MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, FEBRUARY 27th, 2012 PRESENT:
Mayor Deputy Mayor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary
-
ABSENT:
Councillor
- Judy Sanderson
CALL TO ORDER:
Mayor Howard Dirks called the meeting to order at 7:00 p.m.
1.0
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day Alcide Cloutier Tracey Cowpar
OPEN SESSION FOR PUBLIC Mr. Joe Brophy entered the meeting at 7:00 p.m. Mr. Brophy addressed Council on his concerns against the proposed amendment to the Animal Control Bylaw. Mr. Brophy exited the meeting at 7:01 p.m.
2.0
Delegations 2.1
Canadian Badlands – Bob Davis and Alice Booth Mr. Bob Davis and Ms. Alice Booth entered the meeting at 7:02 p.m. Mr. Davis and Ms. Booth gave an update to Council on the Canadian Badlands. Mr. Davis and Ms. Booth exited the meeting at 7:13 p.m.
February 27th, 2012
Regular Council Meeting
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2.2
Municipal Heritage – Laura Pasacreta Ms. Laura Pasacreta entered the meeting at 7:16 p.m. Ms. Pasacreta presented Council with an update on the Municipal Heritage Study recently completed for the Vulcan area. Ms. Prasacreta exited the meeting at 7:40 p.m.
2.3
Proposed Amendment to the Animal Control Bylaw – Lynda and Howerd Gorman Mr. and Mrs. Gorman did not attend the meeting.
2.4
Brand Innovation – Ken Garinger Mr. Ken Garinger entered the meeting at 7:41 p.m. Mr. Garinger presented Council with their Vulcan Brand Innovation Plan. Mr. Garinger exited the meeting at 8:08 p.m.
2.5
Business Incentives – Roy Elmer and Lisa Dowell Mr. Roy Elmer and Ms. Lisa Dowell entered the meeting at 8:10 p.m. Mr. Elmer and Ms. Dowell presented Council with plans for a new business for Vulcan and requested a tax incentive program. Mr. Elmer and Ms. Dowell exited the meeting at 8:20 p.m.
2.6
Technology Consultant – Kyle Greene Mr. Kyle Greene entered the meeting at 8:22 p.m. Mr. Greene gave Council an update on the Technology Project. Mr. Greene exited the meeting at 8:44 p.m.
Mayor Howard Dirks called for a recess at 8:44 p.m. Meeting reconvened at 8:49 p.m. February 27th, 2012
Regular Council Meeting
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3.0
Additions to the Agenda Motion No.: 12.72 Moved by Councillor Dwayne Hill THAT the agenda governing this meeting be adopted with the following addition(s): 3.1 3.2
as Item 10.06 2012 Street Work as Item 14.1 Legal Matter - Government of Alberta
In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
4.0
Minutes 4.1
Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 13th, 2012 were presented to Council. Motion No.: 12.73 Moved by Councillor Harold Lewis THAT the Minutes of the Regular Council meeting held in the Town of Vulcan Council Chamber on Monday, February 13th, 2012 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
February 27th, 2012
Regular Council Meeting
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4.2
Special Council Meeting Minutes The Minutes of the Special Meeting of Town Council, held in the Town of Vulcan Council Chamber on February 17th, 2012 were presented to Council. Motion No.: 12.74 Moved by Councillor John Seaman THAT the Minutes of the Special Council Meeting, held in the Town of Vulcan Council Chamber on Friday, February 17th, 2012 be approved as circulated and read by each member of Council. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
5.0
Unfinished Business – Nil
6.0
Financial Reports 6.1
Cash Statements Motion No.: 12.75 Moved by Councillor Doug Day THAT the Cash Statements ending December 31st, 2011 and January 31st, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
February 27th, 2012
Regular Council Meeting
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Miscellaneous Correspondence 7.1
The Miscellaneous Correspondence for the period ending February 27th, 2012 was presented to Council for information. Motion No.: 12.76 Moved by Councillor Doug Day THAT Miscellaneous Correspondence for the period ending February 27th, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
8.0
Board and Committee Reports 8.1
Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 12.77 Moved by Councillor Dwayne Hill THAT the verbal Reports of Town represented Boards/Committees presented at the February 27th, 2012 Council Meeting be received for information:
Oldman River Regional Services Commission Meeting Minutes – December 1, 2011 Oldman River Regional Services Commission Meeting Agenda – March 1, 2012 Vulcan Business Development Society Meeting Minutes – January 12, 2012 Ad-Hoc Development Committee Meeting Minutes – February 8, 2012 Councillor Harold Lewis verbal report: o
Twin Valley Regional Water Commission Meeting
Councillor Doug Day verbal report: o February 27th, 2012
Library Board Meeting Regular Council Meeting
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Mayor Howard Dirks verbal report: o In favour Mayor Councillor Councillor Councillor Councillor Councillor
Alberta Energy Meeting in Edmonton Against
-
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
9.0
Bylaws – Nil
10.0
New Business 10.1
Centennial Committee At the February 13th, 2012 Regular Council Meeting the Centennial Committee made a presentation to Council. Among others, the Committee asked permission to use the exterior Arena wall to acknowledge sponsors and requested a letter of support for a grant application. Other requests i.e.:
Additional funding Use of Advocate Building Down town Street signs Utility bill insert Open areas for camping for August 2nd ,3rd ,4th, 2013 Help from the Town Crew Closing of Main Street
Requires more details and will be brought back after these details are obtained.
February 27th, 2012
Regular Council Meeting
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Motion No.: 12.78 Moved by Councillor Dwayne Hill THAT this Council authorizes, through the Recreation Board the use of the exterior Arena wall to acknowledge Centennial Celebration Sponsors and that a letter of support for a grant application be approved. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
10.2
Vulcan Tinman Annual Triathlon The Vulcan Tinman Annual Triathlon will be held on Saturday June 2nd, 2012 from 8:00 am to approximately 5:30 pm. In a letter addressed to the Town, Colleen Carey, Vulcan Tinman Triathlon, Race Directors is requesting that the Town approve road closures as follows: 1. 2. 3.
Centre Street, from 5th Avenue to Highway 534 (6:00 am to 6:00 pm) Block surrounding the Pool (Centre Street, 1st Street N., 5th & 6th Avenue N) (6:00 am to 6:00 pm) 5th Avenue North between 1st Street North and 4th Street North (11:30 am to 1:00 pm)
The group is also asking for assistance from the Town Public Works Crew to provide pylons and barriers to be delivered to the pool and set up bleachers at the North side of the pool and deliver and set up snow fencing along both sides of Centre Street. A representative will be at the pool on Friday morning and/or afternoon to help direct the crew, so they can complete this work during their regular working hours. Motion No.: 12.79 Moved by Councillor Harold Lewis THAT this Council approve the road closures as requested by Colleen Carey for the Vulcan Tinman Triathlon being held on June 2nd, 2012, as follows:
February 27th, 2012
Regular Council Meeting
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1. 2. 3.
Centre Street, from 5th Avenue to Highway 534 (6:00 am to 6:00 pm) Block surrounding the Pool (Centre Street, 1st Street N., 5th & 6th Avenue N) (6:00 am to 6:00 pm) 5th Avenue North between 1st Street North and 4th Street North (11:30 am to 1:00 pm)
THAT the organizers of this event be authorized to borrow pylons, roadblocks and snow fencing from the Town; THAT the Town Public Works employees be authorized to provide help in setting up; THAT the organizer provides the Town with a proof of Liability Insurance Policy for a minimum of $1,000,000.00 coverage, in which the Town is a named insured. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
10.3
Pick Up Truck Tender As per Policy No. F-20 a Request for Tender was advertised for the purchase of a pick up truck. $21,434.00 + GST to be allocated from the Contingency Reserve, as per the approved 2012 Capital Budget. Motion No.: 12.80 Moved by Councillor Paul Taylor THAT this Council accepts the tender submitted by Foothills Ford for the purchase of a pick up truck in the amount of $21,434.00 + GST; THAT funds for this purchase be allocated from the Contingency Reserve.
February 27th, 2012
Regular Council Meeting
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In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
10.4
Ad-Hoc Development Committee At its February 8th, 2012 the Ad-Hoc Development Committee discussed the attendance to trade shows. Motion No.: 12.81 Moved by Councillor Doug Day THAT this Council approves a budget of up to $10,000.00 for the 2012 calendar year to attend trade shows and similar events to promote the Town; THAT this budget be allocated from the Contingency Reserve. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
10.5
Vulcan East Water Co-Op The Vulcan East Water Co-Op has an agreement with the Town for the supply of water. Motion No.: 12.82 Moved by Councillor Paul Taylor THAT this Council approves the agreement between the Vulcan East Water Co-Op and the Town of Vulcan for the supply of water as discussed and changing Section 7 “15% to 5%�; THAT the Vulcan East Water Co-Op be notified that as per Section 15 of the current agreement the Town wishes to review the whole agreement.
February 27th, 2012
Regular Council Meeting
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In favour Mayor Councillor Councillor Councillor Councillor
-
Howard Dirks Paul Taylor Dwayne Hill Harold Lewis Doug Day
Against Councillor
- John Seaman
CARRIED 10.6
2012 Street Work At the Committee of the Whole of January 16th, 2012 the Committee recommended to Council to approve the reconstruction of 1st Street South from 1st Avenue to 2nd Avenue South. The cost estimate for the above mentioned work is $260,850.00 – without deep services and $409,350.00 with deep services. Motion No.: 12.83 Moved by Councillor Harold Lewis THAT this Council gives mandate to Brisben and Sentis Municipal Engineers to proceed with the call for tenders, as per budget estimate submitted to Council on November 28th, 2011, for the reconstruction, including the deep services, of 1st Street South between 1st Avenue and 2nd Avenue South; THAT funds for these projects be allocated from the Federal Gas Tax Grant and the Basic Municipal Transportation Grant. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
11.0
Question Period
February 27th, 2012
Regular Council Meeting
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Question:
Councillor Doug Day asked if there was an update on the wind farm?
Response:
CAO said no – Mayor Dirks asked that an update be provided at the next meeting.
Question:
Councillor Doug Day asked if there was an update on the request for funding through Greengate?
Response:
Mayor Dirks said no.
12.0
Notice of Motion – Nil
13.0
Management Reports – Nil
14.0
In-Camera 14.1
Legal Matter – Government of Alberta Motion No.: 12.84 Moved by Councillor Doug Day THAT Council move in-camera at 9:24 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
Motion No.: 12.85 February 27th, 2012
Regular Council Meeting
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Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:30 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor
Against -
Howard Dirks Paul Taylor Dwayne Hill John Seaman Harold Lewis Doug Day CARRIED
15.0
Adjournment The meeting adjourned at 9:30 p.m.
____________________________ Howard Dirks Mayor
____________________________ Alcide Cloutier Chief Administrative Officer
February 27th, 2012
Regular Council Meeting
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