MICE Marketing Scheme | Annex

M.I.C.E. MARKETING SCHEME ANNEX

TRAINING & EDUCATION

Category What's Included Eligibility

Documents required for claim

Terms & Conditions

Training & Education

E-Learning ✔️ Payment Receipt from respective educational institute. Your company invoice should include the following information:

ClassroomBased Training Programmes ✔️

- Course name

- Student's name

- Copy of ID Card

- Course Duration

- Certificate of Completion

Excluding any courses organised in collaboration with any initiatives/schemes/scholarsh ips issued by MTA/Ministry for Tourism & Consumer Protection or subsidised by any Governmental Entity

*Courses must be specific to the Meetings, Incentives, Conferences & Exhibitions sector

EVENTS & WORKSHOPS

Category What's Included

Flights

Flight departing from/returning to Malta, Flight from Point A to Point B. *Excluding Priority Boarding, Seat Selection, Leg Space, Meals, Travel Insurance and other ancillaries

Hotels only - Amount capped to a maximum of €120 per night per booking. *Excluding EcoTax contribution.

❌

Receipt/Proof of Payment + Flight Ticket

Receipt/Proof of Payment + Hotel Reservation

-

Receipt/Proof of Payment

Hospitality Initiative (Food & Beverage) Amount capped to a total of €100.00 per day.

Tips/ gratuities

designed or purchased specifically for a marketing initiative such as

✔️

❌

Promotional Material

Creation of Brochures, Maps, Gifts & Gift Packs, Business Cards including printing of material.

VISA Application Application Fee, Photo

Organisation of Sales Calls

Foreign DMC Representation CompanyRepresentative

Not including posting/shipping

Image/Description of Gift

Inclusion of VisitMalta

Incentives & Meetings Logo

-

✔️

❌

Foreign DMC RepresentativeGround Transport ❌

Foreign DMC RepresentativeFlight Internal Flight

❌

-

Invoice from Foreign Representation Company, clearly showing a breakdown of costs for the services provided. Any invoices not showing the above breakdown will not be accepted.

Invoice from Foreign Representation Company

-

-

A meeting schedule showing the organisation's name (where and if possible), the organisation's business activity/area of specialisation and the company type is required as part of the claim.

Content Creation Website development (Upgrading/creation of new website)

Creation of videos

Imagery PowerPoint/ Presentation Brochure

BRAND ENHANCEMENT

- Receipt of payment showing cost of services rendered by service provider.

- Copy of collateral created to be provided.

It is strongly suggested to contact VisitMalta Incentives & Meetings first with your proposed initiative for verification and to ensure that the initiative is eligible for support. Investment should be done in promoting the destination and your services or products. Administrative or operational enhancements will not be supported.

Advertising Any form of print or online advertising including social media

Flights

FAMILIARISATION VISITS & SITE INSPECTIONS

Flight departing from/returning to Malta, Flight from Point A to Point

B. *Excluding Priority Boarding, Seat Selection, Leg Space, Meals, Travel Insurance and other ancillaries.

Accommodation -

✔️

Receipt/Proof of Payment + Flight Ticket

Expenses to be covered by DMC or Hotel Partner.

Corporate Giveaways

Items designed or purchased specifically for either the Fam Trip or Site Inspection.

✔️

Receipt/Proof of Payment/Costing Sheet + Rooming List

MTA will provide welcome pack items to be assembled by DMC or Hotel Partner.

Expenses to be covered by DMC or Hotel Partner.

To advise MTA at least 3 weeks prior to event.

Ground Transport

Hospitality Initiative (Food & Beverage)

Taxi, Bus, Car/Bicycle/Scooter Rental and any other transportation related to the M.I.C.E. programme

✔️ Description of activity

Excluding Petrol, Parking and other personal expenses.

Food & Beverage services related to the M.I.C.E. programme.

✔️ Description of activity

Excluding Tips/Gratuities and other personal expenses.

Tips / Gratuities / Personal Expenses

Tips, gratuities given for services and any personal expenses not mentioned above are not eligible.

Each programme will be evaluated individually. The following criteria will apply:

1. The programme needs to be related to Meetings, Conferences, Incentives and Exhibitions.

2. We are going to part sponsor 50:50 basis as in previous years.

3. This scheme is not applicable for Fam Trips or Site Inspections organised jointly with VisitMalta Incentives & Meetings or MTA Destination representational offices. Other forms of support are offered in such cases.

4. Should a DMC & Hotel request funding for the same Fam Trip or Site Inspection at registration stage, support would be shared between the two partners on a 50:50 basis. You will be notified that we have received a double registration so that a decision can be reached as to share the support or drop the registration and register for another initiative.

5. DMC Representation is eligible, not more than 1 pax.

6. The below information needs to be submitted post event:

a. Fam Trip Dates

b. Number of guests

c. Source Market

d. Finalised programme

e. Guest name, surname, designation, and company (if available)