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WISCONSIN UNION CONFERENCE MANAGEMENT
WISCONSIN UNION CONFERENCE MANAGEMENT
Our Services Our team manages the details to ease your role as host. We provide knowledge, experience and resources to ensure a successful conference.
We can help you select the perfect venue and manage your conference anywhere.
Our Clients • University and University Systems • Professional Associations • Government Agencies • Community Partners • Groups from 25 to 1,500 or more • Regional, National, and International Participants
Shannon Hall
Marquee Theatre
Memorial Union Terrace
Our Venues
Union South Terrace
MEMORIAL UNION 20,000+ square feet of conference and event space overlooking Lake Mendota • Shannon Hall – professionally equipped auditorium with 1,165 seats • Great Hall – 5,444 square feet • Tripp Commons – 3,581 square feet • Memorial Union Hotel – six unique guest rooms • 20 additional flexible meeting spaces
UNION SOUTH 23,000+ square feet of conference and event space • Varsity Hall – 11,000 square foot ballroom divisible into three sections • Marquee Theater – 330-seat auditorium • Union South Hotel – 60 eco-friendly guest rooms • 16 additional flexible meeting spaces
Planning & Management • Manage and design a custom conference website • Venue and space design coordination • Handle all logistics and technical needs • Plan and coordinate banquets, receptions, and other social events • Arrange Hotels and University housing room blocks • Site selection
Registration • Develop custom conference registration website • Process registration transactions • Provide participants with invoices and receipts • Create real-time custom participant reports • Oversee email and telephone inquiries • Administer visa and participation letters • Prepare conference materials and personalized name badges
Abstract Management • Develop custom abstract submission site • Manage submission process for collecting and reviewing proposals • Assist communication with all participants • Prepare and finalize conference materials • Online review process
Financial Management • Develop conference budget • Manage exhibitor and sponsor contracts and payment • Maintain all conference financial transactions • Process honoraria and travel reimbursements • Prepare final revenue and expense reports
YOUR GOALS. YOUR TIMELINE. YOUR BUDGET. WE’LL MAKE IT HAPPEN!
MORE THAN AN EVENT ... AN EXPERIENCE
Whether your event is being held in our historic Memorial Union, or modern LEED certified gold Union South, on the UW–Madison campus, or any domestic or international venue, we customize our services to meet your specific needs.
PLAN • IMPLEMENT EXPERIENCE
WISCONSIN UNION CONFERENCE
