Delinquent Account Policies Financial Aid Implications for Students who

Resident students may request permission to change to a commuter status if they meet certain eligibility criteria. Students desiring such a change should contact the Residence Life Office. If resident students receive permission to move off campus before the first day of class they will receive a 100% refund of their room and board charges. If a resident student moves off campus after the first week of classes, the University retains 100% of room and board.

Resident Student Housing and Common Area Damage Billing

Residence hall and common area damages will be assessed to students’ accounts as charges are incurred. Damage charges are furnished by the Residence Life Office. The student is responsible for making payment of all damages. Questions regarding damage charges should be directed to the Residence Life Office.

ID Cards

The charge for replacement ID cards is $25.00 per card. Replacement cards are obtained in the Security Office.

Meal Cards

All resident students will be required to show their ID cards at each meal. The student ID card will be encoded at the beginning of the semester with the proper meal plan. Information regarding meal plans can be found on the Room and Board information page online at https://www.vwu.edu/enrollment-aid/financial-aid/room-and-board.php

Personal Property

Although the University will attempt to safeguard the personal property of employees, students, and guests, VWU cannot assume responsibility for such property. The University urges everyone who may bring personal property to the campus to review his/her home insurance policy to ensure adequate protection. Virginia Wesleyan also offers renters insurance through GradGuard. More information can be found at GradGuard.com/renters/vwu.

Campus Mail

The Office of Finance and Administration coordinates the campus mail system. Students receiving packages or mail will be notified via email to pick up these items in the Duplication and Postal Services Center located in the Scribner University Store between the hours of 10:00am and 4:00pm, Monday through Friday.

Delinquent Account Policies

Payment Plans and Payment Arrangements

If full payment cannot be made, VWU offers Payment Plans on a per-semester basis through our partner, Touchnet via MyBeacon (https://www.vwu.edu/mybeacon). Note that there are deadlines for enrollment and that the plans begin in advance of the start of the semester. VWU offers a five-installment payment plan with an enrollment deadline of July 10th for the fall semester and December 10th for the spring semester. We encourage students and families who wish to take advantage of the five-installment payment plan to estimate their payments for the semester based on published costs. Payment arrangements are available through the Office of Finance and Administration.

Collections

Students who fail to pay any outstanding balances in full due, owing Virginia Wesleyan University by the scheduled due date and fail to make acceptable payment arrangements to bring their accounts current, VWU may refer the delinquent account to a collection agency. If VWU refers the account balance to a third party for collection, a collection fee of approximately 33% of the debt may be assessed in addition to any legal fees or court costs associated with pursuing the collection of debt and will be due in full at the time of the referral to the third party. The third party may be a debt collection company or an attorney.

There is a 10-day waiting period for the release of a transcript of credits or a diploma after an account is paid in full through a collection agency.