WITHDRAWAL FROM THE COLLEGE

WITHDRAWAL FROM THE COLLEGE: College fees are usually not returnable to students unless they withdraw from the College because of illness or reasons entirely beyond their control. The process of withdrawing from the College is initiated in the Office of Student Affairs, and the last date attended class is considered the official date of withdrawal.

Refunds: When allowed, will be made on a pro-rata basis based on the following calculation: the number of calendar days through the official withdrawal date divided by the total number of calendar days in the semester, excluding breaks of five days or more. No refund will be given if the semester is more than 60 percent completed. The pro-rata refund is applied to tuition, housing and food, and certain other charges assessed by the College. This pro-rata formula is also applied to College and outside sources of financial aid to determine the amount of aid earned through the date of withdrawal. Specific federal regulations, as described below, apply to Federal Title IV Financial Aid.

All earned aid is applied against the pro-rata charges to determine the balance due to/from the withdrawing student. An administrative fee of 5 percent of actual charges (up to $100) will be assessed against the account. Generally, no refund will be made where the withdrawal is required because of misconduct.

Housing: In cases where a withdrawing student is unable to vacate College housing on the official date of withdrawal, a pro-rated charge based off of the type of housing the student resides in will be added until all possessions are removed from the housing and proper check-out is completed with the Student Affairs Office. Except for the pro-rata refund for withdrawal from the College, housing charges will not be refunded unless a student is changing from resident to commuter, which must be approved by the Student Affairs Office. In cases where the residency status changes during the semester, a daily housing charge will be assessed from the beginning of the semester through the date the housing is vacated. However, no refund will be provided for housing if the change from resident to commuter occurs after the semester is more than 60 percent complete.

Food Service: Unused Dine Dollars are not refundable. However, Dine Dollars remaining at the end of the fall semester will rollover to the spring semester, provided the student has signed up for a spring meal plan. If a student does not return for the spring semester, then Dine Dollars remaining from the fall semester are forfeited. Any unused Dine Dollars at the end of the spring semester are forfeited.

The pro-rata refund calculation above applies when a student withdraws from the school. In addition, any meals provided by the College after the official withdrawal date will be charged to the student’s account at the going daily rate. If a student changes from resident to commuter during the semester, a daily meal plan rate (including facility fee) plus any used Dine Dollars will be charged from the beginning of the semester through the official date of notification from Student Affairs of change in residency. However, no refund will be provided for meal plans if the change from resident to commuter occurs after the semester is more than 60 percent complete.

FEDERAL TITLE IV FINANCIAL AID: If the withdrawing student has Federal Title IV Financial Aid, the financial aid office is required by federal statute to recalculate eligibility for this aid. A percentage of earned aid is determined on a pro-rata basis using the following calculation: the number of calendar days through the official withdrawal date divided by the total number of calendar days in the semester, excluding breaks of five days or more. If withdrawal occurs after the semester is 60 percent completed, the student is deemed to have earned 100 percent of the Title IV aid.

The percentage of unearned aid (100% - the percentage of earned aid determined in the pro-rata formula) is applied to the total amount of Title IV aid that could have been disbursed for the semester to determine that amount of aid that must be returned to the federal financial aid programs.

From time to time, the full amount of Title IV aid for which the student is eligible has not been fully disbursed when the withdrawal calculation is being performed. In such a case, if the student earned less than the amount of Title IV aid that was disbursed, both the institution and the student would be required to return a portion of the funds. If the student earned more than the amount of Title IV aid that was disbursed, the institution would owe the student a post-withdrawal disbursement of aid within 120 days of the student’s withdrawal.

Unearned aid is allocated to the appropriate federal aid program in the following order and must be returned by the institution within 30 days after the determination of the date of the student’s withdrawal:

Unsubsidized Federal Stafford Loans

Subsidized Federal Stafford Loans

Federal Parent Plus Loans

Federal Pell Grants

Federal Supplemental Opportunity Grants

Administrative Withdrawals: For an administrative withdrawal, the same refund policy would apply as stated above. However, the withdrawal date will be determined by College administration in accordance with federal financial aid guidelines.