2011 VUWSA Half-Year Report by Victoria University of Wellington Students' Association

YOUR STUDENTS’

ASSOCIATION

Contents PRESIDENT REPORT

CLUBS OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

4 7 9 9 9 9 9

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

21 21 21 21 21 21 21

CAMPAIGNS OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

22 22 22 22 22 22 22

ACTIVITIES OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES STRENGHTS WEAKNESSES

23 23 23 23 23

WELFARE OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

24 24 24 24 24 25 25

INTERNATIONAL STUDENT OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES STRENGHTS WEAKNESSES

26 26 26 26 26

ENVIRONMENTAL OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

27 27 27 28 28 28 28

MANAGEMENT REPORT

INTRODUCTION EDUCATION DEPARTMENT WELFARE DEPARTMENT REPRESENTATIVE GROUPS CLUBS AND EVENTS DEPARTMENT SALES AND ADVERTISING

29 29 31 33 34 36

FINANCIALS

VICE PRESIDENT (EDUCATION) REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

10 11 11 11 12 12 12

VICE PRESIDENT (WELFARE) REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

13 13 14 14 14 14 14

VICE PRESIDENT (ADMINISTRATION) REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

15 15 16 16 16 16

QUEER OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

17 17 17 18 18 18

WOMEN’S OFFICER REPORT

REPORTING ON PRIORITY GOALS REPORTING ON OTHER GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

18 18 19 19 19 19 19

EDUCATION OFFICER REPORT

REPORTING ON PRIORITY GOALS GENERAL TASKS AND INITIATIVES REPRESENTATION STRENGHTS WEAKNESSES OVERALL RATING

19 19 20 20 20 20

President REPORTING ON PRIORITY GOALS GOAL 1: EDUCATION – STUDENT SUPPORT: to secure and maintain adequate state income, welfare and employment support for students.

(A) Ensure that the Ministry of Social Development applies fair decision making processes and is accountable through my position as an advisor to the Secretary on the Student Allowance Review Board. As the student representative on this body, I have consistently advocated that students need clear and accurate information and advice from StudyLink and are treated fairly. On many occasions I have advocated for the Ministry to overturn decisions made previously by StudyLink that had prevented some students accessing student allowances when they were actually entitled. This often resulted in the student concerned being compensated large amounts of money and allowing them to continue their education or training. (B) Ensure that students continue to have access to Student Job Search (SJS) and that it remains a strong service delivering for them. I have continued to maintain a strong relationship with this incredibly important service we provide students. This has included working with SJS and the University to bring SJS back into the Student Union Building when their lease expired at 15 Mount Street. I have also provided feedback and input into their change proposal and met with its Chief Executive, National Council and the other members to discus the organisation’s strategic focus and future plans in more detail. (C ) Advisory Committee on the Student Services Levy (ACSSL). This Committee continues to work very well as the University and students work in partnership to ensure there are cost-effective and relevant services available to support a quality student experience at Victoria. This partnership has seen new ideas brought to the table and other positive changes such a policy changes and reductions in Levy funding to some services through continued reviews and strong student input. With the other VUWSA representatives on ACSSL I have pushed the Committee to re-examine the justification given for why the services currently funded by the Levy should remain so. This is because VUWSA believes some services are more closely aligned to the University’s strategic goals of equity, achievement, retention and completion and should not be funded by a universal Student Services Levy. (D) Support the development and implementation of NZUSA’s Demand a Better Future Campaign. This New Zealand Union of Students’ Association’s (NZUSA) 2011 campaign for greater investment in tertiary education, a reduction in student debt, fair access to education, and an independent student voice. Much of this is planned for the second half of the year – but I have been involved at a national level with the

Name Seamus Brady Report Period 1 January – 30 June 2011 Total Weeks Worked 24

NZUSA Federation Executive planning and designing the campaign.

(E) Support and oversee a successful 2011 Free Flu Shot campaign. This was achieved and was a major success with close to 2500 students being vaccinated. The decision to double the funding was the right one with a big increase in students taking up the offer. Our relationship with Student Health was once again strengthened. The targeted focus on Hall of Residence was also a success. (F) Support and oversee a successful Trimester One Stress Free Study Week. This was achieved and proved again to be a very popular initiative with strong uptake (almost 2000) across all campuses.

GOAL 2: EDUCATION – UNIVERSITY: to ensure

the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources.

(A) Support a highly effective student representative system across the University. I have supported the VUWSA Education Team in achieving remarkable improvements to the organisation and ability of our student representatives across Victoria. I helped re-write the Class Representative Handbook and Faculty Delegate Handbook and assisted with the first Class Representative function recognising our best. I emphasised the importance that all undergraduate courses need a Class Representative. Some highlights include: i. 91% of Trimester One classes having a Class Representative. This is unparalleled anywhere else in New Zealand. In 2010 there were 73%, and in 2008 only 44% ii. Of the 537 Class Representatives in Trimester One, 80% attended either basic or advanced training iii. Many Postgraduate courses are now requesting Class Representatives. University policy has been updated to accommodate this. This coupled with the improving the appointment processes for Faculty Board, Academic Committee, and Academic Board Representatives has lead to a more integrated system where every Representative is supported and briefed on everything on the agenda. This ensures that the student voice and our position on certain issues remains constant and that many issues our Representatives have had are addressed accordingly resulting in better results for students. Feedback from the University has also been extremely positive with regular comments about how well informed and prepared our student representatives are during meetings. Having such a strong system of representation has allowed for greater student engagement in regards to course and programme specific changes that have given VUWSA a solid mandate to advocate on behalf of students. The most significant example of this has been the Review of Undergraduate Education.

(B) Ensure student feedback and evaluation of course and programmes is made available to students. On both the Academic Committee and Academic Board I have stressed the importance of providing students with the results of their feedback they provide on courses and programmes. Building on the work in 2010, by my predecessor, I have supported the University’s move to publish the results of course evaluations publically so students can make informed choices about their courses. This commitment from the University and the subsequent policy changes to has meant that the VUWSA Alternative Student Guide has been put on hold. I have therefore urged the University to make this information as accessible as possible and will work with them to explore ways to achieve this. I have also emphasised the need for either course coordinators or faculties to respond to the student feedback and show any changes that have occurred due to the feedback.

(G) Participate in the Learning and Teaching Strategy Committee and support moves towards stronger learning and teaching at Victoria. With the Deputy Vice-Chancellor, Assistant Vice Chancellor (Academic) and the Acting Director of the University Teaching Development Centre, I provided the learner perspective on numerous funding proposals for initiatives aimed at improving the learning and teaching environment and student experience at Victoria. I have supported VUWSA Education Organiser Fiona Beals in stressing the need for the University to think more seriously about workload and assessment issues and pushed for stronger student feedback mechanisms. I have ensured the student views put forward in the VUWSA submission on the Review of Undergraduate Education is carried to this Committee. I have supported moves for the University to have a coordinated early alert system so that students can access the appropriate support and advice before it is too late.

(C ) Ensure that VUWSA and students play an central role within the Review of Undergraduate Education at Victoria. This Review has shown how valuable student representation is to achieving strong teaching and learning environments for students. VUWSA collected 409 student responses to the questions posed by the University and formulated a comprehensive and student focused submission on this unprecedented review. Only four other students made individual submissions. VUWSA acted quickly to fill all student representative position on the Review’s Steering Group and associated Working Parties. This has meant that the student voice is being carried strongly throughout the review and is backed up with student opinion and supporting research. The ability for VUWSA to collect so many responses and produce such a quality submission has impressed many across the University which is very satisfying.

(H) Use positions on University Council, Academic Board, and Academic Committee to advocate for and support quality teaching and learning Continue to provide and ensure student input into Academic Programmes and reviews. Make sure that weight is given to student feedback and recommendations that relate to students are given priority. On both Academic Committee and Academic Board papers I have given student input into include: i. numerous Non-CUAP and CUAP proposals to create and change courses for all faculties, often highlighting workload and assessment issues ii. the review of the Academic Grievance Policy in which VUWSA pushed to great natural justice provisions, enhanced accountability and transparency around the grievance process and strengthening preventive measure iii. the review of the Bachelor of Laws in partnership between VUWSA and the Law Students’ Society iv. the final stages of the Review of the Philosophy Programme, where it was highlighted how useful and important the student input was to the review v. the revised Conjoint Degrees Statute vi. the Terms of Reference for Academic Committee vii. the Limitations on Courses and Programmes viii. Minors on Degree Certificates ix. the Deans’ List Policy x. the delivery of early childhood education in Malaysia xi. changes to the Guaranteed Entrance Score xii. the Review of Undergraduate Education. The strengthening of VUWSA’s representation structure has resulted in many potential issues being resolved at a faculty level before they appear at the committees and boards I sit on. When they do it is often a matter of noting this and ensuring nothing has been omitted. This is credit to the incredible work VUWSA’s Education Organiser Dr. Fiona Beals does supporting and servicing all student reps at every level. VUWSA have also continued to foster a strong relationship with the Office of the Assistant Vice Chancellor (Academic) that has strengthened the provision and weight student feedback is given.

(D) Continue to push for the development of a Student Charter between the University and Students. Development on this began in 2010 between VUWSA and the Office of the Assistant Vice-Chancellor (Academic). I have continued to progress this with the help of the VUWSA Education Organiser and Vice President (Education). Once completed and approved by Council in the Trimester Two, the Charter will be a high level outline of how the University is a community that comprises of students and staff who work in partnership to achieve the education mission of the University. The Student Charter will be a commitment to the partnership in setting out the expectations of the student experience at Victoria. (E) Development of institutional relationships to assist furthering VUWSA’s goals of quality education, strong student services and an outstanding student experience. I have built a number of positive working relationships across the University with the Vice-Chancellor various Assistant Vice-Chancellors, Directors, service managers, general, and academic staff. (F) Use regular meetings with the Vice-Chancellor to raise important issues. I have used my regular meetings with the Vice Chancellor Pat Walsh to discus a number of matters including Voluntary Student Membership, the importance of student representation to an institution’s ability to offer quality education and student experience, public transport, ways we can improve representation, University Games, the Campus Hub, and student involvement at Victoria University.

(I)

Advocate for no unnecessary increases in student fees, especially when they are not backed up with sound reasoning. With the other Student Representative on the University Council and ACSSL I have supported the call that any fee increase must be backed up with sound rationale. This in part has seen University Council agree to hold a Council workshop on the methodologies of fee setting and ACSSL clearly highlighting why there could be increased costs to students.

GOAL 3: EDUCATION – EQUITY: to promote

equity for disadvantaged members in access to and within the university.

(A) Support Victoria’s Student Services in providing effective and quality services that enhance equity at the University. In addition to the work I have done on ACSSL, I have worked closely with numerous Student Services to ensure they are aware of student needs and expectations and where possible instigated collaborative projected such as the Flu Shot campaign. I also presented to all service managers on the topic of service demand and how they can best respond. (B) Canterbury Earthquake response. After the February earthquake I coordinated a campus collection drive to raise money for the Student Volunteer Army during our Orientation Festival and Clubs Week. Many students volunteered their time and resources and together VUWSA raised nearly $8000. With the help of NZUSA on a national level I ensured that any students wanting to transfer to Victoria from the University of Canterbury would be able to do so in a fair and stress-free manner, and would be able to access all the services a VUW student would. Over 100 UC students transfered and feedback on their experience has been positive. (C ) Launch a Campus Safety Audit to better understand the needs and safety concerns of students at Victoria. Working with the Vice-President (Welfare) and Women’s Officer I have helped ensure the Campus Safety Audit becomes a reality. The Audit is in response to results in the 2010 Student Survey that show one in four women and one in four Asians felt unsafe on campus for some reason. The Audit aims to go further and find key causes, and students’ perceptions of safety on campus. This has seen a Safety Survey distributed around Halls of Residence, Class Representatives, and through VUWSA’s Facebook, mass email, and other channels. It will be completed in Trimester Two and provide a series of recommendation for VUWSA and the University to implement. (D) Ensure that VUWSA provides a diverse range of support services for students. See Goal 4 Services. (E) Participate on the University’s Equity and Diversity Strategy Committee. Attending these meeting regularly, I have supported its goal of a more inclusive and accessible environment. I have also kept the Committee up-to-date with what VUWSA is doing, which complements the work the committee does.

GOAL 4: SERVICES: to control the Student Union Complex and provide quality cost-effective (consumer) services for members. (A) Strong representation on the Joint Student Union Board (JSUB) to ensure students’ maintain control over the Student Union Complex. I have attended all JSUB meetings and advocated strongly on behalf of students and the need for them to have strong say in how the Student Union Building is governed. Items I have given input into on JSUB included: i. the development of a student feedback mechanism for food on campus that is linked to the operators Key Performance Indicators (KPIs)

ii. the review of Recreation Centre charges iii. oversight of the Student Union Building Upgrade and the transfer of previous University services to VUWSA including Lost Property and Club Storage iv. the re-development of Muslim student pray spaces v. JSUB occupancy of student groups such as Ngai Tauira and Postgraduate Students’ Association (PGSA) vi. oversight of the monitoring of the University’s Retail Strategy including the monitoring of food and drink outlets vii. oversight of the management of the Boyd-Wilson Field viii. oversight of the Joint Student Union Board budget. (B) VUWSA Services. As was highlighted by the 2010 VUWSA President, the most significant action taken in pursuit of this goal in recent years was the hiring of an Association Manager. This has allowed considerable focus and management of every VUWSA service to ensure they are cost-effective, responsive, and measurable. I have assisted the Association Manager in achieving this goal, and ensuring the link between management and governance has been strong, to allow for quality decision making. Some highlights in 2011 include: i. Ensured the promotion and continued delivery of the VUWSA free-bus ticket service between campuses when NZ Bus signalled they were to stop producing the paper tickets. This saw a lengthy negotiation between VUWSA, VUW, and NZ Bus to move the service to Snapper – something that they were reluctant to do until they realised how many student used the service. Over 2500 students have used this to date. ii. Ensured the promotion and continued delivery of the VUWSA Food Bank service and Free Bread service. Changes to the delivery of these services have resulted in a more accessible and constant service for students. Close to 400 students have used this to date. iii. Ensure the promotion and consistent delivery of VUWSA Car Parks and Lockers. This has seen a complete re-branding of all car parks and a greater focus on advertising empty lockers around campuses. This has seen all lockers sold in Kelburn and Pipitea with moves are underway to meet increased demand by moving vacant stock from Karori. iv. I have worked alongside the VUWSA Student Advocate to ensure they are able to fulfil their role in a professional, independent and confidential manner. I have assisted her with serious advocacy cases (one that is over 3 years old) and where necessary I have taken issues to the highest level of the University. This service has not only benefited the individual students, but the wider student body though things like policy changes. To date there have be nearly 150 advocacy cases. v. I have overseen the transfer the delivery of University services to VUWSA including lost property to provide a better, more responsive service. Hopefully more will come. (C ) Continue to oversee the construction and completion of the Student Union Building Upgrade and the design and construction of the Campus Hub Project. At the beginning of the year I attended meetings on a near weekly basis in pursuit of this objective including the Campus Hub and the Student Union Building Upgrade Project Control Groups. This ensured that student expectations and input were given the necessary weight and consideration. A key moment in the student experience was achieved when the Student Union Building Upgrade was completed at the start of trimester one. This delivered students with

outstanding new facilities including new clubs and social spaces, a 1000 capacity bar, café and venue, a new staff and postgraduate café, new seating and landscaping around the SUB, new and prominent VUWSA offices off the Atrium allowing for greater service delivery and a purpose built health and counselling facilities on the whole ground floor of the SUB. This upgrade has resuscitated the SUB and one the wider Hub Project has been completed will ensure the Kelburn campus is a vibrant place for all students. I have also continued to ensure that the University continues to communicate and consult with students throughout the Project. A student reference group was established with VUWSA Class Representatives to help guide the project and visual displays were erected around the Campus Hub construction site explaining the project and providing students with the opportunity to provide feedback. I have also worked with the University around ways milestones of the Project can be celebrated and I believe the Project as whole is better off from the student involvement that VUWSA has facilitated.

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability. (A) Consistent executive reporting. I have consistently provided work reports outlining what I have been doing for each reporting period and what I have achieved. I have also ensured that all the Executive’s work reports are placed on the VUWSA website as soon as possible, so students can read them if they wish, enhancing the accountability with the student body. (B) Meetings of the Executive and of the Association. I have chaired and held more than the Constitutional minimum of Executive meetings. I also helped coordinate and chair the most successful Initial General Meeting (IGM) in recent memory with about 140 attending to receive our Annual Report, audited accounts, and make the Science Society an official Representative Group. (C ) Ensure the Association and staff are managed well. This is something that has been a key focus for me this year following the large changes to VUWSA operational structure in early 2010. I have worked closely with the Association Manager to make sure he is supported and understands what the Executive expect both from him and VUWSA operations and reporting. This has seen a huge improvement in the level of reporting – both financial and operational and has helped the Executive make more informed decisions. The Executive are receiving quarterly management reports and VUWSA’s continued improvement in being an effective and efficient organisation is pleasing – but there is definitely more to do. The VUWSA Performance Management Committee has also been convened and is in the process of developing performance appraisal for the Association Manager. (D) Execute a more focused approach to proactive communication with students, Representative Groups, Clubs and Student Representatives to inform them about VUWSA and the things we do. A clear message was given by students in the 2010 Student Survey around communication – especially proactive communication. I have ensured two mass emails, outlining some of the services VUWSA provides and things that are coming have been sent to every student - something that has not been done for the exception of VUWSA Elections and the 2010 Survey.

This is something I hope to refine to further improve the initiative. To help fully achieve this, the Executive resolved to hire a part-time Communications Coordinator who will be tasked with carrying out the bulk of this as they develop a communications plan that will connect with VUWSA’s new Strategic Plan. I have spent a lot of time working with them to get them to understand what the Executive expect from such a role. I have also communicated with VUWSA’s Representatives and Representative Groups around specific issues such as the Review of Undergraduate Education and the IGM in order to get as much student awareness and input as possible.

(E) Strategic Planning and Organisational Development. Initiated towards to the end of 2010, I have ensured its (steady) development. This will culminate in Trimester Two when students can vote to ratify the Strategic Plan at the same time they vote in the VUWSA Elections. This document will provide VUWSA with a solid basis on which to operate over the next few years and allow everyone involved with VUWSA enhance and focus their current work. (F) Communication with student media. I have written a President’s column in Salient for every issue to date. These are excellent ways to engage with students and I try to make them as interesting as possible – despite often writing them at the last minute. I have discussed many topics ranging from public transport, education issues, VUWSA initiatives occurring, and responding to questions and criticism. I have held regular meetings with the magazine’s Co Editors and News Editors to keep them up-to-date of news and for them to ask questions of and comment from VUWSA. (G) Annual Report and financial reporting. I oversaw the production of the 2010 VUWSA Annual Report that resulted in much clearer resource for students to find out what VUWSA achieved in 2010. There is still a lot of room for improvement but it is on the right track. (H) Ensure that a strong and well publicised VUWSA Election is held. In an attempt to increase voter turnout and engagement around the annual VUWSA elections I arranged for the VUWSA Election Committee and Returning Officer to be appointed much earlier than usual and initiated the created of an Election Strategy. This should see a more coordinated and focused effort on VUWSA’s behalf and hopefully a better end result for students.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) Oversee a outstanding and remarkable Orientation Festival. Easily the best Orientation Festival of any New Zealand tertiary institution, VUWSA O-Week 2011 was a great way to kick off the year with over 15,000 students participating in some form. A lot of work was done in the tail end of 2010 to ensure an event of this magnitude could happen and the partnership with the University’s own orientation programme further enhanced the festival. Planning for 2012 Orientation will commence in Trimester Two to build on this success.

The completion of the Hunter Lounge into a 1000 person capacity gig venue and the investment by the VUWSA Trust and JSUB into its facilities enabled VUWSA to secure a number of acts that would previously not be available. I worked closely with the O-Week planning team, providing input into the design, marketing and general oversight.

(B) Support and develop Representative Groups that positively contribute to the overall student experience at Victoria. VUWSA’s support and communication with Represent ative Groups continues to improve. The staff member tasked with providing assistance is doing a great start and we are seeing the benefits through active groups. Of particular note have been the growth of the Pasifika Students’ Council and the strong recognition placed on the work it does from the University, the re-location of the Postgraduate Students’ Association into the Student Union Building, the re-building of UniQ and the growth of the Science Society who have fast become a fully recognised representative group of VUWSA. (C ) Oversee and support a exceptional VUWSA Clubs Week that allows affiliated clubs and societies on campus to effectively promote themselves. Held for the first time along Wai-Te-Ata Road behind Rankin Brown due to the Campus Hub Development, VUWSA Clubs Week was a great success. A lot of planning was put into the event and resulted in a well coordinated initiative. Along with others from VUWSA I attended many planning meetings with the University that allowed for a smooth and (mostly) stress-free event. Despite the occasional rain the new location created a better feel to the day and allowed all clubs participating greater exposure. Feedback was positive and there was a good mix of sponsors bringing in extra income for VUWSA. (D) Oversee and support the organisation a successful Team Vic University Games contingent. Along with the Association Manager and Clubs and Events Manager I oversaw Victoria’s contingent to the Super City University Games. I gained sponsorship for our Team from the University that provided much needed financial assistance for those attending. The event provided a great opportunity for students to not only compete, but also develop their graduate attributes. Team Vic placed Third, behind the two home teams which was a fantastic improvement on 2010s Fifth placing. Our team also behaved themselves and VUWSA was not taken to the Disputes Tribunal by overzealous moteliers. (E) Assist the VBC 88.3FM to rebuild itself through my position on the Victoria Broadcasting Trust to allow student to once again benefit from being involved with a campus radio station and to add to the campus vibrancy. Following the departure of many of the long-standing members of the VBC and the VBT, the organisation fell into a period of inactivity. I have spent a considerable amount of time with the VBT in working towards rectifying this and much of this will be completed in Trimester Two. (F) Ensure that VUWSA events are well promoted and properly planned and are of a high level. Part of a wider communications strategy I have ensured there was a strong emphasis placed on the planning and execution of VUWSA events. This has seen an annual events plan created and a corresponding promotional strategy implemented. This has mostly worked with stronger attendance to planned events. There is however more that can be achieved and will remain a focus in Trimester Two.

(G) Support clubs and societies on campus to utilise all the resources and facilities available to them. I ensured that VUWSA’s Sports and Cultural Councils’ continued to support the funding of affiliated clubs and supported the Clubs and Events Manager to provide on going support and assistance to our Clubs. I also helped Clubs resolve issues they when experiencing difficulties with the University around room bookings and other issues.

GOAL 6: PUBLIC ISSUES: to promote discussion

and action as appropriate, on issues concerning students as citizens.

(A) Alcohol Reform. I supported the Activities Officer in providing a written and oral submission to Parliament’s Justice and Electoral Select Committee on the Alcohol Reform Bill that proposes to increase the purchase age to 20. VUWSA focused our submission the aspects that would most affect our members and advocated for greater education over legislation. (B) Wellington Regional Public Transport. A perennial issue, public transport became a large issue in trimester one. I met with the Regional Council, featured on a Fair Go story on the topic and got involved with the Facebook campaign calling on the Council to act. I also fed into Victoria University’s submission on the fare structures. (C ) Weekly Salient column. See Goal 8 (F). I have used my column to discuss a variety of issue concerning students including fees, VSM, public transport, and other matters. (D) VUWSA Campaigns. With the Campaigns Officer and Vice-President (Education) I developed a Campaigns Plan for Trimester Two with the aim of having one event each week.

GOAL 7: FINANCE: to maximise the benefits to

members by minimising fees or user charges through internal effiency and non-member revenue.

(A) Ensure sound accounting and reporting procedures are followed and that VUWSA is managed in a financially sustainable manner. VUWSA’s Audit and Finance Committee has been operating very effectively this year. This has seen a considerable turn around in the financial reporting and management of VUWSA’s accounts through increased efficiency and transparency. The VUWSA Budget is being adhered to and saving being made where possible. Where there are surpluses I have arranged a process of gifting with the VUWSA Trust to ensure that they can be managed more appropriately and invested and grown for the benefit of all students into the future. The Financial Policy that was adopted in 2010 continues to be implemented and the effects of re-coding the VUWSA accounts system are showing. Managed accounts are easy to read and provide for better profit and loss statements of financial positions. Aged debtors and creditors have been significantly reduce and any problems are being picked up very fast. All expenditure continues to be accounted for through the use of Purchase Order numbers and our new invoicing system.

(B) Ensure that the VUWSA Budget is transparent and accessible. The 2011 Association Budget has been online since its approval earlier in the year. It is also formatted in a more useful and understandable way.

GENERAL TASKS & INITIATIVES 1. Trimester One Stress-Free Study Week Breakfasts. 2. Assisting with various VUWSA stalls, and related tasks during Orientation Clubs Week. 3. Attended all Victoria University Graduation ceremonies and one parade in May. 4. Comment and interviews by various media outlets including the Dominion Post, Radio Live, National Radio, Fair Go and the Capital Times. 5. Attended numerous University functions including the opening of the upgraded Student Union Building, the Hunter Lounge, Student Health and Counselling. 6. Presented numerous Orientation presentations including the Civic Welcome, Vital Vic, Postgraduate Orientation Session, and the NZAID Pre Start Orientation Programme and the Pasifika Students’ orientation. 7. Assisted with the Trimester One Class Representative Scholarship function. 8. Worked with the JC Beaglehole Room with regards VUWSA’s considerable archives. 9. Supported initiatives by other Executive members such as the Welfare Officer’s Karori Study Breakfasts for students heading of on teacher placement and the Queer Officer’s ‘Safe Spaces Programme. 10. Hosted a workshop at NZUSA January Conference on ‘Promoting Your Association’.

REPRESENTATION 1. Victoria University of Wellington Council 2. Academic Board 3. Academic Committee 4. University Council Governance Committee 5. University Council Finance Committee 6. Advisory Committee to the Student Services Levy (Co-Chair) 7. Equity and Diversity Strategy Committee 8. Learning and Teaching Strategy Committee 9. Disciplinary Appeal Committee 10. Joint Student Union Board (JSUB) 11. JSUB Food and Beveridge Committee 12. Campus Hub Project Control Group 13. Vice-Chancellor’s Student Sponsorship Committee 14. Learning and Teaching proposal assessment Committee 15. Student Experience Managers Liaison Meetings 16. New Students’ Orientation Steering Group 17. Ministry of Social Development Student Allowance Review Board 18. VUWSA Trust 19. VUWSA Executive 20. VUWSA Audit and Finance Committee 21. VUWSA Performance Management Committee 22. VUWSA Cultural Council 23. VUWSA Sports Council 24. VUWSA Publications Committee 25. Victoria Broadcasting Trust

26. New Zealand Union of Students’ Associations (NZUSA) Federation Executive 27. NZUSA University Caucus 28. NZUSA Conference Chief Delegate 29. NZUSA Constitutional Working Party 30. Meetings with Student Job Search Chief Executive Paul Kennedy and SJS members 31. Meetings with Pro Chancellor Helen Sutch and other University Council Meetings 32. Regular meetings with the Vice Chancellor Professor Pat Walsh 33. Regular meetings with the Assistant Vice-Chancellor (Academic) David Crabbe 34. Regular meetings with the Director Student Academic Services Pam Thorburn 35. Regular meetings with the Director Campus Services Jenny Bentley 36. Regular meetings with the Associate Director (Campus Operations) Rainsforth Dix 37. Regular meetings with the Ngai Tauira Tumuaki Victor Manawatu 38. Regular meetings with the Postgraduate Students’ Association President Rebecca Kocks 39. Advisory role to the constituent member representatives on the University Sport New Zealand Board 40. Advisory role to the constituent member representatives on the Student Job Search Board 41. Submission to the Justice and Electoral Parliamentary Select Committee 42. Meetings with Greater Wellington Regional Councillors including Deputy Chair Peter Glensor, Daran Ponter and Paul Bruce 43. Meetings with Green Party Tertiary Education Spokesperson Gareth Hughes 44. Meetings with the Mayor of Wellington Celia Wade-Brown

STRENGTHS 1. 2. 3. 4.

Organisation Passionate and dedicated Institutional knowledge Reliable

WEAKNESSES 1. 2. 3. 4.

Tendency to over commit Not always communicating as well as I possibly could Time management Can get caught up on the small things

OVERALL RATING I am very proud of the work VUWSA has been doing this year, and think I have continued to make a positive impact across the Association and for students. Despite this there is so much more to do! I need improve my communication with both Executive and students, and will be focusing on that in Trimester Two. Special mention must go to Dr. Fiona Beals our Education Organiser for the huge effort she puts in, supporting me and other VUWSA reps across the University. The work she does makes our job that little bit easier and allows us to focus on getting wins for students through effective student representation.

Vice President (Education) REPORTING ON PRIORITY GOALS GOAL 1: EDUCATION – STUDENT SUPPORT: to secure and maintain adequate state income, welfare and employment support for students.

(A) Education-based advocacy issues. I have played a role in working alongside the Student Advocate, Lorraine Guthrie and Education Organiser, Fiona Beals to ensure that any education-based advocacy issues are dealt with in a timely and effective manner. While most of these issues have been dealt with by Lorraine and to a lesser extent Fiona, I have provided advice and support to students and Class Representatives dealing with advocacy issues. Such issues included exams, issues with lecturers and tutors, grading, VUW policy, assessment and resources. (B) ‘Demand a Better Future’ campaign. ‘Demand a Better Future’ is the 2010 New Zealand Union of Students’ Association’s (NZUSA) campaign for greater investment in tertiary education, a reduction in student debt, fair access to education, and an independent student voice. While the majority of the activities associated with this campaign are taking place in the second half of the year, I have been working alongside the Campaigns Officer, Josh Van Veen and NZUSA Campaign’s Coordinator, Shona Jowett to roll out the campaign on VUW campuses and engage with students.

GOAL 2: EDUCATION – UNIVERSITY: to ensure

the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources.

(A) Improving and strengthening the Class Representative System. Since 2009 the Student Representative System has gone from strength to strength, thanks in a large part through work by Education Organisers Louise Wallace and Fiona Beals. In Trimester One, 2011 we had a massive 91% of classes with Class Reps and just under 80% of them attended a Class Rep training. In Trimester One, 2010 it was only at 73% and the year before that only 44%. Ensuring that we have high quality and empowered Class Reps is a team effort and I have been thankful to have worked with dedicated people such as Jen Fellows and Dr. Fiona Beals. In particular, this year I have facilitated and created Class Rep training, kept in correspondence with Class Reps, organised and hosted the first ever Class Rep Celebration and helped to introduce Class Rep Scholarships. (B) Improving and strengthening the Faculty Delegate System. Like our Class Rep System, the Faculty Delegate system is also going from strength to strength. This year I met with, and interviewed, all students interested in becoming Faculty Delegates. After selecting our Faculty Delegates I have endeavoured to keep in close communication with them all and provide support and guidance where I can. This includes attending the pre-meeting and Faculty

Name Bridie Hood Report Period 1 January – 30 June 2011 Total Weeks Worked 24 Hours Worked 491

meetings of the Faculty of Commerce and Administration, Faculty of Engineering and the Faculty of Science Boards.

(C ) Laid groundwork for the VUWSA Student Survey. There has been a lot of student support for VUWSA class evaluations, as seen with the success of the VUWSA Alternative Student Guide last year. Following on from this, I wanted to create both a sustainable and credible VUWSA Alternative survey. I have met with VUW staff such as David Crabbe (Assistant Vice Chancellor (Academic)) and Amanda Gilbert (UTDC) to discuss this and we have a draft survey written. However since midway through the trimester there has been little progress on this as David Crabbe has been away. However we hope to have a website up and running and ready for students to use before the end of Trimester Two. (D) Acting as a VUWSA Representative. I have sat on numerous boards and committees so far this year (see list below). (E) Worked with Education-based Rep Groups. This Trimester I have not worked with Education-based Rep Groups (VUWLSS, STUDiO, VicCom, PGSA) as much as I would have liked to. The only group I have really spent anytime with is the PGSA. However, I will work on meeting with the other Rep Groups next trimester. In terms of Rep Groups, during the first half of the year I have dedicated a sufficient amount of time to starting up a Rep group at the Karori Campus for education based students. This has proved to be a bit of an uphill battle. However there are some very passionate students at Karori who are really keen to start up a Rep Group and I will continue to help them. (F) Maintaining and creating working relationships with University Staff. As this is my second year in the role of EVP I had already begun to build working relationships with VUW staff specific to my role as EVP. I have maintained and improved these relationships over the first half of this year. As I have become more confident in my position I have also begun to make new relationships with staff members, particularly through my role on numerous boards and committees and through the student representation system. (G) Attended the VUW Teaching and Learning Conference. This year I attended the annual VUW Teaching and Learning Conference. This was a widely beneficial experience as I got to meet and discuss issues with academic staff while hearing about the current state of Teaching and Learning at Victoria. The conference was also beneficial as many of the presentations that were discussed were related to concerns that students had approached VUWSA about e.g. tutors, fail rates within FCA. (H) Continued work on the Student Charter. The Student Charter is a policy initiative that was begun by 2010 VUWSA President Max Hardy, alongside the University. This year Seamus Brady, Fiona Beals and I have been working on the document. So far, my role has involved several meetings, reading and giving feedback on draft Charters, and creating a template for the Charter itself.

REPORTING ON PRIORITY GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) Helped out at Orientation. I spent a large amount of time helping out with Orientation this year, like most of the Executive. I helped out during the New Students Orientation where I gave a talk about VUWSA during an ‘Introduction to VUW Services’ lecture and also ‘woman-ed’ the VUWSA Stall and BBQ. During Orientation I helped to set up and pack down the VUWSA Stall, while BBQ-ing and woman-ing the stall during the day. I also attended Sounds in the Sun down at Te Aro campus.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Consistently wrote EVP Column in Salient. Every four weeks I wrote an EVP column in Salient.Through this I have promoted VUWSAServices, though my articles have a particular focus on student representation and education issues.

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability. (A) Submitted regular work reports. All of my fortnightly work reports have been accepted by the VUWSA Executive. (B) Regularly took VUWSA meeting minutes. There were several meetings in which I did not take meeting minutes, however for the most part I have taken the Executive meeting minutes. Apart from the numerous spelling mistakes, I believe these to be a true and accurate record of VUWSA Executive meetings. (C ) Attended and promoted VUWSA meetings. I have attended just about all VUWSA Executive meetings. Any meeting I have not attended was for a valid reason and apologies have been given. I also attended the VUWSA IGM, which I helped to organise.

GENERAL TASKS & INITIATIVES 1.

Class Rep Celebration. This Trimester I organised and planned the first ever Class Rep celebration. This was an evening event held in the Hunter Lounge where Class Reps could get together socially and meet one another and reflect on their time as a Class Representative. At this event we also presented the Trimester One Class Rep Scholarships.

Student Representative Scholarships. This is a new initiative began this year where we give out one ‘Scholarship’ ($100 vicbooks voucher) to an outstanding Class Rep in each Faculty in Trimester One and Two. Due to the large number of Class Reps from FHSS we award two scholarships per Trimester. These have been received very well by Class Reps and we had an overwhelming number of people apply for them in

Trimester One. We also have the same scholarships for Faculty Delegates. There are two scholarships available and they are handed out at the end of the year, as Faculty Delegate is a year long position.

Governance Role. As a Vice President I have a role in maintaining the integrity and transparency of VUWSA as an institution. So far this year I have worked alongside Seamus Brady, Asher Emmanuel (WVP) and Daniel Wilson (AVP) to ensure that VUWSA is being an effective and transparent representative body.

Co-facilitated a Workshop at NZUSA January Conference. At the January NZUSA Conference I co-facilitated a workshop on ‘Being an Effective Vice President’ with Kent Lambert from WelTech.

Attended the UTDC Director Candidate Presentations. Earlier this Trimester I was invited by David Crabbe to attend two Candidate Presentations for the position of Director of the UTDC.

REPRESENTATION 1.

Attended the NZUSA January Conference. I attended the general NZUSA January Conference as well as attending the Women’s Conference and VSM Summit earlier on in the Year.

VUW Academic Board. I am one of the four VUWSA representatives on Academic Board. So far I have attended all of the meetings held (two), including pre-meetings.

Review of Undergraduate Education Steering Committee. This is a relativey new Committee that has started due to the Review of Undergraduate Education. The group has only met once so far, but will meet more often once the three Committees underneath it provide recommendations etc.

Faculty of Commerce and Administration (FCA). I am an ex-offico member of the FCA Board. My role is to support Faculty Delegates on the FCA Board. I have missed two of these meetings due to academic commitments. However, I have attended all but one pre-meeting.

Faculty of Science (FSci). I am an ex-offico member of the FSci Board. My role is to support Faculty Delegates on the Board. So far there has only been one meeting, which I attended, along with the pre-meeting.

Performance Management Committee (PMC). I sit on the PMC with Seamus and Rowena Tun (VUWSA Trust Representative) so far we have only had one meeting, which I attended.

Tertiary Women’s Focus Group (TWFG). As a female-identifying student on a Student Association Executive I am a member of the TWFG Executive, however the group consists of all female-identifying tertiary students. We mainly discuss issues via email; however we meet officially twice a year at NZUSA Women’s Conference.

University Entrance Committee. I am the student representative on this Committee, however, I have not been informed of any meetings so far this year.

STRENGTHS 1.

Institutional knowledge. While I would never boast as to being as informed as some Executive members before me, I do have a considerable knowledge of VUWSA and how it runs. This has been particularly helpful in regards to the fresh-faced 2011 Executive. I also have a strong understanding of my portfolio, which has allowed me to jump into my role head first this year.

Enthusiasm for creating a better student experience at Vic. I have a general enthusiasm and want to create a better student experience at Vic. This means that when I say I will get something done, I will get it done, and I act in a way that will benefit students the most.

Awesome time management skills. The majority of the time I have been able to effectively balance my VUWSA commitments with a full-time study workload.

WEAKNESSES

Reliability on Fiona. I feel that at times I have relied too much on Dr. Fiona Beals the Education Organiser, particularly when it comes to doing the footwork for Class Reps and Faculty Delegates. While it can be hard trying to figure out who’s role is who’s (e.g. we both claim to ‘run and oversee Education at VUWSA) I think I need to take stronger leadership of the Education Team and start getting more ‘deeply’ involved in Education issues and policy.

Can be highly strung. I tend to have a very short temper and high expectations, which does not always go down well in the office. However, there have been no disasters to report so far this year!

OVERALL RATING I think this year has started off really well. The Elections bought in a lot of fresh faces who had very little to do with student politics in the past. There have been some Executive members that have been particularly impressive so far this year. In terms of myself and my portfolio I think things have been going really well. I am disappointed that the Student Survey was not ready for the end of Trimester One, however it should be ready within the next few months. Class Reps and Faculty Delegates are going very well and I think we shocked the University a bit with the calibre of our submission on the Review of Undergraduate Education – which I think is a good thing. I would really like to see the Education Team mix it up a bit next Trimester. I would like to work with the Education Officer to think of some new initiatives that we would start up. Jen has a lot of potential and she has been doing a great job so far this year!

Vice President (Welfare) REPORTING ON PRIORITY GOALS GOAL 1: EDUCATION – STUDENT SUPPORT: to secure and maintain adequate state income, welfare and employment support for students.

(A) Administered the Free Flu Shots programme. The Flu Shots programme was a particular success this year. I negotiated in increase of the budget for the initiative with the VUWSA Executive. Following liason with Student Health, I coordinated the delivery of the programme in terms of room bookings, data collection and publicity. Following the implementation of a new communications strategy, the uptake doubled from that in 2010, with approximately 2000 students availing themselves of the service. (B) Supported the maintenance of a consistent and effective Foodbank service. The Foodbank has performed well in the first half of the year, with students accessing the service from January to June. Early in the year I worked with the Welfare Officer to investigate possible changes to the operation of the Foodbank. We visited other foodbanks in the Wellington region to learn about alternative procedures, and eventually secured a large donation of food products. We concluded that the current structure of foodbank is sufficient; however, there have been ongoing adjustments to the contents of packages. (C ) Remained informed about StudyLink policy. I have remained informed about ongoing changes to StudyLink policy, notably those included in the 2011 Budget.

Name Asher Emanuel Report Period 1 January – 30 June 2011 Total Weeks Worked 21

(C ) Worked on Welfare Publications. I have worked on a number of welfare-related publications, including the VUWSA Cookbook, the Flatting Guide, and a Welfare Services brochure. (D) Wrote regular Salient columns. I have written regular columns in Salient in my capacity as a VUWSA Officer, providing information to students about upcoming VUWSA business and programmes, as well as flatting and cooking advice. I have also supported Salient by providing feature articles, again representing VUWSA, when requested. (E) Campus Angels. I have fielded numerous enquiries about the availability of the service, and opportunities for employment within it. I am continuing in discussion with the VUWSA Executive about how we can best maximise engagement with the service, and the value we get from Campus Angels themselves while they are on the job.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

I have provided assistance in the delivery of activities throughout the year. I assisted with Orientation (working at the stall, barbecuing things, providing diaries etc), Clubs Week, and various engagements throughout the year. I have assisted the Activities Officer in the logistics of his initiatives.

GOAL 6: PUBLIC ISSUES: to promote discussion GOAL 3: EDUCATION – EQUITY: to promote

equity for disadvantaged members in access to and within the university. (A) Represented students on the Student Financial Hardship Committee. I attend weekly meetings on the Hardship Committee. The role of the Committee is to assess applications for Financial Hardship Grants. Applications are made through Student Finance. I provided a student perspective to the Committee and have been active in my advocacy on the Committee on behalf of students.

(B) Coordinated Stress Free Study Week. Stress Free Study Week was another programme that saw massive gains in 2011. Almost 2000 students ate breakfast or received an exam pack over the week. The exam pack is a new initiative, based on the practice of other Associations. New placement in the Student Union Building atrium allowed the new VUWSA Clubs’ rooms to be utilised, improving the quality of the breakfast experience. Feedback from student has led to investigations as to the feasibility of a regular weekly breakfast.

and action as appropriate, on issues concerning students as citizens.

(A) Attended NZUSA January Conference. I attended the conference as a VUWSA delegate and participated in the conference discussions. I learnt about the function of the organisation and its relationship with VUWSA. (B) Engaged with Greater Wellington Regional Council with regards to the Public Transport Plan. I engaged in discussion with one of the transport planners, and facilitated a meeting between Council representatives and VUWSA. More is to be done on this in the next half of the year. (C ) Alcohol Law Reform. I assisted in the writing and oral presentation of VUWSA’s submission to the Justice and Electoral Select Committee with regards to the Alcohol Reform Bill. I was a fierce advocate for the students’ right to drink having reached the age of majority.

GOAL 7: FINANCE: to maximise the benefits to

members by minimising fees or user charges through internal effiency and non-member revenue.

(A) Welfare budget on target. No budget item has exceeded planned expenditure. (B) Assisted in Budget review. At the beginning of the year I assisted with the redrafting of the Budget, advocating for the reduction of expenditure on extraneous items that provided no benefit to students.

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability. (A) Provided regular written work reports each reporting period to the executive. These have been supplemented by oral explanation where necessary. All of my work reports have been accepted. (B) Attended regular Officers meetings. Met with the President and the other Vice-Presidents on a regular basis to discuss current issues. (C ) Recorded minutes. Recorded meeting minutes at the IGM, SRC, and Executive meetings where necessary.

GENERAL TASKS & INITIATIVES 1.

VUWSA governance, management and administration. I have been active in discussions about the Strategic Plan, as well as institutional issues as they arose. I assist the President with day-to-day issues, as well as authorising payments.

REPRESENTATION 1.

Student Finance Hardship Committee. Attended weekly meetings with representatives from various parts of the university, where applications for grants were assessed.

Advisory Committee to the Student Services Levy (ACSSL). I am a VUWSA representative on the ACSSL committee in 2011. This involves reading the working documents prior to meetings, attending the pre-meetings with VUWSA stakeholders and attending the meetings themselves.

3. Food and Beverages Committee. I am a VUWSA representative on the Food and Beverages Committee, which is a joint initiative between

VUWSA and Campus Operations. In this capacity I helped develop a feedback mechanism by which students can share their experience of various campus food outlets with the committee. This information will prove useful over a longer period in assessing the leases of businesses operating on campus, as well as providing a student perspective on campus planning.

Reduce Harm Committee. I am a VUWSA representative on the Reduce Harm Committee which assesses University policy on alcoholrelated harm.

New Zealand Union of Students’ Associations. I attended the conference as a VUWSA delegate and participated in the conference discussions. I learnt about the function of the organisation and its relationship with VUWSA.

STRENGTHS 1. 2. 3. 4. 5.

I have been innovative in terms of how VUWSA Welfare initiatives are publicised and executed. I have developed a better understanding of how the Association functions, which leaves me well placed to improve my performance in the second half of the year. I have been generally reliable. I have been an effective communicator. I have not been hesitant to advocate for and provide contrary views, which I think is particularly important for the Association in a period of change and development. Being my first year with the Association, I have had an objective perspective coming into my role. I think that it is valuable to retain a degree of detachment from the work in order to adequately prioritise time and resources.

WEAKNESSES 1. 2.

I have been overcommitted for the first half of the year. While I have been able to satisfy my core commitments to the Association, this has meant that I have had little time to spend investigating new initiatives. I can be forgetful at times, leading me to at times create situations of unnecessary stress and uncertainty.

OVERALL RATING I feel that my contribution to the Association over the last six months has been satisfactory, while not superlative. In the current context, there is far more that I can be doing in my role. I’m excited to enter the second half of the year with a renewed dedication to meeting the expectations of my role. I believe that the Welfare department has had a successful first half of the year, with record student engagement. I think that services have been exceptionally responsive and well targeted. My colleague Ta’ase Vaoga has been exceptional in her commitment to the Welfare services and the results are self-evident.

Vice President (Administration)

REPORTING ON PRIORITY GOALS GOAL 4: SERVICES: to control the Student Union Complex and provide quality cost-effective (consumer) services for members. (A) I sit on the VUWSA Trust as an ex-officio member. This body ensure that the many assets held for students, like the Student Union Building, are properly maintained and their legal status preserved. The trust, working in the Joint Student Building (JSUB), ensures a cooperative working relationship with Victoria University. (B) Often, VUWSA is asked to act as liaison with the booking team at Vic Venues for room hireage. When asked, I have ensured the Association members have had their requests addressed as soon as possible.

GOAL 7: FINANCE: to maximise the benefits to

members by minimising fees or user charges through internal effiency and non-member revenue.

(A) In previous years, the VUWSA Budget has had lines of expenditure that have benefited only a small subset of the Association, with a large cost passed on to the other members. I have worked hard to ensure this kind of expenditure is reduced. Particular examples are the Sports and Cultural Councils that, due to their funding structure, had a veritable free-for-all of funding at the final meeting. The budget has been reduced for these two Councils with the idea of limiting the excesses of funding that benefit only a small amount of people. (B) VUWSA and Ngai Tauira have a Memorandum of Understanding to outline the relationship between the two organisations. I was involved in the writing of the new wording on the agreement, and was involved with the preliminary negotiations between VUWSA and Ngai Tauira. (C ) VUWSA had on its accounts several outstanding debts. Work through the Finance and Audit Committee, and with the Association Manager, saw these debts reduced in quantity. This reduced financial stress on the Association. (D) VUWSA has an internal accountant who processes the all the transactions of the Association. I investigated the cost of this to the Association and attempted to reduce this cost through a change in provider. The investigation showed that the current provider is best value for money. (E) VUWSA has several outstanding liabilities to clubs within the Association, through unclaimed grants. Mark Maguire and myself are working to reduce this liability, through offering those clubs that still can draw down of the funds the opportunity to do so, and otherwise close the grants off.

Name Daniel Wilson Report Period 1 January – 30 June 2011 Total Weeks Worked 21

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability. (A) Regular Finance and Audit Committee Meetings. (B) Regular updates to General Executive on any matters arising from the Finance and Audit Committee meetings. (C ) Regular Officer’s meetings, between the Vice Presidents and President of VUWSA. This ensures that the officers of the Association are on the same page with regards to each other’s activities.

GOAL 9: SUSTAINABILITY: to recognise the needs

of current and future generations by promoting sustainable lifestyles and actions to members while ensuring the sustainable operation of the association and university.

(A) Sought to reduce extraneous expenditure. This was done particularly on Sports and Cultural Councils, where the bonus round of funding at the end of the year used to have tens of thousands of dollars spent on whichever club got in first. The effect of this has been limited by drastically reducing the amount available for distribution at the end of the year. (B) The relationships VUWSA holds with other organisation, like Ngai Tauira and the VUWSAT are vital for the future of VUWSA. I have worked with the VUWSA Executive, particularly with President Seamus Brady, to ensure these links are maintained. (C ) The Officers of VUWSA have determined that a possible restructuring of the VUWSA Executive should occur in 2012. This would involved a change in the role and responsibilties of the AVP, back to an effective Treasurer role. I have worked with Seamus Brady and Birdie Hood to develop and workable change to the way the VUWSA Executive is currently formatted.

REPORTING ON OTHER GOALS 1. Draft and maintain Budget. (A) The Budget, in conjunction with input from all Executive members, has been written late in 2010. (B) The Budget, expenditure, income, deficits and surpluses are tracked each month, and are discussed at each Finance and Audit Committee meeting. This has been tracking well, with any queries quickly followed up and resolved. (C ) The Budget is currently tracking below forecast expenditure.

2. Financial advice to Executive, clubs, General Meetings. (A) I have given financial advice to a number of Association Members, particularly in the form of tax advice. In addition, I have given the Debating Society financial advice. Finally, the VUWLSS and I have worked together closely to ensure VUWSA payments to the representative group is made timely, with assurance that the money will be well spent.

REPRESENTATION 1.

Finanace and Audit Committee (FAC). The Finance and Audit Committee meetings serve a vital function at VUWSA: the Committee allows for the governance and management arms of the Association to examine the monthly progression of finances. I have chaired these meetings, overseen any necessary follow ups, and have been the link between the two arms of the organisation. This ensures greater transparency, accountability, stability and reliability in VUWSA’s finances.

New Zealand Union of Students’ Associations (NZUSA) Conference. I attended the NZUSA January conference this year. Despite my best efforts to offer contrarian point of view, the conference concluded on the same course it was on going in – greater demands for support from tax payers without any real mechanisms for achieving change.

Publications Committee. I have chaired and convened the Committee that oversees Salient’s operations and finances. I have convened regular meetings and have followed up on requests made by both Mark Maguire and Salient staff.

VUWSA Sports Council. I have appeared as VUWSA’s representative on all Sports Council meetings, chairing the most recent meeting. I have ensured that grants funding has been appropriated in a matter that ensures consistency across all applicant groups, and ensure that member money is spent in a fair and constructive manner.

5. VUWSA Cultural Council. I have appeared as VUWSA’s representative on all Cultural Council meetings. I have ensured that grants funding

has been appropriated in a matter that ensures consistency across all applicant groups, and ensure that member money is spent in a fair and constructive manner.

VUWSA Trust. I sit along side Seamus Brady as VUWSA’s representative on the VUWSA Trust. I have attended all but one meeting (absence due to being overseas). I have ensured I was well informed of all relevant information before the meetings, through reading of official documentation and speaking with Dave Guerin, Chair of the Trust.

STRENGTHS 1. 2. 3. 4.

Excellent communication skills. I have a strong understanding of my portfolio; This enables me to perform my functions effectively and efficiently, and means services can be provided to Association members quickly and with high quality. An ability to help other portfolios with their work, particularly on financial or administration work. Contacts within Parliament and private enterprise means that I can easily gather information and call meetings with people on VUWSA issues. This has, I believe, helped VUWSA.

WEAKNESSES 1.

Initially, I lacked institutional knowledge of VUWSA. As time has progressed, my understanding of the organisation has improved greatly, however, I was starting from a disadvantageous position.

OVERALL RATING The role of Administration Vice President is a role that ensures financial accountability in the Association. I believe I have brought a set of skills and knowledge to the Association that has help the Association be put in the best financial state it has been in for years, and has ensured reliable, accountable services to members.

Queer Officer REPORTING ON PRIORITY GOALS GOAL 2: EDUCATION – UNIVERSITY: to ensure

the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources. (A) Organised Pink Shirt Day. This event was organised to create awareness of the problem of homophobic bullying in educational institutions in New Zealand. The event was heavily promoted, which resulted in over 1650 students signing a letter which demanded more action be taken in tacking homophobia in educational institutions. (B) Wrote Queer Officer Salient column. This was a great way to communicate the effects that homophobia and transphobia have on Victoria University students. This was also a great way to communicate how homophobic and transphobic law effects students.

GOAL 3: EDUCATION – EQUITY: to promote equity for disadvantaged members in access to and within the university. (A) Organised the Queer Mentoring Programme. Although advertised in the VUWSA student diary and the Queer column uptake for this programme has been slow with only one student pairing for the first semester. I therefore completed the training and was the mentor for this student. I also acted as a point of contact for students needing help. (B) Created and facilitated the Safe Space Training Programme. I created and developed a two hour workshop which aims to create a visual network of students and staff at Victoria University who are understanding of queer issues. The program is designed to create allies for the Queer community at Victoria University.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Co-organising the ‘Legalise Love’ campaign. Organising a national campaign to make the right to marriage, the right to form a family and the right to feel safe in educational institutions a reality for all Queer New Zealanders. I have been busy assisting with website ideas, organising meetings, and writing a campaign plan for ‘Legalise Love’.

Name Tom Reed Report Period 1 January – 30 June 2011 Total Weeks Worked 12 Hours Worked 260

REPORTING ON OTHER GOALS 1. Liaison with UniQ. (A) Frequent interaction with the UniQ Executive. I have been in constant communication with the UniQ exec via email, text and regular meetings. This has helped me assess what concerns queer students have, and what I can do to alleviate these concerns. (B) Attended UniQ events. I have attended all UniQ events this year, including a very successful quiz night. All meetings this year have been very successful with at least 40 or more people turning up to each regular meeting. (C ) Speak about queer happenings at UniQ meetings. I kept UniQ members informed about legalise love, and the safe space program at UniQ meetings, and let them know how to get involved. 2. Liaison with queer students on campus and Queer groups at a national level. (A) Attended NZUSA queer workshop. We discussed the relevance and effectiveness of the Queer tertiary students survey with the national queer representative. We also discussed how to com bat homophobia and transphobia on campus. (B) Safe Space Programme feedback. I invited Queer students on campus to offer constructive criticism on the safe space program. Some valuable discussions where had and appropriate changes where made to the safe space program. (C ) Emailing students with questions regarding been queer on campus. I have had regular emails with students with questions in regards to coming out etc. I have referred some students to the VUW counselling service.

GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

I helped the Clubs and Events Manager with Orientation preparation and I attended Clubs Week. Jobs included saussage sizzles, rolling wall planers, and manning the VUWSA stall.

REPRESENTATION 1. UniQ Victoria. I attended several Exec meetings and events throughout Trimester One. 2. New Zealand Union of Students’ Association (NZUSA). I attended both the January and July’s NZUSA conferences.

STRENGTHS 1. 2.

The ability to come up with ideas that benefit queer students and to follow through with them. This means that the time spent working for VUWSA is of maximum benefit for Queer students. A positive attitude when completing work. This means that I find it easy to work with other Exec members and students.

OVERALL RATING The role of Queer Officer is important, and plays a significant part in making sure that Queer students on campus feel safe, and that they have an enjoyable time at Victoria University. Over the past six months I have worked hard to increase the visibility of queer students through insiatives such as pink shirt day. And to make sure the university is a safe place for all students by developing the safe space program. I have enjoyed working alongside UniQ, and am looking forward to what is going to be a very successful pride week.

WEAKNESSES 1. 2.

Communication. I could reply to some of my emails more promptly. Presentation. I should be more careful with my spelling and grammar.

Women’s Officer REPORTING ON PRIORITY GOALS GOAL 2: EDUCATION – UNIVERSITY: to ensure

the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources.

(A) Supported the VUWSA Women’s Group. Worked closely with the members of Women’s Group, helping them with events, forming their executive, and making sure they hold regular meetings. (B) Maintained the Women’s Room. Made sure it was regularly tidied, and had useful resources for women. (C ) Communicated with students throughout the year. Often helped operate the BBQ during events, and at the VUWSA stall during Orientation, talking with students about VUWSA and my portfolio.

GOAL 3: EDUCATION – EQUITY: to promote equity for disadvantaged members in access to and within the university. (A) Ran regular Thursdays in Black stalls. This was to raise awareness of physical, mental and sexual abuse; provide solidarity for abuse victims, and to provide information on how to get help.

Name Necia Johnston Report Period 1 January – 30 June 2011 Total Weeks Worked 24 Hours Worked 250

GOAL 6: PUBLIC ISSUES: to promote discussion

and action as appropriate, on issues concerning students as citizens.

(A) International No Diet Day. Held to celebrate all shapes and sizes, and had a very large turn out. The baked goods went very quickly, but the BBQ lasted until the end. There was also a piñata and information flyers were handed out, which encouraged conversation about the issues. (B) Pro-Choice Poster Making Workshop. Held this by request, and had a good poster-making session with members from Women’s Group as well as others.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) VUWSA Women’s Group. Aided the group by organising the IGM and helped with organising other meetings, events and stalls.

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability.

(B) Ensure the VUWSA Women’s Group is active. Allowed some time before forming the Executive so there was more interest, but held events which helped last year’s members and potential new members meet. Once the Executive was formed, regular meetings were organised and successful.

(A) Meetings. Attended as many Executive meetings as possible and other meetings when the need arose.

(C ) International Women’s Day. As with last year, a picnic was held that was a moderate success, and helped encourage new member participation.

(B) Work Reports. Submitted work reports on time as required with accuracy.

GENERAL TASKS & INITIATIVES 1. 2. 3. 4. 5. 6.

Helped at the Free Flu Shot clinics. Thursdays in Black stalls. Put up posters for VUWSA events, as well as attending various events. Stress Free Study Week breakfasts and lunches. Orientation, helping with the VUWSA stall and BBQ. Encouraged VUWSA promotion and student involvement.

REPRESENTATION 1.

New Zealand Union of Students’ Associations (NZUSA). Attended the January Conference and met many other student representatives. The Women’s Conference was very useful, as student representatives who held the women’s portfolio could confer. Also kept close communication with the National Women’s Rights Officer.

2. Women’s Group. I have attended many of the Women’s Group meetings and work closely with their Executive in my role.

Education Officer

STRENGTHS 1. 2. 3.

Competent communication with small groups of people and individuals. Knowledgeable about and dedicated to my portfolio. Eager to help other Executive members with their events and plans.

WEAKNESSES 1. Communication with larger groups of people could be much better. 2. Poor time management.

OVERALL RATING Over the last six months I believe I have had a very positive input to VUWSA, with successful events related to my portfolio as well as helping with other events. My time management was a hindrance, and I therefore did not get as much done as I could have. I intend to improve greatly on the work I have done, and make Semester Two highly productive. I am very committed to VUWSA and am always happy to contribute.

Name Jennifer Fellows Report Period 1 January – 30 June 2011 Total Weeks Worked 25 Hours Worked 282.5

REPORTING ON PRIORITY GOALS

ensure there is a good relationship between the University and students.

GOAL 2: EDUCATION – UNIVERSITY: to ensure the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources.

GOAL 3: EDUCATION – EQUITY: to promote equity for disadvantaged members in access to and within the university.

There are three ways in which I have worked to achieve this goal. Firstly, by attending pre-meeting and board meeting of the Faculty of Humanities and Social Science and Faculty of Architecture and Design, I have been able to oversee decisions made that effects assessment, teaching, conditions and course access and helped to advise faculty delegates on issues, changes or questions that could be raised. In particular with the recent changes to course limitations, that have been going through the board meetings it has been a very important goal. Secondly, I have worked towards this priority goal by being a part of the Undergraduate Review. I have been on the Curriculum Threads and Curriculum Balance Working Party. This ensures that there is a student voice during the review in order to ensure the university provides equity and quality in assessment, teaching, conditions and course accesses provided by sufficient resources, and other important issues for students. Finally, by having well trained and active Class Representatives, continuing to achieve this goal has been possible. I was part of the development and implementation of an improved training of Class Representatives and their communication with VUWSA. By having effective Class Representatives, issues around assessment, teaching, conditions and course access have been brought to our attention to benefit students and

This goal has not been a personal focus for this semester; however, this will be focused on more in the second semester with the campaigns leading up to the general elections in November and the completion of the Under Graduate Review.

GENERAL TASKS & INITIATIVES 1.

Education ‘Drop in’ Times at satellite campuses. This initiative was to be at each of the satellite campuses for two hours a week for students to drop in and discuss educational issues that VUWSA could help with. After consulting with Welfare Officer, Ta’ase Vaoga, we decided to combine and make Welfare/Education ‘drop in’ times. We began with Karori Campus (their trimester started earlier than the others) holding an initial welcome morning tea. It was later deemed an unnecessary initiative as staff members were employed at each campus and thus did not continue to run.

Improving Class Rep training. Along with Education Vice President Bridie Hood and Education Organiser, Fiona Beals, we met to discuss the improvement of Class Rep Training. Although this was not solely my initiative, I contributed ideas to the

development of training and it was a goal that I was adamant to achieve with our team.

Increasing communication and involvement with satellite campuses. This has been achieved by attending pre-meetings and faculty delegate meeting for the Faculty of Architecture and Design and holding events and meetings at the Karori Campus.

6. Executive meetings. I have attended these meetings fortnightly throughout the semester as part of my role as an executive member.

Holding a Pink Ribbon Breakfast to raise money for the New Zealand Breast Cancer Foundation (NZBCF). I held a fundraising breakfast where students made a donation for breakfast and also sold NZBCF merchandise.

Assisting Clubs and Events Manager, Melissa Barnard, at University Games in Auckland. I helped Melissa with checking people into rooms, checking draws for the games and various other tasks that she needed help with during competition week.

REPRESENTATION 1.

New Zealand Union of Studentsâ&#x20AC;&#x2122; Associations (NZUSA) Conference. I attended this conference at the beginning of the year and participated in the workshops. This was vital to gaining a better understand on NZUSA, the situation for students and how to be a more effective Executive member.

Faculty of Humanities and Social Science Board Meetings and Pre-Meetings (VUWSA Rep). By attend the pre-meetings with the Faculty Delegates I have been able to help guide the delegate if they have questions or issues they would like to raise. Attending the faculty board meetings has allowed me to oversee what is happening and report back to VUWSA.

3. Faculty of Architecture and Design Board Meetings and Pre-Meetings (VUWSA Rep). As above. 4.

Joint Student Union Building (JSUB) Food and Beverage Committee. I have been appointed to this committee but there is yet to be another meeting. The purpose of this committee is to monitor the food and beverage that is available on campus and ensures it meets the need of students.

Undergraduate Review: Curriculum Balance and Curriculum Threads Working Party. I am the VUWSA delegate on this Working Party. My role is to convey the opinion of students at the meetings and to contribute to the decisions being made.

STUDIO Rep Group meetings. I have been in regular contact to ensure that STUDIO is running effectively and there is strong representation from the students at the Te Aro campus.

STRENGTHS 1. 2.

Being a flexible and adaptable general Executive member and going where I am needed. Representing the voice of students without involving any of my personal judgements.

WEAKNESSES 1. Needing majority of the semester to become familiar with the Education Officer role. 2. Lack of initiatives and completion of goals.

OVERALL RATING The first half of this year I have focused more on being a general Executive member and helping out in areas where I am needed, for example if another member is holding an event and needs help or filling in for someone at meeting if they cannot make it. During the semester I have gained a lot more confidence in my role as Education Officer and as a result I have many initiatives that I would like to begin working on next semester. Although I have not had many initiatives this semester, I believe that my work has been valuable to VUWSA and will continue to improve now that I have a larger knowledge about the University, VUWSA and my role.

Clubs Officer

Name Jeremy Peters Report Period 1 January â&#x20AC;&#x201C; 30 June 2011 Total Weeks Worked 25 Hours Worked 301

REPORTING ON PRIORITY GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) Assisting with Orientation. (B) Assisting with Clubs Week. (C ) Assisting with Uni Games. (D) Clubs Meet and Greet.

REPRESENTATION 1.

Sports Council. Sit on the Sports Council as a representative of VUWSA, going through affiliation and grant applications of Sports Clubs.

Cultural Council. Sit on the Cultural Council as a representative of VUWSA, going through affiliation and grant applications of Cultural Clubs.

STRENGTHS

REPORTING ON OTHER GOALS GOAL 4: SERVICES: to control the Student Union Complex and provide quality cost-effective (consumer) services for members. (A) Helping Clubs with bookings and taking Clubs through the new Clubs HQ in the Student Union Building.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Assisting with the Thursdays in Black stall. (B) Assisting with the Pink Ribbon Breakfast.

GOAL 8: ACCOUNTABILITY: to ensure that the

structures and procedures of the association result in effective and efficient communication, management and accountability. (A) Representing VUWSA on the Sports and Cultural Councils. (B) Sitting on the VUWSA Executive.

1. 2. 3. 4.

I have a strong understanding of clubs and not-for-profit organisations, as well as procedures and processes used in business for finance and accountability. I have a strong sense of responsibility to the organisations I represent and work for. I have a strong sense of responsibility for the people I represent. My organisation and planning skills.

WEAKNESSES 1. Getting side tracked by VUWSA and other events. 2. Get too bureaucratic. 3. Tend to over commit to things.

OVERALL RATING I am loyal to the Association and the students I represent, often spending more time than I should at VUWSA assisting staff and fellow Exec members. I have three years experience in many different roles within not-for-profit organisations, clubs and event management that I utilise in my role as Clubs Officer.

GENERAL TASKS & INITIATIVES 1. Assisting Clubs. Assisting Clubs with affiliation and grant applications as well as general enquires about running clubs. 2. Assisting Students. Assisting students with contacting Clubs as well as creating new clubs. 3.

Clubs Meet and Greet. Organising a forum for Club Executives to get together to meet each other and various organisations including Salient, the Rec Centre, VUWSA etc.

Assisting with Stress Free Study Week. Assisting with the breakfasts at Te Aro, lunches at Karori and helping with the preparation and clean up throughout the week.

Campaigns Officer

Name Josh Van Veen Report Period 1 January – 30 June 2011 Total Weeks Worked 20 Hours Worked 115

REPORTING ON PRIORITY GOALS GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Organise and promote events on issues that are topical to students. In March, I held a successful re-launch of the ‘Education Action Group’ (EAG) on campus, with New Zealand First Leader Winston Peters as a guest speaker. The purpose of this event was twofold; firstly, to raise the profile of the EAG and increase participation; secondly, to kick off Election Year. Subsequently, I have held a number of consultative meetings with students interested in tertiary education issues. While interest in the EAG has perhaps not been as great as we could have hoped for, I feel that I have made a good start. Significantly more election themed events are planned for Trimester Two as part of a wider ‘Get Out the Vote’ strategy. (B) Improve the dissemination of vital information in Election Year. I have tried to raise awareness to a number of issues on campus – namely through the NZUSA’s ‘Demand a Better Future’ campaign. I have also assisted the Women’s Rights Officer in the promotion of Thursdays in Black. My main focus for Trimester Two will be on the dissemination of information regarding the election and referendum, and I have devoted a lot of time to planning for this. I have also written a regular column for Salient. (C ) Assist the New Zealand Union of Students Associations (NZUSA) in the implementation of the ‘Demand a Better Future!’ campaign strategy on a local level. This is being done in coordination with the Education Vice-President and the NZUSA.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) I have assisted in Orientation and Clubs Week, as well as other VUWSA events such as Stress Free Study Week. This has involved manning VUWSA stands, helping with BBQs, packing up, and other logistical matters.

GENERAL TASKS & INITIATIVES 1.

Planning for Pre-Election build-up. I have drafted a strategy for Trimester Two and planned a series of events to coincide with the build-up to the general election. This will tie in with a ‘Get Out the Vote’ theme.

Assisting other Exec members. I have made myself available to assist other Exec members in their campaign-related. For instance, I have worked with the Women’s Rights Officer to promote Thursdays in Black and International No Diet Day. I have also worked closely with the Environmental Officer in planning Environment Week. I am generally been active in raising awareness of VUWSA services.

REPRESENTATION 1. VUWSA Executive. 2.

Education Action Group. I regularly meet with a small core of people who have expressed interest in assisting me with campaignrelated initiatives during the year. These meetings are generally informal.

STRENGTHS 1. 2. 3. 4.

Approachable. Co-operative. Conscientious. Honest.

WEAKNESSES 1. Not as well organised as I should be. 2. Not always communicative. 3. Not proactive enough in finding/making work.

OVERALL RATING In general, I would say my contribution to VUWSA has been a positive one. I have made an honest attempt to engage with students. This hasn’t always been easy or possible, though I admit that I could have been more proactive at times. I think the second half of the year will afford a lot more opportunities for this. Unfortunately due to illness I was unable to work the requisite number of hours for my role. I have tried to make up the shortfall but this has proved too difficult. With the support of the Exec, I have proposed to remedy this by forgoing any future pay until the deficit is removed.

Activities Officer

Name Campbell Herbert Report Period 1 January – 30 June 2011 Total Weeks Worked 24 Hours Worked 240

REPORTING ON PRIORITY GOALS

REPORTING ON OTHER GOALS

GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

GOAL 8: ACCOUNTABILITY: to ensure that the structures and procedures of the association result in effective and efficient communication, management and accountability.

(A) Orientation 2010. Although O-week in its entirety was planned before I came on board, I supported the successful and smooth operation of the week.

(A) Completed weekly work reports, and where necessary called into question the content of other Exec members’ reports.

(B) Created Events. Events such as the bi-weekly Movie Night and bi-weekly Pub Quiz held at the Hunter Lounge have proven a great success. Student responses have be favourable and although they were sub-optimally attended, I hope that with time momeutm will build and we will see a greater turnout. Success was also found in the easter egg hunt, ‘Poach My Eggs’. Scale and scope were limited (as it was the first time such an event has been run) to just 300 eggs over two campuses. The return rate, however, was more than 90% and I hope that in later years the event could be expanded to reach more students at all four campuses. T-Bone Tuesday will (I should think) be a successful event, and although I won’t be here to experience it, I wish my fellow Exec members luck as they feed the masses delicious tender meat products. Other events were developed, but ultimately not persued. I would hope that sometime over the next semester my successor pushes these further, and perhaps attempts to incorporate them into larger events. Such ideas as the Battle of the Bands, the interactive Rocky Horror Picture Show screening, Carnivale, and Ecofest I view has having merit and as such believe they should be further persued. Tax Refund Awareness day was perharps rightly sumarily dismissed, but the broader point is that there should be a greater emphasis on the tax advice available through VUWSA to encourage advice to be sought through us (at no charge) rather than through tax-return agenices (such as taxrefunds.co.nz). Liberty Week (as it became over the course of the relevant discussions) could be expanded to a week-long and scheduled in at some stage in 2012. I would be happy to assist with coordiation of this at time time.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Provided a voice for students, accepting the ideas of students and presenting them to the Exec, and for broader distribution.

(B) Fostered debate on Exec on expectations and possible solutions to problems directly related to accountability (for example, pro rata payments).

GENERAL TASKS & INITIATIVES 1.

Submission on Alcohol Reform. Drafted and following consultation with Exec, produce the VUWSA submission to select committee on the Alcohol Reform Bill. This was then orally presented to select committee by myself, Asher and Seamus.

2. Clubs Week. Assisted at clubs week, ensuring continuous staffing of the VUWSA stall. 3. Stress Free Study Week. Assisted during stress free study week, manning the Pipitea campus. 4. Food Banks. Made up innumberable food bank packages and dispensed to students as required. 5. Produced Posters. 6. Assisted During Orientation Events.

STRENGTHS 1. 2.

I am highly self reflective and critical of my own work, allowing me to acknowledge that certain tasks performed are not sustainable in the long term and that at times the role is largle redundant. I have excellent communication skills, and while the Executive may not necessarily have been receptive to all ideas I brought forward, I feel I was able to communicate them well to the Executive and to interested parties. Additionally, I was able to use these skills to gain a deeper understanding of what students expect from their Union.

WEAKNESSES 1. At times I can be outspoken, and indeed this can often lead to dissent, undermining what perhaps should be the ‘unified voice’ of VUWSA.

Welfare Officer

Name Ta’ase Vaoga Report Period 1 January – 30 June 2011 Total Weeks Worked 24 Hours Worked 291.5

REPORTING ON PRIORITY GOALS GOAL 1: EDUCATION – STUDENT SUPPORT: to secure and maintain adequate state income, welfare and employment support for students.

Ensured that the Foodbank and resources were adequately stocked to ensure our services to students can continue smoothly.

GOAL 3: EDUCATION – EQUITY: to promote equity for disadvantaged members in access to and within the university. (A) Build relationships with key University contacts. Developed a relationship with the Assistant Vice Chancellors (Pasifika) Office to gain insight into the issues that are faced by Pasifika students. I attended various events and meetings that were held by the AVC (Pasifika) Office. (B) Work with established Welfare Rep. Groups. I have been working on organising National Pasifika Fono (Conference) along side the Pasifika Students’ Council. This has involved building key relationships in the community, working along side the University and other Tertiary institutions to run a successful Fono. Attended meetings with the Women’s Group and other events when necessary.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

GENERAL TASKS & INITIATIVES 1.

VUWSA Foodbank. Spent time packing and distributing food parcels and ensuring that the Foodbank remained stocked adequately. Look at ways to improve this service and submitted proposals to that affect. These are still in progress.

VUWSA Flu Shot Clinic. I attended many of the clinics, including three of the Halls of Residence and Kelburn Clinics. I also organised the roster for staffing of the Clinics and liaised with Hall Managers, Residential Advisors and Student Health Staff to ensure the smooth running of the Clinics.

Stress Free Study Week. Facilitated the roster for Executive members and others, ensuring that each Study Free Breakfast were staffed adequately. Did the initial shopping for the events; liaised with other student volunteers and worked closely with HUGE! in their helping with their activities during the week.

Karori Stress Free Study Week. This was a new initiative in which we provided breakfasts during the week before students went out on Teaching Experience. This was well received and highly successful.

Canterbury Volunteer Effort. I lead a team of 10 in Christchurch to help with volunteer efforts. This involved gaining sponsorship for travel through Strait’s Shipping Bluebridge and arranging logistics for when we were down there. We teamed with Local MPs Ruth Dyson (Labour) and Nicky Wagner (National) and also the USCA Student Volunteer Army in their efforts in helping Christchurch residents. The activities involved door knocking and shovelling silt where required.

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) Help carry out a successful Orientation and Clubs Week. Helped out at orientation events across all campuses. This involved manning VUWSA stands, helping with BBQs. (B) Started work on campaign launch alongside Vic Rowing Club (Blow the Whistle Campaign).

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

This was achieved by identifying the issues face by Canterbury residents and responding to the need as necessary. The reason we participated in volunteer efforts in Christchurch was because many students (as citizens) were interested in taking practical steps in aiding the clean up of Christchurch. We took a team of 10 down for four days in order to help and learn about the challenges faced by Cantabrians

REPRESENTATION 1.

Joint Student Union Board (JSUB) Food and Beverage Committee. Although I sit on this committee, there has only been one meeting and I was unable to attend. I contributed feedback on the survey on campus food.

New Zealand Union of Students’ Associations. Attended the majority of the General days of January conference. Liaised with Co-Presidents about my portfolio work, and with The NWRO about welfare/women’s related campaigns.

STRENGTHS 1. Passionate about my work at VUWSA. 2. Creative, always coming up with new ideas – actively seeking new things to do.

WEAKNESSES 1. 2. 3.

Over commit myself. Run away with ideas that might not necessarily fit within my portfolio. Easily discouraged.

OVERALL RATING I think that I have contributed in a tangible way to the overall goals of VUWSA. I have been active in networking with key stakeholders and the University in ensuring that students are adequately supported in their studies and are aware of the services that VUWSA provides. I have also been active in ensuring that current Welfare initiatives are still in existence and have worked on improving those services. As a general Executive member I have been supportive of all other non-welfare initiatives, helping out where I can. I have also been successful in organising and executing my own initiatives such as the Karori Stress Free Study Week and the trip to Christchurch to volunteer.

International Student Officer

Name Andy Guo Report Period 1 January – 30 June 2011 Total Weeks Worked 25 Hours Worked 248

REPORTING ON PRIORITY GOALS

REPORTING ON OTHER GOALS

GOAL 2: EDUCATION – UNIVERSITY: to ensure

GOAL 1: EDUCATION – STUDENT SUPPORT:

the university provides equity and quality in assessment, teaching, conditions and course access supported by sufficient resources.

(A) Promote the teaching assessment by international students orientation, feedback the suspect about teachers from international students and provide sufficient method to solve it. (B) By promoting the idea of equity between domestic and international students, encouraged more students to apply for job positions on campus. (C ) More and more students face the unfair treatment in community work environment; even I can do nothing about that. But I will give more confidence to search on better work conditions.

GOAL 3: EDUCATION – EQUITY: to promote

equity for disadvantaged members in access to and within the university. (A) That goal based on how I can understand disadvantaged members. If it means the body disability, I do little on that area, cause there are nearly no disability internationals students.

(B) But, most of the international students in the equity condition. For example, they have to pay about 4 times courses fee than domestic students. So they have to do more part-time job to relax their families’ finance pressure. Furthermore, due to exchange rate, the gap between domestic and international students is to 25 times. (C ) The parents of international students are far away from them, so they can get limited guidance on their campus life.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

to secure and maintain adequate state income, welfare and employment support for students.

(A) In the first trimester, as an international student’s officer, I provide the academic guidance for international students, including EPP programme students, for about 15 person/time. (B) Response to the students enquire emails about 40 items, which including the job, finance, academic, campus care and so on. (C ) Help master students to protest the national policy against with scholarship. (D) Help international students’ parents to get know the earthquake information here. (E) More work should be continued in trimester two, and I should provide more service information to international students.

GENERAL TASKS & INITIATIVES 1. International students earthquake Seminar. (A) Connect between international students. Vic-international office and Dean of our university. (B) Promote the seminar and help to organize it 2. International students basketball competition. Promote and do detailed task everyweek.

STRENGTHS 1. 2.

(A) I gave some construction ideas about the budget at a conference. (B) Communicated with the public media to reflect the international students’ voice. (C ) Fighting for international welfare at the International Council Conference.

Communications: Communicate with different stakeholders, like Uni, government , students. Detailed attention: I have care about the Japanese students mental healthy after Japan Huge Earthquake; Have provide accommodation service for international students. I do a lot of detailed but not great things, because I believe the detail is great.

WEAKNESSES 1. 2.

Broad eyesight: to hold the big campus activities Time management: As an international student as well, I have do a lot of part-time job and study. So not so much time spent in the office. Continually improved.

Environmental Officer REPORTING ON PRIORITY GOALS GOAL 4: SERVICES: to control the Student Union Complex and provide quality cost-effective (consumer) services for members. (A) Contributed to many service and facility related issues. Through my participation and representation on such committees as the Environmental Committee, I have ensured that such issues like the student dissatisfaction with the current recycling programme has been submitted to the Committee. I have also given good input into the Co-Curricular Working Group with student perspectives on the review on Under Graduate Education. I have identified that in the future, I need to be more vocal about particular concerns relating to individual campus groups and act as an advocate, ensuring these concerns are heard within the student community. (B) Vegetable Garden. Given the re-development of the Student Union Building, this has meant that the previous vegetable garden was removed. With the help of Andrew Wilkes (Environmental Manager for VUW) and the Kai o te Aro Community Gardening Group, the garden at Te Aro is now the garden of use, and with increased student involvement, participation in this can increase to that seen during the time the old garden existed.

GOAL 6: PUBLIC ISSUES: to promote discussion and action as appropriate, on issues concerning students as citizens.

(A) Planning and coordination of Environment Week and the environment issue of Salient. Planning for Environment Week and the writing for the environment issue of Salient was undertaken during this reporting period. This will hopefully translate into a successful week of events and activities. I would have liked more time to have been spent on actively liaising with Green Groups on campus, but due to the clashes of these meetings with my timetable, this was not possible. (B) Contact with clubs on campus. I have been in regular contact with Green Clubs on campus which have been vital in identifying the issues in which students on campus see as the most important. Given the issue of recycling has been raised continually as a clear issue, this has been discussed with the Environmental Manager (Andrew Wilkes) and continuation of working with the University to combat this issue continues. Improvement for the future needs to centre on distribution of a regular email to all Clubs to which they can reply and respond to, given the time constraints of not being able to attend regular Club meetings. I believe communication will be helped with the holding of the Hook Up event.

Name Haley Mortimer Report Period 1 January â&#x20AC;&#x201C; 30 June 2011 Total Weeks Worked 21 Hours Worked 260

GOAL 9: SUSTAINABILITY: to recognise the needs

of current and future generations by promoting sustainable lifestyles and actions to members while ensuring the sustainable operation of the association and university.

(A) Warm my Flat Campaign. Given the collaboration of this Campaign into the portfolio of Welfare, cooperation between the portfolios is continuing to maintain the success and importance of this Campaign. The Campaign itself is set to be re-launched in Environment Week, where tips for students as to how to stay warm in winter and maintain an efficient flat are emphasised. This Campaign is set to be advanced with the strong cooperation of the two portfolios, with the goal of updating the online guide to be more user-friendly and accessible. (B) Fair Trade Campaign. Time has been allocated over this reporting period to examine this campaign and review what can be done to re-launch the campaign over Trimester Two to make Victoria a fair trade university. This background work is vital for the coming reporting period and the long term future.

REPORTING ON OTHER GOALS GOAL 5: ACTIVITIES: to provide or assist

sporting, social and cultural activities, for and by members; primarily through clubs.

(A) Hook Up event for Green Clubs and green minded students. This was intended to occur during this reporting period but did not occur due to my absence; hence this is being featured during Environment Week to act in its tradition for a networking forum among environmental clubs with Krishna Food provided.

GENERAL TASKS & INITIATIVES 1. 2. 3. 4. 5. 6. 7.

Orientation and Re-Orientation. Study Week Breakfasts. VUWSA Flu Shot clinic. Pink Ribbon Breakfast. Opening of the Hunter Longue. No Diet Day Lunch. Co-Curricular Working Party.

STRENGTHS

REPRESENTATION 1.

Co-Curricular Working Party. My involvement and representation on this committee only began part way through this reporting period and will continue into the next half of the year. My contribution to this committee is to attend committee meetings and partake in communication, acting as student representation for VUWSA. On this committee my responsibility is to advise on the best means of providing students with opportunities to broaden their study through co-curricular programmes, internships and volunteering, and exchange and study abroad programmes; with the scope of student perspective.

Environment Committee (VUW). I have been in regular communication with VUWâ&#x20AC;&#x2122;s Environment Manager (Andrew Wilkes) who has kept me updated as to the status and discussion points of this Committee, given the fact I was not in Wellington to attend the first meeting. This communication acts as a vital tool for student perspective to be heard at a higher level, and the second meeting is planned for the next reporting period.

Communication with GECKO. Although meetings have clashed with my academic timetable, email communication has been regular in order to see what student perspective is on current issues and events.

4 .

Communication and meetings with Vic IDâ&#x20AC;&#x2122;s. Meetings and regular communications have been in place to work alongside the group in pushing for Victoria to become a Fair Trade University.

5. Future of Coal Symposium (one off event). 6.

Kai o te Aro community gardening group. Email communication has occurred and organisation is in place for student involvement to commence in Trimester Two.

1. Passionate about the role 2. Articulate 3. Positive team member

WEAKNESSES 1.

I have had issues with time allocation and the setting of priorities during this first reporting period. This is due to the fact I was unable to grasp the role in the way it should have been, further exacerbated by the fact that I have been out of Wellington on a frequent basis due to the illness of a family member. I am aware I have not been as focussed on the role as I needed to have been, or would have been ideally desirable.

Communication has also been a downfall during this half of the year. I have not been confident enough within the role to identify this weakness and ask for assistance of other Executive members.

OVERALL RATING My performance over this reporting period has not been as noteworthy as I would have hoped going into this role, given my already noted personal circumstance surrounding this half of the year. However that said, these circumstances not withstanding I have contributed to the best of my personal ability within the stated time period, shown through my participation in VUWSA representation and events. Given that the goals going into this period have been hindered because of this, the groundwork for them has been laid and work for them will continue over the next half of the year. I realise that certain goals I had set within the context of this role may have been misguided. This has been made clear as I have moved through a strategic plan to achieve them. Although these goals have not been fulfilled, a plan towards achieving them has been re-worked.

Management Report INTRODUCTION The management report component of the half yearly report provides a key insight into the operational performance and contribution of each department. We have continued to build on our progress from last year with a concentrated focus on student engagement levels, quality of service, internal processes and overall efficiency. Our Governance/Management model has improved dramatically in 2011 and overall, we are more structured than the same period last year. During the first half of 2011 the key management initiatives implemented have included our Key Performance Indicator framework and the introduction of our Systems Management model. Overall, our progress has been significant in 2011 and is proving to be very beneficial for students.

EDUCATION DEPARTMENT CLASS REPRESENTATIVES A key focus for our Class Rep programme in 2011 was to continue the progress and momentum from last year by increasing the overall classes with a rep, increasing our support to all reps, fostering stronger relationships with VUW and improving the delivery of our trainings and resources. The following table and graph show the key class rep outcomes for YTD: Tri

Total Class Reps

Total Classes which have Reps

Total Classes

% of Classes with a Class Rep

1, 2011

537

431

476

91%

Class Reps 600 500 400 300 200 100 0

Total Class Reps Total Classes which have Reps Total Classes Total Class Reps

Total Classes which have Reps

Total Classes

Faculty Delegates

Our faculty delegate structure has improved immensely from last year and we are experiencing some ve include: improved selection criteria and processes; successful and well attended pre-meetings; proactive meetings; and highly valued opinions of student reps at board/committee meetings. The below table highlights attendances at board/committee meetings per student rep:

Total Classes Total Class Reps

Total Classes which have Reps

Total Classes

FACULTY DELEGATES Faculty Delegates Our Faculty Delegate structure has improved immensely from last year and we are experiencing some very successful outcomes Our faculty delegate structure has improved immensely from last year and we are experiencing some very successful outcomes at board/committee level. Key highlights at board/committee level. Key highlights include: improved selection criteria and processes; successful and well attended preinclude: improved selectionproactive criteria and processes; successful well attended pre-meetings; student reps;meetings; overall stronger attendance levels at board/committee meetings; student reps; overall and stronger attendance levels atproactive board/committee and highly valued opinions meetings; and highly valuedreps opinions of student reps at board/committee meetings. of student at board/committee meetings. The below tableThe highlights at board/committee meetings per student rep: meetings per student rep: belowattendances table highlights attendances at board/committee Board Council Board

Committee FAD AB

FAD AC FCA AB

FCA Equity FCA Man FCA T&L FED AB

FED AC FED Assess FEng AB

FEng AC FHSS AB

FHSS AC FSci

FSci AC

Reps Seamus Brady Conrad Reyers Seamus Brady Bridie Hood Simon Copland Victor Manawatu (NT) Dave Goodman Steph Lambert Seamus Brady Conrad Reyers Simon Copland (PGSA) Hatty Eberlein Dave Goodman Pat Hamish McIntosh Jonathon Toon Lisa Bennett Betje Hurikino PGSA TBC Lee Bint (PGSA) Jen Fellows (EXEC) Hatty Eberlein Grace Trolove Clyde Monterio Katy Wilson Shawn Manders (PGSA) Katy Wilson (NT) Bridie Hood (EXEC) Grace Trolove Victor Manawatu Doug Midgley TBC Steven Li

Jan No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

Feb Yes Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Yes Apologies Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Yes Yes Apologies No NA Yes No Meeting No Meeting No Meeting

Mar Yes Yes Yes Yes N/A No Yes Yes No Meeting No Meeting No Meeting Yes Yes Yes Yes Yes Yes Yes

Apr No Meeting No Meeting Yes Yes Apologies Yes Yes Yes Yes Yes Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

May Yes Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Yes Yes Yes Yes Yes Yes Yes No Yes Yes

Jun Yes Yes Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

Yes Yes

No Meeting No Meeting

Yes Yes Yes No NA Yes Yes No No Meeting

No Meeting No Meeting No Meeting Apologies Yes Yes No NA Yes N/A N/A N/A

No Yes No Yes Yes Apologies NA

Stepâ&#x20AC;&#x2122;d Down Yes Yes Yes Yes Fiona B NA

No Meeting

Doug

Apologies

Tovah Rachelle-Reed Mabel Hamon TBC (PGSA) TBC (NT) Fiona Beals (VUWSA) Brent Amer Brent Amer Luke Frogley Marian Clements TBC (PGSA) NT (NT) Bridie Hood (EXEC) TBC Lisa Taylor Richard Hudson Vera Lingonis Shannon McEwen Amanda Hillock Tessa Beric (NT) TBC (NT) Rebecca Burke (PGSA) Tanja Schubert-McArthur (PGSA) Jen Fellows (EXEC) Shannon McEwen Amy Shepherd Kat Robinson Charlie Hopkins Catherine Devlyn-Holder Meghana Rajanahally (PGSA) TBC (PGSA) Willy (NT) TBC (NT) Bridie Hood (EXEC) Catherine Devlyn-Holder

No Meeting No Meeting No Meeting No Meeting No Meeting Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

Yes Yes

Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Yes No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Yes Yes Yes Yes Yes Yes

No Meeting No Meeting

Apologies Yes

No Yes

Yes Via email N/A No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Yes Yes Yes Apologies Yes Yes

Yes Via email No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting Via email Via email Via email Via email Via email Via email

Yes Yes

No Meeting Apologies No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

N/A N/A

Via email

No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting No Meeting

Cancelled No Meeting Cancelled Cancelled Cancelled Cancelled Cancelled

Yes No Meeting N/A Yes N/A Yes Yes

No Meeting Yes No Meeting No Meeting No Meeting No Meeting No Meeting

Yes Apologies NA Yes NA Yes N/A

Via email Yes Yes Apologies Apologies Yes

No Meeting No Meeting No Meeting No Meeting No Meeting

Cancelled Cancelled Cancelled Cancelled No Meeting

Yes N/A Yes N/A No No Meeting Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled

No Yes Apologies

No Meeting No Meeting No Meeting No Meeting No Meeting

N/A Yes NA

Welfare Department Advocacy Office Our advocacy office deals with a variety of issues experienced by students. Our key objective is to improve a students overall experience at Victoria.

30We provide support and assistance in the following areas: Academic Assistance; Plagiarism; Appeals; Accommodation; WINZ; Mental Health; Hardship Assistance; Disability; Enrolments; Student Complaints.

Our total case contacts for YTD is 1169, with an average of 15 contacts per case per month.

WELFARE DEPARTMENT ADVOCACY OFFICE Our Advocacy Office deals with a variety of issues experienced by students. Our key objective is to improve a students overall experience at Victoria. We provide support and assistance in the following areas: Academic Assistance; Plagiarism; Appeals; Accommodation; WINZ; Mental Health; Hardship Assistance; Disability; Enrolments; Student Complaints. Our total case contacts for YTD is 1169, with an average of 15 contacts per case per month. The below graph shows the trends of cases for YTD:

Volume of Advocacy Cases 25

15 9

5 0 January

February

March

April

May

June

FREE BUS TICKETS There have been a total of 2545 bus tickets distributed. The below table and graph show a breakdown for YTD: Kelburn to Pipitea 1547

Pipitea to Kelburn

459 Bus Tickets

Kelburn to Karori

Kelburn to Vivian St

Kelburn to Massey

189

273

There have been a total of 2545 bus tickets distributed.

Bus Ticket Usage

The below table and graph show a breakdown for YTD: 1600 1400 Kelburn to 1200 Pipitea 1000 800 1547 600 400 200 0

Pipitea to Kelburn

Kelburn to Karori

Kelburn to Vivian St

Kelburn to Massey

459

189

273

Kelburn to Pipitea

Pipitea to Kelburn

Kelburn to Karori

Kelburn to Vivian St

Kelburn to Massey

CAMPUS ANGELS The Campus Angel service is provided as a safe guard for students who leave campus late at night. This service assists students by walking them off campus and operates from Kelburn, Pipitea and Te Aro from April â&#x20AC;&#x201C; October.

Campus Angels

The following graph shows the usage for YTD:

Campus Angels 26

25 30 20 25 15 20

10 15 5 10 0 5

0 April

May

June 1

May

June

0 April

FOOD BANK

Food Bank

There have been a total of 310 students who have used the Food Bank Service.

a total The There followinghave graph been shows the trendsof for310 YTD: students

Food Bank

who have used the food bank service. The following graph sho

There have been a total of 310 students who have used the food bank service. The following graph sho

Food Bank Usage Food Bank Usage

100 80 100 60 80 40 60 20 40 0 20 0

Jan

Feb

Mar

Apr

May

Jun

Jan

Feb

Mar

Apr

May

Jun

FREE BREAD

Free Bread

There have been a total of 392 students who have used the Free Bread Service.

have TheThere following graphbeen shows a thetotal trendsof for392 YTD: students

who have used the free bread service. The following graph s

Free Bread Service 180

154

160

140 120

100

80 60

40 20

0 January

February

March

April

May

June

REPRESENTATIVE GROUPS The below information shows the funding allocation per Rep Group for YTD: Rep Group Name Rep Groups Pasifika Students Council

Amount Applied For

Amount Granted

YTD Funding Processed

$6,160

$30,000

The below information shows the funding allocation per rep group for YTD: Postgraduate Students’ Association (PGSA) Science Society

$7,615

$3,807.50

STUDiO

$40,320

$26,630

$8,876.66

UniQ Name Rep Group VicCom

$5,400

$5,400For Amount Applied

$19,995

$13,845

Law Students’ Society

Pasifika Students Council$35,050 $6,160 (VUWLSS) Women’s Group

$4,880

$28,000 $2,000

$5,400 Granted Amount

YT Pr $6

$4,615 $18,666.66 $6,160 $2,000

Please note VUWSA pays the salary of the PGSA Executive Assistant so this figure should be added to the PGSA funding amount Postgraduate Students’ $30,000 $30,000 to give a true and accurate figure of VUWSA’s contribution to PGSA.

Association (PGSA) Science Society

$7,615

CLUBS AND EVENTS DEPARTMENT SPORTS CLUBS The following table shows a breakdown of affiliated Sport Club memberships for YTD: Sports Club Name

Total Membership Numbers

Aikido

Tae Kwon Do

Flying Disc

Capoeira Club

Handball Club

Netball Club

148

Rowing Club

Bike Club

Canoe Club

Hockey Club

Football Club

155

Badminton Club

DebSoc

176

TOTAL

822

The following table shows the total amount of funding allocated to affiliated Sport Clubs for YTD: Grant Round

Sports Club Name

Grant Amount Requested

Grant Amount Approved

VUW Handball Club

$3,171.60

$1,000

VUW Netball Club

$4,407.95

$3,500

VUW Rowing Club

$11,615.60

$3,000

Canoe Club

$3,600

$500

VUW Hockey Club

$3,000

$2,450

VUW Associated Football Club

$3,500

VUW Badminton Club

$2,500

$1,700

DebSoc

$2,500

Individual: Lauchland Robertson (Ultimate Frisbee)

–

$350

Individual: Tamarah Neal (Ultimate Frisbee)

–

$350

Individual: Richard Carr (Ultimate Frisbee)

–

$350

Individual: Angus Hines (Ultimate Frisbee)

–

$350

Individual: James Hunter (Rowing)

–

$500

$34,295.15

$20,050

TOTAL

CULTURAL CLUBS The following table shows a breakdown of affiliated Cultural Club memberships for YTD: Cultural Club Name

Total Membership Numbers

ACT on Campus

Young Nationals

Life Choice Victoria

Film Society

VUW Geology Society

100

Students for Palestine

German Club

Wellington International Christian Fellowship

King’s Church Wellington Club

Dance With Me

VUW Christian Union

Action for Abortion Rights

Amnesty on Campus

366

Vic Labour

125

Greens @ Vic

125

SciFi

Muslim Club of Victoria University

115

AIESEC Victoria

Victoria Internaitonal Development Society

124

Wellington Malaysian Student Organisation

430

Student Life

Victoria Student’s Psychology Society

League of Makers

TOTAL

1979

The following table shows the total amount of funding allocated to affiliated cultural clubs for YTD: Grant Round

Cultural Club Name

Grant Amount Requested

Grant Amount Approved

Muslim Club

$6,906

$480

AIESEC

$2,000

$1,350

VIC IDS

$250

$170

Malaysian Student Organisation

$6,800

$2000

Student Life

$1,000

$750

Psychology Society

$800

$340

Christian Union

$900

Wellington International Christian Fellowship

$750

$900

Geology Society

$1,000

$20,406

$7,890

TOTAL

EVENTS Events

Our programme has experienced a positive increase attendances Thisinisvolume, namely due to an increa Ourevent event programme has experienced a positive increase in attendances thisin year. This is namely this due toyear. an increase an improvement in quality, improved accessibility and overall promotion of events. accessibility and overall promotion of events. Overall, our attendance at events is 15,000+ for YTD.

The below graph highlights the during the for evening events the 2011 Orientation programme: Overall, our attendance at attendances events is 15,000+ YTD. Theofbelow graph highlights the attendances during the evenin

Orientation Evening Events 1000 900 800 700 600 500 400 300 200 100 0

907 738

713

665

579

577

472

Toga Party

433

First Bass

Yes Yes Ya'll

Comedy Ministry of Hypnotist High Five Show Sound Show

MGMT

Sales & Advertising

SALES AND ADVERTISING

Salient

SALIENT This year has proved difficult to generate substantial revenue gains on last year. The year-to-date incom ourhasnew add-on The below graph shows the advertising revenue This year proved difficult packages. to generate substantial revenue gains on last year. Thesalient year-to-date income is above target,for but YTD (the below st this is mainly due to the impact and incentive of our new add-on packages.

The below graph shows the Salient Advertising Revenue for YTD (the below stats exclude add-on packages):

Salient Advertising Revenue 12000

10000 8000 6000

Actual Sales

4000

Target Sales

2000 0 1

9 10 11 12 13

Car Park 36

Car Park sales for YTD are $51,729. This figure includes both permanent and temporary car park permits target to achieving the budgeted sales for the year.

CAR PARK Car Park sales for YTD are $51,729. This figure includes both permanent and temporary car park permits. We are tracking 74% to budget so this area is progressing well and on target to achieving the budgeted sales for the year.

LOCKERS

Lockers

Locker sales for YTD are $12,559.

Locker sales for YTD are $12,559. The below graph shows the occupancy levels for YTD:

The below graph shows the occupancy levels for YTD:

Locker Occupancy 350 300 250 200

Total Lockers

150

Locker Occupancy

100 50 0 Kelburn

Pipitea

Karori

Financials Profit & Loss Summary Victoria University of Wellington Students Association Profit Report for Jun:2011

Income

Period Budget

Period Actual

Percent

Ann Budget

Actual YTD

Percent

Dollars Left

2,083.00 2,083.00

6,568.12 6,568.12

315.32 315.32

2,225,000.00 2,225,000.00

1,895,499.02 1,895,499.02

85.19 85.19

329,501 329,501

602.00 602.00

402.61 402.61

66.88 66.88

7,225.00 7,225.00

546.09 546.09

7.56 7.56

6,679 6,679

1,063.00 1,063.00

0.00 0.00

12,750.00 12,750.00

0.00 0.00

12,750 12,750

1,428.00 1,428.00

28.69 28.69

2.01 2.01

10,000.00 10,000.00

125,575.48 125,575.48

1,255.75 1,255.75

(115,575) (115,575)

10,159.00 10,159.00

(565.22) (565.22)

(5.56) (5.56)

121,912.00 121,912.00

36,195.85 36,195.85

29.69 29.69

85,716 85,716

1,250.00 1,250.00

0.00 0.00

15,000.00 15,000.00

0.00 0.00

15,000 15,000

7,500.00 1,443.00 8,943.00

2,312.00 0.00 2,312.00

30.83 0.00 25.85

90,000.00 17,310.00 107,310.00

46,317.03 0.00 46,317.03

51.46 0.00 43.16

43,683 17,310 60,993

1,750.00 1,750.00

0.00 0.00

21,000.00 21,000.00

8,857.18 8,857.18

42.18 42.18

12,143 12,143

6,833.00 6,833.00

3,823.85 3,823.85

55.96 55.96

82,000.00 82,000.00

67,472.80 67,472.80

82.28 82.28

14,527 14,527

34,111.00

12,570.05

36.85

2,602,197.00

2,180,463.45

83.79

421,734

54,476.00 54,476.00

46,309.17 46,309.17

85.01 85.01

653,727.00 653,727.00

256,953.00 256,953.00

39.31 39.31

396,774 396,774

2,618.00 2,618.00

369.12 369.12

14.10 14.10

31,400.00 31,400.00

4,957.22 4,957.22

15.79 15.79

26,443 26,443

12,500.00 12,500.00

37,500.00 37,500.00

300.00 300.00

480,000.00 480,000.00

75,000.00 75,000.00

15.62 15.62

405,000 405,000

4,639.00 4,639.00

22,192.64 22,192.64

478.39 478.39

120,650.00 120,650.00

216,404.79 216,404.79

179.37 179.37

(95,755) (95,755)

24,729.00 24,729.00

4,489.11 4,489.11

18.15 18.15

294,761.00 294,761.00

61,312.74 61,312.74

20.80 20.80

233,448 233,448

9,803.00 9,803.00

8,969.90 8,969.90

91.50 91.50

117,000.00 117,000.00

71,156.22 71,156.22

60.82 60.82

45,844 45,844

16,971.00 16,971.00

7,628.31 7,628.31

44.95 44.95

203,653.00 203,653.00

93,795.96 93,795.96

46.06 46.06

109,857 109,857

2,666.00 2,666.00

1,208.05 1,208.05

45.31 45.31

32,000.00 32,000.00

2,032.11 2,032.11

6.35 6.35

29,968 29,968

4,976.00 4,976.00

420.00 420.00

8.44 8.44

59,711.00 59,711.00

36,020.00 36,020.00

60.32 60.32

23,691 23,691

183.00 183.00

0.00 0.00

2,200.00 2,200.00

1,105.13 1,105.13

50.23 50.23

1,095 1,095

32,380.00 32,380.00

28,892.46 28,892.46

89.23 89.23

388,173.00 388,173.00

162,472.45 162,472.45

41.86 41.86

225,701 225,701

8,615.00 0.00 8,615.00

6,916.30 143.81 7,060.11

80.28 0.00 81.95

103,366.00 0.00 103,366.00

22,343.11 674.54 23,017.65

21.62 0.00 22.27

81,023 (675) 80,348

174,556.00

165,038.87

94.55

2,486,641.00

1,004,227.27

40.38

1,482,414

(140,445.00)

(152,468.82)

108.56

115,556.00

1,176,236.18

1,017.89

(1,060,680)

Student Subscriptions

Representation

Student Infrastructure

Events

Clubs and Sports

Student Support

Salient

Academic Publications

Other Services

Total Income Expenses Representation

Membership Engagement and Service A

Student Infrastructure

Events

Clubs and Sports

Student Support

Salient

VBC

Academic Publications

Other Services

Staff

Overheads

Total Expenses Profit (Loss)

Level 2, Student Union Building (04) 463 6716 kelburn@vuwsa.org.nz YOUR STUDENTSâ&#x20AC;&#x2122;

ASSOCIATION