WWW.WILLAPAHILLSFARM.COM
2019 - v4.0
WILLAPA HILLS FARM RUSTIC & REAL WEDDING AND EVENT VENUE
INSIDE Willapa Hills Farm . . . . . . . . 1 Historic Gambrel Barn . . . . . 2 Maple Grove Event Site. . . . . 3 Riverside Event Site . . . . . . . 4 Rates & Discounts . . . . . . . . . 5 What's Included . . . . . . . . . . 6 Nitty-Gritty Q&A. . . . . . . . . . 7 Quality Vendor Info. . . . . . . . 8 Area Accommodations. . . . . . 10
UNDER A SUN DAPPLED CANOPY CAN YOU HEAR THE MUSIC?
Two outside event spaces provide beautiful settings in which to celebrate with family & friends in the Willapa Hills. (page 3 & 4)
From sit-down dinners to old school barn dances, Willapa Hills Farm's historic gambrel barn is the heart of the farm. (page 2)
WILLAPA HILLS FARM, 4680 STATE ROUTE 6, CHEHALIS, WASHINGTON 98532
WILLAPA HILLS FARM RUSTIC & REAL IN THE WILLAPA HILLS
Welcome to Willapa Hills Farm! Leave the crowds and traffic behind and enjoy the rustic beauty and simplicity of life on a historic farmstead in the Willapa Hills. Affirm your COMMITMENT beneath the sun-dappled canopy of old growth maple trees. Celebrate true LOVE while dancing with your sweetheart under the vaulted ceiling of a century old barn. Practice the art of WHIMSY with a walk through a field of wild flowers. Be REFRESHED with a dip in spring-fed waters. SHARE your favorite story or song gathered around the glow of a fading campfire. RELAX in the quiet twilight after a day well-lived surrounded by the sounds of river, farm and forest. WILLAPA HILLS FARM - PAGE 1
HISTORIC GAMBREL BARN LOFT
The heart of Willapa Hills Farm is our historic gambrel barn. Capacity is 175 seated at tables. Twenty-two 60" round tables and 175 chairs are provided. Additionally, six 6' rectangular tables are available for caterer use. Ample power is provided around the perimeter of the barn for food service use or AV equipment. A chair stair lift at the north entrance provides enhanced access. In inclement weather, both the ceremony and reception can take place in the barn.
W I L L A P A H I L L SN O FA MRAM D I -C P A| G 2E 4 2
Willapa Hills Farm has two primary outside event sites and a number of more informal ctivity areas. Access and usability varies by location, season and weather conditions. Make sure to consider the time of year when picking event or activity sites.
WILLAPA HILLS FARM - PAGE 3
MAPLE GROVE EVENT SITE
The Maple Grove Event Site is located under oldgrowth maple trees and is wrapped in a semi-circle of vine maples and wild roses. You may arrange seating in a variety of configurations depending on weather and number of guests.
RIVERSIDE EVENT SITE
WEST PASTURE The Riverside Event Site is the second of our outdoor Event Sites. Located on the banks of the Chehalis River, this intimate space works well for ceremonies as well as for end of day campfires - conditions permitting. The West Pasture is our most remote activity area, but worth the effort for those who seek a unique natural setting for activities, gatherings or photographs.
MOVABLE FIRE PIT WILLAPA HILLS FARM - PAGE 4
SPECIAL DISCOUNTS & PROMOTIONS When you visit Willapa Hills Farm for a venue tour, don't forget to ask about current discounts or promotions that can save you 5%, 10% and sometimes even more!
RENTAL INFO RENTAL RATES The fastest way to receive current rental rates is via our Wedding & Event Inquiry Form which can be found via the following link: http://willapahillsfarm.com/portfolio/celebrate-thatspecial-occasion-with-friends-family/ RENTAL PERIOD The daily rental period is 8:00 AM entry for setup and as late as 10:00 PM for activities and 11:00 for concluding clean-up. RESERVE YOUR EVENT DATE We require a completed rental contract and a 50% deposit to confirm your reservation. DISCOUNTS Please see sidebar for discount details. Discounts are subject to change without notice. Certain conditions apply. The Early Deposit and Early Pay Discounts may not be combined. Only the military service discount may be combined with other discounts or promotions as outlined. Rates and promotions are subject to change without notice. WILLAPA HILLS FARM - PAGE 5
MILITARY SERVICE DISCOUNT Available to brides/grooms who are serving - or who have served - in the US Military. 5% off if combined with another discount or promotion, 10% off if used alone.
NO FEES OR INTEREST PAYMENT PLANS Lock in your date now while the calendar is open! We offer 0% financing with no extra fees for full price rentals. We are happy to work out a monthly payment plan that works for you so you can begin to plan your big day!
Willapa Hills Farm
WHAT'S INCLUDED 1) Round 60" tables and folding chairs for the barn and ceremony site (up to 175 participants). 2) Two private bride and groom rooms provide quiet space away from the festivities. 3) Outside game areas with a variety of classic lawn and field games. 4) Use of the moveable fire pit and a variety of other river, pasture and woodland settings for pictures and activities. Varies by season & weather.
5) Refrigeration and freezer space to store food, beverages and ice during your event. 6) An onsite event host for the duration of your event. 7) An invitation to celebrate your 25th Anniversary in Willapa Hills Farm!
To Schedule & Reserve Your Event: 1. Review and sign your customized proposal. 2. Pay your deposit online or via phone (the balance is due 6 months prior to event date). At Least 30 Days Prior to Your Event: 1. Purchase a banquet permit. 2. Secure event insurance. 3. Make sure your alcohol servers have the appropriate MAST permit. 4. Send in your damage deposit. WILLAPA HILLS FARM - PAGE 6
Willapa Hills Farm
THE NITTY GRITTY Q&A Q: How do I reserve my rental date? A: Complete and return a rental contract with deposit and your date will be reserved. Q: Do you require event insurance? A: Yes we do. You may source it independently or you can use the provided link to secure a policy: https://www.wedsafe.com/Pages/home.aspx Q: Do you allow alcohol at events? A: Yes, with some restrictions outlined in the contract. Most importantly, you will need a banquet permit and servers must have a valid Washington State Mandatory Alcohol Server Training (MAST) Permit (Class 12). WILLAPA HILLS FARM - PAGE 7
Q: May we use outside caterers/vendors? A: We provide a list of recommended vendors, but you are always free to choose your own. Q: Does a working farm mean that you have animals? A: Oh yes, with all the wonderful sights, sounds and smells that go with them! Depending on the season, you may see horses, cows, new calves, chickens, goats and who know what else. (I hear rumors of a llama or two!)
PARTY HINT: Order bags of crushed ice from the Pe Ell Country Store two weeks ahead for pick-up the morning of your event. Call: (360) 291-3531 Pe Ell is located 3 miles west of the farm on highway 6
QUALITY VENDORS FLORISTS
CATERERS The Crowded Kitchen (360) 751-4807 https://www.facebook.com /The-Crowded-Kitchen221121558097095/ Boccata Mediteranian (360) 736-2404 boccatarestaurant@ gmail.com https://eatatboccata.com /catering-centralia-wa/ Occasions Catering (360) 943-9494 occasions@occasionscatering.com www.occasions-catering.com Uncle Jim's Smoke House (360) 740-8836 http://unclejimssmokehouse.co m/contact WILLAPA HILLS FARM - PAGE 8
Memories in Bloom (360) 359-6686 tracy@memoriesbloom.com http://www.memoriesbloom. com/home.html
PHOTOGRAPHERS Benny's Florist (360) 748-3333 http://www. mybennysflorist.com/ Petals Design & Living Gifts (360) 996-4034 marketstreetpetals@gmail.com http://www. petalsdesignandlivinggifts.com/
Katia Hudson Photography (360) 807-4563 http://www.katiahudson.com/ https://www.facebook.com /katiahudson.photography/ Horizon Photo & Design 1(360) 996-4182 www.horizonphoto.net/ Mandi McDougall Photography (360) 827-1609 info@mandimcdougall photography.com Gabriel Michael Photography (360) 736-3882 ihttp://www.gabrielmichael photography.com/
Estimating the Guest Count
MUSIC
We regularly get inquiries about the capacity of Willapa Hills Farm. As important as our capacity, is the anticipated attendance of those invited. In reviewing articles on multiple wedding blogs there seems to be general agreement on the relationship between invitees and final attendees. It is important to note that each event has a number of unique variables that impact final attendance.
Sound Dragon (360) 201-2442 sounddragonbooking @gmail.com
Landmark - DJ (360) 790-9978 landmarkdj@gmail.com
Common factors that increase or decrease attendance: - Smaller weddings have higher overall participation percentages. - Local guests attend at a higher rate than out of town guests. - Destination weddings have lower participation rates. THE STATS RSVPify: 83% attend (17% decline) The Knot: 80-90% attend (10 - 20% decline) Here Comes the Guide: 70-80% attend (20% to %30 decline) Two Hearts Weddings & Events: 80-85% attend (15-20% decline)
Join Us on the Second Thursday of Each Month at 6:30 p.m.
AMERICAN ROOTS MUSIC at Willapa Hills Farm
http://rootsmusicatwillapahillsfarm.com/ WILLAPA HILLS FARM - PAGE 9
Elk Creek Falls Cottage Another nice option just minutes from the farm. Check it out here: http://elkcreekfallscotta.wixsit e.com/dotywa Call or text: 360-455-0220
ACCOMMODATIONS IN CHEHALIS & CENTRALIA
ACCOMMODATIONS NEAR THE FARM Chehalis River Cabin A wonderful spot right on the river downstream from the farm. It is a studio dwelling, so is best suited for the wedding couple or the bride's or groom's parents. Check it out here: http://chehalisrivercabin.com Rainbow Falls State Park This local gem of a state park surrounds Rainbow Falls on the Chehalis River. The park has overnight camping sites for tents and RVs. It also has a nice group camping site for up to 60 people. Find out more here: http://parks.state.wa.us /570/Rainbow-Falls WILLAPA HILLS FARM - PAGE 10
McMenamins Olympic Club Hotel Centralia http://www.mcmenamins.co m/107-olympic-club-roomrates Peppermill Empress Inn Centralia http://peppermill-inn.com/ Centralia Square Hotel http://centraliasquare.com /lodging/
Best Western Park Place Inn Chehalis http://book.bestwestern.com /bestwestern/US/WA /Chehalis-hotels/BESTWESTERN-PLUS-ParkPlace-Inn---Suites/HotelOverview.do?propertyCode =48145 Holiday In Express Chehalis http://www.hiexpress.com /hotels/us/en/chehalis/seach /hoteldetail
Social Media Web: www.willapahillsfarm.com Facebook: https://www.facebook.com /weddingsatwillapahillsfarm/ Pinterest: https://www.pinterest.com /weddingsatwillapahillsfarm /boards/
EVENT HOST Each event is assigned an Event Host who will be available to answer questions as you prepare for your event. Your host will follow up with you after you complete a pre-event questionnaire one month prior to your event. The questionnaire walks you through all the last minute details that will help ensure that Willapa Hills Farm provides a unique experience tailored especially for you! C’MON DOWN TO THE FARM! We would love to have you c’mon down to the farm and see what all the fuss is about. Willapa Hills Farm is also home to Willapa Hills Creamery, Willapa Hills American Aberdeen Cattle Company and American Roots Music at Willapa Hills Farm! Take a tour, enjoy some handcrafted cheese and meet the animals. We think you'll agree that Willapa Hills Farm is the perfect place to create amazing memories with family and friends that will last a lifetime! A HUGE THANK YOU FROM THE WILLAPA HILLS! Thanks again for considering Willapa Hills Farm for your celebration and congratulations on your engagement!
Vicki Muething Host & Hospitality Coordinator
Amy Turnbull & Stephen Hueffed Owners/Operators
WILLAPA HILLS FARM EVENTS Office: (360) 291-3937 Email: events@willapahillsfarm.com Mailing Address: Post Office Box 274, Doty, WA 98539 Physical Address: 4680 State Route 6, Chehalis, WA 98532
Special thanks to Katia Hudson Photography. You will find Katia's photographs throughout this issue of our venue guide!
Katia Hudson Photography (360) 807-4563 http://www.katiahudson.com/ WILLAPA HILLS FARM - PAGE 11