShouldtheSHRCdeterminea threatispresent,theUniversityisallowedtoremovesuchastudentfromcampus, providedthatthestudentreceivesnoticeandanopportunitytorespond.

e Determineiftheallegedviolationofstudentconductwouldconstituteafelonious chargethroughVirginiaStateLaw.Iftheallegedviolationmeetsthiscriteria,the UniversityisrequiredtocontacttheVirginiaBeachCommonwealth’sAttorneyOffice. Identifiableinformationisonlysharedifanimmediatethreattocampusispresent.

SexualHarassmentInvestigation

WhentheSHRCdeterminesthatfurtherinvestigationiswarranted,TheUniversitywill:

● Providewrittennoticetobothparties(complainantandrespondent)oftheallegations containedwithintheformalcomplaint.

o Writtennoticemustincludenameofcomplainant,dateofallegedincident, locationofallegedincident,andallegedUniversitypolicyviolated.

● Uponreceiptofwrittennotice,thecomplainantandrespondentwill:

a. Receiveadequatetimetoprepareforaninitialinterview.

b. Beassignedorselectanadvisoroftheparty’schoice.

c. Advisorsmaybepresentduringallinterviewstoprovidesupportforthecomplainantor respondent.Advisorsmaynotactivelyparticipateintheinvestigation.

● Evidencedirectlyrelatedtotheallegationswillbepresentedtothecomplainant,respondent, andrespectiveadvisorswithatleast10daysforpartiestorespondbeforearesponseis required.Thesematerialsmaybesentinelectronicformatorhardcopyuponrequest.

● Thecomplainantshallbeaffordedtheopportunitytodiscusstheallegedharassmentwith theDTIXCoordinator(s). Thepurposesofthismeetingaretoadvisethecomplainantofthe hearingprocedures,his/herrightsinconnectionwiththehearing,andtoobtainaninitial statement.

● Therespondentshallbeaffordedtheopportunitytodiscusstheallegedharassmentwiththe DTIXCoordinator(s). Thepurposesofthismeetingaretoadvisetherespondentofthe hearingprocedures,his/herrightsinconnectionwiththehearing,andtoobtainaninitial statement.

● Additionalmeetingswiththecomplainant,respondent,andifnecessary,witnesseswilltake placeifdeemednecessary.

● TheDTIXCoordinatorshallcreatesufficientcopiesofanevidencepacketcontainingall submittedinformationtobeconsideredduringthemeetings.

● Boththecomplainantandtherespondentwillbepermittedtoviewthedocuments(packet), butwillnotbeallowedtoretainaphotocopyorotherwiserecordtheinformationitcontains.

● Thecomplainantandrespondent,uponthisrequest,willbeprovidedaccesstoviewthe documentwithin72hourspriortotheSHBhearing. Atthistime,thecomplainantand respondentmaybegintoformulateandsubmitquestionsforsubmissiontotheSHBChair forconsiderationduringproceedings. Uponrequest,thecomplainantandrespondentwill alsobeprovidedaccesstotheevidencepacket24hourspriortotheSHBhearing. Questionsshouldbesubmittedatthattime. Theadvisorsforbothofthecomplainantand respondentwillbeallowedtoaccompanythem.

SexualHarassmentBoard

OnceaninvestigationiscompleteandadeterminationismadebyTitleIX/DeputyIX CoordinatorsthatapotentialviolationofstudentharassmentasitrelatestoTitleIXhasoccurred, theSexualHarassmentBoard(SHB)willmeet.

● TheSHBshallconsistoftheSeniorVicePresident,actingasChair,andtwo(2)other non-studentvotingmembers.

● TheSHBshallmaintainapoolofindividualsrepresentingthefacultyandstaffwhomaybe chosentoserveasthetwoadditionalmembersoftheSHB. Theseindividualsshallbe appointedannuallybytheSeniorVicePresident,andwillreceiveannualtrainingonissues relatedtosexualharassment,theinvestigativeanddisciplinaryprocess,andthehearing process. ThetrainingoftheseindividualsshallbetheresponsibilityoftheTIXCoordinator andtheDTIXCoordinators.

● AnymemberselectedtoserveontheSHBmustrecusehimorherselfforanybiasor conflictofinterest. Thecomplainantandtherespondentwillbenotifiedoftheidentitiesof theSHBhearingpanelistsandmayrequestachangeifthereisaconflictofinterest.

● MeetingsoftheSHBwillnotbedelayedbasedonthecomplainant’sorrespondent’swork scheduleortheschedule/availabilityofthementor(s). Thecomplainant’sandrespondent’s classschedulewillbeconsideredwhenschedulingSHBhearings.

● MeetingsoftheSHBareconfidentialandshallbeclosedtothepublic. Formalrulesof process,procedure,and/ortechnicalrulesofevidence,suchasareappliedinacriminalor civilcourt,arenotusedinameetingoftheSHB.

● InaccordancewiththeDepartmentofEducation,andmoreSpecificallyTitleIXunderthe jurisdictionoftheOfficeofCivilRights,decisionsmadebytheSHBshallbebasedon evidencethatisclearandconvincing.

● Thereshallbeasingleverbatimrecord,typicallyadigitalrecording,oftheSHBhearing (notincludingdeliberations).Deliberationsshallnotberecorded.Therecordshallbethe propertyoftheUniversityandmaintainedsecurelyontheUniversity'sserver.

● Ifnecessary,theChairoftheSHBmayorderthattheproceedingsbetranscribedinaddition totherecording.

● TheSHBmayacceptpertinentrecords,exhibits,resultsoforpendinginformationregarding policeinvestigationsrelatedspecificallytothecase,andwrittenstatements(including studentimpactstatements)forconsideration. Medicalrecordsmayalsobeconsidered. The DTIXCoordinatorconductingtheinvestigationwillbringtheseitemsorinformationtothe Chair'sattention. TheChairmayconferwithothermembersoftheSHB,butshallmakeall rulingsonacceptinginputforthehearing.

● AllproceduralquestionsaresubjecttothefinaldecisionoftheChairoftheSHB.

● IfrequestedbytheChairoftheSHB,CounselingandStudentHealthwillbepresentatSHB hearingsasobservers.

● Beforeadjourning,theSHBwillmeetprivatelywithCounselingandStudentHealthto addressanyissuesthatmayhavearisenfromthemeeting.

● AfterthisportionoftheSHBhearingconcludes,allpertinentinformationhasbeen reviewed,andallrelevantquestionshavebeenanswered,theSHBshalldeliberate,in private,todeterminewhethertherespondentisresponsibleforoneormoreviolationsof prohibitedconduct. Iffoundthataviolationhadoccurred,theSHBwilldeterminean appropriateresponsefromtheUniversitybasedontheseverityorfrequencyofviolations, includingpastviolationsifany,andconsideringprecedent.

● TheSHB'sdeterminationshallbemadebasedonwhetheritismorelikelythannotthatthe respondentengagedinprohibitedconduct. InaccordancewiththeDepartmentof

Education/OCRRegulations,theprocessforinvestigatingandadjudicatingmattersof allegedsexualharassmentwillberespondedtopromptlyandinamannerthatisnot deliberatelyindifferent.

GeneralProceduralRulesoftheSexualHarassmentBoard. TheChairshallpresideoverand conductthehearingandisspecificallyempoweredtodoorassurethefollowing:

● Thattherightsandresponsibilitiesofthecomplainantandrespondentareobserved.

● Controltheadmissionofpersonstothehearing.TheChairmayorderanypersonin attendancethatdoesnotconducthimorherselfinanorderlyandrespectfulmannertoleave. Obstructive,contemptuous,ordisruptiveconductinthepresenceoftheBoardbyany person,includingthecomplainantandrespondent,mayresultinthatpersonbeingcharged withaviolationofprohibitedconductandexcludedfromthehearing.

● Thecomplainantshallnormallybeexpectedtoattendthehearinginpersonandpresentthe basisforhis/heraccusations. Incasesinwhichoneormorecomplainantscannotbepresent duetoacompellingreason,thecasemaybepostponeduntiltheindividualmaybepresent orhe/shemayparticipatebytelephone,video,orotherelectronicmeans.Absence,dueto graduation,withdrawalorotherseparationfromtheUniversity,shallnotbecompelling reasonssufficienttojustifyparticipationwithoutbeingpresent. Ifthecomplainantdoesnot attendthehearing,theirclosingstatementwillnotbedeliveredduringtheSHBhearing.

● ControltheconductoftheSHBmembers,thecomplainantandrespondent,aswellas witnesses,toprotectthemfromimproperquestions,insultingtreatment,offensivebody language,andunnecessaryinquiryintotheirprivateaffairs.

● Excludewitnessesfromthehearingroomexceptwhentheyareprovidinginformation requestedbytheSHB.

● AllmembersoftheSHBmustbepresentthroughoutthehearing.

● IfamemberoftheSHBmustleavebeforethehearingiscompletewithgoodcause,the Chairmay,athis/hersolediscretion,placethehearinginrecessandreconvenethehearing within24hours.

● Ifavotingmemberrecuseshim,her,orthemselvesorforgoodcausemustwithdrawfrom thehearing,theChairshallselectareplacementfromthepoolofqualifiedindividuals. The Chairshall,afterconsultationwiththerespondentandthecomplainant(ifapplicable), providethereplacementwithasummaryofallpriorproceedings.

● NopersonshalladdresstheSHBorsubmitquestionstotheChairforanywitnesswithout firstbeingrecognizedbytheChair.

● Crossexaminationmaynotbeconductedbyapartypersonally.Ifastudentdoesnothave anadvisortoconductthecrossexamination,theUniversitywillappointanadvisorofits choice.

● Onlyrelevantcrossexaminationandotherquestionsmaybeaskedofapartyorwitnessas determinedbytheSHBChair.TheChairmustprovidereasoningforexclusionofquestions duringcrossexamination.

● Crossexaminationmaynotincludequestionsaboutacomplainant’ssexualbehavioror dispositionunlessevidenceofsuchbehaviorisofferedtoestablishconsentorto demonstratethatanotherpartyisresponsibleforcommittingtheviolationofstudent conduct.

● Attherequestofeitherparty,aninstitutionmustpermitcrossexaminationtooccurwiththe partieslocatedinseparaterooms.

● TheUniversityisnotallowedtorelyonstatementsmadebyapartyorwitnesswhodoesnot submittocrossexamination.

● Takingofphotographsinthehearing,broadcastingfromthehearing(withtheexceptionof videoconferencingperrequestanddiscretionoftheChair),orrecordingthehearingfor non-officialuseorforlaterreleaseorbroadcasttothepublic,shallnotbepermitted.

● Failureofindividualstoappearatproceedingsmayrendertheirstatementsand/ortestimony ineligible.

OrderoftheHearing

● TheChairwillaskthemembersoftheSHB,therespondent,therespondent'smentor,the complainant(ifapplicable),andthecomplainant'smentor,witnesses(ifapplicable),and othersinattendancetointroducethemselves.

● TheChairremindsallpartiesthatthecasewillusetheclearandconvincingstandard, whethertherespondentisastudentoranemployee(includingfacultymember)todetermine culpability,meaningthatinordertofindtherespondentresponsible,theSHBmustfind, basedontheevidencepresentedattheproceeding,thatitisclearandconvincingthe respondentisresponsiblefortheviolationscharged. Itissharedthatmentorsthat accompanythecomplainantandrespondentshallnotbeprovidedtheopportunityto participateinthemeetingorotherwiseinterferewiththeproceedings.

● TheDTIXCoordinatorshallpresenttheallegationsofharassmenttotheSHBandfacilitate thereadingofreports.

● TheDTIXCoordinatorshallpresentasummaryoftheallegedharassmentbasedonhis/her investigationleadinguptothehearingandcallonUniversitycommunitymemberswith reportedknowledgeoftheallegedharassmentandinformationdeemedrelevanttothe matterbeingreviewed.

● Witnesses,andallothersparticipatingintheproceedings,shallprovideinformationunder affirmationof The Wesleyan Creed.

● TheSHBmembersshallhavetheopportunitytoaskquestionsofthecomplainant, respondent,andwitnesses. ThecomplainantandrespondentmayrequestthattheChairask aspecificquestiontotheotherpartyorawitness.

● Evidencesubmittedbythecomplainantorrespondentwillbereceivedatthediscretionof theChairinconsultationwiththeDTIXCoordinatorsandothers.

● Writtenstatementsofwitnesseswhocannotattendthehearing,suchasmedicalormental healthprofessionals,mustbesubmittedinadvanceoftheSHBhearingandmaybeentered perthediscretionoftheChairandupontherecommendationoftheDTIXCoordinator(s).

● SHBwillrecesspriortotheconclusionofthehearingtodiscussmattersinexecutive session,whichmayincludeconsultingCounselingandStudentHealth,CampusSecurity, theOfficeofResidenceLife,andtheDTIXCoordinator(s).

● Thecomplainantshallbegiventheopportunitytomakeaclosingstatement.

● Therespondentshallbegiventheopportunitytomakeaclosingstatement.

● ThehearingwilladjournsothatthemembersoftheSHBmaydeliberateinprivateand determinetheUniversity'sresponse.

● Uponadjourningthemeeting,theChairwillscheduleatimetomeetseparatelywithboth thecomplainantandrespondenttodelivertheresponsefromtheUniversity

● Afterdeliberationsarecomplete,theChairwilldraftalettercontainingthefindingsforboth thecomplainantandrespondent.

● TheChairwillmeetwithboththecomplainantandtherespondentinthepresenceofa CampusLiferepresentative,andthestudent'smentorifavailable,atthescheduledtimeand provideinformationrelatedtothedecisionoftheSHBandinformationrelativetoappealing totheSexualHarassmentCommitteeofAppeals.

AppealingtheDecisionoftheSexualHarassmentBoard. Whenrequestedbythe complainantorrespondent,thedecisionsoftheSHBcanbereviewedbytheSexualHarassment CommitteeofAppeals(SHCA):

● Thecomplainantandtherespondenthavefive(5)businessdaysfollowingreceiptof outcometoappealthedecisionoftheSHB.

● ShouldanindividualwishtoappealthedecisionoftheSHBbeyondfivedaysafter receivingnotificationoftheUniversity’sdecision,theyshouldbringthemattertothe attentionoftheSeniorVicePresidentcitingreasonsfortherequest. Thistypeofappealis reservedforspecialcircumstances,suchasnewinformationthatwasnotavailablepriorto theexpirationofthefive-dayappealperiod.

● ThisappealmustbeprovidedinwritingtotheSeniorVicePresident. Thisappealmustbe basedononeormoreofthefollowing: (a)newevidencerelevanttothereviewedmatter andareasonwhyitwasnotavailableatthetimeofthehearing,(b)aperceivedviolationof dueprocessandjustificationfortheclaim,(c)unjustsanctionsoralackthereofwithan explanationforthereasonforsuchclaim. TheSeniorVicePresidentwillprovidetheTitle IXCoordinatorwiththeappealandsupportingevidence.

● Shouldthebasisforappealmeetthecriteriapreviouslymentionedandbedeemedvalidby theTitleIXCoordinator,thematterwillbereferredtotheSHCA.

● TheSHCAiscomprisedofthreefaculty/staffmembers,oneofwhomshallpresideasChair

● TheSHCAisnotahearingbodybutratherareviewcommittee. Therefore,itwillnot conductanadditionalhearingbutwillberesponsibleforreviewingdocuments,recordings, reports,transcripts,andfindingsoftheSHBforproceduralerrorspertinenttotheSHB hearingorforareasitbelievestheSHBshouldreconsider.

● Whennecessary,theSHCAmaycontactmembersoftheSHBtodiscusstheirdeliberations andtherationalefortheirfindings.

● UponthecompletionoftheSHCA'sreview,theSeniorVicePresidentmeetswiththe respondentorcomplainantinthepresenceofarepresentativefromtheSHCAandsharesthe findingsoftheSHCAinwriting. ShouldtheoriginaldecisionoftheSHBbeamended,both therespondentandcomplainantwillbenotified.

● Minorproceduralerrors,whichtheSHCAdeterminesdidnotaffectanyportionofthe outcomeofSHBproceedingsmaybenoted,butsucherrorsneednotresultinaremandto theSHBformodificationofitsdecision.

AppealTranscriptNotation.ItistheresponsibilityoftherespondenttoappealtotheSenior VicePresidentwhenandifnewinformationbecomesavailable. TheSeniorVicePresident,in

consultationwiththeTitleIXCoordinator,willdetermineifthenewinformationwouldhave changedtheoutcome.Ifthisisdeterminedtobethecase,usingclearandconvincingasthe standard,thenotationwillberemovedfromthetranscript.

ComplainantandRespondentRightsandResponsibilitiesinSHBProceedings.Complainant andrespondentshallbeaffordedthefollowingrightsandresponsibilitiesthroughouttheconduct process:

● Ahearingconductedinaccordancewiththepoliciesandpracticesoutlinedinthe Student Handbook.

● Ahearingprocessandoutcomebasedonreliableevidenceandtestimony,including reasonableinferencesdrawnfromsuchevidenceandtestimony,andreasonable determinationsbytheDTIXCoordinator(s),whoshallserveasthechiefinvestigator(s).

● AcopyoftherulesandproceduresoftheUniversity'sprocessformanaginginstancesof allegedTitleIX/SexualHarassmentviolations.

● Theservicesofamentorofhis/herchoice. Thementormaybeanattorney,parent,friend, counselor,oramemberofthefacultyorstaff.

● MentorsmayattendthepreliminarymeetingswithTitleIXinvestigatorsandallother relatedmeetingswiththecomplainantorrespondentorinvestigativeinterviewswiththe complainantorrespondentoncetheprocesshascommenced.

● Theroleofthementoristoprovidesupport,guidance,andadvicetothecomplainantor respondent.Thecomplainantandrespondentareresponsibleforpresentinghisorherown information,andtherefore,otherthanprovidingadviceandguidancedirectlytothe complainantorrespondent,mentorsarenotpermittedtoparticipateinthepreliminary meetings,interviews,otherinvestigativematters,orinmakingoralargumentsorstatements, questioningwitnesses,orraisingobjectionsataSHBhearing. Amentormayrequestabrief recessoftheproceedingstoprovideadvicetothecomplainantorrespondent.

● Thecomplainantandrespondentshouldselectasamentorapersonwhosescheduleallows attendanceatthescheduleddateandtimefortheSHBhearing,asdelayswillnotnormally beallowedduetotheschedulingconflictsofamentor.

● Toremainsilentandtobeadvisedthatanystatementtheymakemaybeusedagainstthem.

● Toreadthecomplaintduringpreliminarymeetingsandinvestigativeprocesses.

● Seektohavethecharge(s)heardand/orthesanctionsdeterminedbytheSHBinaccordance withtheseprocedures.

● TheDTIXCoordinatorshallprepareanddelivertothecomplainantandrespondentanotice ofhearing.Thenoticemaybedeliveredtothecomplainantandrespondentinperson. Basedonextenuatingcircumstances,suchastheunavailabilityofthecomplainantor respondent,noticeofthehearingmaybedeliveredinperson,byelectronicmail,byU.S. Mail,orbycampusmail.ThedateoftheSHBhearingshallnotbelessthanfive(5)ormore thantwenty(20)businessdaysfromthedateofsuchnotice.Theperiodforconductingthe hearingmaybeextendedbytheChairoftheSHBforgoodcauseandafterconsultationwith theTIXCoordinator. TheDTIXCoordinator,willcommunicateinwritingtothe complainantandrespondentthereasonfortheextension.

● Thenoticeofhearingshallinclude:

a. Thenamesofthecomplainant(s)andrespondent(s).

b. Thedate,time,andlocationoftheSHBhearing.

c. TheallegedviolationsofprohibitedconductasexplainedintheStudent Handbook.

d. Thetime,date,andplaceoftheallegedviolation(ifknown).

e. Thenamesofthevictim(s),incaseswhenthecomplainantisnotthesameasthe individualwhohadexperiencedtheallegedharassment.

f. ThenameandadministrativetitleoftheChairoftheSHB.

g. ThenamesandadministrativetitlesofthevotingmembersoftheSHB.

h. Thenamesofwitnesses,ifknown.

● TopetitionthatanymemberoftheSHBberemovedbasedonbiasorconflictofinterest. ThecomplainantorrespondentmaysubmitawrittenpetitiontotheTIXCoordinator,orthe DTIXCoordinators,atleastseventy-two(72)hourspriortothescheduledhearingseeking removalofamemberoftheSexualHarassmentBoard. Thispetitionmuststatethereasons forsucharequest. TheTIXorDTIXCoordinatorsshallrespondtosuchrequest,inwriting, withinforty-eight(48)hoursofreceiptofrequest.

● ToreceivethelistofwitnessesthattheDTIXCoordinator(s)and/orcomplainantor respondentintendtocallataSHBhearingatleastforty-eight(48)hoursinadvanceofthe scheduledhearing. Ifthenamesofthewitnessesareknowninpartorintheirentiretyin advanceoftheofficialnoticeoftheSHBhearing,thisshouldbeincludedintheofficial noticeofthehearing. IftheDTIXCoordinator,complainant,orrespondentidentifies additionalwitnesses,whowerepreviouslyunknowntotheDTIXCoordinator,complainant, orrespondent,withinsuchforty-eight(48)hourperiod,theDTIXCoordinatorshall promptlynotifythecomplainantandrespondentpriortocommencementofthehearing. No witnessshallbecalledovercomplainant’sorrespondent’sobjectionifsuchperson’sname isnotdisclosedatleastforty-eight(48)hourspriortothestartofthehearing. Late disclosureofawitnessshallbegroundsforapostponementforthetakingofthatwitness’ testimonyandpossiblerebuttaltestimony.

● Ifawitnesssubmitsawrittenstatement,thecomplainantandrespondentwillbeprovided anopportunitytoreview,butnotcopy,photograph,orotherwiserecord,suchstatementat leastseventy-two(72)hourspriortothehearing. Thementorforthecomplainantand respondentmaybepresentduringthetimeofreview Failuretoprovideawrittenstatement atleastseventy-two(72)hourspriortothehearingshallbecausetoeitherexcludesuch statementsinthesounddiscretionoftheSHBChairoruponrequestofthecomplainantor respondentandwiththeapprovaloftheSHBChair,forpostponementtodetermineits significance,ifany. Followingthehearing,theDTIXCoordinatorshallpermitthe complainantorrespondenttohaveaccesstowitnessstatementstotheextentneededshould he/shewishtoappealthedecisionoftheSHB.

● Subjecttoapplicableprivacylaws,includingFERPA,thecomplainantandrespondenthave therighttoreview,butnotcopy,photograph,orotherwiserecord,alldocumentaryevidence thattheDTIXCoordinator,complainant,orrespondent,intendtopresentatthehearingat leastseventy-two(72)hourspriortocommencementofthehearing. IftheDTIX Coordinator,complainant,orrespondentidentifiesadditionaldocumentaryevidence previouslyunknowntotheDTIXCoordinator,complainant,orrespondentwithinsuch seventy-two(72)hourperiod,theDTIXCoordinatorshallnotifythecomplainantor

respondentandprovidesuchevidencepriortocommencementofthehearing. Arequestby thecomplainantorrespondentforapostponementduetolateidentificationofevidenceless thanforty-eight(48)hourspriortoahearingshallbedeterminedinthesounddiscretionof theSHBChair.

● Toattend,withhis/hermentor,theentireSHBhearingexceptforthedeliberationsofthe membersoftheBoard.

● Toofferrelevantevidenceandoraltestimonyofwitnessesonhis/herbehalfataSHB hearing. TheChairmayconferwiththeothermembersoftheSHBandshallthenexercise sounddiscretionintheadmissionandrejectionofevidenceandtestimony.

● TosubmittotheDTIXCoordinatoralistofquestionsthatthecomplainantorrespondent wishestheChairoftheSHBtoaskanywitnesswhogivesoraltestimonyatthehearing. ThecomplainantandrespondentmustsubmittheirinitiallistofquestionstotheDTIX Coordinatoratleasttwenty-four(24)hourspriortothehearing. TheChairshallusehisor herreasonablediscretionindeterminingtherelevanceorappropriatenessofanyproposed questionsubmittedbythecomplainantorrespondent,andtheChairshallnotbeobligatedto askallofthequestionsproposedbythecomplainantorrespondent. Duringthehearing, questionsmayalsoberequestedbyeitherparty. TheChairshallprotectwitnesses, includingthecomplainantandrespondent,fromimproperorirrelevantquestions,insulting treatmentandunnecessaryorirrelevantinquiryintoprivateaffairs,includingawitness' datingorsexualhistory.Whereappropriate,thecomplainantandrespondentmayrequesta briefrecessofthehearingtopreparesuchquestions. TheChair,inhisorherreasonable discretion,maygrantordenysuchrequest.

● SHBhearingsareclosedtothepublic.Admissionofanypersonnotdirectlyconnectedto thehearingshallbeatthesolediscretionoftheChair

● Ifthecomplainantorrespondent,withoutvalidexcuseorauthorizationfromtheChairof theSHB,failstoattendthehearingasscheduled,theSHBmayproceedinthecomplainant orrespondent'sabsencetoadjudicatethematter,and,ifappropriate,imposesanctions. However,theirclosingstatementwillnotbepartoftheSHBhearing.

● Toreceivewrittennoticeoftheoutcomeandsanctions(ifapplicable)oftheSHBhearing, includingabriefsummaryoftherationaleforsuchoutcomeandsanctions(ifany). This noticeshallincludeabriefdescriptionoftheappealrightsofthecomplainantand respondent. Noticesshallbedeliveredassimultaneouslyasfeasible.

● Towrittennoticeofanychangeintheoutcomeorsanctionsimposed.

● Topreservationofprivacy,totheextentpossibleandallowedbylaw.

● TherightnottohaveirrelevantpriorsexualhistoryadmittedasevidenceinaSHBhearing.

● Therightnottohavereleasedtothepublicanypersonallyidentifiableinformationaboutthe complaintoralleged/determinedharassment,withouthis/herconsent,excepttotheextent applicablelaw,regulationorcourtorderrequiressuchdisclosure.

● AtthediscretionoftheChairoftheSHBandafterconsultationwiththeTIXCoordinatoror DTIXCoordinator(s),andwiththepermissionofboththecomplainantandrespondent, allegedharassmentmaybemanagedutilizingtheUniversity'sEducationalConference process. ThismayonlyoccurininstanceswhentheRespondentagreesthathe/sheviolated Universitypolicyandacceptsthesanctionsimposedbecauseoftheacknowledged harassment. ShouldanEducationalConferenceoccur,theDTIXCoordinatorwillidentify

theUniversityadministratorthatshallpresideoverthemeetingandhe/shewillmeetjointly withtherespondenttorespondtotheharassment. Shouldtherespondentdeny responsibilityfortheallegedharassmentorrefusetoaccepttheproposedsanction(s),the DTIXCoordinatorwillinformtherespondentandcomplainantthattheprocesswill continuewiththeSHBhearing.

CommunityArbitrationSystem

DueProcess. Dueprocessisfundamentallyaseriesofprovisionsdesignedtoassuretheproper presentationofallrelevantfactsandbeliefsinanopenandforthrightmanner. Additionally,due processensurestherightsofindividualsallegedlyinviolationofUniversitypoliciesandprotects individualsfromfacelessaccusers. Duringspecifiedandnovelsituationsrequiringinterim regulations,theUniversitymayrespondtoconcernsthroughunconventionalmeanstypically associatedwiththehealthandwelfareofthecampuscommunity.

InanyproceedingwithintheCommunityArbitrationSystem,apersonaccusedofaviolationof Universitypolicywillreceivenoticeofhisallegedmisconduct;begivenaspecifictime,date, andplacewheretheallegationswillbeaddressed;andbeofferedamentortoguidethemthrough thearbitrationprocesswhenthedecisionisbinding. ACampusLiferepresentative,notinvolved intheallegedincident,willserveasthefactfindertopresenttheirreporttotheappropriate arbitrationhearingbody Theindividualwillbepermittedtoappear,presentevidenceand testimony,andrequestotherswhohavefirst-handknowledgeoftheincidenttodosoon his/her/theirbehalfatthemediationorarbitrationhearing. Inthosesituations,wherethe CommunityArbitrationBoardmakesabindingarbitrationdecision,itfirstmustbereviewedand affirmedbytheCommunityReviewBoardbeforethedecisionisfinal. Allproceedingswillbe intendedtoresultinafairandtimelyresolution. Inreviewingmatterswhereresponsibility cannotbeconclusivelyproventhroughadmissionsofthepartiesorotherincontrovertible evidence,theUniversitymayrelyonthepreponderanceofevidencetoarriveataresolution.

Sanctions/Results

Thefollowingsanctionsarelistedalphabeticallyandnotinorderofseverity Acomplete descriptionofeachsanctionmaybefoundinthe“CommonUniversityTerms”sectionofthe Student Handbook Thesesanctionsmaybeappliedinanysequenceorcombinationdepending ontheseriousnessofthematter Forexample,asuspensionneednothavebeenprecededbya probation.

● AlcoholProbation

● CampusWorkService

● ConductProbation

● CounselingandStudentHealthReferral

● DisciplinaryProbation

● Dismissal

● DrugProbation

● ExternalEvaluation

● MonetaryFine

● OfficialReprimand

● ResidentialHousingProbation

● ReassignmentofUniversityHousing

● RemovalfromUniversityHousing

● Restitution

● Restriction

● SocialProbation

● Suspension

● Referrals

PolicyGoverningAlcoholandIllicitandUnlawfulDrugs

VirginiaWesleyanUniversityacknowledgesamoral,social,andlegalobligationtoassistour studentsregardingtheuseofalcoholandofillicitandunlawfuldrugs.

TheUniversityiscommittedtoupholdingthefederal,Commonwealth,andlocallawspertaining totheuseofalcoholandprohibitingtheunlawfulpossession,use,ordistributionofdrugs. This commitmentisclearlyreflectedbythestandardssetforthinourPolicyGoverningAlcoholand IllicitandUnlawfulDrugs. Afairandconsistentapplicationandenforcementofthealcoholand illicitandunlawfuldrugspoliciesisaccomplishedthroughtheCommunityArbitrationSystem.

RegulationsGoverningStudentConduct–Alcohol. Thepossessionand/orconsumptionof alcoholicbeveragesisaprivilegegrantedtothosepersonswhoare21yearsofageorolderand ispermittedonlyincompliancewithfederal,Commonwealth,andlocallawsandonlyunderthe followingconditions:

● Studentsoflegalagetopossessalcoholmaytransportunopenedcontainersofalcoholinto Universityhousingforhis/her/theirindividualconsumption.

● StudentsfoundinviolationoftheUniversity’salcoholpoliciesmayberequiredtopourout anyalcoholattherequestofaUniversityofficial. Failuretocomplywiththe aforementionedrequestmayalsoresultinadditionalsanctioning.

● Ataregisteredsocial,students21yearsofageoroldermaypossessandconsumealcoholic beverages.

● Students21yearsofageoroldermaypossessandconsumealcoholicbeveragesin Universityhousing,however,thenumberofopenbeveragesmustnotbegreaterthanthe numberofstudentslegallyabletoconsume.

● Studentswhoare21yearsofageoroldermaypossess(intheirresidence)uptotwelvecans ofbeeroroneliterofdistilledspirits(i.e.bourbon,gin,vodka,rum)orwineperperson. Anyalcoholthatexceedsthisperpersonlimitmaybediscardedattherequestofa Universityofficial.

● Studentsoflegaldrinkingage,whenoutsidetheprivacyoftheirresidence,arepermittedto consumealcoholicbeveragesfromsecondarycontainersexclusivelyontheporchesofthe townhouseslocatedintheBrockandHonorVillagesresidentialareas.

Alcoholicbeveragesmaybesoldon-campusonlyinlicensedareasasfollows:

● Onspecialoccasions,forthetime,place,andareadefinedinabanquetlicense,students21 yearsofageoroldermaypurchase,possess,andconsumebeerorwine.

● Allproceedsfromsuchsalesmustbedispersedinaccordancewiththeprovisionsofthe banquetlicense

Studentsdescribedbelowcannotpossessorconsumealcoholicbeveragesatanytimeorplace:

● Thosewhoareunder21yearsofage.

● Thosewhohavehadtheprivilegeofpossessingorconsumingalcoholicbeveragesrevoked becauseofdisciplinarysanctions.

RegulationsGoverningProhibitedStudentConductandAlcoholUse. Toassiststudentsin betterunderstandingtheirresponsibilitiesregardingtheacceptableuseofalcoholatVirginia WesleyanUniversity,thefollowingviolationsofthealcoholpolicyarelisted:

● Drivingundertheinfluenceofalcohol.

● Serving,selling,providing,ormakingalcoholavailabletoapersonundertheageof21.

● Beingintoxicatedinpublic.

● Theterm“intoxicated”shallmeanundertheinfluenceofalcoholtosuchanextentthatthe person’sspeech,gait,orotherbehaviorsareaffectedtoanobservabledegree.

Evidenceofintoxicationmayinclude,butdoesnotrequire,aprecisemeasureofblood alcoholcontentorbreathalyzeranalysis. Anyreliableevidencemaybeconsidered.

● Possessionoruseofakeg,commonsourcesuchasapunchbowl,orotherbulkcontainerof alcoholisprohibited.

● Theuseorpossessionofa"fakeI.D."forpurchasingalcoholicbeverages.

● Thepurchase,possession,oruseofalcoholbyapersonundertheageof21.

● Studentsoflegalagetopossessalcoholmaytransportunopenedcontainersofalcoholinto Universityhousingforhisorherindividualconsumption.

● Thetransportofalcoholinasecondarycontainerbetweenresidentialareasisprohibited.

● Theuse,possession,sale,serving,orotherwisemakingavailableofalcoholicbeveragesat anymembershiprecruitmentfunctions.

● Noone,regardlessofage,maymanufactureand/orsellalcoholicbeveragesinUniversity housingoradjoiningpropertyoutsideofUniversityhousing.

● Thepossessionoruseofalcoholicbeveragesatindoororoutdoorathleticfacilitiesor athleticevents.

● Thesaleofalcoholicbeverageswithoutalicense.

● Anyviolationoffederal,Commonwealth,orlocallawsapplicabletoalcoholicbeveragesas wellasanyviolationofUniversitypolicyapplicabletoalcoholicbeverages.

● Alcoholmaynotbepresentinaroomwheretheassignedresidentsarenot21yearsold.

● Drinkinggamesareprohibitedinallformstoincludegamesplayedwithwater,i.e.“water pong.”

Violationsoftheregulationsgoverningalcoholandprohibitedconductwillresultindisciplinary action.

Violatorsoffederal,Commonwealth,orlocallawsmaybereferredtolawenforcementagents,as wellasbeadjudicatedunderUniversitypolicy Regardlessofanydisciplinaryactionstakenby theUniversity,theUniversitycannotandwillnotattempttoprotectstudentsfromthepenalties ofthelaw

RegulationsGoverningCampusActivitiesWhereAlcoholisPermitted. Alcoholmayonly bepresentduringUniversity-hostedevents.SodexoDiningServicesmaintainsabanquetlicense andisavailabletosellorservealcoholatcampusactivities. Anyeventatwhichalcoholic beveragesaresold,served,orpermittedmustbeconductedwithinthefollowingguidelines:

● Onlyrecognizedstudentorganizationsandgroupsmaysponsoracampus-widesocialevent.

● Thestudentorganization’sfaculty/staffadvisororanapprovedfaculty/staffdesigneemust bepresent.

● Noalcoholicbeverageotherthanbeerorwinemaybeservedorsoldduringcampus-wide events.

● Studentsandguestsmustbeappropriatelyidentifiedbyage. ContractedCampusSecurity staffmustbeonsight.

● Areasonableportionofthebudgetforaneventshallbedesignatedforthepurposeoffood items(chips,cheese&crackers,pretzels,orothersnacks)andnon-alcoholicbeverages (sodas,icedtea,fruitjuices,orotherbeverages-notwater). Foodandnon-alcoholic beveragesmustbeasprominentlydisplayedasanyalcoholicbeverages,mustbeprovided insufficientquantitiesforthosewhochoosenottoconsumealcohol,andmustbeavailable throughouttheevent.

● Publicityoradvertisingforsocialeventsshallnotrevolvearoundsellingorservingalcohol (ex.“kegger,”“cocktailparty”). Ifyouradvertisementreferencesthatbeer/winewillbe available,itmustalsoindicatethatstudentsmustbe21+withavalidIDandwristband.

● Attendanceateventswherealcoholicbeveragesareavailableshallbeopentomembersof theUniversitycommunityandtheirproperlyregisteredguests.

● Thesponsoringorganizationisrequiredtocontrolaccesstotheevent.

● Theremustbeanon-alcoholicthemefortheevent.

● Directaccesstoalcoholicbeveragesmustbelimitedtothosedesignatedasserversonthe ABClicense.

● Consumptionofalcoholicbeveragesispermittedonlywithintheapprovedareadesignated fortheevent.

● Asappropriatetothesizeandnatureoftheevent,CampusSecurityshallbepresentatall timesduringtheevent. AtthediscretionoftheDirectorofSecurity,thepresenceof VirginiaBeachPoliceOfficersmayberequired. Thecostoftheseadditionalstaffisthe responsibilityofthesponsoringgroup.

● Thesponsoringgrouporhost(s)shallbeconcernedaboutandobservetheconditionand safetyofthoseleavingtheeventandshallimplementtechniques(suchas,notserving alcoholicbeveragesatleastonehourpriortothescheduledendoftheevent)toaidinthe safetyandwell-beingofguests.

● TheSeniorVicePresidentorDirectorofStudentEngagementmayalterorimpose additionalregulationsatthetimetheeventisregisteredormaycancelthescheduledevent withduecause.

Violationsoftheregulationsgoverningcampusactivitieswillresultindisciplinaryactionoran educationalconference.

SanctionsRegardingtheUseorMisuseofAlcohol. VirginiaWesleyanUniversityupholds lawsthatprohibittheunlawfulpossession,use,ordistributionofalcohol. Theunlawful possession,use,ordistributionofalcoholisprohibitedonthepropertyownedorleasedbythe UniversityandatUniversityactivities.

AstudentfoundinviolationoftheUniversityalcoholpolicycanexpecttoreceivesanctions including:(Acompletedescriptionofeachsanctionmaybefoundinthe“CommonUniversity Terms”sectionofthe Student Handbook.)

● Parentalnotification.

● Notificationofthestudent’sparent(s)toattendanon-campusorphoneconferencewiththe student,his/her/theirparent(s),andappropriateUniversityofficials.

● ReferraltotheOfficeofCounselingandStudentHealthforconsultationand recommendationoftherapyforalcoholdependencyasaconditionofcontinuedenrollment.

● Requiredattendanceataneducationalsessionortheequivalent.

● Participationinanalcoholeducationseminar,whichmayincludeagroupworkshopandan individualprojectwithfollow-upmeetingorequivalent.

● AlcoholProbation.

● CampusWorkService.

● RelocationwithinUniversityhousingfacilitiestopermanentremovalfromUniversity housing(residentstudentsonly).

● Additionalconditionsandsanctionsmaybeimposedasdeemedappropriatebythe CommunityArbitrationBoardand/ortheSeniorVicePresident.

● RestitutionfordamagetoUniversityorpersonalproperty.

● OfficialReprimand,ConductProbation,orDisciplinaryProbation.

● Suspension.

● Dismissal.

RegulationsGoverningStudentConduct–Marijuana. EffectiveJuly1,2021,changesto Commonwealthlawregulatingtheuseofmarijuanapermitanindividual21yearsofageorolder to:

● possessanounceorlessofmarijuana;

● consumemarijuanainprivateresidences;

● possessuptofourmarijuanaplants.

RegardlessofCommonwealthlaw,VirginiaWesleyanreceivesfederalfundingthroughstudent financialaid,andthereforemustupholdallfederalguidelinesandlaws.Underfederallaw,the possession,distribution,andconsumptionofmarijuanaandparaphernaliaremainsillegal.

Studentsofanyageareprohibitedfrompossessing,using,manufacturing,ordistributing marijuanaandotherparaphernaliaontheVirginiaWesleyanUniversitycampus.Sanctionsfor

violatingthispolicyareconsistentwiththesanctionsregardingtheuse,possession,andor distributionofillicitandunlawfuldrugs.

RegulationsGoverningStudentConduct–ControlledSubstances.

● TheStandardsofStudentConductprohibitthepossession,use,manufacturing,or distributionofcontrolledsubstancesandtheunlawfulpossession,use,ordistributionof prescriptiondrugsonthepropertyownedorleasedbytheUniversityoratUniversity activities.Studentsareresponsiblefortheirownactions,theactionsoftheirguests,andfor vacatingareaswheretheybelievecontrolledsubstancesarepresentorbeingusedandto immediatelyreporttheirknowledgeorsuspiciontoUniversityofficials.

● AnystudentsfoundtobeinviolationoftheUniversity’spolicyoncontrolledsubstancesare subjecttoimmediatedisciplinaryaction,withsanctionsincludingdrugprobation,lossof Universityhousing,suspension,orpermanentdismissalfromtheUniversity.

● TheUniversitycannotandwillnotattempttoprotectadrugoffenderfromthepenaltiesof law. Lawenforcementofficersarmedwithproperlegaldocumentshavetherighttosearch anycampusbuildingwithoutpriornotice. TheUniversitywillnotofferprotectionfrom criminalprosecutiontothosemembersoftheUniversitycommunitywhoviolatethe standardssetforthintheUniversityalcoholandotherdrugpolicyandwillreferindividuals tolawenforcementauthoritieswhenappropriate.

● TheUniversitymaytakeoneormoreofthefollowingactionsinresponsetoviolationsin Greekfacilities,inadditiontoUniversitydisciplinaryactions:(a)theUniversitymaynotify theinternational/nationalheadquartersofviolationsorsuspicionsandrequestaresponse and(b)whenwarranted,theUniversityreservestherighttorevokeachapter’scharter

RegulationsGoverningProhibitedStudentConductandIllicitandUnlawfulDrugs. To assiststudentsbetterunderstandtheirresponsibilitiesatVirginiaWesleyanUniversity,the followingviolationsoftheillicitandunlawfuldrugspolicyarelisted:

● Theillicitsale,possession,use,cultivation,production,manufacture,extraction, preparation,offering,offeringforsale,distribution,purchase,deliveryonanyterms whatsoever,brokerage,dispatch,dispatchintransit,transport,importationandexportation ofstimulant,depressive,hallucinogenic,narcoticordaterapedrugs,oranyothersubstance listedbylawenforcementasacontrolledsubstanceisprohibitedonthecampus,property ownedorleasedbytheUniversity,andatUniversityactivities.

● Theunlawfulpossession,use,ordistributionofprescriptiondrugsisprohibitedonthe propertyownedorleasedbytheUniversityoratanyUniversityactivity Thepatientto whomthedrugwasprescribedfortheuseintendedandinthemannerprescribedmayonly takeprescriptiondrugs.Non-prescriptiondrugsmustbetakeninamannerconsistentwith theiruseasidentifiedonthepackagingorasdirectedbyaphysician.

● Thepossessionanduseofsyntheticcannabinoidsandsimilarsubstancesisprohibited.

● Thepossessionofdrugparaphernaliasuchas,butnotlimitedtobongs,pipes,clips, grinders,rollingpaperandvaporizersisprohibited.

● Astudentwhoisinthepresenceofanillegalsubstanceorparaphernaliamaybefoundin violationofUniversity’sdrugpolicy.

SanctionsRegardingtheUse,Possession,and/orDistributionofIllicitandUnlawfulDrugs. AstudentfoundinviolationoftheUniversitydrugpolicycanexpecttoreceivethesanctionof suspensionordismissalfromtheUniversity Inthoseinstanceswheresuspensionisnot imposed,theminimumsanctionisdrugprobation. Whileondrugprobation,shouldastudentbe foundusing,possessing,orbeinginthepresenceofdrugparaphernaliaorillegalsubstanceson thecampusofVirginiaWesleyanUniversityorleasedhousingfacilities,he/she/theymaybe subjecttosuspensionordismissalfromtheUniversity. Othersanctionsthatmaybeimposedare asfollows:(Acompletedescriptionofeachsanctionmaybefoundinthe“CommonUniversity Terms”sectionofthe Student Handbook.)

● Parentalnotification.

● Greekinternational/nationalheadquarternotification.

● RevocationofGreekchapter’scharter.

● Requireddrugscreeningandrandomdrugtesting.

● Substanceabuseassessmentwitharequirementtofollowthroughwithrecommendationsof thecounselor

● Completionofadrugeducationseminaroron-linetutorial.

● CampusWorkService.

● Suspensionand/ordismissalfromtheinstitution.

● ConductProbationorDisciplinaryProbation.

FailuretomeetthesanctionsimposedbytheUniversityforadrugviolationmayresultinthe studentreceivingadditionaldisciplinarysanctionsthatmayincludesuspensionordismissalfrom theUniversity.

PolicyGoverningGuestsoftheUniversity

GuestsoftheUniversitymustabidebythecommunitystandardsoutlinedintheStudent Handbook.

PolicyGoverningWeapons

Weaponscapableofinflictinginjuryordamagearenotpermittedoncampus. Thisincludes,but isnotlimitedto,firearms,airsoftpelletguns,stunguns,knives,swords,brassknuckles,and others.

PolicyGoverningFireworks,Explosives,andFireSafety

FiresafetyisaseriousconcernoftheUniversity Thefollowingregulationsaredesignedto protecteverymemberoftheUniversitycommunityfromthethreatoffire.

● Nostudentmaypossessorusefireworksorexplosiveson-campusorinleasedhousing facilities.

● OpenflamesareonlypermittedindesignatedareaswithpriorapprovalfromCampus Security.

● Thelawrequiresfiredrills. Therefore,theUniversityconductsseveralfiredrillsevery semester. Wheneverafirealarmsounds,leavethebuildingquicklyinanorderlymannerby thenearestexit. Allwindowsanddoorsshouldbeclosed. Donotre-enterthebuildinguntil instructedtodosobyamemberofthefiredepartmentorCampusSecurity.Personsrefusing toleaveabuildingwhenanalarmsoundsareendangeringthemselvesandareinviolationof thelaw. Disciplinaryactionmaybeimposedforfailuretovacateabuildingduringafire alarm.

● Settingoffafalsefirealarm,thedischargeofaUniversityfireextinguisherforotherthan firefightingpurposesorthetamperingwithanyfiresafetyequipment(e.g.,smokedetectors) constitutesaviolationofUniversityregulationsandstatelaw Anypersonwhoisfoundin violationoftheUniversityfiresafetypolicywillbesubjecttoUniversitydisciplinaryaction and/orstatecriminalpenalties.

● Roomandbuildingexitsmustremainfreeofobstructions. Therefore,studentsarenot allowedtohangsheets,blankets,hammocks,orotheritemsinsuchafashionaswould hindertheexitingfromaroomandstudentsarenotallowedtoblockbuildingexitswith furnitureorinanyothermanner.

● Notapestries,flags,orfabricsmaybehungfromceilingsorwallsinanyresidentialspaces, commonareas,closets,bathrooms,orhalls,norcananymaterialcoveranysmokedetector orsprinklerhead. (Atapestryisdefinedasanyfabricobject,whichmaybehungordraped tobeusedasadecorationandwhichmaybedeterminedtobecapableofbecomingafire accelerant.) Curtainscoveringwindowsarepermittedaslongastheyareflameretardant, hungonspringtensionrods(rodsthatscrewormustbenailedintothewallarenot

permitted)andneitherhangpastthewidthoftheactualwindownorhanglowerthanthe windowsill. Studentsinviolationofthispolicywillhavetheirtapestries,flags,orfabrics confiscatedandaresubjecttoimmediatedisciplinaryaction,toincludethepossibleremoval fromorreassignmentwithinUniversityhousing.

● Eachstudent’sroomisprovidedwithasmokedetectorasrequiredbylaw. Replacement batteriesareavailablethroughtheResidentAssistant.

● Firesafetyequipmentandalarmsystemsareintendedforthestudent'ssafetyandforthe safetyofthosearoundthestudent. Donottamperwiththisequipmentunlessanactualfire emergencyexists.Shouldstudents,throughtheirownnegligence,setoffafirealarmthey maybesubjecttodisciplinaryactiontoincludefines.

PolicyGoverningProhibitedDevices

Hoverboards. Thepossession,use,storage,andchargingofHoverboards(alsoknownasSwag ways,IOHawks,orSkywalkers)isprohibited. Theseproductshavebeendeemedafirehazard andhaveaccountedfornumerousinjuries. TheCommonwealthofVirginia’sFireMarshal's recommendation,policiesimplementedbyinsurancecompaniesservicinginstitutionsofhigher education,andtheUniversity’sgenuineconcernforthewell-beingofcommunitymembersare thebasisforthispolicy

Drones. TheuseofDronesandotherremote-controlflyingdevicesisprohibited.Thispolicy complieswiththeFederalAviationAdministration(FAA),whichprohibitstheunauthorizeduse ofdronesandsimilarproductswithinfive(5)milesofanairport. Thispolicyalsoappliesto individualswithFAApermit. TheUniversity,inaccordancewithFAAregulations,reservesthe righttoutilizethesedevicesforofficialUniversitybusiness(i.e.surveyingorpromotional purposes).

PolicyGoverningOtherProhibitedBehavior

Thefollowingisalistofactionsthatconstitutemisconductand,undertheguidelinesofthe CommunityArbitrationorotherestablishedprocesses,studentsmaybedisciplinediffoundin violationofoneormorepolicies. Thislistisnotmeanttobeall-inclusive.

● Actionsthatdisruptortendtodisrupttheprivacyofothersand/ortheacademicmission; actionsthatendangerortendtoendangerthesafety,health,orlifeofanyperson.

● FailuretocomplywiththerequestofaUniversityofficial.

● Causingorcontributingtoadisturbance.

● Knowinglyfurnishingfalseormisleadinginformation,unauthorizeduseofidentification, failuretoproviderequestedinformationtoUniversityofficials.

● Deliberate,malicious,careless,ornegligentdestructionofUniversitypropertyorthe propertyofothers;usingUniversitypropertyotherthanforitsintendedpurpose.Whilethe Universitywelcomeselectricandplug-inhybridelectricvehiclesoncampus,studentsare prohibitedfromutilizingcampusutilitiesforchargingpurposes.

● CreatingunsanitaryconditionsinUniversityhousingandadjoiningpropertyoutside Universityhousing.

● Stealing,taking,orpossessinganother'spropertywithoutpermission.

● ImproperconductinUniversityhousing;failuretoabidebyregulations.

● Possessionoffireworksorexplosives,inappropriateuseofsafetyequipment,failureto evacuateabuildingwheninstructedtodosobyUniversityofficials.

● Violationofprevailingfederal,Commonwealth,orlocallawsundercircumstancesthat createsanexusbetweentheviolationandtheUniversitycommunity.

● RemovaloffoodorotheritemsfromthediningcenterotherthanintheUniversityapproved take-outcontainers,refusaltowearshoesinthediningcenter,lockoutproceduresandother specificpoliciesregardingcampusresourcesandfacilities.

● Recordingordistributinganotherperson’simageorvoice,withoutpermission,wherethat personhadareasonableexpectationofprivacy,isprohibited.

● Playingsportsorskateboardinginsideresidentialfacilities.

TheUniversitydoesnotattempttoregulate,nordoesittakeresponsibilityfor,theoff-campus behaviorofitsstudents. TheUniversitywill,however,takeactionagainststudentswho’soffcampusbehaviorimpedesordisruptstheUniversitycommunityand/orunderminesorthreatens thewelfareoftheUniversityormembersoftheUniversitycommunity.

PolicyGoverningViolence

TheUniversityisfullycommittedtomaintaininganenvironmentinwhichallmembersofthis communitycanbeconfidentthattheyaresecurefromphysicalviolence,whetherthreatenedor actual. Anystudentfoundtohavethreatenedand/orcommittedactsofphysicalviolenceagainst anypersonissubjecttoimmediatedisciplinaryaction. Astudentfoundtohavecommittedan actofphysicalviolenceagainstanotherpersoncanexpecttoreceivethesanctionofsuspension ordismissalfromtheUniversity. Inexceptionalcases,mitigatingcircumstanceswillbe consideredwhichmayresultinlessersanctionsforlessseriousviolations. Additionalconditions andsanctionsmaybeimposedasdeemedappropriatebytheCommunityArbitrationBoard

and/ortheSeniorVicePresident. Thosewhocommitactsorthreatsofphysicalviolenceare subjecttobothstateand/orlocalprosecutionand/orcivillitigation.

PolicyGoverningHarassmentandHazing

Harassment. NooneintheVirginiaWesleyancommunityshouldbehaveinanymannerthat canreasonablybeconstruedasharassment. Theseactionswillnotbetolerated,asitisthe opinionofthisacademiccommunitythatthiskindofinsensitivityisinjurioustoboththepeople involvedandtheinstitutionitself.

Theterm"harassment"appliestoanyconductthatreflectsademeaningattitudetowarda person'srace,gender,ethnicorigin,religiousbeliefs,sexualorientation,genderexpression, disability,orothercharacteristicsthatcreatesanintimidating,hostile,oroffensiveenvironment thatinterfereswithaperson'sperformanceandequanimity.

Hazing. Hazingisanactthatareasonablepersonwouldconsiderendangeringtoone’sphysical ormentalwellness. Itisoften,butnotexclusively,associatedwithadmission,involvement, association,orcontinuedmembershipinagroup,team,ororganization. Hazingmayinclude humiliation,intimidation,and/ordemeaningtreatment. Itmayalsoinvolvealcohol,drugs,or othersubstances.

TheNationalCollegiateAthleticAssociation(NCAA)defineshazingasanyactcommitted againstsomeonejoiningorbecomingamemberormaintainingmembershipinanyorganization thatishumiliating,intimidatingordemeaning,orendangersthehealthandsafetyoftheperson. Hazingincludesactiveorpassiveparticipationinsuchactsandoccursregardlessofthe willingnesstoparticipateintheactivities. ReadtheNCAAHazingPreventionHandbook.

HazingisacriminaloffenseintheCommonwealthofVirginia. HazingisaviolationofVWU’s policyandisprohibitedinallforms. Itappliestoallstudentorganizations,clubs,and individuals. Concurrently,theNCAA,NorthAmericanInterfraternityConference,theNational PanhellenicConference,andtheNationalPan-HellenicCouncilagreethathazinghasnoplacein thecollegiateexperience.

Organizationalleaders(presidents/chairmen)andteamcaptainsareresponsibleforinforming membersandprospectivemembersofthehazingpolicyeachsemester

Anystudentwhobelievesthatheorshehasbeenharassedorhazedisencouragedtoreportthe activity.

ShouldamatterbebroughttotheattentionofUniversityofficialsrelativetobehaviorreasonably construedashazing,whichontheperipheryinvolvespossibleviolationsofUniversitypolicyto includesubstanceuseorabuse,andareportismadeingoodfaith,theUniversitywillnothold thereportingpartyresponsibleforviolationoftheStudentCodeofConduct.

PolicyGoverningGambling,Solicitation,andDistributionofLiterature

Gambling. Gamblingisnotpermittedonthecampus,inUniversitybuildings,oratoff-campus Universitysponsoredfunctions/facilities.

Solicitation. Individualstudents,aswellasoutsidepersonsandorganizations,maynotsolicit funds,sellitemsanywhereon-campusorusethecampussystemforsolicitationorpromotion withoutauthorizationfromtheSeniorVicePresidentordesignee.

DistributionofLiterature. Registeredstudentorganizationsmaydropoffflyerstobeapproved andhungbytheOfficeofStudentEngagement(4forBattenCenterandupto87forUniversity housing). Flyersareremovedaftertwoweeks.

PolicyGoverningSmokeFreeEnvironmentandTobaccoUse

Smokingisdefinedastheactoflighting,smoking,orcarryingalightedorsmolderingcigar, cigarette,pipe,ore-cigaretteofanykind.

VirginiaWesleyanUniversityprohibitstobaccouseincludinge-cigarettesandsmokelesstobacco inclassroomsandadministrativebuildings,diningareas,athleticfacilities,andUniversity owned-vehicles. SmokingisprohibitedinUniversityhousingandwithin25feetoftheoutside ofanybuilding. Smokingshouldbedoneinareasthatpreventsmokeande-cigarettevapors fromenteringthroughentrances,windows,ventilationsystems,orothermeans.

Forstudentswishingtostopsmoking,theymayobtaininformationthroughtheOfficeof CounselingandStudentHealth.

TheUniversityprohibitsthesaleandpromotionoftobaccoproducts.

Smokingurnsare25feetormorefromselectbuildingentrances. Smokersareencouragedtouse themtokeepthegroundsbeautiful.

PolicyGoverningParkingandTrafficRegulations

Studentsmayhavemotorvehiclesoncampusprovidedtheyholdavaliddriver'slicense,are drivinganinsuredvehicle,complywithtrafficlaws,andobeyallUniversitytrafficandparking regulations. Vehiclesoncampusaretheresponsibilityofthestudentwhoregistersand/ordrives thecar,andarehereatthestudent'srisk. TheUniversitydoesnotassumeanyriskor responsibilityforvehiclesdrivenorparkedoncampus.

AllvehiclesmustberegisteredwiththeCampusSecuritywithinoneclassdayofthevehicle's arrivaloncampus. StudentsmustgoonlinetoWebAdvisortoregistertheirvehicle. Alicense platenumber,VINnumber,companynameofvehicleinsurance,anddriver’slicensenumber willberequiredtoregisterastudent’svehicle. Uponpickingupthedecalfortheregistered vehicle,a$150.00parkingfeewillbechargedtothestudent’saccount. Decalsareineffectfor oneacademicyear. TheUniversityreservestherighttoremoveanydecalnotincompliance,i.e. expiredoraffixedtothewronglocation. Decalsmustbeaffixedtotheinside,frontwindshield, driver’sside,uppercorner.Ifthevehiclehasatintedstripatthetop,thedecalshouldbeaffixed underthetintedareasoitcanbeseen. Thosepersonswhohavemorethanonevehicleavailable tothemandwhodesireparkingprivilegesforeachvehiclewillberequiredtoregistereach vehicleandpaythe$150.00decalfee.Theremaybetimeswhenastudentisdrivingavehicle thatdoesnotbelongtothemonatemporarybasis. Duringthosetimes,astudentmustreportto theCampusSecurityOfficetoobtainatemporaryparkingpermit. Thereisnocostforthis temporarypermit. Avehiclerequiringatemporarypermitlongerthanfourteendaysconstitutes asecondvehicleandanadditionaldecalmustbepurchasedforthatvehicle.

GUESTREGISTRATIONANDPARKINGREGULATIONS-Studentsareresponsiblefortheir guest’stickets.GuestsmustberegisteredthroughWebAdvisorandobtainablueparkingpass uponenteringthecampus.Guestsmustvacatecampuspriortotheendofvisitinghours. OvernightguestsmustberegisteredwiththeOfficeofResidenceLifeandwillbegivenan overnightpassuponenteringthecampus.Anyguestvehiclewithoutanovernightpassontheir dashboardfoundoncampusaftervisitinghourswillbeticketedandthestudentwhoregistered theguestwillbecharged.

Parkingisauthorizedandrestrictedaccordingtothefollowingguidelines:

● Parkinglotsarecheckedandparkingregulationsenforced24hoursaday,sevendaysa week.

● Whenparking,vehiclesaretobeparkedinaparkingspacebetweentwo(2)whitelines.

● Parkingisprohibitedinareasmarkedasfirelanesorareaspaintedwithyellowcurbs.

● Sixty-nine(69)parkingspacesforpersonswithdisabilitiesarelocatedaboutcampus.

● ParkingonSmithDriveoronanyroadwayisprohibited. Parkinginentrances,loading zones,andotherrestrictedareasisprohibited.

● VehiclesmaynotbeparkedingrassareasunlessdesignatedbyCampusSecurityasparking spaces.

● Specialeventsheldoncampusmayrequiretheuseofdesignatedparkinglotsforotherthan intendeduse. CampusSecuritywillrestricttheseareaswithparkingcones. Campus communitymembersandguestswillbedirectedtoalternativeparking.

● Undercertaincircumstances,illegallyparkedvehiclesaresubjecttotowingand/orhaving wheel-lockingdevicesplacedonthevehicle. Allrelatedexpenseswillbetheresponsibility oftheregisteredownerandmustbepaidwhenrecoveringthevehicle.

● Attimesitmaybenecessarytoparkinaprohibitedareatoloadandunloaditems.Hazard lightsmustbeengagedandthereisastricttimelimitof15minutes.Driverswhofailto followthisprocedurewillbesubjecttoa$25to$100finedependingonthelocation.

Students,faculty,staff,andguestsoftheUniversityarepermittedtoparkinthefollowing locationsoncampusexceptinspacesclearlymarked,suchasreservedorWelcomeCenter spaces,ordesignatedforaspecificaudience:

● DennieAllenVillage/BirdsongFieldLot

● AvenueoftheSciencesLot

● JaneP BattenStudentCenterLot

● BoydDiningCenterLot

● SusanT.BeverlyHall/SecurityLot

● JoanandMaconBrockVillageLot

● KatherineB.&MillsE.Godwin,Jr.Lot

● DavidR.GoodeArtsComplexLot

● HonorsVillageLot

● KennethR.PerryFieldLot

● ShelhorseLaneParkingLot

Motorcyclesmaybeoperatedandparkedoncampussubjecttothefollowingregulations:

● AllmotorcyclesaretoberegisteredinCampusSecurityandadecalpurchased.

● Allstateandlocallawspertainingtomotorcyclesorothermotorizedtwo-wheeledvehicles areineffectoncampus. Thisincludessafetyequipmentrequirements.

● MotorcycleswillnotbeparkedorhousedinanybuildingontheUniversitycampus.

Bicyclesmaybeoperatedandparkedoncampussubjecttothefollowingregulations:

● ComplywithUniversityandtrafficregulationswhenoperatingbicyclesoncampus.

● Bicyclesshouldbestoredinthebicyclerackslocatedthroughoutcampus.

● Firesafetyregulationsprohibitthestorageofbicyclesinstairwellsandhallways.

Othertrafficregulationsareasfollows:

● Thecampusspeedlimitis25M.P.H.

● Allvehiclesmustenterandexitthecampusviathemaindrive.

● Fourwheelingisprohibitedoncampus.

● TheuseofVWUfacilitiesand/orutilitiesforwashingorservicingprivatevehiclesis prohibited.

Fineswillbeimposedforthefollowingviolations:

● Studentsparkedindesignatedfaculty/staffparkingspaceswillbesubjecttoafineof $50.00.

● Trafficviolations,i.e.speeding,unsafedriving,failuretostop,drivingthewrongwayona one-waystreet,willresultina$50.00fine.

● Membersofthecampuscommunitywhoparkavehicleoncampuswithoutfirstobtaininga parkingdecalortemporarypermitfromCampusSecuritywillbesubjecttoafineof$50.00.

● Parkinginloadingareas,WelcomeCenterspacesinfrontoftheLibrary,reservedspacesin frontofBrayVillage,medicalreservedandotherreservedspaceswillbesubjecttoafineof $50.00.ParkinginBrayVillagebehindtheSecurityOfficewillbesubjecttoa$50.00fine.

● NovehiclesaretobedrivenonUniversitysidewalks,grounds,lawns,oropenfields.

● Vehiclesaretobedrivenonlyoncampusstreets,roadways,andparkinglots. Violationof thissectionwillresultinanautomatic$50.00finepluschargesforanydamagesto Universityproperty

● Thechargeforparkinginahandicappedspace,markedfirelaneoryellowcurbareaswillbe $100.00.

Trafficviolationswillbehandledinthefollowingmanner:

● Ticketswillbewrittenintwo(2)parts. Onepartwillbeplacedontheviolator'svehicleand CampusSecuritywillretainthestub.

● Finesshallbeautomatic.Iftheviolatorfeelsthattheparkingfinewasissuedinerror,the violatormustcontactCampusSecuritywithinseven(7)workingdaysaftertheviolation occurredtodiscussthefine. Iftheviolatorisnotsatisfiedwiththeoutcome,theymayfilea requestthroughtheCommunityArbitrationSystem. Therequestforthehearingmustbe

madeinwritingwithinthree(3)daysofappearinginCampusSecurityortheviolation standswithouttherightofappeal. IftheviolatordoesnotappearinCampusSecurityto discussthefineorrequestahearing,theywillbebilledforthecharge.

PolicyGoverningAcceptableUseofUniversityComputerSystems,Networks,and SocialMedia

AccesstocomputersystemsandnetworksownedoroperatedbyVirginiaWesleyanUniversity imposescertainresponsibilitiesandobligationsbyfacultyandstaffaswellasstudentsenrolled inUniversityclasses. ThisaccessisgrantedsubjecttoUniversitypolicies,federal, Commonwealth,andlocallaws. ReadthecompleteAcceptableUsePolicyhere

WithdrawalandSeparationfromtheUniversity

SeparationfromtheUniversityreferstoatemporaryorpermanentperiodofabsencefrom campusand/orclassesthatmaybeinitiatedbytheinstitutionorastudent. Separationincludes:

(a)AcademicDismissal,(b)AcademicSuspension,(c)AdministrativeWithdrawal,(d) AdministrativeWithdrawalforNon-Attendance(NoShow),(e)DisciplinaryDismissal,(f) DisciplinarySuspension,and(g)GeneralWithdrawal,(h)MedicalWithdrawal.

AcademicDismissal. Inrarecasesofacademicnon-performance,theCommitteeofAcademic Standingmay“dismiss”astudentforaperiodofuptofiveyears.

AcademicSuspension.“Suspension”occurswhentheCommitteeofAcademicStanding determinesthatastudent’sacademicperformancemeritsseparationfromtheinstitutionfortwo terms(withsummerandwintercountingasaterm.)

AdministrativeWithdrawal/Leave. Shoulditbedeterminedthatastudentisariskto themselvesorothers,basedonexhibitedand/ordocumentedbehavior,orifastudentcontinues toremainacademicallyunengagedafterreasonableinterventionfromtheUniversity,thestudent maybeadministrativelywithdrawn. TheSeniorVicePresidentcoordinatesthisprocess.

Financialandacademicmattersrelatedtoanadministrativewithdrawalwillbehandledona case-by-casebasis,thoughtheywillnormallyadheretoexistingUniversitypoliciesand practices. Basedonastudent'sobservedanddocumentedbehavior,specificallyasitrelatesto his/herwelfareorthesafetyofthecampuscommunity,theSeniorVicePresidentordesignee may,inconsultationwithandconcurrencefromotherUniversityofficials(OfficeofCounseling

andStudentHealth,SentaraStudentHealthCenter,CampusSecurity,andOfficeofResidence Life),separateastudentfromtheUniversitypermanentlyorforastatedperiodoftime. A temporaryseparationmayalsoincluderequiredactiononthestudent'sbehalfasacriterionfor readmission. Thismayincludecounselingorotherhealth/behavioralmodificationinterventions.

InaccordancewithUniversitypolicyspecifictoendangeringbehaviorandadministrative withdrawal/leaveprocesses,individualswhodisplaybehaviors(toincludeideations)that endangerorintendtoendangerthesafety,healthorlifeofanyperson,includingself,maybe subjecttotemporaryorpermanentseparationfromtheinstitutiontoensurethewellbeingofthe studentandcampuscommunity InaccordancewithCommonwealthlaw,familyand/orguardian notificationandinvolvementisnecessarytoensurethesafetyandwellbeingofthestudent. ThisprocessiscoordinatedbyCounseling&StudentHealthandCampusLifeleadershipin conjunctionwithnon-affiliatedindependent,licensedmentalhealthprofessionals.Thestudent’s abilitytoreturntocampusiscontingentupondocumentedandverifiedabilitytoliveinan unsupervisedsettingwithoutcontinueddangertoselforothers.

TheOfficeofCounseling&StudentHealthcoordinatesthenotificationofthestudent’sabsence withtheOfficeofAcademicAffairstomitigatenegativeconsequencesassociatedwitha prolongedabsencefromclasses.Studentsareencouraged,asmedicallyandemotionallyable,to communicatedirectlywithprofessorsregardingtheabsenceanddevelopanindividualizedplan tomaintainacademicpaceincourses.

Administrativeseparationwillonlybeutilizedundercertaincircumstances,inmattersofgrave concern,andwhentheUniversity'straditionalmethodsforpartingwithastudentmustbe compromisedduetourgencyandforthesakeofsafety. Anoticeoftheadministrative withdrawalwillbepresentedtothestudentandcopiedtoallappropriateparties. Thisnotice, whichwillappearinletterformatandmaybedeliveredelectronically,willcommunicatethe conditionsthataccompanythewithdrawalastheymayrelatetoastudent'spermanentor temporaryseparationfromtheUniversity,aswellasconditionsthatmustbesatisfiedasa requirementforeligibilityforconsiderationforreadmission.Additionally,theUniversitymay communicatethenatureoforcauseforthewithdrawaluponrequestfromanotherinstitutionor agencyfollowingstandardhighereducationpractice. Financialandacademicimplicationsofan administrativewithdrawalwillbemanagedonacase-by-casebasis,inconsultationwith appropriateUniversityofficials,andinaccordancewiththeUniversity'spoliciesandpractices.

AdministrativeWithdrawalforNon-Attendance(NoShow). Studentswhoregisterfora semesterofcourseworkbutdonotattendclasssessionsofanyoftheircoursesduringthefirst weekofthesemesterarewithdrawnfromtheUniversityadministratively,andnotifiedofthat actionbyalettersenttobothhomeandcampusaddresses. Thosestudentsareresponsiblefor

10%oftuitionandroomchargesplustheadministrativecostallowance. However,thestudent willbeineligibleforanyfederal,Commonwealth,orinstitutionalfinancialaid. Thisincludesall grants,scholarships,andloans.

Thispolicydoesnotapplytostudentswhoattendsome,butnotall,oftheircourses.Inthiscase, studentswillreceivegradesincoursesthattheydidnotattendbutdidnotformallydrop. Studentsareresponsibleforalltuitionandfeeschargedforthosecourses.

DisciplinaryDismissal. ApermanentseparationfromtheUniversity Incasesofdismissalfor violationoftheSexualHarassmentPolicy,theUniversitywillmakeanotationonthestudent’s academictranscript.

DisciplinarySuspension. AperiodofseparationfromtheUniversity,usuallyfromonetotwo semesters,oruntilcertainconditionsaremet. Ifsuspended,thestudentmustvacatecampus typicallywithin24hoursofnotification. Thecompletionoftheperiodofsuspensiondoesnot guaranteereinstatement. IncasesofsuspensionforviolationsoftheSexualHarassmentPolicy, theUniversitywillmakeanotationonthestudent’sacademictranscript. Onceastudentis suspendedfromtheUniversity,thestudentwillnotbeallowedontheVWUcampusforany reasonduringthestatedperiodofsuspension.

GeneralWithdrawal. Ifastudentwithdrawsafterthedrop/addperiod,thestudentwillbe awardedaWithdrawal(W)upuntilthedeadlinedatetodropacoursewithoutanautomatic WithdrawFailing(WF). AWgradewillnotcounttowardsthestudent'sCumulativeGPA.A WFgradewillcounttowardsthecumulativeGPAasazero.

Incompletes:Ifastudentdoesnotcompleteacourse,he/shewillhavetocompletetherequired workthefollowingsemesterifgrantedanincompletebythecourseinstructor Ifthe requirementsarenotmet,thestudentwillreceiveagradebasedonthecompletedwork. Thisis atthediscretionofthefacultymember Ifthestudentdoesmeettherequirementsduringthe followingsemester,thestudentwillreceiveanIA,IB,IC,ID,IF(whichwillbecountedthe sameasanA,B,C,D,orFGrade).

AstudentwillbeautomaticallyplacedonWarningifmorethanoneincompletegradeisreceived inanysemester.

MedicalWithdrawal. Withproperdocumentationfromamedicalprofessional,toinclude certifiedclinicianswhocanspeaktoastudent’sconditionandhowitimpactsacademic performanceorinhibitstheirabilitytocompletecourserequirementsoranacademicterm,a studentmaybeaffordedamedicalwithdrawal. Basedonthecircumstancesandsupplied documentationandatthediscretionoftheProvostandVicePresidentforAcademicAffairsor

designeeand/orthatofthestudent'sprofessors,astudentmaybeawardedaWorWFforeach course. Financialimplicationsofamedicalwithdrawalwillbemanagedonacase-by-casebasis, inconsultationwithappropriatecampusoffices,andinaccordancewiththeUniversity'spolicies andpractices.

ReturnofFederalFinancialAid. TheFinancialAidOfficeisrequiredbyfederalstatuteto recalculateFederalTitleIVfinancialaideligibilityandMilitaryTuitionAssistance(TA)for studentswhowithdraw,dropout,aredismissed,ortakealeaveofabsencepriortocompleting 60%ofapaymentperiodorterm.

Ifastudentleavestheinstitutionpriortocompleting60%ofapaymentperiodorterm,the FinancialAidOfficerecalculateseligibilityforTitleIVfundsandMilitaryTA. Recalculationis basedonthepercentageofearnedaidusingthefollowingFederalReturnofTitleIVfunds formula:

● Percentageofpaymentperiodortermcompleted=thenumberofdayscompleteduptothe withdrawaldatedividedbythetotaldaysinthepaymentperiodorterm. (Anybreakoffive daysormoreisnotcountedaspartofthedaysintheterm.)Thispercentageisalsothe percentageofearnedaid.

● Fundsarereturnedtotheappropriatefederalprogrambasedonthepercentageofunearned aidusingthefollowingformula:Aidtobereturned=(100%oftheaidthatcouldbe disbursedminusthepercentageofearnedaid)multipliedbythetotalamountofaidthat couldhavebeendisbursedduringthepaymentperiodorterm.

Ifastudentearnedlessaidthanwasdisbursed,theinstitutionisrequiredtoreturnaportionof thefunds,andthestudentisrequiredtoreturnaportionofthefunds.WhenTitleIVfundsare returned,thestudentborrowermayoweabalancetotheinstitution,whichmustbepaidwithin 30daysofwithdrawal.

Ifastudentearnedmoreaidthanwasdisbursed,theinstitutionowesthestudenta post-withdrawaldisbursement,whichmustbepaidwithin120daysofwithdrawal.The institutionmustreturntheamountofTitleIVfundsforwhichitisresponsiblenolaterthan45 daysafterthedateofthedeterminationofthedateofwithdrawal. Refundsareallocatedinthe followingorder:

● MilitaryTA

● UnsubsidizedDirectStaffordLoans

● SubsidizedDirectStaffordLoans

● DirectPLUSLoans(ParentandGraduate)

● FederalPellGrants

● FederalSupplementalOpportunityGrants

● OtherTitleIVassistanceforwhichareturnoffundsisrequired(e.g.,TEACH).

ReturnofMilitaryTuitionAssistance. MilitaryTAisawardedtoastudentunderthe assumptionthatthestudentwillattendschoolfortheentireperiodforwhichtheassistanceis awarded. Whenastudentwithdraws,thestudentmaynolongerbeeligibleforthefullamountof TAfundsoriginallyawarded.

TocomplywiththeDepartmentofDefensepolicy,VirginiaWesleyanUniversitywillreturnany unearnedTAfundsonaproratedbasisthroughatleastthe60%portionoftheperiodforwhich thefundswereprovided. TAfundsareearnedproportionallyduringanenrollmentperiod,with unearnedfundsreturnedbaseduponwhenastudentstopsattending. Thesefundsarereturnedto themilitaryservicebranch. Instanceswhenaservicememberstopsattendingduetoamilitary serviceobligation,VWUwillworkwiththeaffectedservicemembertoidentifysolutionsthat willnotresultinstudentdebtforthereturnedportion.

Withdrawingordroppingcoursespriortothestartofclasses,100%ofTAisreturnedtothe militaryservicebranch. 15-weekcoursewithdrawalsubmitted,the60%ofcourseiscompleted at9weeks. 12-weekcoursewithdrawalsubmitted,the60%ofcoursecompletedat7.2weeks. 7.5-weekcoursewithdrawalsubmitted,the60%ofcoursecompletedat4.5weeks.

WithdrawalandRefundPolicies. SincetheUniversitymustmakefinancialcommitments,the tuitionandroomdepositsarenonrefundable. Thewithdrawalpolicyappliestostudentswho attendatleastoneclassandthen“officially”withdrawfromtheUniversity Anofficial withdrawalmeansthestudentneedstogothroughtheproperchannelsassetforthbythe University Simplyfailingtoattendclassesdoesnotconstitutean“official”withdrawal. In ordertoinitiatetheprocess,astudentmustvisittheOfficeoftheRegistrartoobtaina withdrawalform. StudentswhowithdrawfromtheUniversitycompletely(withdrawingfromall classesinwhichhe/she/theyisregistered)mayreceiveapartialrefundasfollows:90%during thefirstweekofclasses,50%thesecondweekand25%thethirdweek. Afterthethirdweekof classes,thereisnorefund. Calculationsarebasedonthedatethewithdrawalformiscompleted andsubmittedtotheOfficeoftheRegistrar TheUniversitywillchargeanadministrativecost forastudentwithdrawal. Thecostwouldbefivepercent(5%)oftuition,room,andmeals originallycharged,however,itwouldnotexceed$100.00. Studentfeesarenon-refundable.

WithdrawalWhileUnderInvestigation. TheUniversitywillprominentlynoteonastudent’s officialacademictranscriptastudent’swithdrawalwhileunderinvestigationforviolating policiesgoverningsexualharassment. TheUniversityshallremovefromthestudent’sacademic transcriptanynotationplacedonsuchtranscriptincaseswherethestudenthadwithdrawnfrom

theUniversity,butwassubsequentlyfoundnotresponsibleforviolatingsexualharassment policies.

GradePolicy. StudentssuspendedordismissedfromtheUniversityfordisciplinaryreasonswill receiveagradeofWorWFineachcourseinwhichtheyarecurrentlyenrolledatthediscretion oftheinstructorofthatcourse,unlessworkinagivencoursehasalreadybeencompleted,in whichcasethestudentwillreceivethegradealreadyearned.

RefundPolicy. Shouldastudentbesuspendedordismissedfordisciplinaryreasons,the Universitywillretainthefollowingamountoftuition,roomandboard,andfederal, Commonwealth,andinstitutionalfinancialaid. Thetuitionandroomdepositsare nonrefundable. Studentsmayreceiveapartialrefundasfollows:90%duringthefirstweekof classes,50%thesecondweekand25%thethirdweek. Afterthethirdweekofclasses,thereis norefund. Calculationswillbebasedonthedatethesuspensionordismissaliscommunicated tothestudent. TheUniversitywillchargeanadministrativecostforanystudentsuspendedor dismissed. Thecostwouldbefivepercent(5%)oftuition,room,andmealsoriginallycharged, however,itwouldnotexceed$100.00. Anyfederalfinancialaidwouldbereturnedbasedonthe FederalReturnPolicy.

ReturnofUniversityProperty. StudentssuspendedordismissedfromtheUniversitymust surrendertheirVWUstudentID,parkingdecal,androomkeycard(whereapplicable)toa Universityofficial.

CommonUniversityTerms

AdministrativeWithdrawal. Shoulditbedeterminedthatastudentisarisktothemselvesor others,basedonexhibitedanddocumentedbehavior,orifastudentcontinuestoremain academicallyunengagedafterreasonableinterventionfromtheUniversity,thestudentmaybe administrativelywithdrawn. TheSeniorVicePresidentinconsultationwiththeProvostandVice PresidentforAcademicAffairs,theVicePresidentforFinanceandAdministration,andDirector ofFinancialAidcoordinatesthisprocess. Financialandacademicmattersrelatedtoan administrativewithdrawalwillbehandledonacase-by-casebasis,thoughtheUniversitywill normallyadheretoexistingpoliciesandpractices.

AlcoholProbation. Whileonalcoholprobation,students,regardlessofage,areprohibitedfrom consuming,possessing,orbeingundertheinfluenceofalcoholwhileonthecampusofVirginia WesleyanUniversity,andsubsequentinfractionsmayresultintheirsuspensionfromthe University

Appeal(SexualHarassmentBoard). IncasesinvolvingTitleIX/sexualharassment,the complainantandrespondenthavetherighttoappealthedecisionoftheSexualHarassment Board(SHB). Thecomplainantandrespondentalsohavetherighttowrittennoticeofany changeintheoutcomeorsanctionsimposed.Thisappealmustbeprovidedinwritingtothe SeniorVicePresident. Thisappealmustbebasedononeormoreofthefollowing:(a)new evidencerelevanttothereviewedmatterandareasonwhyitwasnotavailableatthetimeofthe hearing,(b)aperceivedviolationofdueprocessandjustificationfortheclaim,(c)excessive sanctionswithanexplanationforthereasonforsuchclaim. TheSeniorVicePresidentwill providetheTitleIXCoordinatorwiththeappealandsupportingevidence. Shouldthebasisfor appealmeetthecriteriapreviouslymentionedandbedeemedvalidbytheTitleIXCoordinator ordesignee,thematterwillbereferredtotheSexualHarassmentCommitteeofAppeals (SHCA). TheSHCAiscomprisedofthreefacultyandstaffmembers,oneofwhomshallpreside asChair

AutomaticReview. TheCommunityReviewBoard(CRB)automaticallyreviewsall CommunityArbitrationBoard(CAB)decisions. IfaffirmedbytheCRB,thedecisionshallbe final. TheCRBmaysuggestchangestotheproposedsanctionsnecessitatingadiscussionamong theCABandCRBmembers. Inmostcases,thisdiscussionmayonlyinvolvetheChairofthe CRBandtheSeniorVicePresident;however,significantsuggestedmodification(s)tofindings mayrequireconsultationofallmembersorameetingbetweentheCABandCRB.

Bystanders. Bystandersareindividualswhowitnessemergenciesorsituationsthatcouldleadto criminaleventsorviolationsofUniversitypolicyand,bytheirpresence,mayhavean opportunitytoprovideassistance,donothing,orcontributetothenegativebehavior.

BystanderIntervention. BystanderInterventionisaphilosophyandstrategyforpreventionof varioustypesofviolence,includingbullying,sexualharassment,andintimatepartnerviolence.

CampusWorkService. Adisciplinarymeasurethatestablishesanopportunityforastudentto contributetothebettermentofthecampuscommunitythroughworkassignedthroughthe University’sArbitrationProcessandcompletedthroughtheOfficeofResidenceLife. While completingcampusworkservicehours,studentsmayparticipateinavarietyoftasksranging fromclericalduties,generalmaintenance,and/orgroundsimprovement. Asaconditionof sanctioning,studentsareobligatedtocompletecampusworkservicehourswithinastated period. Aninabilitytocompletehourswillbepromptlyevaluatedandmayresultinfurther sanctioning.

CleryReporting/StudentRighttoKnowAct. Thecollectionandreportingofcampuscriminal activityisarequirementoffederallawandanimportantpartoftheUniversity'sCampus Securityfunction. ThelawwasoriginallynamedtheStudentRighttoKnowandCampus

SecurityAct[20USCSection1092(f)(1)(I)].Theoriginal1990legislationhasbeenamended severaltimes,andrenamedtheCleryActinmemoryofJeanneClery,avictimofon-campus rapeandmurderwhosetragiclosswasinstrumentalindevelopingthelegislation. The UniversitycompilesandpublishesanAnnualSecurityandFireSafetyReport(ASFSR),and ongoingcampuscrimeandfirelogs. Informationandprotocolregardingtheseandothercrime preventioneffortsaredescribedbelow. TheUniversityadvisesprospectiveandcurrentstudents aswellasUniversityemployeesofVirginiaWesleyan'sCampusSecurityReport.TheCampus SecurityReportincludescrimestatisticsthatareannuallyreportedtotheU.S.Departmentof Education.

TheDirectorofSecurityisdesignatedasthedatagatheringcoordinatorfortheAnnualSecurity FireandSafetyReport(ASFSR). CampusSecuritycollectsdatafromrelevantcampusentities, mostnotably,theOfficeofResidenceLife. AllstatisticaldataonCleryreportablecrimessuch asmurder,non-negligentmanslaughter,sexoffenses(forcibleandnon-forcible),robbery, aggravatedassault,burglary,motorvehicletheft,arson,hatecrimes,arrestsandreferralsfor disciplinaryactionforliquor/drug/weaponslawviolations,domesticviolence,datingviolence, andstalkingareincluded. Ifanyoftheseareallegedtohavehappenedon-campusorduringa University-sponsoredtrip,theymustalsobereported. Therearenoprivacyexemptions. The crimestatisticsalsoreflectanyreportableoffensesthatoccurredoncampus,incertainnoncampusbuildings,oronpublicpropertythatisimmediatelyadjacenttoandaccessiblefromthe campus.

Coercion. Coercionisanunreasonableamountofpressuretoengageinsexualactivity. Coercionbeginsnotwhenyoumakethesexualadvance,butwhenyourealizetheotherperson doesnotwanttobeconvincedandyoucontinuetopush.

CommunityArbitrationBoard(CAB). TheSeniorVicePresidentordesignee,afaculty memberandastudentselectedthroughStudentConductOfficerprocessshallconvenetohear thefollowingmatters: whenastudentappealsthedecisionofanEducationalConferenceor whentheallegedincidentoritsconsequencesaresevereenoughtobebroughtbeforetheCAB. TheCABwillorganizeitselfinternallyandwillproceedaccordingtothearbitrationprocess. Theovertonesofacourtroomaretobeavoidedandtheproceduralrulesheldtotheminimum consistentwithefficientproceedingsanddueprocess. Themajordistinctionbetweenthislevel ofdiscussionandthoseprecedingitisthattheCABwilldevelopitsowndecision,whichwillbe bindingonthepartiesconcerned. TheCABhastheauthoritytoimposesanctions,levyfinancial penalties,requirecampusworkservice,makeacounselingreferral,removeorreassignstudents fromcampushousing,andrequirecompliancewithotherspecificrequestssubjecttoreviewby theCommunityReviewBoard. CABmeetingsmaybevideotapedand/oraudiotapedforrecord keepingandreviewpurposes.

CommunityArbitrationSystem. TheUniversity'sprocessformanaginginstancesofalleged misconduct,excludingmattersofallegedTitleIX/Sexualharassment. Thissystemincludes EducationalConference,CommunityArbitrationBoard,andCommunityReviewBoard.Due processisfundamentallyaseriesofprovisionsdesignedtoassuretheproperpresentationofall relevantfactsandbeliefsinanopenandforthrightmanner. Dueprocessrulesout“testimony” fromfacelessaccusers. InanyproceedingwithintheCommunityArbitrationSystem,aperson accusedofaviolationofUniversitypolicywillreceivewrittennoticeofhisallegedmisconduct; begivenaspecifictime,date,andplacewheretheallegationswillbemediatedorarbitrated;and beassignedamentortoguidethemthroughthearbitrationprocess. Astaffmemberfromthe OfficeofResidenceLife,notinvolvedintheallegedincident,willserveasthefactfinderto presenttheirreporttotheappropriatearbitrationhearingbody.Thisindividualwillbepermitted toappear,presentevidenceandtestimony,andrequestotherswhohavefirst-handknowledgeof theincidenttodosoonhisbehalfatthemediationorarbitrationhearing. Inthosesituations wheretheCommunityArbitrationBoardmakesabindingarbitrationdecision,itfirstmustbe reviewedandaffirmedbytheCommunityReviewBoardbeforethedecisionisfinal. All proceedingswillbeintendedtoresultinafairresolution. Inreviewingmatterswhere responsibilitycannotbeconclusivelyproventhroughadmissionsofthepartiesorother incontrovertibleevidence,theUniversitymayrelyonthepreponderanceofevidencetoarriveat aresolution.

CommunityReviewBoard(CRB). Thisboardautomaticallyreviewstheproceduresand conclusionsoftheCommunityArbitrationBoard(CAB)ineachinstancewherethelatterbody hasissuedanopinion. Theprimeconcernofthisreviewshallbetodeterminewhetherornotthe CABconductedareasonablyfairandthoroughhearing,andtoevaluatetheimposeddecision basedonprecedenceandasitrelatestoequityforthosepersonsinvolvedandtheUniversity community. Thisboardismadeupoftwofacultymembers,withoneactingaschair,andtwo students.

Complainant. Apersonwhobelievestherehasbeenanactofdiscriminationagainstanyperson orgroupinaprogramoractivityandbringsanactionthroughthearbitrationprocess. Thisterm ismostutilizedincasesofallegedviolationsofTitleIXandsexualharassment.

ConductProbation Adisciplinarymeasurethatsetsforththeconditionthatifwhileon conductprobation,astudentisfoundguiltyoffurtherviolationsofanyUniversitypolicy,he/she shouldexpectmoreseveredisciplinaryaction. Theprobationperiodusuallylastsfromoneto twosemestersdependingupontheseverityoftheviolation. IfattheendoftheConduct Probationperiodnofurtherviolationshaveoccurred,thestudentisautomaticallyremovedfrom probationarystatus. Withconductprobation,atthediscretionoftheSeniorVicePresidentor

designee,parentsarenotifiedoftheviolation. Acopyoftheresultsofthehearingwillremainin thestudent'srecordfolderuntilthefolderisdestroyed.

ConfidentialReportofAllegedSexualHarassment/TitleIXViolations. Acomplainttoa Universityrecognizedconfidentialresource:(1)OfficeofCounselingandStudentHealthstaff, (2)theDirectorofCampusMinistries,and(3)SentaraStudentHealthCenter.

Consent. Consentisavoluntaryandaffirmedagreementtoengageinsexualactivity Someone whoisincapacitatedcannotconsent. Initiatorsofsexualactivityareresponsibleforobtaining effectiveconsent. Silenceorpassivityisnoteffectiveconsent. Pastconsentdoesnotimply futureconsent. Silenceorabsenceofresistancedoesnotimplyconsent. Consenttoengagein sexualactivitywithonepersondoesnotimplyconsenttoengageinsexualactivitywithanother Consentcanbewithdrawnatanytime. Coercion,force,orthreatinvalidatesconsent. Incapacitation,duetotheuseofdrugsoralcohol,whenapersonisasleeporunconscious,or becauseofanintellectualorotherdisability,preventsanindividualfromhavingthecapacityto giveconsent.

CounselingandStudentHealthReferral. Basedoncertaincircumstancesandpreliminary assessments,studentsmaybereferredtotheOfficeofCounselingandStudentHealthbycampus administratorsbasedonbehavioralconcerns. Thisactionisimplementedincaseswherethe student’swelfareorbehaviorwarrantssuchaction. Asaconditionofsanctioning,thestudentis expectedtoarrangeameetingandfollowanyadditionalassessmentsandrecommendations madebythecounselor.

DatingViolence. Violencecommittedbyapersonwhoisorhasbeeninasocialrelationshipof aromanticorintimatenaturewiththevictim,andwheretheexistenceofsucharelationshipshall bedeterminedbasedonaconsiderationofthelengthofarelationship,andthetypeof relationship. Thefrequencyofinteractionbetweenthepersonsinvolvedintherelationshipis alsoaconsideration.

DisciplinaryProbation Aprobationarystatus,whichismoreseriousinnature,usuallylasts fromonetotwosemestersandisusuallyadministeredbytheCommunityArbitrationBoard. A studentwhocommitsfurtherviolationswhileondisciplinaryprobationmaybesubjectto suspensionordismissalfromtheUniversity. AtthediscretionoftheSeniorVicePresidentor designee,disciplinaryprobationcouldincludeasecondnoticetoparents. Acopyofthehearing materialswillstayinthestudent'sfolderuntilthefolderisdestroyed.

Dismissal. ApermanentseparationfromtheUniversity. TheUniversitywillnoteonastudent’s academictranscriptastudent’sdismissalforviolatingtheSexualHarassmentPolicy. Oncea

studentisdismissedfromtheUniversity,thestudentwillnolongerbepermittedontheVWU campusforanyreason.

DomesticViolence. Afelonyormisdemeanorcrimeofviolencecommittedby:(1)acurrentor formerspouseorintimatepartnerofthevictim,(2)apersonwithwhomthevictimsharesachild incommon,(3)apersonwhoiscohabitatingwithorhascohabitatedwiththevictimasaspouse orintimatepartner,(4)apersonsimilarlysituatedtoaspouseofthevictimunderthedomesticor familyviolencelawsofthejurisdictionreceivinggrantmonies(underVAWA),or(4)anyother personagainstanadultoryouthvictimwhoisprotectedfromthatperson’sactsunderthe domesticorfamilyviolencelawsofthejurisdiction.

DrugProbation Whileondrugprobation,shouldastudentbefoundusing,possessing,or beinginthepresenceofdrugparaphernaliaorcontrolledsubstancesonthecampusofVirginia Wesleyan,theymaybesubjecttosuspensionordismissalfromtheUniversity

EducationalConference. AmeetingbetweenUniversityadministrator(s)andastudentwho hasallegedlyviolatedUniversitypolicy. Afterdiscussingthereportedincident,thestudentwill beinformedbytheadministratorsinvolvedwhetherornottherewasanactualinfraction. This mayresultinappropriatesanctioning. EducationalConferencesarereservedforstudents'initial and/orminorinfraction(s).

EmergencyResponseTeam(ERT). ERTiscomprisedofkeyadministratorswhoare responsibleforpreparingforandrespondingtocampusemergenciesofallvarieties.

ExternalEvaluation. Incaseswhereastudent’sbehaviormayindicateasignificantdegreeof problematicsubstanceuseand/ordifficultycontrollingthatuse,orinmatterswhenastudent's well-beingandmentalhealtharequestionable,theadministration,inconsultationwiththe DirectorofCounselingandStudentHealth,maymandateasaconditionofcontinuedenrollment, thatthestudentreceiveevaluativeservicesand/ortreatmentbeyondthatavailableintheOffice ofCounselingandStudentHealth. Withsuchinstances,theDirectorofCounselingandStudent Healthmaybeabletoassistthestudentwithlocatingalocalpractitionerwhospecializesinthe desiredareaandwillactasliaisonfortheUniversity,withthatpractitioner Studentsare expectedtofollowtheassessmentandtreatmentrecommendedbythepractitionerandauthorize anyreleaseofinformationnecessaryforthatpractitionertocommunicatewiththeDirectorof CounselingandStudentHealthregardingcomplianceandprogress. Failuretocomplymay resultinastudent’stemporaryorpermanentseparationfromtheUniversity.

FERPA(FamilyEducationalRightsandPrivacyActof1974). Inaccordancewithfederal law,itisnecessaryforaVirginiaWesleyanUniversityschoolofficialtohavewrittenconsent fromastudentpriortoreleasinginformationfromthestudent'seducationalrecordtoanysource

outsidetheUniversitythatisnotanagentoftheUniversity. Theexceptiontothissituationis informationconsidered"DirectoryInformation."

FormalComplaintofSexualHarassment/TitleIX(alsoreferredtoasa"FormalReport"). AreportofabelievedviolationoftheUniversity'sSexualHarassment/TitleIXpolicytoa ResponsibleEmployee. AllreportstoResponsibleEmployeesmustbeconveyedtotheSexual HarassmentReviewCommitteeortheTitleIXorDeputyTitleIXCoordinators. This informationwillincludeallrelevantinformation,toincludethecomplainant’snameandthe nameoftherespondent.

GradePolicy. StudentssuspendedordismissedfromtheUniversityfordisciplinaryreasonswill receiveagradeofWorWFineachcourseinwhichtheyarecurrentlyenrolledatthediscretion oftheinstructorofthatcourse,unlessworkinagivencoursehasalreadybeencompleted,in whichcasethestudentwillreceivethatgradealreadyearned.

HateCrime. Acriminaloffenseagainstapersonorpropertymotivatedinwholeorinpartbyan actualorperceivedoffender’sbiasagainstrace,religion,gender,genderidentity,sexual orientation,ethnicity,nationalorigin,anddisability.

Hazing. Hazingisanactthatareasonablepersonwouldconsiderendangeringtoone’sphysical ormentalwellness. Itisoften,butnotexclusively,associatedwithadmission,involvement, association,orcontinuedmembershipinagroup,team,ororganization. Hazingmayinclude humiliation,intimidation,and/ordemeaningtreatment. Itmayalsoinvolvealcohol,drugs,or othersubstances. HazingthatinvolvessexualharassmentwillbeinvestigatedbytheSexual HarassmentReviewCommitteeandtheUniversity’sDeputyTitleIXCoordinatorsinadditionto othercampusofficials.

Incapacitation. Thephysicaland/ormentalinabilitytomakeinformed,rationaljudgmentsthat voidsanindividual'sabilitytogiveconsent. Incapacitationmaybecausedbyapermanentor temporaryphysicalormentalimpairment. Incapacitationmayalsoresultfromtheconsumption ofalcoholortheuseofdrugs. Theuseofalcoholordrugsmay,butdoesnotautomaticallyaffect aperson'sabilitytoconsenttosexualcontact. Theconsumptionofalcoholordrugsmaycreatea mentalincapacityifthenatureanddegreeoftheintoxicationgoesbeyondthestageofmerely reducedinhibitionandreachesapointinwhichthevictimdoesnotunderstandthenatureand consequencesofthesexualact. Insuchcases,thepersoncannotconsent. Apersonviolatesthe sexualharassmentpolicyifheorshehassexualcontactwithsomeoneheorsheknowsorshould knowismentallyincapacitatedorhasreachedthedegreeofintoxicationthatresultsin incapacitation. Thetestofwhetheranindividualshouldknowaboutanother'sincapacitationis whetherareasonable,soberpersonwouldknowabouttheincapacitation. Anaccusedstudent cannotrebutasexualharassmentchargemerelybyarguingthatheorshewasdrunkorotherwise

impairedand,asaresultdidnotknowthattheotherpersonwasincapacitated. Apersonwhois passedoutorunconsciousbecauseoftheconsumptionofalcoholordrugsisphysicallyhelpless andisnotabletoconsent.

InclusiveCommunity. VirginiaWesleyanUniversityfostersacommunitywhereeveryonefeels welcomedandvaluedregardlessofrace,religion,color,creed,gender,nationalorethnicorigin, age,maritalstatus,coveredveteranstatus,handicap,sexualorientation,genderidentityand expression,oranyotherlegallyprotectedstatus. Asaninclusivecommunity,VirginiaWesleyan Universityprohibitscrimesofdatingviolence,domesticviolence,sexualharassment,and stalking.

InterimSuspensionandClassRemoval. Incertaincircumstances,theTitleIXand/orDeputy TitleIXCoordinators,SeniorVicePresident,orotheradministrator,afterconsultationwith relevantUniversityofficials,mayimposeaUniversityorahousing“interim”suspensionpriorto theresolutionofaconductcasebeforetheSexualHarassmentBoardorCommunityArbitration BoardInterimsuspensionmaybeimposedwhentheTitleIX/DeputyTitleIXCoordinators,or otherUniversitystaffmemberhasareasonablebasistoconcludethat:(a)thecontinuedpresence ofastudentoncampusorinUniversityhousingmaycreatearisktothehealthorsafetyof studentsorofothermembersoftheUniversitycommunity;or(b)astudentposesanongoing threatofdisruptionof,orinterferencewith,thenormaloperationsoftheUniversity.Duringan interimsuspension,astudentmustleavecampusimmediatelyandshallnotparticipatein academic,extracurricular,orotheractivitiesoftheUniversityexceptasauthorizedbythe Universityadministrators. Provisionsmaybemadeforastudenttotendtoacademicobligations atthediscretionofUniversityadministrators. Aninterimsuspensionshalltypicallyremainin effectuntiltheSexualHarassmentBoardortheCommunityArbitrationBoardadjudicatesthe matter.

Intimidation. Intimidationcanbedefinedasanimpliedthreatthatresultsinafeelingoffear. LiveSafe. Anopt-inprogramthatallowscommunitymemberstoeasilyshareinformationand safetyconcernswithCampusSecuritybysubmittingtexts,pictures,andaudio,withanoptionof remaininganonymous. StudentsmayalsolivechatwithCampusSecurity,viewahelpfulsafety map,andallowfriendstomonitortheirlocationforeverydaysafety Usersmaycreateaprofile, whichincludesoneemailaddressandonetelephonenumberthatwillbeusedbytheUniversity tonotifycampusmembersofemergenciesandothertimelyinformation. TheLiveSafeapp workswithmostsmartphonesandisavailablefordownloadinthe iTunes and Google Play app stores.

MemorandaofUnderstanding(MOU). InaccordancewiththelawsoftheCommonwealthof Virginia,VirginiaWesleyanUniversityhasenteredamutualaidagreementintheformofMOUs

withlawenforcementagenciesintheCityofVirginiaBeach. Thisagreementdefinesthe relationshipbetweentheUniversityandVirginiaBeachintimesofcrisisorinothermattersthat wouldinvolvecooperationandorcollaboration.

Mentor(CAB). Duringtheprocessleadinguptoandculminatingwithameetingofthe CommunityArbitrationBoard,astudentwhoseactionsarebeingarbitratedmayselectamentor fromthefaculty,staff,orstudentbody. Theroleofthementorisprescribedandlimitedas follows: Theprovisionofsocialandemotionalsupportforthestudentthroughoutthearbitration process. TheprovisionofadviceregardingUniversitypolicyandprocedures,bothpriortoand afterthehearing,toincludereviewofthedecisionrationalesforsimilarcases. Duringthe hearing,thementormaybepresent,butisnotawitnessandsomaynottestifyorargueor expressopinionsinthehearing. Amentormayspeakwiththestudent,offeringsupportand informedadviceduringthehearing.

Mentor(SHB). IncasesofallegedTitleIX/SexualHarassmentcases,thecomplainantand respondentmaychoosetheirparent,legalrepresentation,orotherpersontoserveastheirmentor. However,regardlessoftherelationshipwiththestudent,amentorshallnotbeaffordedtheright toparticipateorinfluencetheproceedingsorthefindingsoftheSexualHarassmentBoard.

NoContactAgreement. Anagreementsignedbytwoormoreindividualstopractice“social avoidance”andpreventretaliationwhileaninvestigationisongoingand,often,continuedasa portionofthesanctiondelivered. Aftersigningthenocontactorder,ifastudentmakescontact (inperson,electronically,throughpeers,etc.)withapersontheyhaveagreedtohavenocontact withtheymayfacefurthersanctionsforfailuretoabidebythesignedagreement.

NoTrespassOrder. AnorderissuedbyCampusSecurity,theOfficeofResidenceLife,orthe SeniorVicePresidentthatindicatestoanindividualthattheyarenotpermittedoncampusuntil furthernoticeandmaybesubjecttoarrest.

Non-ConsensualSexualContact. Anysexualcontactthatoccurswithoutconsentconstitutes non-consensualsexualcontact.Examplesofsexualcontactinclude,butarenotlimitedto, intentionaltouchingofaperson'sgenitalia,groin,breast,orbuttocksortheclothingcoveringany ofthoseareas,orusingforcetocausethepersontotouchhis/her/theirowngenitalia,groin, breast,orbuttocks.

Non-ConsensualSexualIntercourse. Theactofsexualintercoursethatoccurswithoutconsent constitutesnon-consensualsexualintercourse. Sexualintercourseisdefinedbypenetration (anal,oral,orvaginal)byapenis,tongue,finger,orinanimateobject.

OfficialReprimand. Awrittennoticeexpressingdisapprovalofthestudent'sconduct. This noticeshallincludeareminderthatrepetitionoftheviolationcouldresultinamoresevere sanction. Acopyoftheletterisplacedinthestudent'srecordfolderwhereitwillremainuntil thefolderisdestroyed.

OngoingAwarenessProgramsandCampaigns. Inanefforttoeducatethecommunityand maintainasafeandwelcomingenvironment,theUniversityoffersongoingpreventionand awarenesscampaignsandprogramsforbothstudentsandemployees. Thisincludes programmingrelatedtodiversity,sexualharassment,andriskybehaviors. Inanefforttoeducate itscommunityandmaintainasafeandwelcomingenvironment,theUniversityoffersongoing preventionandawarenesscampaignsandprogramsforbothstudentsandemployees.Primary programsincludeworkshopsfocusingondiversityfornewstudentsandeducationfornew facultyandstaffofferedthroughtheOfficeofHumanResources. Allstudents,faculty,andstaff arealsorequiredtocompleteamandatoryTitleIXtrainingprogram. Newandreturning studentsarerequiredtoattendTitleIXtrainingfacilitatedbytheDeputyTitleIXCoordinators andfacultyareupdatedannuallyaboutTitleIXandchangestoregulationsduringFacultyPresession. Newstudentsalsoattendabystanderinterventionpresentationatthebeginningofeach academicyear TheUniversityhasstandingMemorandumsofUnderstanding(MOUs)withthe ThirdPrecinctoftheVirginiaBeachPoliceDepartment.

OtherSanctionsasImposed. TheUniversityreservestherighttomakeexceptionsor adjustmentstospecificsanctionswhen,initssoleopinion,circumstancesdictateitforthe well-beingoftheUniversitycommunityand/orwhenitisintheUniversity’sbestintereststodo so.

PetitionforReview. Shouldastudent,afterbeingsuspendedfromtheinstitutionforviolation ofUniversitypolicy,choosetopetitionforareviewoftheimposedsanction(s),thestudentmay dosoafteronemonth. Petitionsshouldbereviewedduringthetenureofthecurrentmembersof theCommunityArbitrationBoardandCommunityReviewBoard. Petitionsreceivedduringthe summermonthswillbereviewedinthefall.

PhysicalForce. Forceequatedwithviolence,ortheuseofaweapon,constitutesphysicalforce. Nomatterhowslight,anyintentionalphysicalimpactuponanother,useofphysicalrestraint,or thepresenceofaweaponconstitutestheuseofforce.

Proceeding. Theterm"proceeding"shallrefertoahearingormeetingusedbytheCommunity ArbitrationandSexualHarassmentprocessesinanattempttoresolvemattersofactualoralleged violationsofUniversitypolicy. Fromcallingameetingtoordertoadjournment,a"proceeding" mayincludethereadingofreports,witnesstestimony,andquestionsfromindividuals representingthevariousarbitraryboards. Aproceedingculminatesinaresultorfinding

Rape. Penetration,nomatterhowslight,ofthevaginaoranuswithanybodypartorobject,or oralpenetrationbyasexorganofanotherperson,withouttheconsentofthevictim.

ReassignmentofUniversityHousing. Whentheallegedmisconductofastudentisofasevere nature,thestudentmayberemovedfromhiscurrenthousingassignmentandreassignedto anotherspaceinUniversityrecognizedhousing. Astudentwillreceiveawarningbeforebeing reassigned,however,inmoreseriousmattersofallegedmisconduct;astudentmaybereassigned withoutwarning. Thissanctionmaybegivenbecauseofanarbitrationmeeting,butitisalsoat thediscretionoftheSeniorVicePresidentandDirectorofResidenceLifetoadministerthis sanctionoutsideofthearbitrationprocess. Reassignmentmaybemaintainedafterthe conclusionofacaseinwhichnoonewasfoundinviolationasameansofmaintainingpeaceand afeelingofsafetyintheresidentialcommunity

Referrals Asasanction,theCommunityArbitrationBoardmaychoosetoreferthestudentto campusservicesormakeotherrecommendationsandrequirements,whichitdetermines appropriate.

RefundPolicy. Shouldastudentbesuspendedordismissedfordisciplinaryreasons,the Universitywillretainthefollowingamountoftuition,roomandboard,andfederal, Commonwealth,andinstitutionalfinancialaid. Thetuitionandroomdepositsarenonrefundable. Studentsmayreceiveapartialrefundasfollows:90%duringthefirstweekof classes,50%thesecondweekand25%thethirdweek. Afterthethirdweekofclasses,thereis norefund. Calculationswillbebasedonthedatethesuspensionordismissalissubmitted. The Universitywillchargeanadministrativecostallowanceforanystudentsuspendedordismissed. Thecostwillbefivepercent(5%)oftuition,room,andmealsoriginallycharged,butwillnot exceed$100.00. AnyfederalfinancialaidwillbereturnedbasedontheFederalReturnPolicy. PleaseseethefullrefundpolicyontheUniversity’swebsiteunder“Financeand Administration.”

RelationshipViolence. Physicalassaultorcrediblethreatofbodilyharminvolvingadultswho areinanintimaterelationship.

RemovalfromUniversityHousing Whenthemisconductofastudentisofaseverenature,the studentmayberemovedfromUniversityhousing. Insuchacase,thestudentwillberequiredto liveoffcampusforagivenperiod,andwillnotreceivearefundofroomandboardfeesforthe currentsemester. ThisperiodofseparationfromUniversityhousingfacilitieswillnottypically beinplaceforthebalanceofastudent’stenureattheUniversityand,therefore,thestudentmay berequiredtoliveinUniversityrecognizedhousingattheendoftheseparationperthe University’sresidentialrequirement. Astudentwilltypicallyreceiveawarningbeforebeing removedfromUniversityhousing;however,inmoreseriousmattersofmisconduct,astudent

mayberemovedwithoutwarning. Thissanctionmaybegivenbecauseofanarbitration meeting,butitisalsoatthediscretionoftheSeniorVicePresidentandDirectorofResidence Lifetoadministerthissanctionoutsideofthearbitrationprocess.

ResidentialHousingProbation. ActionpermittingthestudenttoremaininUniversityhousing onprobationarystatus. Duringtheperiodofprobation,ifthestudentisfoundresponsiblefor additionalviolation(s),thestudentmaybereassignedtoanotherspaceinUniversityrecognized housingorremovedfromUniversityhousing.

Respondent.AnindividualwhoisallegedtohaveviolatedUniversitypolicy Thistermismost utilizedincasesofallegedviolationsofTitleIXandsexualharassment.

ResponsibleEmployee. Individualsthathaveanobligationtoreportincidentsofsexual harassmenttoCampusSecurity,theSexualHarassmentReviewCommittee,theTitleIX Coordinator,orDeputyTitleIXCoordinators. Certainindividualsareexemptfromreporting andmayspeakwithacomplainantinconfidence. Theseindividualsmaymaintain confidentialityunlessthereisabeliefofimminentdangertothecommunityoranindividual. ExemptemployeesareCounselingandStudentHealthprofessionalstaff,theDirectorofCampus Ministries,andSentaraStudentHealthCenterpersonnel. Allotherindividualsinemploymentor avolunteercapacity,part-orfull-timeatVirginiaWesleyanUniversityareresponsiblefor reporting.

Restitution. Whentheactionsofastudentresultsindamage,destruction,misuse,or misappropriationofanotherstudentorUniversityproperty,thestudentmaybeassesseda reasonablefineforthecostfortherepairorreplacementofthepropertyatthesatisfactionofthe impactedindividualortheUniversity.

Restriction Shoulditbedeterminedthatastudent’spresenceoncampusorinacertainareaof campussuchasavillageorahallposesathreatorjeopardizesthesafety,well-being,orcomfort ofanothercommunitymemberormembers,thatstudentmaybeprohibitedfromvisiting designatedplacesforastatedperiodoftime. Restrictionmaybepartofsanctioningthroughthe University’sCommunityArbitrationSystem,butmayalsobeenactedbytheSeniorVice Presidentordesigneegiventhecircumstances.

Result. Thefinding(s)oftheSexualHarassment/TitleIX,andCommunityArbitration proceedings. Resultsmayrangefromanunfoundedreporttopermanentdismissalfromthe University. Boththecomplainantandtherespondentwillbenotifiedoftheresultsper compliancewithTitleIX.

ReturnofUniversityProperty. StudentssuspendedordismissedfromtheUniversitymust relinquish,toaUniversityofficial,theirVWUstudentID,parkingdecal,androomkeycard (whenapplicable).

RiskReduction. StudentsafetyistheoverarchinggoalofVirginiaWesleyanUniversity.Risk reductionisaphilosophyandpracticethatincorporatesprograms,workshops,trainings,policies, practices,campaigns,andotherinitiativesdesignedtoeducatecommunitymembersaboutrisky behaviorssuchassexualharassmentandalcoholanddruguse. Riskreductionincorporates educatingthecommunityofreportingmechanismsandmethodstoreducethelikelihoodofharm orvictimizationthroughalteringattitudesandchoicesassociatedwithsex,sexualharassment, genderinequity,alcoholanddruguse,andotherbehaviors.

SexualHarassmentwithanObject Touseanobjectorinstrumenttounlawfullypenetrate, howeverslightly,thegenitaloranalopeningofthebodyofanotherperson,withouttheconsent ofthevictim,includinginstanceswherethevictimisincapableofgivingconsentbecauseof his/her/theirageorbecauseoftheirtemporaryorpermanentmentalorphysicalincapacity.

SexualExploitation. Takingsexualadvantageofanotherpersonwithouteffectiveconsent constitutessexualexploitation.Thisincludesbutisnotlimitedtocausingtheincapacitationof anotherpersonforasexualpurpose;causingtheprostitutionofanotherperson;electronically recording,photographing,ortransmittingintimateorsexualutterances,sounds,orimagesof anotherperson;allowingthirdpartiestoobservesexualacts;engaginginvoyeurism;distributing intimateorsexualinformationaboutanotherperson;andknowinglytransmittingasexually transmittedinfection,includingHIV,toanotherperson.

SexualHarassment. Sexualharassmentisabroadrangeofbehaviorthatincludesbutisnot limitedtonon-consensualsexualintercourse,non-consensualsexualcontact,sexualexploitation, relationshipviolence,andstalking.Sometimesstudentsareunsureifwhattheyortheirfriends experiencedwassexualharassment,whenunsure,astudentshouldcontactoneofthe University'sDeputyTitleIXCoordinators.

Unwelcomesexualadvances,includingrequestsforsexualfavorsorotherverbalorphysical conductofasexualnatureconstitutessexualharassment,whenoneormoreofthefollowing occur: Submissiontoorrejectionofsuchconductismadeatermorconditionofanindividual's employmentoracademicsuccess. Submissiontoorrejectionofsuchconductisusedasthe basisforemploymentoracademicdecisions. Suchconducthasthepurposeoreffectof interferingwithanindividual'sworkoracademicperformanceorcreatesahostile,intimidating, oroffensiveworkoreducationalenvironment.

SexualHarassmentBoard(SHB). TheSeniorVicePresident(whowillpresideaschair),a facultymember,andastaffmembershallconvenetohearincidentsinvolvingallegationsof misconductofasexualnature. ShouldtherebeotherallegedinfractionsofUniversitypolicy reportedtohaveoccurredrelevanttotheallegedincidentofsexualharassment;thoseinfractions willbeadjudicatedbytheSHB. Theovertonesofacourtroomaretobeavoidedandthe proceduralrulesheldtotheminimumconsistentwithefficientproceedingsanddueprocess. The SHBwillusea“clearandconvincing”standardtodevelopitsdecisions,whichwillbebinding onthepartiesinvolved. SHBhearingsmaybevideotapedand/oraudiotapedforrecordkeeping andreviewpurposes.

SexualHarassmentCommitteeofAppeals(SHCA). TheTitleIXCoordinatorwillconvene themembersoftheSHCA,whichshallconsistofthreeindividualsdrawnfromapooloffaculty andstaff. TheSHCAisnotahearingbody,butisratheranappealscommittee. Therefore,itwill notconductanadditionalhearing,butwillberesponsibleforreviewingdocuments,reports, transcripts,andfindingsoftheSHBforproceduralerrorspertinenttotheoriginalhearing.

Whennecessary,theSHCAmaycontactmembersoftheSHBtodiscusstheirdeliberationsand therationalefortheirfindings.

SexualHarassmentReviewCommittee(SHRC). Theindividualsresponsibleforexamining theallegationsshallhenceforthbereferredtoastheSexualHarassmentReviewCommittee (SHRC). ThisCommitteewillbemadeupoftheTitleIXCoordinatororadesignee,Campus Liferepresentatives,andtheDirectorofSecurityoradesignee. TheCommitteewillmeetwithin 72hoursofthematterbeingbroughttotheattentionoftheTitleIXCoordinator,theDeputyTitle IXCoordinators,ortheirdesignees. TheSHRCwilldeterminewhetherornottheallegationof sexualharassmentrequiresadditionalinvestigationandsubsequentadjudicationthroughthe SexualHarassmentBoard. IntheeventthattheSHRCcannotreachconsensuswithregardto whetherornottheallegedmisconductconstitutesafelony,theDirectorofSecurityoradesignee shallimmediatelydisclosesuchinformationtothelaw-enforcementagencythatwouldbe responsibleforinvestigatingtheallegedactofsexualharassment. Incasesinwhichthealleged sexualharassmentmayconstituteacrime,asdeterminedbyconsensusorpertheopinionofone ormoremembersoftheCommittee,theSHRCwillinformalocalattorneyforthe Commonwealth. Thisnotificationwilloccurwithin24hoursafterthisdeterminationisreached. Uponthisdisclosure,theTitleIXCoordinatororadesigneeshallnotifythevictimthatsuch disclosureisbeingmade. SeeCodeofVirginia(§23-9.2:15)

SexualViolence. Sexualviolencereferstophysicalsexualactsperpetratedagainstaperson’s willorwhereapersonisincapableofgivingconsentduetothevictim’suseofdrugsoralcohol. Anindividualalsomaybeunabletogiveconsentduetoanintellectualorotherdisability. A

numberofdifferentactsfallintothecategoryofsexualviolence,includingrape,sexualassault, sexualbattery,andsexualcoercion. Allsuchactsofsexualviolenceareformsofsexual harassmentcoveredunderTitleIX.

SocialProbation. AtthediscretionoftheSeniorVicePresidentordesignee,studentsresiding inrecognizedUniversityhousing,i.e.anapartmentortownhousemaybeplacedonsocial probationforastatedperiod. Thisactionsuspendstheprivilegetoregistersocialevents.

Sodomy Oraloranalsexualintercoursewithanotherperson,withouttheconsentofthevictim, includinginstanceswherethevictimisincapableofgivingconsentbecauseofhis/her/theirage orbecauseofhis/her/theirtemporaryorpermanentmentalorphysicalincapacity

Stalking. Engaginginacourseofconduct,directedataspecificpersonthatwouldcausea reasonablepersontofearforhis/her/theirsafety/thesafetyofothersortosuffersubstantial emotionaldistress. Repeatedlycontactinganotherpersonwhenthecontactisunwanted constitutesstalking. Contactincludesbutisnotlimitedtocommunication(inperson,byphone, orbycomputer),followingaperson,andwatchingorremaininginthephysicalpresenceofthe otherperson.

StudentConductOfficer. Apositionofferedtosixstudentsforanacademicyear. These studentsareselectedtoserveontheCommunityArbitrationBoard(CAB)orCommunity ReviewBoardbyacommitteeconsistingoftheSeniorVicePresident,theDirectorofResidence Life,andtheChairoftheCommunityArbitrationBoard.

Suspension AperiodofseparationfromtheUniversity,usuallyfromonetotwosemesters,or untilcertainconditionsaremet. Ifsuspended,thestudentmustvacatecampuswithin24hours ofnotification. NotificationissenttotheCenterforEnrollmentServices,OfficeofAcademic Affairs,FinancialAidOffice,andtheRegistrar'sOffice. Thecompletionoftheperiodof suspensiondoesnotguaranteereinstatement. TheUniversitywillpermanentlynoteona student’sofficialacademictranscriptastudent’ssuspensionforviolatingtheUniversity’sSexual HarassmentPolicy TheUniversityshallremovefromthestudent’sacademictranscriptany notationplacedonsuchtranscriptuponcompletionofatermofsuspension. SeeCodeof Virginia(§23-9.2:18). OnceastudentissuspendedfromtheUniversity,thestudentwillnotbe allowedontheVWUcampusforanyreasonduringthestatedperiodofsuspension.

Threats. Threatscauseapersontodosomethingthathe/she/theywouldnothavedonewithout thethreat(forciblecompulsion).

TitleIXCoordinator(TIXCoordinator)andDeputyTitleIXCoordinator(s)(DTIX Coordinator). TheTIXCoordinatorandDTIXCoordinatorsseekfirsttoensurethatthevictim

issafeandthatthecampuscommunityisprotected. Theywillmeetwiththecomplainantofthe reportedsexualharassmentandtherespondenttodiscusstheallegedmisconductandprovide informationaboutUniversitypoliciesandprocedures. Duringtheinquiryprocess,theDTIX Coordinatorswillmeetwithotherindividualsandvisitrelevantlocationsasneeded. TheDTIX CoordinatorsaretrainedinUniversitysexualharassmentandwillprovideexpertandempathetic counseltothecomplainantandrespondent. TheTIXCoordinatorservesasamemberofthe SexualHarassmentReviewCommittee.

Transcripts(SexualHarassment). TheUniversitywillprominentlynoteonastudent'sofficial academictranscriptastudent'sSuspension,Dismissal,orWithdrawalwhileunderinvestigation, orafterhavingbeendisciplined,forviolatingpoliciesgoverningsexualharassment. The Universityshallremovefromthestudent'sacademictranscriptanynotationplacedonsuch transcriptuponcompletionofatermofsuspension,orincaseswherethestudenthadwithdrawn fromtheinstitutionbutwassubsequentlyfoundnotresponsibleforviolatingsexualharassment policies. StudentsdismissedfromtheUniversityforviolatingpoliciesgoverningsexual harassmentwillretainapermanentnotationontheofficialacademictranscript. CodeofVirginia (§23-9.2:18)

UnfoundedCrimeandStatistics. Reportsofcrimethathavebeenunfoundedmayberemoved fromUniversityrecordsifandwhentheyaremadeanonymouslyand/orreceivedfromsecondor thirdhandsourcesandasubsequentinvestigationbyCampusSecurityprovesthatthecomplaint wasfrivolousinnature. Formattersrelativetosexualharassment,theSexualHarassment ReviewCommittee(SHRC)determinesifaninvestigationiswarrantedandwhetherornotto communicatewithlocallawenforcementandtheCommonwealth'sattorney'soffice.

AllnotedunfoundedcrimesasrequiredbytheCleryActwillbereportedassuchinthe statisticaldatasectionoftheAnnualSecurityandFireSafetyReportandmarked"Unfounded Crime"accordingly.

UniversityOfficial. AUniversityofficialisanindividualwhohassignificantresponsibilityfor studentandcampusactivities,including,butnotlimitedto,studenthousing,studentdiscipline, andcampusjudicialproceedings. Anofficialisdefinedasanypersonwhohastheauthorityand thedutytoactorrespondtoparticularissuesonbehalfoftheinstitution.

Withdrawal(SexualHarassment). TheUniversitywillprominentlynoteonastudent’sofficial academictranscriptastudent’swithdrawalwhileunderinvestigationforviolatingpolicies governingsexualharassment. TheUniversityshallremovefromthestudent’sacademic transcriptanynotationplacedonsuchtranscriptincaseswherethestudenthadwithdrawnfrom theUniversity,butwassubsequentlyfoundnotresponsibleforviolatingsexualharassment policies.