Residence Guidebook 2016
WILFRID LAURIER UNIVERSITY
GET CONNECTED
WATERLOO 519.884.0710 x3236 housing@wlu.ca Facebook.com/LaurierResWloo @LaurierResWloo Instagram.com/LaurierResWloo
BRANTFORD 519.756.8228 x5805 brantfordresidence@wlu.ca Facebook.com/LaurierResBford @LaurierResBford Instagram.com/LaurierResBford
CONTENTS WELCOME 2 RESIDENCE STAFF
4
WELCOME TO RESIDENCE
6
GETTING INVOLVED
8
SAFETY & SECURITY
10
RESIDENT’S RESPONSIBILTY
12
PERSONAL SAFETY
13
GUESTS & VISITORS
14
COMMUNITY STANDARDS
15
RESIDENCE SANCTIONS & POLICIES
16
ALCOHOL POLICY
17
CONDUCT PROCESS
18
RIGHTS & RESPONSIBILITIES
19
RESPONSIBILITIES OF CONTENTS
20
FACILITY OPERATIONS
22
ROOM CHECK-OUTS
24
ONECARD 25 HEALTH & WELLNESS
26
STUDENTS UNION
27
CAMPUS MAPS & RESOURCES
28-31
RESIDENCE HALL AGREEMENT
33
IMPORTANT DATES
34
MAILING ADDRESSES
36
WELCOME!
RESIDENCE LEARNING GOALS The Department of Residence will encourage self-authorship by facilitating learning experiences framed by the following learning goals: • Life Skills Developing the skills necessary to live independently and cooperatively with others. • Emotional Intelligence Recognizing personal limitations and areas of growth, understanding and responding to the needs of others, and working through conflict. • Community Integration & Participation Developing a sense of connection to one’s living environment through meaningful engagement. • Academic Success & Curiosity Exploring one’s personal learning style, academic interests and skills necessary to succeed in university.
Welcome to your new home in residence at Laurier. Your year in residence promises to be one of the most memorable and rewarding aspects of your academic career at Laurier. It is a unique and valuable experience that will serve as a special part of your post-secondary education. The Department of Residence is here to support your academic success and to ensure that you get the most out of your stay in residence at Laurier. We are committed to serving you and we value you as a member of our community. With your participation, we can foster a safe, comfortable and accepting home, create an environment conducive to academic pursuits and provide an opportunity for social and personal growth. Residence Life at Laurier has always been characterized by mutual respect. The terms and conditions set out in the following pages are a part of the contract between the Department of Residence and yourself. They are intended to explain what you can expect from living in residence and what we in turn expect from you. We hope that you will take advantage of all the opportunities of living in a residence community presents. Chris Dodd Director, Residence
2
Welcome, we believe that the residence experience can positively transform your university experience by helping you build deep, long-lasting connections with your peers and resources in the Laurier community. We are committed to fostering rich living and learning environments that celebrate the diversity of the Laurier community, explore core life skills, and encourage academic curiosity and success. Our daily work is rooted in an ethic of care and respect, where each individual matters and is a positive contributor to the Laurier community. All members of the residence team are focused on challenging you to find your voice, identify your talents, clarify your values, and cultivate purpose in a supportive residence environment. We hope that your first year in residence provides you with a solid foundation for lifelong learning and growth. Welcome to the most formative years of your life! David Shorey & Clayton McCourt Associate Director, Residence Education & Associate Director, Residence Life
Welcome to residence! We are so glad to have you living and learning with us this year. It is our goal that the experience of living on campus will be one of the highlights of your time at Laurier. Our commitment is to make residence a space you can call home; a space where you feel safe, valued and comfortable. Our Residence Life team is dedicated to supporting you through your first-year experience and to fostering an environment that nurtures a sense of family and comfort in this important transitional time. In your first year, you will face a variety of challenges – some may be related to your academics and others related to personal matters. Regardless of what you’re working through, please know we’re here to support you through challenges and successes, every step of the way. Residence is also a place of community – a space where the actions of one member can impact the experience of the whole. We trust that your contributions to the residence community will be that of positive impact and engaged citizenship, where you treat each other with respect. If you find yourself in a situation that you aren’t sure how to handle, remember that the Residence team is here to support you. Welcome to the Residence family. All the best on your first-year! Dwayne Taylor, Elissa Cressman & Chris Eley Residence Life Managers
3
RESIDENCE STAFF
THE RESIDENCE LIFE AREA COORDINATORS (RLACS) RLACs are full-time, live-in staff who are responsible for the operations of their designated residence communities and report directly to the Manager, Residence Life. They facilitate the day-to-day management of the buildings, work to maintain Laurier’s standards of community living, provide individual advising and train and supervise the residence life staff. There is one RLAC on call for emergencies at all times.
RESIDENCE EXPERIENTIAL LEARNING COORDINATOR The Residence Experiential Learning Coordinator oversees all co-curricular leadership and experiential programs targeted to the Laurier residence community, including first-year leadership programs (FYLPs) and service learning initiatives which help students integrate their passion with practice.
RESIDENCE ACADEMIC INITIATIVES COORDINATOR The Residence Academic Initiatives Coordinator is responsible for the creation and supervision of FYLPs, residence learning communities and residence-wide academic initiatives that support the educational mandate of the university. In addition, the Residence Academic Initiatives Coordinator supports training initiatives, assessment efforts and the first-year experience curriculum in residence.
RESIDENCE EDUCATION STUDENT COORDINATORS The Residence Education Student Coordinators are responsible for supporting the mandate of residence education, including day-to-day support of the FYLPs, residence learning communities, campus partner initiatives, assessment efforts and the first year experience curriculum.
4
DEPARTMENT OF RESIDENCE FACILITY OPERATIONS Residence Facility Operations is responsible for the upkeep and safety of the university residence buildings. This includes building repairs, renovations, capital projects and ensuring that work is completed in a timely fashion. John Will | x3617
Kristen McFall | x3517
Manager, Residence Facility Operations
Coordinator, Residence Facility Operations, Waterloo
Trent Barwick | x 3620 | tbarwick@wlu.ca Residence Life Area Coordinator, Waterloo Bouckaert Hall, Nills Willison Hall, C.H. Little House
Caitlin Feere | x 4493 | cfeere@wlu.ca Residence Life Area Coordinator, Waterloo Bricker Residence, Waterloo College Hall
Haylea Leaman | x 2744 | hleaman@wlu.ca Residence Life Area Coordinator, Waterloo University Place, Clara Conrad Hall
Adam Rooke | x 2735 | arooke@wlu.ca Residence Life Area Coordinator, Waterloo King’s Court Residence, Spruce Street Apartments, Euler-Leupold Residence, Macdonald House
Lindsay Tayler | x 3605 | ltayler@wlu.ca Residence Life Area Coordinator, Waterloo King Street Residence, Regina Residence, Marshall Street Apartments
David Louch | x5739 | dlouch@wlu.ca Residence Life Area Coordinator, Brantford Expositor Building, Lucy Marco Place
Laura Mammone | x5533 | lmammone@wlu.ca Residence Life Area Coordinator, Brantford Post House Residence, Grand River Hall
Megan Lott | x4617 | mlott@wlu.ca Residence Academic Initiatives Coordinator, Waterloo
Alysha Ferguson | x4417 | aferguson@wlu.ca Residence Experiential Learning Coordinator, Waterloo
Scott Siragusa | x3085 | ssiragusa@wlu.ca Residence Education Student Coordinator, Waterloo
Jessie Snyder | x3085 | jesnyder@wlu.ca
DEPARTMENT OF RESIDENCE ADMINISTRATIVE SERVICES
Residence Education Student Coordinator, Waterloo
Residence Administrative Services is responsible for all administrative processes related to residence applications and room assignments. The staff is available to assist students with the replacement of lost/broken keys, mail delivery within the residences and off-campus housing matters.
Jan Boomhouwer | x5943 | jboomhouwer@wlu.ca Residence Education Student Coordinator, Brantford
Elissa Cressman | x3793 | ecressman@wlu.ca Residence Life Manager, Waterloo
Dwayne Taylor | x 4616 | dwtaylor@wlu.ca Residence Life Manager, Waterloo
Lori Kapshey | x6126
Jenna Hampshire | x5805
Administrative Manager, Residence
Residence Assistant, Brantford
Tao Gong | x2429
Bonnie Voisine | x3746
Residence Office Assistant, Waterloo
Intermediate Administrative Assistant
Kim Miller | x2463 Residence Office Assistant, Waterloo
Chris Eley | x5856 | celey@wlu.ca Residence Life Manager, Brantford
Clayton McCourt | x4041 | clmcourt@wlu.ca Associate Director, Residence Life
David Shorey | x2181 | dshorey@wlu.ca Associate Director, Residence Education
5
WELCOME TO RESIDENCE
Welcome home Golden Hawks! Now that you are here, we have some important information that will make your first days in residence the best they can be!
YOUR ROOM Welcome home! Your new residence room will become a place of fond memories throughout the year and we want to ensure you are comfortable. Feel free to re-arrange to make yourself at home, but also please abide by our list of items that are not allowed in residence. This list is there for the comfort and safety of the community and can be found on the following page.
FIRST COMMUNITY MEETING Community meetings are held by the Residence Life Dons to welcome and introduce students in the community to one another. It is an opportunity to meet your new floor-mates and also learn more about what your year will look like. Dons will go over our residence policies in detail as well as collect some important forms from you: • Medical Information Form • Alcohol and Substance Abuse form • Signed check-in forms
O-WEEK PARTICIPATION Orientation Week is an amazing experience and a great way to transition into your next stage of life here at Laurier! Be sure to connect with your Icebreaker(s) to learn about all of the exciting programming we have to offer and GET INVOLVED! Laurier is known for its student engagement and O-Week is a great place to start. Enjoy the week! 6
COMMUNITY FUND On move-in day, students will contribute $50 to their community fund. This one-time payment is managed by the community to facilitate events, programs and purchase items for community use. Students living in learning communities will forward an additional $50 to their Don for additional programming and all students are required to contribute to the community fund.
RESIDENCE EDUCATION ADVISORS Residence Education Advisors (REAs) are responsible for facilitating residence-wide programming that supports academic success and personal growth at Laurier. REAs focus on implementing the residential curriculum and act as a programming resource for Dons throughout the year. They assess, report and create programming that responds to community needs and student trends. Be sure to get to know your Residence Education Advisor and attend their ongoing events throughout the year!
LETTER FROM THE DONS
PROHIBITED ITEMS
Welcome to Residence! We are Residence Life Dons and we are here to help you embark on the next big journey of your life. Our role is to support you in any facet of your first year experience. We will help guide you to classes, teach you to do laundry, and we may even have a couple life chats. We are not here to dampen your fun or rain on your parade, but rather to help you excel and thrive in anything and everything that you may come across. Every one of us experienced first year at some point or another, and we have a passion for enhancing your once in a lifetime residence experience. Our advice is to go out and try new things and step outside your comfort zone, because by doing so you will become engaged with your community and grow as an individual. So take a step into the unknown and give it everything you have, we will be there to catch you should you ever fall. Here’s to the next great chapter of your life!
The following items are deemed to be unauthorized or contraband by the Department of Residence and may be confiscated.
Carolyn Hough and Jose Martinez-Monroy
• Publicly displayed pornography
On behalf of the 2015-2016 Residence Life Dons
ROLE OF A DON Dons are upper year students whose role is to ensure the needs of their students and community are being met. Dons provide support, build genuine relationships with their students, promote responsible behaviour, act as academic and social role models and encourage respect and awareness of diversity. They facilitate programs and events to provide opportunities for personal growth, community building and to have fun!
• Hookahs (unless special permission is granted by the Department of Residence) • Weapons or anything that may resemble/be used as a weapon • Stolen property, such as street signs, pylons, etc. • Drug paraphernalia, large alcohol containers • Pets • Subwoofers • Extension cords • Halogen lamps, string lights
• Space heaters (unless special permission is granted by the Department of Residence) • Explosives/fire crackers, flammable solvents, gun powder, other forms of explosive or volatile materials and anything with an open flame • Candles, incense, oil lamps • Furniture not supplied by the Department of Residence • Glass beer or cooler bottles • Mattresses
7
GETTING INVOLVED
First-Year Leadership Programs (FYLPs) create unique opportunities for students to find their fit and to become more engaged in their residence experience. Each of the councils listed below is led by a team of first-year students. Applications for each of the 300+ positions are made available early in the fall term and we encourage everyone to apply! This unique opportunity is exclusive to first-year students, creating opportunities to plan and organize events for their friends based on their interests. Whether or not you are a student leader on one of our councils, there are countless ways to be involved in FYLPs. The following council descriptions will give you a greater understanding of what is offered in residence and what you may be most interested in. HOUSE COUNCILS (W+B) each residence participates in a House Council that provides social-based programming to the students living in the building. ARTS LAURIER (W) & ART HAWKS (B) provides you with the opportunity to share your love and passion for all forms of art including theatre, dance, music and much more. RESIDENCE ATHLETIC COUNCIL (W+B) aims to promote a healthy and active lifestyle through first-year intramurals, sport tournaments and healthy and wellness workshops. DIVERSITY COUNCIL (W) provides you the opportunity to explore diversity-related issues and participate in awareness-based programming. UPGRADE (W) enhances your student experience by connecting faculty and program-based clubs more closely to the first-year population. SUSTAINABILITY COUNCIL (W) provides you with the opportunity to engage in environmental and eco-friendly activities and events. COMMUNITY OUTREACH COUNCIL (W) provides you with the opportunity to develop programming that connects you and your peers with volunteer opportunities allowing you to give back to the KW and surrounding communities. BRANTFORD RESIDENCE COUNCIL (B) acts much like the House Council, except it aims to provide programming and events to the Brantford campus as a whole, rather than each individual residence. (W) Indicates a first-year leadership program located on the Waterloo campus. (B) Indicates a first-year leadership program located on the Brantford campus.
8
“Being involved in First-Year Leadership Programs (FYLP’s) at Laurier allowed me to recognize my leadership potential and see the diversity in leadership around me every day. FYLP’s really taught me that all first-years have an ability to have ownership over their experience and I now see how unique that is to being a Laurier Golden Hawk.” ALYSHA FERGUSON, RESIDENCE EXPERIENTIAL LEARNING COORDINATOR
“Getting involved in a FYLP was one of the best decisions I made in my first year. Being a community representative for my building let me explore my passions through numerous workshops, development days and collaborative projects. Volunteering my time in first year challenged me to step outside of my comfort zone, meet new people and develop my leadership skills.” JAN BOOMHOUWER, RESIDENCE EDUCATION STUDENT COORDINATOR
“The first year of university is full of exciting challenges and rewarding opportunities. The greatest part is – you can try anything! I became involved in House Council and Residence Life, which led to countless other discoveries of leadership and friendship. I not only met likeminded individuals but I found a way to give back to Laurier and help make other students’ experiences impactful.” OLIVIA MATTHEWS, STUDENT’S UNION PRESIDENT
9
SAFETY & SECURITY
DUTY DON(S): “Our relationship with students begins with first-years in residence. We thoroughly enjoy our position as it allows us to help create a safe environment for students to grow. We help to guide and assist students to make safe and positive decisions, to help ensure they are successful both at Laurier and in their future endeavors. Have a safe and enjoyable time at Laurier.”
Seven nights a week, from 8 pm to 8 am, each residence building will have a Don on-call. Duty Dons conduct rounds in each building within their area to ensure the safety and security of each residence community. Dons also use this time to get to know the students in the various communities of their building(s). Students should call the duty phone in the following situations: • • • • •
Their Don is unavailable. For non-emergency medical issues. Room lockouts. To report damages. If there is a concern around one’s safety or security. • Noise complaints. • To report the violation of community standards, including those related to noise, etc.
SPECIAL CONSTABLE SARAH SHEWCHUK AND SPECIAL CONSTABLE RYAN ELDRED
Special Constable Services can be reached at: 519.885.3333 in Waterloo 519.756.8228 in Brantford Please specify what campus you are calling from.
Remember to save your buildings duty phone # 10
ASSISTING AUTHORITIES Students must clearly and honestly identify themselves to all Residence Life Staff and other persons in authority when asked to do so. Residents shall comply with instructions given by the Residence Life at all times.
If in doubt, call the Duty Don. Duty Dons will be wearing their on-call vest/jacket and residence life staff nametag and carry the on-call phones with them from 8 pm – 8 am every night.
MEDICAL EMERGENCY • In the event of a serious medical emergency call 9-1-1. • Contact the Duty Don or locate a Residence Life Don to allow for Special Constable Service to escort the emergency response vehicle to the correct location. • All Residence Life staff receive training in Standard First Aid and CPR. Failure to leave the building is a serious infraction of the law and may result in a serious fine from the fire department and possible eviction from residence.
FIRE EVACUATION EXPECTATIONS All residents must immediately vacate their rooms and the building when the fire alarm sounds. The evacuation procedure is as follows: • On discovering fire - sound the alarm • On hearing the alarm - evacuate the building
FIRE EQUIPMENT & ALARMS Discharging, tampering with, or operating any fire prevention or detection apparatus for any purpose other than the control of fire is prohibited. Misuse of the fire alarm is a crime and will be treated very seriously by the Residence Life Office, Wilfrid Laurier University and Regional Police. Residence students who pull the fire alarm in the absence of a fire will be subject to severe disciplinary sanctions, including but not limited to the following: criminal charges, fines, academic sanctions and eviction from residence.
FIRE SAFETY EXPECTATIONS • Do not tamper or disable fire safety/detection equipment, including smoke detectors. • Do not leave electrical devices or appliances on and unattended (e.g.: decorative lights, kitchen stoves or appliances, curling irons, hair straighteners, etc). • Do not overload electrical outlets and use only CSA approved power bars for electrical devices. • Extension cords and space heaters are prohibited in residence because they are often misused and pose a significant fire risk.
NEW! SAFEHAWK MOBILE APP This new app provides fast and easy access to campus security services, emergency guidelines and alerts, campus maps, personal support resources, safety tips, tools and more.
EXIT EVACUATION PROCEDURE • Students must act in an orderly and disciplined manner at all times. • The building must be completely evacuated, including all recreational and common areas. • The elevator is NOT to be used during an evacuation. • Close windows if time permits. • All residents will make their way in an orderly manner to the closest exit and proceed to the outside area as quickly as possible. Move away from the building. Do not block entrances. • Be aware of an alternate exit if a particular exit is blocked. • Walk quickly at all times – do not run. • Familiarize yourself with the location of all fire alarms, exits and procedures. • Remain outside the building until the fire department or Special Constable Services indicates that you may return. • During inclement weather or when an evacuation will last for a length of time, proceed directly to an alternate campus building assigned by the Residence Life staff.
Download now!
11
RESIDENT’S RESPONSIBILITY
Residence students must share responsibility for their building’s safety and security. It is each resident’s responsibility to follow these guidelines: • Keep your door locked at all times. • Do not lend your room keys out or leave them unattended. • Do not leave valuables in a visible location. • Identify all personal belongings. • Do not open doors for people or allow people into residence if they are not personally known to you. • Report any suspicious person(s) or behaviour to Residence Life staff or Special Constable Service immediately. • Do not prop any doors open. This will result in a monetary fine. • Secure your windows when you are out of your room. • Report all damaged locks, lights or other safety hazards immediately to your Residence Life Don. • Ensure your personal belongings are covered under an insurance policy.
Keys Lost? Broken? Not Working? WATERLOO: Go to the Department of Residence Office at King Street Residence. BRANTFORD: Go to Grand River Hall, Room 222.
INSURANCE POLICY The university will not be liable, directly or indirectly, for loss or theft of personal property, or for damage or destruction of such property by fire, water or other cause. Insurance coverage can often be obtained through a “rider” on your family’s tenant or home owner’s insurance policy, which should include liability coverage for injury or damage. The student shall carry appropriate and adequate insurance coverage for fire, property damage and public liability over the duration of their residence agreement and any renewals or extensions thereof, at their own expense. Such policies shall be written on a comprehensive basis with limits of not less than $2,000,000 for any one occurrence.
APPLICATION OF THE RESIDENTIAL TENANCIES ACT The Resident hereby acknowledges that the occupation of a room in residence is not governed by or subject to the provisions of the Residential Tenancies Act, 2006, S.O. 2006, c. 17.
12
Harassment, discrimination and bullying in any form will not be tolerated, condoned, or ignored at Wilfrid Laurier University. Any allegation of harassment, discrimination or bullying will be earnestly investigated to determine an appropriate course of action.
PERSONAL SAFETY
Do not lend your keys. Students lending keys will be subject to the residence conduct process. Key replacement for lost and damaged keys (due to tape, stickers and/or paint) and lock changes (if required) will be processed at the student’s expense.
YOU CAN HELP If you feel that an offence has been committed, contact your Don or Residence Life Area Coordinator immediately.
HARASSMENT & DISCRIMINATION
SEXUAL ASSAULT
Wilfrid Laurier University is committed to providing an environment that is free of discrimination and harassment; a place where all individuals are treated with respect. All Laurier residence students must abide by Wilfrid Laurier University’s Harassment and Discrimination Policy. Students found to be in violation of this policy will be subject to a review of their status in residence and potentially be reported to the university’s Harassment and Discrimination Officer. All reported instances of harassment and discrimination will be dealt with in a manner that respects the privacy of all involved.
Sexual assault is any unwanted sexual act imposed on one person by another. Any kind of contact without mutual consent is sexual assault. Students who have experienced sexual assault may wish to contact any of the following resources for support:
DISCRIMINATION: Any conduct, whether intentional or unintentional, that results in adverse treatment of a Laurier community member on the basis of race, place of origin, colour, ethnic origin, citizenship, gender, ability, age, marital status, sexual orientation, etc. HARASSMENT: Any attention or conduct (oral, written, graphic, or physical) by an individual or group who knows or ought reasonably to know, that such attention or conduct is unwelcome/ unwanted, humiliating, offensive or intimidating. Harassment can come in many forms including, but not limited to: bullying, racial slurs, sexual harassment and hazing. BULLYING: Bullying can be defined as engaging in conduct that is seen to be humiliating or demeaning to another person or coercing others to commit a similar act. Bullying may occur in various ways, including physically, verbally, socially, and more commonly today, via internet-based, text messaging and social media platforms.
WEAPONS Firearms and weapons are prohibited in residence. These items must be registered and stored in an area specified by Special Constable Services.
• • • •
Residence Life Don Residence Life Area Coordinator Special Constable Services Sexual Assault Support Centre of Waterloo Region
Any student that is alleged to have committed a violation of the sexual assault policy will be suspended immediately from Residence until the conclusion of an investigation into the incident.
VIOLENCE & THREATS It is the right of all Laurier residence students to be safe from bodily harm, the threat of bodily harm or any form of threat, including but not limited to verbal, electronic messages, written messages and graffiti. It is also the right of Laurier residence students to be free of damage to personal property. The Residence Life Office will not tolerate violence or the threat of violence. Residence students at Laurier must abide by and respect all the laws of Canada, the Province of Ontario, the Human Rights Code of Canada and rules and regulations set out by Wilfrid Laurier University, including the Student Code of Conduct. Any violation of the aforementioned laws, regulations and rights may lead to interventions by any of the following: • • • •
The Department of Residence Special Constable Services Wilfrid Laurier University Regional Police
13
GUESTS & VISITORS
Non-residents of any given room and/or apartment are considered guests. Non-residents are prohibited from residing in residence, except on an occasional basis, provided the following conditions are met: • Residents must inform their guest(s) of building policy and provide guests with a Guest Welcome (included at the end of the Guidebook and online at mylaurier.ca/reslife). • Overnight visitation by a guest shall not exceed three consecutive nights or nine nights per semester. All overnight guests, to a maximum of one, must be signed in with the Don according to the sign in procedures of that particular building. • Residents must have the consent of their roommates prior to inviting a guest to their room. • Use of public areas, such as common lounges, for guests to stay/sleep is prohibited. • Residents will be held responsible for the behaviour and conduct of their guest(s) and shall be subjected to disciplinary sanctions should violations occur. • If damage occurs and the guest(s) of a resident is involved, the resident will be held liable for financial restitution. • G uests who violate residence policies or whose conduct is deemed to be unacceptable will be required to vacate the residence immediately and will not be permitted re-entry. • Guests must be accompanied at all times by the person who signed them into the building. • When requested, guests must identify themselves correctly to Residence Life staff, Special Constable Services, etc. Guests who fail to do so will be required to vacate the residence immediately. • Each resident may sign in a maximum of one guest. • Guests may be prohibited from residence and guest privileges of a residence suspended and revoked.
ORIENTATION WEEK/EXAM POLICY During Orientation Week, both fall and winter exam periods as well as both fall and winter reading breaks, no overnight guests will be permitted in residence. This includes guests from other residence buildings. Guests are required to leave at the onset of quiet hours (8 pm).
14
SPECIAL WEEKENDS (WATERLOO CAMPUS)
Community Standards QUIET HOURS • • • •
Sunday to Thursday, 11 pm to 10 am. Friday and Saturday 1 am to 10 am. No excessive noise in rooms or common areas. Quiet hours are extended during the fall and winter exam periods as well as during the fall and winter reading breaks. • Quiet hours will be extended in the quiet living community, and will commence at 8 pm every night of the week.
CONSIDERATION HOURS ARE ALWAYS IN EFFECT • • • • • • •
Students will maintain an atmosphere conducive to study and sleep. Sound producing equipment must not be audible in the hallway. Sound equipment must not be audible outside of the building. Earphone use is encouraged at all times. Sub-woofers, bass-bins and amplifiers are prohibited. Speakers in windows are prohibited. Shouting from windows is prohibited.
PRANKS Initiating and/or participating in activities that are disruptive or cause a nuisance to the residence community or residence staff are prohibited. Students will be held financially responsible for any damages caused by pranks.
There are several special weekends throughout the year where a guest restriction is in place for the added safety and comfort of students in residence. Guest restriction is as follows: • Students must submit their guests’ name in writing to their Don, up to a maximum of one guest, no later than 11 pm the Wednesday night prior to the special weekend. • The Don will then forward these guests’ requests to their Residence Life area coordinator for approval. • Guests will then be issued a wristband for the weekend (students must pick up their guest’s wristband from their Don BEFORE the weekend begins). • If a guest violates the residence policies or community standards, their wristband will be cut by Residence Life staff. If a wristband is cut they will be asked to leave residence immediately. These policies will be in effect leading up to, and during the days of the special event. These weekends include, but are not limited to, the following weekends: • Homecoming (September) • Halloween (October) • St. Patrick’s Day (March)
15
RESIDENCE SANCTIONS & POLICIES
ILLEGAL SUBSTANCE POLICY Students in residence are strictly prohibited from trafficking, possessing, using or consuming any illegal substance in residence and on Laurier property. Drug paraphernalia is prohibited and will be confiscated. The severity of any given infraction to the illegal substance policy will be assessed by the Department of Residence through the formal conduct process. At the conclusion of the process, the resident(s) involved may be subject to sanctions listed above. Additionally, all residents found to be in violation of the illegal substance policy will also be issued:
an administrative charge of $150 to cover the costs associated with the cleaning of their unit following the incident. The purpose of this charge is to remediate costs arising from the removal of odours, contaminants and toxins found in the residence/ campus space where the violation occurred.
16
Sanctions are outcomes from a residence conduct process. Sanctions include but are not limited to: • • • • • • •
arning W Community service Educational sanctions Behavioural bond Fines Probationary measures Compulsory residence room or building move • Suspension from residence • Eviction
RESIDENCE PROBATION A condition that may be placed on a student’s residency. When on residence probation, if the student is found in violation of any residence policies, their residence status will be placed under review and they will face eviction from residence.
SUSPENSION A condition that may be place on a student’s residency. When placed on suspension, the student is required to hand in their residence keys to the Department of Residence and find alternative housing arrangements for a period of time determined by an RLAC. While on suspension, students are not permitted to enter any Laurier residence building. Failure to comply will lead to a review of the student’s residence status and may result in eviction from residence.
GUEST RESTRICTION A condition that may be place on a student’s residency. When on guest restriction, students are not permitted to have guests in residence at any time. Failure to comply will lead to a review of the student’s residence status, and may result in eviction from residence.
SMOKING POLICY Any form of smoking in residence is strictly prohibited. This includes, but is not limited to; cigarettes, hookahs, vaporizers, e-cigarettes and other forms of smokeless inhalers. Any student found smoking in residence will be issued an administrative charge of $150 to cover the costs associated with the cleaning of their unit following the incident. The purpose of this charge is to remediate costs arising from the removal of odours, contaminants and toxins found in the residence/ campus space where the smoking violation occurred. Additionally, students may not smoke within 10 metres of any residence building. Any student found smoking within 10 metres will be issued a fine of $50 per incident.
ALCOHOL RESTRICTION A condition that may be placed on the residency of students of legal drinking age. When on alcohol restriction, students are not permitted to consume alcohol in residence, or to return to residence while under the influence of alcohol. Failure to comply will lead to a review of the student’s residence status, and may result in eviction from residence.
PROHIBITED PRACTICES WITH ALCOHOL: Should a violation of the Residence Alcohol Policy occur, the above model would be applied to the individual’s residence contract. The model is incremental for each subsequent violation and may result in eviction following four infractions to the policy. The Department of Residence has the right to alter sanctions and omits steps within this model based on the severity of the infraction. This policy applies to students of all ages. • U nderage residence students are not permitted to consume or be in possession of alcohol in residence. • Being present for, and/or participating in drinking games (e.g. floor crawls, century club, beer pong, flip cup). • Possession of containers of alcohol beverages designed for mass consumption (e.g. kegs, funnels, mini-kegs, bubbas, texas-mickeys, etc). Containers for mass consumption are defined as those containing alcohol in excess of 50 fl. oz or 1.5L. • Overconsumption of alcohol. • Disruption to their community while under the influence of alcohol. • Providing alcohol to underage students. • Consumption of alcohol outside of one’s room and designated lounges. • Glass beer bottles and cooler bottles are not permitted in residence. All beer and coolers must be in cans or plastic bottles only. Students found with glass beer or cooler bottles will be fined per incident. • Alcohol must be transported in original/ sealed container. • Organized parties where alcohol is the focus.
ALCOHOL POLICY Wilfrid Laurier University’s Residence Life Program is committed to upholding provincial law regarding the consumption of alcohol and to providing a duty of care in which the safety of all residence students is a priority. The Residence Life Alcohol Policy has been developed to reflect a growing number of underage students in residence and to ensure a safe and positive residence experience for those students who are legally permitted to consume alcohol. The policy is designed to be both educational and developmental in its approach to residence students consuming alcohol.
FIRST VIOLATION • Student meeting with Residence Life Don • Documentation on file for the duration of the year
SECOND VIOLATION • Community Service
THIRD VIOLATION • S anction to be determined by the Residence Life Area Coordinator in consultation with the Manager, Residence Life, will be applied to the individual’s residency. • Attendance at an alcohol awareness program • Residence probation
FOURTH VIOLATION • Review of individual’s status in residence, possibly resulting in eviction from residence.
17
CONDUCT PROCESS
Any student who violates residence policy, as stated in the Residence Guidebook 2015-2016, will be required to participate in the residence conduct process. Depending on the situation or incident in question, students will experience one or more of, but not limited to, the following: 1. A conduct meeting with their Don – eg. Alcohol Violation (AV), roommate conflict, etc.
“Our residence conduct process is in place to hold students accountable for their actions. It allows students to understand the policy in a way that promotes development and learning while assisting in their transition.” HAYLEA LEAMAN, RESIDENCE LIFE AREA COORDINATOR
RESIDENCE LIFE MANAGERS The Residence Life Managers coordinate the overall administrative, supervisory, developmental and student conduct related functions in the Residence Life program. The Residence Life Managers are also responsible for the direct and indirect supervision of functional areas related to the development of comfortable communities that support and enhance the educational mandate of the university in residence. 18
2. A conduct meeting with their RLAC in consultation with a Residence Life Manager – eg. Illegal substances, third AV, etc. Based on the outcome of the conversation, an appropriate sanction will be issued at that time (please see page 16 for possible sanctions). 3. A conduct meeting with a Residence Life Manager (RLM) will result from higher level conduct issues. All eviction notices will be delivered by a RLM.
APPEAL PROCESS The appeal process is only administered in incidents involving a residence eviction. Should a student be evicted and wish to appeal, they must take the following steps: 1. Appeals are to be presented to Chris Dodd, Director of Residence, for both the Waterloo and Brantford campuses. 2. Further appeal may be made to the Dean of Students only on the basis of: a. new information b. procedural irregularity 3. Should there be conflict of interest or the Dean of Students is unavailable to hear an appeal, a student’s appeal may be handled by the Dean of Students on the opposite campus. Please note the following information as it relates to the student experience within our Residence Conduct Process: Failure to Respond: Should a student fail to respond in a timely manner to a Residence staff member’s request for a meeting, additional sanctions may be applied to their residence status. Non-compliance: Non-compliance with Residence Life sanctions will result in a review of your residence status. Late-Year Conduct: All students who violate residence policy during the winter term exam period may be referred to the Dean of Students Office for a conduct meeting.
RIGHTS & RESPONSIBILITIES
As a residence student, it is expected that community standards will be followed at all times and that students take responsibility for their behaviour. The rights and responsibilities established below help maintain the community standards that are based on mutual respect and understanding. • You have the RIGHT to sleep and study free from undue interference, such as unreasonable noise and other distractions in one’s room. • You have the RESPONSIBILITY to treat other residents with respect and consideration. • You have the RIGHT to a safe and secure living space. • You have the RESPONSIBILITY not to engage in activities that could interfere with personal and community safety (e.g. refrain from misusing safety equipment, losing keys, damaging property, etc). • You have the RIGHT to host guests. • Y ou have the RESPONSIBILITY to ensure your guests adhere to residence policies and respect the rights of your roommate and other residents. • You have the RIGHT to a fair residence conduct process. • You have the RESPONSIBILITY to avoid breach of community standards and individual sanctions designed to enhance the quality of residence life. • You have the RIGHT to privacy. • You have the RESPONSIBILITY not to infringe on the privacy of others. • You have the RIGHT to live in a clean environment. • You have the RESPONSIBILITY to clean up after yourself and share communal living responsibilities. • You have the RIGHT to a voice within your community and to speak confidentially with Residence Life staff. • You have the RESPONSIBILITY to be responsive, respectful and co-operative within your community and in all meetings with Residence Life staff and university staff members, and to respond to their requests in a timely manner.
“Laurier strives to be a diverse, personal, inclusive and supportive community. The Non-Academic Student Code of Conduct provides a framework for a community that values mutual respect for the rights, responsibilities, dignity and well-being of others. We all have a role to play in making Laurier an exceptional place to live, learn, work and play.” DREW PITICCO, MANAGER, STUDENT LEADERSHIP & CONDUCT
• You have the RESPONSIBILITY to understand all policies, including the Wilfrid Laurier Student Code of Conduct and the standards outlined in this Guidebook.
19
RESPONSIBILITIES OF CONTENTS
You will receive a room inventory form at check-in. Please complete it carefully with assistance from the Residence Life Dons. The completed form is retained by the Department of Residence as a check against loss of or damage to the room and/or its contents.
FURNITURE
SUBLETTING
Furniture not supplied by the Department of Residence, with the exception of an office/desk chair, is prohibited in the buildings (e.g. waterbeds, mattresses, beanbag chairs, etc). Existing furniture is prohibited from being removed from resident rooms or lounges.
You are prohibited from subletting your residence room and from permitting its use by others, except as outlined in the policy regarding guests.
ROOM CHANGES Residents are not permitted to change rooms without approval from the Department of Residence. In certain extreme cases, room changes are permitted by the Department of Residence, subject to room availability. Transferring rooms may result in an additional charge and/or adjustment in fees, depending on the new room type and location.
RIGHTS RESERVED BY THE DEPARTMENT OF RESIDENCE Residence students are entitled to enjoy a reasonable right to privacy in their residence rooms. However, the Department of Residence reserves the right to enter rooms, terminate contracts, repossess rooms or reassign students, and to initiate other steps necessary and advisable for the safety, security and well-being of the community and university assets.
DECORATIONS Residence students are allowed to put up decorations, but they must not present a fire hazard because of size and material and they cannot exceed more than 20% of the wall and ceiling space. Students may use the wall mounts provided to them during move in or 3M Command mounts. If you require more mounts for decorations, please contact your Don. 20
ATHLETIC ACTIVITY Conducting athletic activity in residence rooms, hallways and/or common areas is prohibited.
STORAGE A minimal amount of space for storage is located throughout each residence. Residents may not use the hallway as storage. Residents are personally responsible for items placed in storage rooms. The university assumes no responsibility for missing or damaged items. All items in storage must be removed at check out.
WINDOWS & SCREENS Residents will be responsible for ensuring that the screen remains in their window, free of holes/tears and that the screen is not removed/ relocated. Residents will be charged for damage to or replacement of the screen. Residents are also responsible for ensuring that balcony door locks and limiters remain secure at all times. Throwing or dropping any object or substance from windows, stairwells, balconies or rooftops is strictly prohibited.
How does laundry work? Is there Wi-Fi? Yes! Wireless internet will be available in all residence buildings for all students
Every residence building is equipped with laundry facilities. Washers and dryers found in universityowned buildings are free to operate. Laundry equipment found in leased buildings are coin and card operated. The university is not responsible for lost or damaged clothing.
21
FACILITY OPERATIONS
SUSTAINABILITY
“We enjoy the positive interactions that we have with students year after year. Our team is committed to making your stay in residence as comfortable as possible, and we do our best to work with you to make you feel at home.� BARBARA AND DOUG, CUSTODIAL STAFF
Garbage and recycling are to be taken outside residence buildings to the appropriate collection site, except in buildings with garbage chutes. Students are not to use common areas to dispose of large amounts of garbage. Please note that moloks located outside of the buildings are separated into different categories: garbage, exclusively cardboard and other recyclables. Students are encouraged to have a sustainable attitude to keep the Laurier campus green! All residence rooms, whether dorm-style or apartment-style, should be fully equipped with garbage cans and recycling bins. If you are missing either bin, contact your Residence Life Don. The Sustainability Office is introducing a Residence Composting Program at the Waterloo Campus. In order to sign up for this program, which includes a green bin, bin liners, instructions and a map of organic drop-off locations, please contact Claire Bennett, Manager: Sustainability Office at cbennett@wlu.ca.
Cleaning CUSTODIANS Custodians are responsible for maintaining the public and common areas of the residences. Custodians are under the direct supervision of the Department of Physical Resources. Residents are responsible for the cleanliness and condition of their room and for personal litter in public areas. Residents are expected to respect custodians at all times.
MAINTENANCE: BRANTFORD: If you have a maintenance request for your room or suite please email reswork@wlu.ca. WATERLOO: Please contact your Don and provide details of the repair. Your Don will forward a work order to the Facility Operations Coordinator and the appropriate person will assess the repair. Physical Resources has the right to enter a residence room without prior notice in order to perform maintenance duties.
DAMAGE AND VANDALISM Students are responsible for the condition of their bedrooms and suite common areas. Students will be held responsible for the cost of any repairs and/or replacement of residence property resulting from vandalism, carelessness, neglect, or any other damage.
22
ASBESTOS Laurier is committed to promoting the health, safety and well being of its employees, students and visitors. Asbestos, continues to be present in a number of university buildings, in the form of sprayed fire proofing, insulation around piping and mechanical equipment, floor and ceiling tiles. Recognizing the hazards that may arise when asbestos fibers become airborne as a result of disturbance or deterioration, the university is committed to a strict management program of all asbestos-containing materials in university buildings and any activities that may disturb such materials. The university is committed to complying with the legislative requirements outlined under the Ontario Regulation respecting Asbestos on Construction Projects in Building and Repair Operations (O.Reg. 278/05). The university has an obligation to inform all occupants of any buildings containing asbestos. An inventory of asbestos, by building, is available at wlu.ca/sherm. Additional information can be obtained by contacting the Environmental/Occupational Health and Safety Office at x2874.
BED BUGS If you suspect your room has bedbugs, contact your Don or the Department of Residence as soon as possible. Once bedbugs have been confirmed, a licensed pest control company will treat the space. It may be necessary to check adjacent rooms. Your cooperation and active participation will be required throughout this process. No refund or reduction of residence fees will be granted and you will not be relocated to reduce the likelihood of further infestation.
RESTRICTED AREAS ooftops, balconies, basements, custodial rooms, elevator shafts R and maintenance areas. Students found to have accessed restricted areas will be subject to the residence conduct process.
23
ROOM CHECK-OUTS
ROOM CHECKS
IMPROPER CHECK-OUTS CAN INCLUDE
In addition to the room checks completed upon move-in and move-out, Residence Life Dons will be conducting room checks following both the fall and winter reading breaks. This is a mandatory process to ensure the state of the rooms are in the same condition as move-in. Dons will schedule room checks with students prior to entering the room.
(but are not limited to):
EARLY WITHDRAWAL All residency contracts are for the entire academic year, beginning on move-in day in September and concluding 24-hours after the resident’s final exam in April. Early withdrawals from residence are only considered in extreme cases. If you are considering moving out of residence, please speak to your Residence Life Don and/or your Residence Life Area Coordinator. Inquiries regarding possible refunds must be directed to the Residence Life Manager; refunds will not be provided when the residence contract is terminated due to a student’s breach of residence contract.
CHECK-OUT PROCEDURE You are required to move out 24-hours after your final exam each semester. If students are in need of an extension of residence, they are responsible for contacting their Residence Life Area Coordinator by the final day of classes for both semesters. Reasons for staying will be evaluated by both the RLAC and Residence Life Don. Proper check-out procedure for the end of the year is crucial. Students must give their Residence Life Don a check-out time in advance and adhere to the time they have provided. An improper check-out will result in a monetary fine.
24
• • • • •
Leaving without checking-out with your Don Not returning your keys to your Don An unclean suite/room Broken furniture, damages, vandalism, etc., Not arranging a check-out time with your Don
Upon check-out, residents are expected to leave their room in a clean and tidy condition with all furniture assembled and located to move-in conditions. Any extraordinary cleaning or repairs will be charged to the occupant of the room at the end of the contract period. A checklist of cleaning requirements will be provided to each student as a reference guide to ensure expectations are met. If the residence room is not left in a satisfactory condition, the resident will be charged for damages and any additional cleaning required, as outlined in the Check-In/ Check-Out Form. Although it is at the discretion of the Don on whether fines are charged, the Department of Residence has final say in the decision of charges invoiced. If you are assigned to apartment-style accommodations, you are jointly responsible with the other occupant(s) of the apartment for damage or losses to the shared areas of the apartment. In some circumstances, you and other students in your building or section may be accountable for damage to that building or section. You will be invoiced for losses, damage, special cleaning or maintenance required as result of your period of residency. Property left in a residence room more than 48-hours after the room has been vacated is considered abandoned. The Department of Residence does not accept responsibility for the storage or safekeeping of property abandoned in residence rooms.
ONECARD
The Laurier OneCard is your complete access card to the Laurier Community! It is loaded with your dining plan, acts as an access card to residences and to the athletics facilities, it is your library card, your bus pass and your formal Laurier Student Identification.
WATERLOO CAMPUS MEAL PLANS All students living in residence are required to have a meal plan. The Waterloo meal plans are divided into two categories, flex dollars and board credits. Flex dollars make up the entire portion of the apartment style dining plan and a small portion of the dormitory dining plan. Flex dollars can be used at all on-campus food outlets. This account is non-refundable and non-transferable and expires April 30, 2016.
TA X I
Convenience Dollars can be used anywhere the OneCard is accepted!
Board credits make up the largest portion of the dormitory style dining plans. Board credits are to be used at Laurier’s main dining hall and the Fresh Food Company. Every time you enter the Fresh Food Co. one board credit is taken off your OneCard. The Fresh Food Co. is an all you care to eat facility so you can eat as much or as little as you like all for one credit. This account is non-refundable, non-transferable and expires April 30, 2016. Board dollars are subject to GST & PST exemptions (meaning they will not incude tax).
CONVENIENCE DOLLARS Waterloo students can also experience all the benefits of the OneCard both on and off campus! Convenience dollars are not included in the Waterloo dining plans, but act as the optional (bonus) account for your OneCard. Convenience dollars can be used anywhere the OneCard is accepted including all on- and participating off-campus food locations, Waterloo Taxi, the Laurier Bookstore, participating vending machines and other Laurier Services including Printing and Health Services. This account does not expire and is refundable.
BRANTFORD CAMPUS CONVIENCE PLAN New for fall 2015 is the Brantford Campus Convenience Plan. The Brantford Campus Convenience Plan will be mandatory for all students living in residence effective September 2015. This plan will allow students to use their funds at two grocery stores and at any articipating food vendor locations where OneCard Convenience dollars are accepted. This includes both on- and off-campus locations, some of which are open 24-hours per day. Convenience dollars do not expire at the end of the semester and will continue to be available beyond first year. The OneCard is a safe and easy method of payment and additional funds can easily be added to your account online at mylaurier.ca/onecard or at the Service Laurier Office.
For more information, including the breakdown of each meal plan, please visit our website waterloo. mylaurier.ca/onecard/. Keep in mind that students can request to change their meal plans up until September 30, 2015 by emailing onecard@wlu.ca. 25
HEALTH & WELLNESS
WATERLOO The Student Wellness Centre | Location: Second Floor, Student Services Building (Just above the dining hall)
RESIDENCE LIFE COUNSELLOR (WATERLOO CAMPUS) HEATHER LANDELLS The Department of Residence has a professionally trained Residence Life Counsellor available to meet with first-year students who are living in residence. The counselor specializes in addressing the needs of first-year Laurier students who are struggling with personal and/or mental health issues as they transition to Laurier and life in residence. For information about how to meet with Heather, ask your Don or refer to the Student Wellness Centre website: wlu.ca/wellness Visits are covered through your provincial health plan or UHIP insurance. Please bring this card to every visit. Booked appointments are recommended, but there are limited walk-in appointments available daily for urgent concerns. 24-hour notice is required for cancellation, or a fee will apply. WLU Health Services is available to all students and provides the same services as your family physicians, which are covered by your provincial health card or UHIP.
26
519.884.0710 x3146 | wellness@wlu.ca | wlu.ca/wellness Office hours Mon/Tues/Wed: 8:30 am - 7:30 pm Thurs/Fri: 8:30 am - 4:15 pm (refer to our website for summer hours) The new Student Wellness Centre on Laurier’s Waterloo campus is a collaborative centre serving students’ physical, emotional and mental health needs using a circle of care model. Our multi-disciplinary team of professionals includes doctors, nurses, counsellor/social workers, a mental health nurse, registered dietician, chiropractors and massage therapists. We recommend that you make an appointment, but we also offer a limited number of drop-in medical appointments and crisis appointments daily. All visits are confidential. Services provided include variety of health care services including physical exams, acute and chronic illness and follow-up, sexual health care and dispensing (including emergency contraception), immunizations and specialist referrals. Mental health services include assessment, diagnosis and treatment, including short-term, goal-directed counselling and crisis intervention and crisis management. We also facilitate community referrals for students requiring specialized or long-term treatment.
BRANTFORD Second Floor, Student Centre, Brantford Campus The Wellness Centre is the central location for all your health and wellbeing needs. Counselling Services provides free, personal counselling to students. Students wishing to make an appointment can stop by the office or book online by emailing csbrantford@wlu.ca. 519.756.8228 x5803
STUDENTS’ UNION
WILFRID LAURIER UNIVERSITY STUDENTS’ UNION SERVICES As an undergraduate student at Laurier, your student fees help to fund your Wilfrid Laurier University Students’ Union. All undergraduate students are automatically members of the Students’ Union, and are encouraged to access the services, representation and programming that we provide. The Student’s Union Offices are located on the third floor of the Fred Nichols Campus Centre (FNCC) in Waterloo and the first floor of the Student Centre in Brantford. U-DESK, Located on the second floor of the FNCC (Waterloo), first floor of the Student Centre (Brantford). The U-Desk is a service desk that provides information and services regarding the following: health and dental plan, transit information, locker rentals, Canada Post and campus events. FOOT PATROL, located on the first floor the FNCC (Waterloo), first floor of the Student Centre (Brantford). A volunteer operated safe-walk program available during evening hours, teams of two escort students by foot or van. Contact them at 519.886.FOOT (3668). No walk is too short! STUDENT’S UNION FOOD BANK, three requests per student per term. Provides food deliveries on a 24/7 basis confidentially supporting the dietary and nutritional needs of all Laurier students. For more information, please visit wlusu.com.
27
WATERLOO CAMPUS
28
34 13
33
20 41
19
26
42
39
10 7
14
2
29
42
3
38
32
9
15 12
21
6 22
11
8
31
1 27
36 24
30
17
37
16
4 25
35
18
40
ACADEMIC/SUPPORT BUILDINGS
1 . Alumni Hall
Travel with GRT Full-time undergraduate and graduate students may use their OneCard for unlimited rides on GRT buses. The cost is included in university tuition and valid for all school terms: September to December; January to April; May to August 28
23
5
2. Arts C Wing 3. Arts E Wing 4. Bricker Academic Building 5. Co-operative Education & Career Development Centre 6. Service Laurier 7. Dining Hall 8. Dr. Alvin Woods Building 9. Fred Nichols Campus Centre 10. John Aird Centre/Recital Hall 11. Library 12. Office of Aboriginal Initiatives 13. Northdale Campus 14. Peters Building 15. Schlegel Centre 16. Science Building 17. Science Research Centre 18. Seminary 19. Special Constable Service 20. Future Site of the Global Innovation Exchange Building 21. Theatre Auditorium 22. 202 Regina Street 23. Cold Regions and Water Science
RESIDENCE BUILDINGS 24. Bouckaert Hall Residence 25. Bricker Residence 26. Conrad Hall Residence 27. Euler Residence 28. King’s Court Residence 29. King Street Residence 30. Leupold Residence 31. Little House Residence 32. Macdonald House Residence 33. Spruce Street Apartments 34 University Place Residence 35. Waterloo College Residence 36. Willison Hall Residence 37. Marshall Street Apartments ATHLETICS 38. Alumni Field 39. Athletic Complex 40. University Stadium 41. Main Entrance 42. Pay & Display Parking
CAMPUS RESOURCES
ABORIGINAL STUDENT SERVICES
PARKING SERVICES
12 on Map | located at 187 Albert St., Waterloo
519.884.0710 x3032
Fosters a positive student experience for all Aboriginal students: First Nations (Status and Non-Status), Inuit and MĂŠtis persons, through supportive, holistic, cultural and academic programming.
Provides parking and campus information to assist campus community in all forms of transportation including transit, cycling and carpooling.
ACCESSIBLE LEARNING CENTRE
SERVICE LAURIER
2 on Map | located in Room 1C11, Arts Building
22 on Map | located on the second floor of 202 Regina Street
Assists students with disabilities by offering a variety of services and resources for academic success.
A one-stop, comprehensive enrolment management service that includes student records, registration, student awards and finances.
ATHLETIC COMPLEX 38 on Map Access to the fitness centre, gymnasium, pool and other athletic facilities is granted through your OneCard. For information on hours and classes please visit laurierathletics.com.
SPECIAL CONSTABLE SERVICE 7 on Map | located across from the Dining Hall
Special Constable Service is available 24-hours a day and responds to emergency situations. For immediate response during an emergency, call 519.885.3333.
CAREER DEVELOPMENT CENTRE 5 on Map | located at 192 King St. North
SUSTAINABILITY OFFICE
First year is not too early to start planning ahead. The Career Development Center can assist you in job searches, career planning and information on further education.
Located at 255 King St. North
CENTRAL ACADEMIC ADVISING
The office coordinates sustainable practices and environmental awareness on campus and beyond. For more information regarding the office and opportunities to get involved visit wlu.ca/sustainability.
8 on Map | located in Room 1-102, Arts Building
Available to direct students to university supports and resources, resolve academic problems and concerns and understand university expectations, requirements and policies. DIVERSITY AND EQUITY OFFICE
STUDENT LIFE LINE 1.877.418.1537, password: Laurier
A free service for students, staffed by professionals 24/7, who are able to support students regarding emotional wellness, financial matters, legal support, student life and career planning.
32 on Map | located on the first floor of MacDonald House
The office’s role is to educate, advocate and celebrate the uniqueness of every individual at Laurier. For more information regarding its student services, please visit mylaurier.ca/diversity.
STUDENT LEADERSHIP CENTRE 9 on Map | located on the third floor of the FNCC
Supports all aspects of student leader development, student involvement and student leadership experiences on campus.
LIBRARY 11 on Map Provides resources and services to help with research and learning. Laurier students have access to the University of Waterloo and University of Guelph libraries and may request materials to be delivered to the Waterloo campus.
29
BRANTFORD CAMPUS
NEL
SON
S T.
TR AI N ST
N
AT IO N
ING
L WEL
S T.
1 EN
TT
CE
LO
.
.
KE
ST
ST
E
AR .
RM
ST
TE
ay ew
T
S
on
BU
14
11
AR
AR
M
. ST
19
CL
CH
GE OR GE
6
TON
IN
DAR
AL
P
S T. LING
10
8 17
5
Q
ay
UE
7
15
EN
one w
ST
4
.
9
USIE
P
S T.
EC
HO
ay
S
16
HO DAL one w
P
12
13
ay
one w
IN
ARF
ST
CO
WH
BA
18
S T. RNE LBO
.
3 W AT
2
T. ER S
ers’ Fa r m r k e t Ma
ay
one w
P
21
20 P
ICO
MM
DR.
M AR KE T ST .S .
ACADEMIC/SUPPORT BUILDINGS
Need a lift? All full-time students are automatically enrolled in the Universal Bus Pass program, meaning you can ride local transit through the fall and winter terms by scanning your OneCard for access.
30
1. Carnegie Building 2. Grand River Hall 3. Library 4. Market Place 5. Nipissing Building 6 Nipissing Education Centre 7. Odeon Building 8. Research and Academic Centre 9. SC Johnson Building 10. St. Andrew’s 11. Student Centre 12. Williams Fresh Cafe 13. 97 Dalhousie Street 14. Aboriginal Student Centre (111 Darling) 15. Dalhousie Centre
RESIDENCE BUILDINGS 2. Grand River Hall Residence 16. Lucy Marco Place Residence 17. Post House Residence 18. Expositor Place Residence
ATHLETICS 19. Wilkes House Gym 20. Future Site of the Laurier YMCA
PARKING 21. Market Centre Parkade P Public Parking
. E ST
CAMPUS RESOURCES
ABORIGINAL STUDENT SERVICES
SERVICE LAURIER
14 on Map | located at the Aboriginal Student House
2 on Map | located in Grand River Hall Room 202
Fosters a positive student experience for all Aboriginal students: First Nations (Status and Non-Status), Inuit and MĂŠtis persons, through supportive, holistic, cultural and academic programming.
A one-stop, comprehensive enrolment management service that includes student records, registration, student awards and finances.
ACCESSIBLE LEARNING CENTRE
SPECIAL CONSTABLE SERVICE
13 on Map | located on the second floor of the
4 on Map | located in Market Place Building
97 Dalhousie Building, Room 214
Special Constable Service is available 24-hours a day to respond to emergency situations. For immediate response during an emergency, call: 519.756.8228 x5888
Assists students with disabilities by providing a variety of services and resources for academic success.
*SPECIFY THAT YOU ARE AT THE BRANTFORD CAMPUS*
CAREER DEVELOPMENT CENTRE 9 on Map | located in the SC Johnson Building
STUDENT LIFE AND ENGAGEMENT OFFICE
First year is not too early to start planning ahead. The Career Development Center can assist you in job searches, career planning, and information on further education.
11 on Map | located on the second floor of the Student Centre
CENTRAL ACADEMIC ADVISING 8 on Map | located in the RAC– East, Room 132
Available to direct students to university supports and resources, resolve academic problems and concerns and understand university expectations, requirements and policies.
The Student Life Office exists to ensure an exceptional student life experience for the Laurier Brantford campus. Built on the foundations of student leadership, diversity, and engagement, the Student Life Office promises to maintain a community of respect with opportunities for personal growth and development, and to encourage every student to leave a unique legacy. It is home to the student groups that are all committed to enhancing student life on campus: My Respect, Rainbow Alliance, and the Student Leadership team.
LEARNING SERVICES 4 on Map | located in Market Place Building
STUDENT LIFE LINE
Helps develop the skills you need to excel in your academic studies, learn to take better notes and improve your written and oral communication. They offer study groups, workshops and tutoring.
1.888.417.4537, password: Laurier
A free service for students, staffed by professionals 24/7, who are able to support students regarding emotional wellness, financial matters, legal support, student life and career planning.
LIBRARY
DIGITAL LIBRARY & LEARNING COMMONS
3 on Map | located on the lower level of 173 Colborne
Location: 2 on map, first floor of Grand River Hall
Working collaboratively with the Brantford Public Library, the Laurier collection houses 9,000 Laurier books, Nipissing Educational Kits and a media collection. For further information regarding study rooms and library resources, please visit library.wlu.ca/brantford.
A large, comfortable study space on campus available for individual and group work. The Learning Commons also offers a study room equipped with a Smart Board projector; great for group work and presentations. Brantford librarian offices are located nearby for additional support.
PARKING SERVICES 519.756.8228 x5885
Provides parking and campus information to assist campus community in all forms of transportation including transit, cycling and carpooling.
31
WISHING YOU A WONDERFUL YEAR!
As former Dons and Residence Life Area Coordinators, we truly believe that your residence experience has the potential to shape much more than your first-year experience. We hope that like us, you experience inspiring leadership involvement, meaningful friendships, support for your personal and academic goals and lots of fun along the way. As your Deans of Students, our role is to help facilitate student support, safety and success. Whether you need support for a personal, financial or health-related matter, we can help get you connected and assist you in making the most of your Laurier experience. Welcome to the Golden Hawk family – we wish you a wonderful year! Leanne Holland Brown, Dean of Students Waterloo Campus Adam Lawrence, Dean of Students Brantford Campus
32
All students living in residence have agreed to, upon submission of their 2015-2016 Residence Application, to abide by the Residence Hall Agreement. For a complete list of residence standards and policies, please visit wlu.ca/residence. If you have any questions about the Residence Hall Agreement please contact your Residence Life Area Coordinator.
RESIDENCE HALL AGREEMENT 1. I am responsible for all the charges for my residence room, meal plan, and for damages and/or losses that I am considered to be accountable for by the Department of Residence or the University. 2. Failure to abide by the financial arrangements required by the University, or failure to make payment of damages or other assessments, will result in the University withholding my examination results, transcripts or degree. 3. My assigned room will not be held for me after the Friday preceding the first day of lectures for the term to which I applied, unless I notify the Residence Office, in writing or by telephone, prior to that date and make satisfactory arrangements. 4.
It is my responsibility to provide the Residence Office with my local telephone contact information while I am living in residence.
5. I may not change rooms without the consent of the Residence Office, in consultation with the Residence Life Management Team. This change will not be official until I exchange my keys in the Residence Office and fill out the appropriate paperwork. 6. I shall carry appropriate and adequate insurance coverage for fire and property damage and public liability insurance during the term of the residence agreement and any renewals or extensions thereof, at my own expense. Such policies shall be written on a comprehensive basis with limits of not less than $2,000,000 for any one occurrence. 7. The occupancy period in residence begins on the official registration day of fall term and ends 24-hours after my last scheduled examination in fall Term. The occupancy period resumes 24-hours prior to the first scheduled day of classes in the winter term until 24-hours after my last scheduled exam in the winter term. Under exceptional circumstances, a student may request permission from the Manager, Residence Life to exceed the occupancy period for a limited time. There may be a daily/weekly charge for occupancy before or after the official occupancy period. Under NO circumstances may a student move in prior to September 1, or stay after April 30 during any school year. 8. I will engage in and maintain registration as a full-time student at Wilfrid Laurier University in a program of studies leading to a degree. I further acknowledge, by my acceptance of the tenancy, that if my registration status changes to part-time student during my tenancy, I am obligated to notify the Residence Office to review the status of my residency. 9. If I am required to leave residence as a result of my student registration status being voided at Wilfrid Laurier University, my residence fees and charges will only be refunded based on the date of a completed withdrawal. A proper checkout must be completed with my Residence Life Don and Residence Life Area Coordinator, and the room/building keys must be returned to the Residence Office for the withdrawal to be considered complete. No refunds will be considered after January 31 for the winter term. 10. I understand that by accepting keys on registration day I am committed to the full eight-month occupancy term of this residence contract, notwithstanding the break in occupancy period occurring 24-hours after my last scheduled exam in the Fall Term, and resuming 24-hours prior to the first day of classes in the Winter Term. If I choose to leave residence while maintaining student registration at Wilfrid Laurier University, I understand that my residence fees and charges are not refundable. 11. If I am required to leave residence for conduct related reasons, I understand that my residence fees and charges are not refundable. Potential reasons include conduct set out in paragraphs 13 and 14 of this agreement, as well as non-academic misconduct set out in the Wilfrid Laurier University Student Code of Conduct and Discipline (University Policy 12.2). 12. Withdrawal from residence for medical reasons is allowed when a statement from the attending physician is presented and found acceptable by the University physician and the Manager, Residence Life. An administrative fee equivalent to the residence deposit will be charged. All residence fees and charges must be paid in full up to the date when the student withdraws. 13. If I am found to be in possession of, using or trafficking illegal drugs or substances, I understand that my residence contract may be immediately cancelled and I may be required to vacate my assigned room immediately for conduct related reasons. 14. Behaviour considered harassing or violent as determined by the Department of Residence will result in immediate eviction from residence. 15. If I require emergency medical assistance, or emergency assistance of any sort, I agree to allow the Department of Residence to contact my emergency contact. This emergency contact will be disclosed to the Department of Residence upon move-in to residence in the “Emergency Contact Information form” and should the contact change during the term of my residency, I will notify the Department of Residence immediately. 16. I have read and understood this “Residence Hall Agreement” and I agree to abide by all rules, regulations and guidelines herein, and as set out in the Residence Guidebook and on the Laurier website at wlu.ca/residence.
WILFRID LAURIER UNIVERSITY WATERLOO | BRANTFORD | Kitchener | Toronto
33
IMPORTANT DATES
FALL TERM 2015
The complete list of all academic dates can be found in the online Undergraduate Academic Calendar at wlu.ca/calendars under academic and other important dates. The dates are listed by term.
34
September 7-9
Orientation Week (O-Week) for first year students
September 10
Lectures begin
September 12-13
Residence Building Meetings
September 17
FYLP applications due
September 18-19
FYLP Interviews
September 21
FYLP Letter Day
September 23
Last day to drop/withdraw without academic penalty (failure) and for possible fee adjustment
September 25-27
Laurier Waterloo Homecoming - wristband guest policy in effect, wristband dates TBD, Waterloo campus
October 13-16
Reading Week - No Classes
October 24
Laurier Brantford Homecoming - wristband guest policy in effect, wristband dates TBD, Waterloo campus
October 31
Halloween - wristband guest policy in effect, wristband dates TBD, Waterloo campus
November 9
Last day to enroll in Winter classes without late penalty
November 11
Last day to drop/withdraw without academic penalty (failure) and for possible fee adjustment
December 9
Lectures end - Fall term
December 10-11
Pre-exam study days - Fall term
December 12-23
Final examination period - Fall term
December 15
Fees due date for Winter term
December 25 January 3
University closed
WINTER TERM 2016 January 4
Lectures begin - Winter term
February 15-19
Reading Week - No Classes
February 26-28
Hawk Weekend (Waterloo campus)
February 27
Golden Hawk Challenge (Brantford campus)
March 4
Last day to drop/withdraw without academic penalty (failure) and for possible fee adjustment
March 17
St. Patrick's Day - wristband guest policy in effect, wristband dates TBD, Waterloo campus
April 4
Lectures end - Winter term
April 5-6
Pre-exam study days
April7-23
Final examination period - Winter term
HAWK WEEKEND (WATERLOO) AND THE GOLDEN HAWK CHALLENGE (BRANTFORD) Hawk Weekend and The Golden Hawk Challenge are two first year events that happen the same weekend on both campuses. All first year students are invited to compete in residence vs. residence challenges and are awarded points for winning activities, showcasing their building spirit, sportsmanship and participation! Put on by the First Year Leadership Councils, first years are involved in the planning and participation in all events. As a traditional event on both campuses, over the years it has become one of the highlights of many first years’ experience. We encourage you to speak with your Don about ways to get involved and enjoy this special legacy event. We look forward to seeing you in February for this year’s Hawk Weekend and Golden Hawk Challenge!
35
MAILING ADDRESSES
WATERLOO RESIDENCES Mail will not be forwarded after April 2016 final exams. All mail will be returned to sender. BOUCKAERT HALL Mailbox Number Bouckaert Hall 75 University Avenue West Waterloo, ON N2L 3C5 BRICKER RESIDENCE Mailbox Number Bricker Residence 75 University Avenue West Waterloo, ON N2L 3C5 CLARA CONRAD HALL Mailbox Number Conrad Hall 75 University Avenue West Waterloo, ON N2L 3C5 C.H. LITTLE HOUSE Mailbox Number C.H. Little House 75 University Avenue West Waterloo, ON N2L 3C5 EULER Mailbox Number Euler Residence 75 University Avenue West Waterloo, ON N2L 3C5
EZRA APARTMENTS Unit Number 19 Ezra Avenue Waterloo, ON N2L 3A9 HICKORY APARTMENTS Unit Number 62 Hickory Street West Waterloo, ON N2L 3J4 LEUPOLD Mailbox Number Leupold Hall 75 University Avenue West Waterloo, ON N2L 3C5 KING’S COURT Apartment Number 345 King Street North Waterloo, ON N2J 2Z1 KING STREET RESIDENCE Mailbox Number King Street Residence 200 King Street North Waterloo, ON N2J 4Z4
MACDONALD HOUSE Mailbox Number MacDonald House 75 University Avenue West Waterloo, ON N2L 3C5
SPRUCE STREET APARTMENTS Apartment Number 325 Spruce Street Waterloo, ON N2L 3M6
MARSHALL STREET APARTMENTS Apartment Number 50 Marshall Street Waterloo, ON N2J 2T4
UNIVERSITY PLACE Apartment Number University Place 50 University Avenue East Waterloo, ON N2J 2V8
NILS WILLISON HALL Mailbox Number Nils Willison Hall 75 University Avenue West Waterloo, ON N2L 3C5
WATERLOO COLLEGE HALL Mailbox Number Waterloo College Hall 88 Seagram Drive Waterloo, ON N2L 6N7
REGINA RESIDENCE Student Name Apartment Number 209 Regina St. North Waterloo, ON N2J 3B5
COURIER PACKAGES Student Name Name of Residence Building Mailbox Number Wilfrid Laurier University 75 University Avenue West Waterloo, ON N2L 3C5
BRANTFORD RESIDENCES Mail will not be forwarded after April 2016 final exams. All mail will be returned to sender.
36
GRAND RIVER HALL Suite Number Grand River Hall 171 Colborne Street Brantford, ON N3T 6C9
LUCY MARCO PLACE Suite Number Lucy Marco Place 40 Queen Street Brantford, ON N3T 3B2
POST HOUSE Suite Number & Room Letter The Post House 41 George Street Brantford, ON N3T 2Y2
EXPOSITOR BUILDING Suite Number Expositor Place 53 Dalhousie Street Brantford, ON N3T 2H9
LARGE PACKAGE DELIVERIES Student Name c/o Wilfrid Laurier University Distribution Services 20 Charlotte StreetRoom: RCE139 Brantford, ON N3T 2W2
RESI-459-JUN15
WILFRID LAURIER UNIVERSITY WATERLOO | BRANTFORD | Kitchener | Toronto
wlu.ca/residence