Roads Maintenance Municipal Services
2019-2021 Roads Maintenance Programmes February 2019
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Contents
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18.
Introduction ................................................................................................2 Funding ........................................................................................................2 Footpath Quality vs. Insurance Claims............................................3 Impact of Trees.........................................................................................5 Patching Programme ..............................................................................5 Pavement Condition Surveys ..............................................................6 Prioritisation of Road Schemes ...........................................................7 Bridge Maintenance Programme ........................................................7 National Roads Programme..................................................................8 Estate Management ................................................................................8 Drainage and Gully Repair Programme ...........................................8 Taking-In-Charge (TIC) .........................................................................9 Accessibility Works ..................................................................................9 Cycleway Maintenance .........................................................................10 Minor Works .............................................................................................10 Utilities – 10 day notices .....................................................................11 Appendix 1 ................................................................................................12 Appendix 2 ................................................................................................21
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1.
Introduction
The Annual Roads and Footpath programmes are presented to the 2 Area Committees of the County Council at this time. The Roads and Footpath programmes are now established as 3-year rolling programmes which are re-examined and updated each year. Further annual programmes are listed under Patching, National Roads, Bridges, Drainage/Gully and Estate Management. New programmes are being piloted this year under the headings of: Take-InCharge, Accessibility Works, and Cycleway Maintenance. The introduction of these new programmes is to dove-tail the works carried out by Roads Maintenance with the overarching objectives (and specific goals) set out in the Council’s Corporate Plan, 2015-2019, in terms of:
Creating an Environment for Economic Growth Driving Quality of Life for All Transforming How we Work
The complete lists of schemes to be progressed in the programmes are provided in Appendix 1. The programmes are ambitious, and if for any reason a scheme is not completed it will be rolled over into the following year, but may be deferred if other schemes warrant earlier attention, reflecting the dynamic nature of road maintenance and the potential impact from adverse weather.
2.
Funding
Up to 2014 Roads Maintenance was part funded through grants from the Department of Transport Tourism and Sport (DoTTAS). Since 2015 these grants were replaced by Local Property Tax income, and, up to 2018, this has resulted in a reduced income to Roads Maintenance of approx. €500K / annum. The LPT allocation for Roads Maintenance in 2015 was ca. €3.5M, of which €2.672M is used to finance the Roads Programme and the remainder €0.8M to fund discretionary minor works. However, an additional sum of €500k has been provided to Roads Maintenance through Budget 2019 and this will assist in funding an expanded Patching programme in 2019.
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A funding programme is in place, with funds of €150k available, for the completion of a Drainage and Gully Repair Programme in 2019. As per previous years, the funding for these programmes may need to be supplemented by Minor Works allocations. The following table outlines the budget allocation for each of the programmes:
Programme
Funding
Comment
Roads
€2,672,000
From LPT
Footpaths
€780,000
From Parking Income
Patching
€650,000
Increase of €500k
National Roads
n/a
TII funded works
Bridges
€80,000
Drainage/Gully Repair
€150,000
Estate Management
€60,000
Taking-In-Charge
-
Accessibility Works
-
Cycleway Maintenance
-
Funding from capital sources, as needed From Minor Works and dependent on demand (provisional sum) From Minor Works and dependent on needs (provisional sum)
Minor Works are funded through a combination of LPT, Commercial rates and Pension-Related Deductions (PRDs).
3.
Footpath Quality vs. Insurance Claims
The Footpath Programme is funded from parking income, which currently stands at €780K in the 2019 budget.
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The aim is to target high public liability (PL) insurance costs, which represent a significant cost to the Council each year. Typically, 40% of the number of claims is attributed to trips/falls, and this equates to approximately 80% of the total amount paid out in claims. The table below demonstrates that the general trend is showing a slight increase in annual average claim numbers. However, the percentages represent the cost of claims attributed to trips and falls within the County, so a reduction from 81% to 79%, albeit small, is positive nonetheless. 2017 IPB data Trip/Fall Claims Loss Dates 2010-2016 Claim Count: 381 Average Annual Claims: 55 _____________________________
2018 IPB data Trip/Fall Claims Loss Dates 2014-2018 Claim Count: 286 Average Annual Claims: 57 _____________________________
Dún Laoghaire (71) 19% Blackrock (46) 12% Stillorgan (28) 7% Ballybrack (21) 6% Rathfarnham (20) 5% Dundrum (17) 4% Ballinteer (16) 4% Monkstown (16) 4% Shankill (14) 4% Sallynoggin (13) 3% Sandyford (13) 3% Killiney (12) 3% Cabinteely (10) 3% Sandycove (10) 3% ______________________________ Total 81%
Dún Laoghaire (57) Blackrock (22) Rathfarnham (21) Stillorgan (18) Dundrum (15) Shankill (15) Glenageary (14) Ballybrack (13) Sandyford (13) Dalkey (10) Sallynoggin (9) Ballinteer (9) Monkstown (9)
20% 8% 7% 6% 5% 5% 5% 5% 5% 4% 3% 3% 3%
______________________________ Total 79%
This IPB data was first available in 2018, and verification of this footpath policy will only be realised as the extent of footpath repair progresses over time in the ‘hot spot‘ areas and the claim numbers reduce. So this is a long-term strategy and needs to be progressed over 5 to 6 years to allow for the policy to take full effect. The above top claims locations are therefore reflected in the 3-year footpath programme and this provides the basis for projecting the footpath programme
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on a targeted, multi-annual basis. The aim is to make the necessary improvements to the footpath network to see a corresponding reduction in cost for the PL claims associated with trips/falls over the period. In addition, the structured approach to footpath maintenance should assist the Council and IPB in the defence of claims. The survey tool FSCI (Footway Surface Condition Index) continues to be used, and the collection of this data will help to advise on future programmes, and to assess and document the condition and hazards on the footpath network. This is similar to the PSCI (Pavement Surface Condition Index) used for roads. Footway surveys will be carried out in advance of any footpath restoration works to maximise the repairs to hazards in the survey area. This means that in some cases there will be a need to carry out localised repairs/replacement.
4.
Impact of Trees
It is acknowledged that trees provide a huge positive environmental impact on any streetscape and are valued by local communities, residents and public at large. However, there are instances where the presence of trees adversely impacts on footpath and road condition and indeed pedestrian or cyclist safety. There is an obvious desire to retain the affected trees and this has to be balanced with the needs of providing and maintaining a safe road and footpath infrastructure. Roads Maintenance is engaging with Parks Section for each of the areas identified on the footpath programme to identify the appropriate actions to be taken where trees impact on roads and footpaths requiring repair or replacement. In addition, Roads Maintenance and the Parks section in 2019 will consult closely to develop an integrated approach and a set of guidelines to deal with the issues that arise in terms of the interaction of trees and road and footpath infrastructure.
5.
Patching Programme
Started in 2017, the Patching programme is designed to deal with what was, up to then, an unstructured part of Roads Maintenance. Major Schemes (full or
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part reconstruction of roads) are funded through the LPT allocations as described above. The funding for the Patching programme, with assistance from funding from the minor works allocation, deals with the more localised road repair needs. This programme is targeted at those roads that do not make it onto the main road restoration programme and require more significant works than say, pothole repairs. These jobs typically have a value each of the order of €40K. There will always be elements of the road, locally, which are showing distress or pose particular danger to road users. Funding for patching has been increased in the 2019 budget by €500k to €650k. This is a significant benefit to Roads Maintenance and is testament to the value attributed to this programme. While the increase in funding is indeed very welcome, the need for patching is such that additional funding will be needed and this will be provided from the minor works budget. It is estimated that 15 patching schemes will be completed this year.
6.
Pavement Condition Surveys
As part of a national initiative to move towards asset management approach and away from traditional, solely subjective methods, Roads Maintenance, over the last number of years, has carried out PSCI surveys on the Road Network in the County. PSCI (Pavement Surface Condition Index) is a visual survey of the road network, where roads are categorised between 1 and 10, with a rating of 10 representing excellent road condition. The PSCI is a national, holistic approach to assessing road condition in an objective manner. It is not intended to record localised poor patches or potholes. Similar ratings systems are now available for footpaths using the FSCI, referred to earlier. PSCI surveys will be undertaken in 2019 to ensure an up to date PSCI rating is established for all roads in the County. This will inform the Roads and Patching programmes for 2020 and subsequent years. Based on the assessment of Roads Maintenance, it is our view that the East (Dún Laoghaire area) of the County has a greater proportion of roads in poor condition.
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7.
Prioritisation of Road Schemes
The 2016-18 Roads programmes were developed using a priority system, and this continues with the updated 2019-21 programmes. The prioritisation model is taken from Irish Pavement Asset Group (IPAG), Pavement Asset Management Guidance Manual. IPAG was set up under the aegis of the LGMA (Local Government Management Agency), and includes members from the DoTTAS, Local Authorities and the LGMA. The main criterion for prioritisation of a road for inclusion on the programmes is the Pavement Condition or PSCI rating. However, prioritisation does not just take into account the PSCI rating; it also includes an assessment of the following factors: • • • • • • • •
Strategic importance of the route Road classification Level of traffic use Life span (if road material has reached end of life) Bus routes and integration with public transport Local knowledge of Road Maintenance engineers and inspectors Representations from Councillors and Elected Representatives via CRM, AC meetings or other means Representations from the public, residents and local communities via CRM or other means
So using this prioritisation and assessment model results in better use of public funds, and provides the County with better value for money in terms of overall Road Network Maintenance. It is worth mentioning that there are 2 large scale Roads Maintenance projects which require significant resources. These are Rochestown Avenue and Nutgrove Avenue. These are both multi-annual schemes where the roads are in need of full restoration, and, given their complex nature, will require input from Traffic, Parks, Capital Projects and other sections of the Council.
8.
Bridge Maintenance Programme
An allocation of €80k is provided for this programme in the 2019 budget which will also require minor works contributions. Works to the parapet / railings on Belfield Bridge are planned for Q2, 2019.
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Further works are required to a number of bridges in the County. These are generally minor repairs. A review of bridge condition and the need for further bridge maintenance works will be carried out in 2019 and will inform programmes for 2020 and subsequent years.
9.
National Roads Programme
Transport Infrastructure Ireland (TII), who provide all funding for National Roads, require that DLR carry out resurfacing and restoration of the N31, the Coast Road, between the junctions with Newtown Avenue, Blackrock, and Marine Road, DĂşn Laoghaire. This can now progress following completion of road restoration works at Monkstown Road. This work will need to be carried out in summer 2019, to avoid traffic impact during the school term. In addition TII require further improvements to all other areas of the N11 and N31 over the period from 2020 to 2022. Preparation for this work will be undertaken in 2019.
10. Estate Management Roads Maintenance will continue to collaborate with the Community and Development Dept. to carry out road and footpath repairs in estates with an Estate Management forum in place. Estate Management provide some funding for specific schemes which is supplemented by minor works allocations. These schemes are identified through Annual Service Plans prepared by each of the Estate Management fora. In 2018, â‚Ź60k was provided for this purpose and we are planning on that basis in 2019.
11. Drainage and Gully Repair Programme Cleansing and Roads Maintenance will continue to progress the repairs to gullies and other drainage matters. This programme is successfully resolving longstanding flooding and drainage hot-spot locations within the County. Funding of â‚Ź150k has been provided for this programme in 2019.
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12. Taking-In-Charge (TIC) It is the intention to proceed to resolve a small number of legacy taking-incharge issues each year. This is a new initiative in 2019 and the aim is to formalise a programme to provide an outline plan of what is being proposed in terms of taking-in-charge of legacy roads and public areas over the next 3 years. Funding for this will come from capital sources and the exact mechanism for funding is a matter of ongoing discussion between Road Maintenance and the Finance Dept. Tendering for the refurbishment of the Beechpark Avenue to Foxrock Wood laneway was completed in 2018. TIC of the laneway was resolved at the February 2019 Council meeting, and, provided there are no difficulties, it is envisaged that the works will be completed in the first half of 2019. The second TIC for 2019 is the parking area in front of the shops at the Rise, Mount Merrion. It is anticipated that this work can be completed in 2019, subject to funding and tendering for the necessary upgrade works, subject to the taking-in-charge being approved by the Council.
13. Accessibility Works We will be piloting in 2019 a targeted accessibility improvement works programme to cater for the specific needs of individual people with mobility impairment, whereby modifications will be carried out to roads and footpaths to improve accessibility. This programme is very much about trying to cater for the needs of specific persons who may have mobility impairment and where simple, minor modifications could significant ease their journeys from their home to places they frequently travel to, such as shops, schools, hospitals and medical centres. This is seen as complementing the footpath and roads programmes. It is envisaged that such works might include assessment of the needs, repair and dishing works to footpaths, altering the locations of street furniture, patch repairs at crossing points, etc. While there isn’t a specific allocation set aside, this will be funded in 2019 from the minor works budget, and will be very much demand led. It is a pilot programme so 2019 will be about establishing the programme, outlining its scope and how we will do things like, obtain the requests, interact with the person(s) who have the particular accessibility needs and, indeed, consult with other DLR sections, such as the Community and Development Dept. and Traffic, as well as relevant health professionals from other 9
organisations. The Councillors will be briefed and consulted on progress with this pilot as it progresses in 2019. We believe that this programme has significant potential and we already have a number of requests of this nature that we are working on.
14. Cycleway Maintenance The Cycleway maintenance programme is also a new pilot programme being introduced to record, maintain and repair cycle lanes throughout the County. This was done in the past on a needs basis, but will be put on a more formal and structured footing from 2019 onwards. While there isn’t a specific allocation set aside, this will be funded in 2019 from the minor works budget. This programme recognises the importance of this growing and significant element of the County’s transport infrastructure. The first step will be to establish the full extent of the cycleway network throughout the County, which is underway, and then to focus on putting in place appropriate maintenance regimes, which require input not only from Road Maintenance (surfacing/signage maintenance and winter maintenance), but also Cleansing (cycleway sweeping), Public Lighting, Traffic and Parks Sections. Roads Maintenance will focus on cycle lanes either on the road or integrated in the footways, but the integrated nature of the cycleway network, along roads and greenways, and within parks, will require a collaborative approach between, primarily, Roads Maintenance and the Parks section. In terms of reactive maintenance, repairs will be carried out based on information received via CRM, feedback from cyclists and representations from Elected Representatives.
15. Minor Works In addition to the formal programmes many other smaller works programmes are carried out and funded by the minor works allocation. In 2019 the focus will be on targeted pothole repair and concrete road repairs in estates using both direct labour and contractors.
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16. Utilities – 10 day notices It is planned to notify all Utility Companies in the next week so that any services they wish to repair, renew or install shall be carried out prior to the Council carrying out its works. Appendix 1 shows a list of the schemes set out under each programme heading. Please note that programme elements in the respective DLR areas are shaded as follows in Appendix 1. Area East (Dún Laoghaire) Area West (Dundrum)
A Location Map is also provided in Appendix 2 which shows the schemes to be progressed in 2019. It is not possible to be specific with regard to some schemes and these are represented by a circle or shape surrounding the area of interest.
__________________ Ivar Blanker Senior Executive Engineer Roads Maintenance February 2019
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17. RP
Appendix 1 Roads Programme
2019 2020 2021
Comments Part of larger Public Realm Scheme Public Realm Scheme
1
Ashlawn Estate (Includes Capital)
2
Rathsallagh Estate
3
Glenageary Road Upper (Sallynoggin to Killiney Towers)
East 2019, West 2020, and includes Bellevue.
4
Ballinclea Road (part of)
Avondale Road to Ballinclea Wood.
5
Tivoli Road
6
Adelaide Road
Rochestown Avenue
Part of larger Public Realm Scheme
Georges Street Lower
From York Road junction to Library Road.
Corrig Road
Albert Road
Library Road
Cumberland Street and Dún Laoghaire Hill
Newtownsmith and Marine parade
Killiney Hill Road
Castlepark Road
May need earlier intervention, and will be reviewed during 2019
Barnhill Road
May need earlier intervention, and will be reviewed during 2019
7
Ballinteer Avenue
12
From Eden Rd Lower to Villarea Park
Including Dominic Street and Mary's Street
8
Green Route (Northbound)
9
Grangefield Estate
10
Nutgrove Avenue
11
Kilmacud Road Lower (incl. Old Kilmacud Road)
12
The Park, Cabinteely
13
Ballyedmonduff Road (Surface Dressing)
Green Route (Southbound)
Claremont Road (from Kerrymount Ave. to Brighton Rd)
Roebuck Road
Ballybetagh Road (Surface Dressing)
Heather Road
Tibbradden
Spruce Avenue
Ticknock (Surface Dressing)
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On site February 2019 Public realm works in collaboration with Traffic Section
Park Drive
PP
Patching Programme
2019 2020 2021
Comments
1
Old Connaught Avenue (at Conna Wood Estate)
Wait for IW to complete sewer upgrade works
2
Maretimo Gardens West.
On site February 2019
3
Eblana Avenue
4
Dalkey Avenue
5
Shanganagh Road centreline joint at Cemetery
6
Georges Place
7
Mine Hill Lane
8
Shanganagh Road at Olcovar, Rathsallagh Junction & Aubrey Park
Grove Avenue
Casement Villas
Patrick Square Dalkey
Monkstown Farm
Shandon Park
George's St Upper/Lower/Marine Rd
Ballybrack Village
Dunedin Close
Temple Crescent
Laneways leading from Haigh Terrace through to Adelaide Street
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Replace paving at pedestrian crossings with asphalt
Idrone Lane
Grotto Avenue / Grotto Place
Shanganagh Terrace
Dublin Road
Stillorgan Grove
Trimleston Park/Ave
Brock's Lane
9
Hillcrest Road
10
Sandyford Village
11
Woodpark Estate
12
Broadford Road
13
S.t Patrick’s Park
14
Brehonfield Road (at junction of Kingston Estate)
15
Stillorgan Road (old N11) Mount Merrion Avenue to Belfield
Westminster Road
Brenanstown Road
Woodside Road
Woodpark Estate
Kilteragh Road
15
From Old Connaught Ave. north to Circle K petrol station.
Roebuck Avenue
Spruce Avenue
Dale Road
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FP
Footpaths Programme
2019 2020 2021
Comments
1
Dún Laoghaire town
Northumberland Ave, Royal Terrace, Melifont Avenue, Georges St Lower, Rosmeen Garden
2
Blackrock town
3
Hyde Road Dalkey
4
Ashlawn Park / Coolevin
5
Woodbrook Glen
6
Killiney Road
Watsons Estate
Eaton Brae
Leslie Avenue
Ballycorus Road
7
Pine Valley
8
Sandyford Business District
9
St Columbanus
10
Bradford
11
Westminster Road
12
St Laurence's Park
13
Kilmacud Road (from Junction with South Ave.)
14
Kerrymount Avenue
17
Public Realm Scheme, Parks and Traffic input.
Loreto Estate
Sweetbriar Lane
Mount Anville Road
The Hill Stillorgan
Slieve Rua Drive
NP
National Road Programme
1
N31 resurfacing , Coast Road from Newtown Avenue to Marine Road
2
N11 / N31, as part of a 3-year programme, 2020-2022
Bridge Programme
2019 2020 2021
BP
Comments Including bus bay at Dún Laoghaire DART station, and Crofton Road footpaths
2019 2020 2021
1
Belfield Flyover
2
Category 3 Bridges
DP
Drainage / Gully programme
2019 2020 2021
1
Quinn’s Road, Shankill (at Tennis club)
2
Killiney Hill Road (at Padua)
3
Woodpark, Ballinteer
4
Ard Mhuire Park, Dalkey
5
Seafield Road, Killiney
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Comments
Comments Completed January 2019
Completed January 2019
Investigation and remedial work if necessary
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Gully remedial works
Estate Management works
Ongoing works to solve flooding at various locations
2019 2020 2021
Locations TBC 1
Pending completion of Estate Management service plans through Estate Management Fora Pending completion of Estate Management service plans through Estate Management Fora Pending completion of Estate Management service plans through Estate Management Fora
Locations TBC 2 Locations TBC 3
Taking-In-Charge Works
Comments
2019 2020 2021
Comments
1
Beechpark Avenue to Foxrock Wood laneway
Planned for completion in 2019
2
Parking area at shops, the Rise, Mount Merrion
Subject to funding and TIC at Council meeting.
3
Lane adjacent to Centra at Millhouse, Stillorgan
Subject to funding and TIC process.
4
Richmond Green, Monkstown
Subject to funding and TIC process.
5
Parking area at shops, Kilmacud Road Lower
Subject to funding and TIC process.
6
Lane Station Road, Killiney (near DART station) to Marino Avenue West
Subject to funding and TIC process.
Accessibility Works (Pilot) 1 2
2019 2020 2021
Lynnwood to Ballinteer Lynnwood to Dundrum
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Comments
3
Loreto Park
4
Carysfort Avenue, at Avondale Lawn
Cycleway Maintenance (Pilot) 1
As required
2019 2020 2021
20
Comments Locations identified through CRM/cyclist feedback/Reps from Elected Representatives
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Appendix 2
A map showing the location of each scheme on the Programme will be issued to each Councillor at the Area Committee Meetings of 25th February in DĂşn Laoghaire and 4th March 2018 in Dundrum.
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