Tender Document Kristian House wins the 2009 National Road Race Title at Abergavenny
Proposal to Promote the
2014 National Road Race & Time Trial Championships at
Abergavenny Monmouthshire Cycling Abergavenny & Monmouthshire County Council
Contents Introduction 1) Risk assessments 2) Technical Guide 3) Event schedule 4) Letter of intent and support 5) Police and Traffic Management 6) Budget 7) Economic Impact Appendix One Further details of Abergavenny and Monmouthshire
Appendix Two Course risk assessments
Appendix Three Photographs of the 2007 and 2009 British Championships.
Appendix Four Copy of the 2009 Spectator Programme, Event Manual and Event Review
Welcome to Abergavenny The Cycling Capital of Wales Abergavenny is truly the gateway to Wales a picturesque town situated in the South Eastern corner of Wales, only 15 miles from the English border. The Iconic climb of the Tumble Mountain and the main streets of the town has seen many a battle between top European riders in over twenty Professional races hosted by the town.
Cross Street Abergavenny
The return of the National Road Race Championships to Abergavenny would be the icing on the cake as Monmouthshire County Council work towards making Abergavenny and the surrounding area the destination for cyclists and from which to explore Wales
Abergavenny is steeped in history and enjoys an enviable position close to the motorways of middle and western England whilst bathing in the beauty of the rolling countryside of Monmouthshire and the Brecon Beacons national park. The community in Abergavenny balances fervent nationalism with an open and friendly hospitality. Abergavenny has a population of 12.5k and Monmouthshire nearly 90k while the area the race goes through is approx 50K:- further information see Appendix 1
The National Elite Road Race Championships promoted by CC Abergavenny (Bill Owen) has a long history in South East Wales 1996 Abergavenny:- the inaugural open National Road Race Championships 1997 Blaenau Gwent:- based on the same Monmouthshire course but start and finish in Brynmawr 2001 Cardiff:-Cardiff Bay City Centre ten mile closed road circuits with the race being the first traffic to cross over the barrage at Cardiff Bay 2003 Celtic Manor Newport:- with the course in Monmouthshire For the first time we promoted the Woman‟s National Championships alongside the Mens‟ (where it has remained ever since) and gave it equal status. 2004 Celtic Manor Newport:- This was the first time the event was filmed and broadcast on Eurosport with a large screen at the finish showing the whole race live beamed down by helicopter. The promotion and cost of this was covered by the event organization. 2007 Abergavenny:- This was promoted at short notice and incorporated in the GP of Wales due to flooding causing the cancellation in Yorkshire. 2009 Abergavenny:- The Junior, Women and Men on two days over the course of the proposed 2013 National Championships. See appendix docs. This event was voted by Cycling Weekly readers as being the best organized race after the Tour of Britain (helped by it‟s logistics).
All the races that we have organized we also promote to the general public to make them as spectator friendly as possible with the Championships being no exception. The GP of Wales first used this course in 1985 and we have since promoted a further 16 Professional events including three on the International Calendar. The course we propose will be exactly the same as was used for the 2009 National Championships. For the men it has one large circuit taking in the two other principle towns of Monmouthshire, Usk and Monmouth, before returning to Abergavenny and the iconic climb of the Tumble Mountain (see attached pic.). After 50 miles it returns to Abergavenny and the start of ten circuits of five miles through the town centre and the finish. In 2009 we did not take the women‟s event up the Tumble but they did two large laps and two finishing circuits (70 mile). We did this as we felt there was not the depth of quality in the field to arrive at the finish with more than three riders. We would be guided by BC on the structure of the race.
The Elite Men’s National Time Trial Championships Course Details:- Start Abergavenny Cenotaph proceed through town centre on closed roads fully barriered to A40. Continue on A40 to Hardwick r/b and left onto the B4598 to Raglan r/b. Take A40 and then unclassified road to Mitchel Troy and the slip road back onto the A40 to return to the finish in Abergavenny town centre. Distance 45.9 Kilometres with 2% average gradient. Approximately 50% on undulating B roads and 50% dual carriageway. Alternately 90% of the event could be run on dual carriageway.
U23 and Elite Women’s National Time Trial Championships Distance 29.5 Kilometres with 2% average gradient. Course Details:- Start Abergavenny Cenotaph proceed through town centre on closed roads fully barriered to A40. Continue on A40 to Hardwick r/b and left onto the B4598 to Raglan r/b. Return on A40 to the finish in Abergavenny town centre.
This course with the exception of the town centre start and finish, is a well tried and tested circuit. We have promoted two BCF National Team Time Trial Championships and a series of Olympic selection Team Time Trial events with Doug Dailey on the same course. The course will be marshalled with our accredited Wales NEG group to give a clear and safe route through all the road intersections ensuring no competitors are disadvantaged by other road users. Following Team cars could be used with deviations at the start and finish See attached route maps and profiles
1) Risk Assessments 1.1
Elite Men’s National Championship Road Race Course:see appendix 2
1.2
Elite Women’s National Championship Road Race Course:- see appendix 2
1.3
1.4
Elite Men’s National Championship Time Trial Course tba
Elite Women and U23 National Time Trial Championships Course tba
1.5
Sportive route tba
1.6
Town Centre and Start/Finish tba
1.7
Police tba
1.8
CSAS Marshalls tba
2)
Technical Guide
2.1
Course Route Elite Men’s Road Race
2.1.1 Course Route Women’s Road Race
2.2
Course Map and Topography of Elite Men’s RR
2.2.1 Course Map and Topography of Elite Women’s RR
2.2.2 Course Map and Topography of EliteMen’s TT 2.2.3 Course Map and Topography of Elite Women’s& U23 TT
2.3
Start Finish Area and layout
2.4
Host Town Population:- see introduction and appendix
2.5
Course history:- see introduction
2.6
The race finishes on completion of its tenthlap through
the town centre
The National Time Trial Championships Course Map and Topography
2) Event Timings The National Time Trial Championships Thursday 26th June 2014
18:00
Women‟s and U23 National Time Championships (say 60 competitors)
19:00
Men‟s Time Trial Championships (say 90 Competitors max.) to be agreed
The National Road Race Championships Sunday 29th June 2014
09:00
Women and U23 Women‟s Championships
13:30
Men and U23 Men‟s Championships
17:50
Finish
4)
Letters of Support and Intent
4.1 Monmouthshire County Council 4.2 Abergavenny Town Council 4.3 Gwent Police
5)
Police and Traffic Management
5.1 Based on our experience of the 2009 Championships when 15 m/c police escorted the race of 192 competitors we would request the same. 5.2 Gwent Police would have a branded command car front and rear with a senior officer in control. A further command vehicle would be stationed at the start/finish area. 5.3 Wales NEG would provide a further 15 m/c all with CSAS (to stop traffic) and Gwent Police will supply their radioâ€&#x;s to work as a team. As with previous events this will ensure the safety of the race and other road users is by far superior to anywhere else in the UK 5.4) Letter of Support from Gwent Police:- see attached 4.3
6)
Budget
6.1 We are working towards a race budget of £150k spread over the Time Trial , Sportive and Road Race which includes extensive Local Authority resources and volunteer costings. This also includes £60k towards TV costs which we would expect to be part of any negotiations.
6.2
Prize List
6.2.1 Men‟s Road Race
£5000.00
6.2.2 Women‟s Road Race
£3000.00
6.2.3 U23 Men‟s Road Race
£300.00
6.2.4 U23 Women‟s Road Race
£300.00
6.2.5 Time Trial Total
£3000.00
Total Prize Fund of
£11,300.00
7) Economic Impact
The event fits strategically into the aims and objectives of Monmouthshire County Council and is capable of delivering strategic outputs across several policy areas such as heritage and culture, tourism, economic development and health and well-being. It will help promote Monmouthshire and Wales to key markets in the UK and overseas. In terms of access to key markets, itâ€&#x;s important to note that there is significant overlap between the characteristics of the road cycle enthusiast market (Mintel Bicycle Report 2010) and the key target visitor markets for Monmouthshire. For example, cycle ownership is strongly related to socio-economic status, with 42% ownership among senior and middle-ranking professionals (groups A and B), with rates of road cycling much higher among those who read broadsheet newspapers (12%), people who have received higher education (10%) and those who shop at Waitrose (11%). The event therefore presents an opportunity to raise the profile of the destination within Monmouthshireâ€&#x;s key target markets, and to deliver a positive visitor experience to them when they attend the event, thereby potentially significantly increasing the number of advocates for the destination. The event will also directly benefit local accommodation providers, pubs and restaurants in the area, plus all their suppliers of goods and services. There is also the potential television reach, broadcast hours, print media coverage, promotional literature, audience figures and number of journalists attending which will benefit the local area. Monmouthshire has already started to benefit from recent articles published in the national cycling magazines raising its
profile as a destination for cycling enthusiasts. The additional press and media coverage for the event for next year could well be estimated to be worth tens of thousands of pounds for the area.
The Local economic impact estimate arising from the event can be calculated as follows; Number of competitors x entrance fee (if entrance fee stays within local economy), plus estimated number of people attending who stay the night x £67 per night, plus number of day visitors @ £21 per day visitor. If consideration is given alone to the potential people estimated to stay the night then the event is likely to attract over £500,000 to the local economy, for example; 1000 competitors staying 2 nights 2000 x £67= £134k 200 competitors staying 3 nights 600x £67=£40k 2000 spectators staying 2 nights 4000x£67=£268k 200 " Staying 7 nights 1400x£67=£94k Total £536,000 It is important to Point out that this estimate is a “conservative” one as it only represents the direct benefit from increased income and expenditure for the period of the event. The estimates do not capture the additional benefits accruing to Monmouthshire in the run up to the event, nor in terms of the legacy of the event afterwards. The Festival of Cycling is already a firmly established event in Abergavenny which has strong local community support and utilises existing facilities. The town is already actively
promoting the cycling events this year with the holding of a cycling film night and additional associated activities including the Borough Theatre given over to holding an Illustrated talk on cycling with William Fotheringham, Robert Penn and Shane Sutton. The town with the support of the surrounding villages aim to offer cyclists all that they need when visiting the area. There are further plans to develop the cultural side of the existing events which will only grow next year and again give local business opportunities to be creative and generate extra revenue. The event will provide an ideal opportunity to build upon this success and further promote local culture and heritage. Finally, there are the intangible benefits arising from promoting an event of this nature, in particular raising the profile of Abergavenny, Monmouthshire and Wales which is seen by many as the most important benefit of hosting such a prestigious cycling competition.
Appendix One Abergavenny Monmouthshire
Monmouthshire County Council
June
2012
Contents
No
Page
1
Introduction
1
2
Population
2
3
Geography and Sports Infrastructure
3
4
Map of Monmouthshire
4
5
Partnerships and Outcomes
5 6-9
1. Introduction Monmouthshire‟s Sport and Physical Activity Development Plan (SPADP) as set out in this document has been developed against a background of increased expectations in reducing budgets both for the local authority and for Sport Wales. The emphasis for both organisations is to work increasingly in partnership with one another and with other agencies and governing bodies in the Principality in order to deliver “more for less”.
Working with the Welsh Government‟s vision for Sport and Physical Activity, as set out in Creating an Active Wales, is as follows: We envisage a Wales where: o o o o o o o o o
Everybody benefits from the feel good factor of being physically active; Physical activity opportunities are accessible to all; Being active is the norm; Activity is at the centre of the school ethos and physical literacy is as important as numeracy and language; All children play frequently outdoors in safe environments; The majority of children & adults regularly use leisure facilities and sports clubs People use their local environment for active recreation; Active travel is the first choice for short distances for both children and adults; Individuals are never too old to be active.
This will contribute to our long-term ambition to create an active, healthy and inclusive Wales. The strategic aims of Creating an Active Wales are Active Environments
To develop/maintain a physical environment that makes it easier & safer for people to choose to be more active
Active Children & Young People
To support children & young people to live active lives and become active adults
Active Adults
To encourage more adults to be active, more often throughout life
Sport for All
To increase participation in sport by all sectors of the population
Alongside this Sport Wales has developed a Vision for Sport in Wales, which envisages a future where “every child is hooked on sport for life”and this philosophy underpins much of the thinking about Monmouthshire‟s Sport and Physical Activity Development Plan (SPADP) for 2012/13. It is important to consider the context in which this project will be delivered and fit with Monmouthshire‟s corporate plans and outcomes and those of its strategic partners. It is worth also recording some facts and figures about Monmouthshire, which is predominantly a rural area with not too much in common with its immediate neighbouring local authority areas to the west. Indeed, the main comparators for Monmouthshire in terms of sport and physical activity are the four other local authority areas included in Sport Wales‟ Rural Heartlands macro region, namely Carmarthenshire, Ceredigion, Pembrokeshire and Powys.
Page
1
Introductn
2. Population Monmouthshire is a rural border county covering 88,000 hectares with a population of 88,449 (2007 mid year population estimate Statistics for Wales). The population is centred on four main urban areas (Abergavenny, Caldicot, Monmouth&Chepstow) although only 53% of the population reside in these towns, the remainder living in small towns, villages or on isolated farms. The market towns of Abergavenny, Chepstow, and Monmouth are the main focus for shopping and employment, with the town of Caldicot and villages of Magor, Undy&Rogiet situated within the Severnside area. The smaller town of Usk and village of Raglan are situated within Central Monmouthshire. The county‟s population density is 0.96 persons per hectare, which is very low compared to the other counties of the old Gwent area which range from 5.9 to 7.1 persons per hectare.
The County has experienced a rapid growth in population density in the last decade. It is forecast that the population of Monmouthshire will rise by a further 5.9% to approximately 93,400 by 2016, compared to an 8% increase acrossWales. The rise is expected to be due to migration into the area rather than naturalchange. The age profile of the County is also increasingly elderly.Relative to other areas of Wales, Monmouthshire has a healthier and wealthierpopulation but this „smoothed‟ picture disguises a scattered pattern of relativedeprivation – i.e. people living close to the poverty line adjacent to wealthierneighbours. The County consists of 42 wards, with the most deprived being onlythe 369th of all the Lower Super Output Areas (LSOAs) in Wales. Mardy andCantref wards form a Communities First Area. The ethnic minority population of Monmouthshire is only 1.1% of the population. This is made up of mixed, Asian, Indian or Black ethnic groups. Of the working population 81% work either full time, part time, are self-employed or retired; 6% are home or family carers; 6% are permanently sick or disabled; 4% are students and 3% are unemployed.12.1% of the population can read, speak or write Welsh. There are 16,937 children under the age of 16 living in Monmouthshire. There are between 800 and 900 children born every year throughout the County, with the highest number of births being in Abergavenny &Caldicot. There are 1,840 children (1.49% of total Wales statistics) between the age of 0 &15 who live in ahousehold where someone is claiming Income Support(1400), Job Seeker‟s Allowance (90), Incapacity Benefit or Severe Disablement Allowance (650) or Pension Credit (40). These statistics are the second lowest inWales. 71% of households with dependent children are married, 19% are loneparents (87% female lone parents & 13% male lone parents) and 10% are cohabiting. (Statistics taken from Monmouthshire Childcare Sufficiency Assessment 2008 -11)
Page 2
3. Geography and Sports Infrastructure The county has a rich and diverse landscape with large areas of open countryside, forestry, mountains and valleys which create ideal opportunities for outdoor activities. There is a strong voluntary sector in the county and the Council acts as landlord to many of the larger sports clubs and sports associations. Council officers have over the years developed close working relationships with local sports clubs and have provided assistance in attracting capital finance from sources such as the National Lottery distributors, Section 106 funding, the Big Lottery, Sport Wales and the Community and Economic Development Scheme (CEDS) to improve facilities at a local level. In addition to this, officers work closely with local sports clubs to identify projects that can be brought forward for small scale revenue funding through the Community Chest Panel for activities such as junior development & coach education. Most of the sports infrastructure is in relatively good condition, having benefited from investment in upgraded facilities in recent years, especially in the sports of football, rugby, cricket and tennis. The Council‟s leisure centres in the four main towns are all joint use facilities with the respective ComprehensiveSchools and these are in comparatively good condition, with high levels of usage by the schools and by the local communities. The Leisure Centres have well developed swimming programmes and active local swimming clubs plus excellent fitness facilities with a flourishing membership and a strong emphasis on delivering health and well being activities. The centres host a very successful National Exercise Referral Scheme (NERS) with 33 referral agencies and partners and they also host Cardiac Rehabilitation Level 4 programmes in the south of the county, developed in partnership with St Woolas Hospital, Newport. Whilst the sports facilities as outlined above are in comparatively good condition they are based primarily in the four main towns of the county and in Usk, a small town located in the centre of the county (see Map of Monmouthshire on Page 4 of this submission). Some 53% of the population of the county live in these towns, which mean that the remaining 47% live in smaller, outlying areas many of which do not have access to a regular bus service, especially in the evenings when a significant amount of out of school activity takes place. The cost of delivering services in Monmouthshire and similar rural areas such as Powys and Pembrokeshire is proportionately more expensive than in many other Welsh local authorities as the cost of transport is a major expense that has to be built into the revenue budget of all Council services. There are a number of transport initiatives undertaken by the Council and its partners to improve access to “town-based” services, e.g. home to school transport, grassroots community bus service, etc. but these tend to operate during the day on weekdays only, primarily so that adults can get to the shops or to a one stop shop in one of the main towns. These services are not geared to providing children and young people living outside the main conurbations with access to sports clubs and leisure centres outside of school hours. Inevitably this has a bearing on the types of project that the authority is likely to be able to put forward as part of the LAPA, as transport is not an “allowable expense” under the terms of the LAPA Agreement.
Page 3
4. Map of Monmouthshire
Page 4
5. Partnerships and Outcomes
Monmouthshire is a progressive local authority with an open, forward looking culture committed to working in partnership with other public and private sector agencies to deliver a set of high level outcomes for its citizens. The Health Social Care & Well Being Strategy (HWB), Children & Young People‟s Plan (CYPP) and Community Safety Plan (CSP) have been updated and are currently the subject of a wide ranging consultation exercise that lasts until the end of March 2011. To facilitate this process an integrated strategy has been produced, outlining evidenced priorities and setting out what we (the Council and its strategic partners - Monmouthshire Locality Office of the Aneurin Bevan Health Board, Gwent Police, and the Gwent Association of Voluntary Organisations) want to achieve together.
In close consultation and collaboration with these partners Monmouthshire has established a set of high level outcomes which form the framework for all our activity.These are listed below.
1. 2. 3. 4.
People in Monmouthshire live safely and are protected from harm; People in Monmouthshire live healthy and fulfilled lives; People in Monmouthshire benefit from education, training and skills development; People in Monmouthshire benefit from an environment which is diverse, vibrant and sustainable;
5. People in Monmouthshire benefit from an economy which is prosperous and supports enterprise and sustainable continuous growth.
Each of the three strategic plans has identified a set of priorities that fit with these high level outcomes. Some priorities may fit against more than one outcome. The main high level outcome to which participation in sport & physical activity contributes is that “people in Monmouthshire live healthy and fulfilled lives”.
The Partnerships‟ priorities against this outcome are as follows:
Children, young people and their families that need specific support are not disadvantaged. (CYP Core Aims 1 & 7);
Children and young people will experience positive emotional health and well-being. (CYPP Core Aims 3, 4 & 7); People are encouraged to manage their own health needs (HWB 2); People enjoy living in Monmouthshire and can achieve their own potential (HWB 4);
Page 5
Appendix two
Risk assessments of the Men’s Elite Championship Course
Risk assessments of the Women’s Elite Championship Course
Appendix Three
Photographs of the 2007 British championships Daniel Lloyd and David Millar enter Abergavenny to start the seven finish circuits of the town centre Millar out sprints Lloyd to win the 2007 British Championship
2009 British Championships. Nicole Cooke out sprints Lizzie Amitstead and Emma Pooley to win her 10th National Road title Crowds line the whole 3 mile climb of the Tumble Mountain Mark Cavendish nearing the summit of the climb Kristian House takes the sprint from Daniel Lloyd
Appendix Four
Copy of the 2009 Spectator Programme
Copy of 2009 Event Manual
Copy of the 2009 Event review