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PLANNING YOUR WEDDING MADE EASIER check lists | worksheets calendars | supplier contacts vendor contacts
2011 SPRING EDITION new jersey • philadelphia • delaware Spring 2011
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publisher’s note Dear Bride-To-Be: As Publisher of The Wedding Planner I want to Congratulate you on your Engagement! Planning your wedding can be fun and exciting and very stressful at the same time; that is why The Wedding Planner is providing you with a vast supply of reception facilities, bridal salons, photographers and other wedding professionals in the tri-state area all in one book. We want to provide brides’ tools to planning your wedding made easier. As a gift, take this FREE Wedding Planner and start exploring further as you will find calendars, budgets planners, check lists, tracking records and much more. Sincerely,
Jo-Ann Jo-Ann Iannone wedding countdown budget guest list reception ceremony stationery photography florist bakery musician / entertainment salon transportation wedding gown honeymoon videography
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the wedding planner By Superior Graphics & Jonati Designs CEO’S & PUBLISHERS Chris Ognibene | 609.670.1794 | chris@superiorgx.com Jo-Ann Iannone | 856.419.0245 | jonatidesigns@comcast.net GRAPHICS & DESIGNER OF PUBLICATION Jonati Designs | www.jonatidesigns.com | 856.419.0245 PRINTING Superior Graphics | www.superiorgx.com | 609.670.1794 Photo credits for cover and page 8 go to John Armich Photography. All rights reserved. Reproduction in whole or in part is not permitted without the authorization of the publisher.
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the countdown planner 12-14 months before
[ choose wedding date [ decide type of wedding desired (traditional, big/small) [ decide time of wedding and reception [ choose desired location for wedding ceremony [ choose desired location for reception [ set wedding budget and how wedding will be financed [ choose/hire individual who will perform your wedding [ interview/choose photographer and book him/her [ interview/choose Florist and then book him/her [ interview/choose Caterer and then book them [ interview/choose Musician and then book them [ other____________________________________
10-12 months before
[ decide how large/small wedding party will be [ choose/order wedding dress and veil [ begin looking at invitations [ set honeymoon budget [ announce engagement to friends and family [ put engagement announcement in local paper [ other____________________________________
6-10 months before
[ first meeting with minister/officiant [ begin writing vows [ choose ceremony music [ choose attendants and ask if they’ll accept the position [ begin looking for bridesmaid dresses [ pick out tuxedos for groom, groomsmen/ushers/fathers [ choose/reserve desired location for rehearsal dinner [ reserve rooms at nearby hotel for out-of-town guests [ choose invitations [ make first draft of invite list [ plan honeymoon, book lodgings/transportation/event tickets [ check passports/visas [ discuss if a bridal registry [ bride, start thinking how you want to wear your hair and make-up
4-6 months before
[ choose prose/poetry/scripture readings for ceremony [ choose readers for ceremony [ buy/make favors to give guests, if desired [ order bridesmaid dresses [ arrange transportation to/from ceremony/reception [ pick out/order wedding bands [ select reception decorations such as candles, flowers, balloons, arches, etc. [ choose florist and type of flowers for ceremony and reception [ meet caterer to choose flavor(s) and style of wedding cake [ make 2nd draft of invite list [ research makeup artists and hair stylists and book trial run
2-4 months before
[ first wedding gown fitting [ buy disposable cameras [ determine wedding band inscriptions [ choose reception food with caterer [ determine seating arrangement for reception [ choose reception music (1st dance, father/daughter dance, mother/son dance etc.) [ finalize vows and memorize (if necessary) [ purchase gifts for bridesmaids, parents, fiancée, personal attendant, groomsmen, fiancée, ushers [ finalize invite list and get addresses of all people on invite list [ order invitations [ set date with fiancée to get marriage license [ conduct trial run for make-up and hair
1-2 months before
[ book rooms for out-of-town attendants at hotel
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[ go over rough draft of duties with all involved in wedding [ determine order/timing of events at reception (cake-cutting, garter toss, etc.) [ second wedding gown fitting [ buy honeymoon clothes and going away outfit if necessary [ determine the “something borrowed, blue, old, and new” to wear on wedding day [ get wedding bands inscribed [ get final order of prelude and processional music from organist [ call to inform all people who need to be at rehearsal [ obtain marriage certificate [ make itinerary of wedding day for all involved [ buy stamps for invitations, response cards, and some to get started on thank-you notes [ ensure formal wear shop has all tuxedo measurements [ other____________________________________
2-4 weeks before
[ address/mail wedding invitations [ order flower arrangements for rehearsal dinner tables if desired [ find out if reception caterers will make a basket of food for you to take to your hotel after reception [ determine when items needed at reception (toasting glasses, etc.) will be taken there [ show final program to minister and organist to check for accuracy [ box and wrap all gifts for attendants, etc. [ ensure band/DJ has equipment/music needed to play your chosen reception music [ pick up wedding bands [ confirm honeymoon reservations [ record gifts as you receive them and send thank-you notes [ inform car/home/renter’s insurance of marriage (discounted rates may apply) [ other____________________________________
1 week before
[ final meeting with florist - overview and give him/her map to ceremony and reception sites [ Final meeting with reception hall/caterer - overview and tell them names of florist, band or DJ [ final meeting with photographer - tell him/her about any specific pictures you want, choose album style and color, and give him/her map [ final conversation with band - overview of times and special songs, mail him/her/them map [ mail directions to limousine driver and confirm times [ meet with rehearsal dinner caterers for final details [ final wedding gown fitting [ confirm hotel reservations for wedding night [ pack for honeymoon [ take marriage certificate to minister/officiant [ give final guest count to reception facility and/or caterer [ other____________________________________
day before wedding
[ pick up wedding gown and veil [ pick up tux [ take favors, disposable cameras, centerpieces, cake knife and server, toasting glasses, CD’s, and birdseed roses to reception hall [ rehearsal and rehearsal dinner [ other____________________________________
morning of wedding
[ bride’s hair appointment [ give groom’s wedding band to Maid of Honor and bride’s wedding band to Best Man prior to ceremony [ relax and let it all sink in!! [ relax and enjoy the whole day
the budget planner wedding component ceremony (5% of budget) ceremony site fee, officiant’s fee officiant’s gratuity guest book, pen, penholder
budget $ $ $ $ $
$ $ $ $ $
actual
ring bearer pillow
$
$
flower girl basket subtotal 1
$ $
$ $
wedding Attire (10% of budget) bridal gown alterations headpiece & veil gloves jewelry stockings garter shoes hairdresser makeup artist
$ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
groom’s formal wear
$
$
subtotal 2
$
$
photography (9% of budget) bride & groom’s album parent’s album extra prints/proof/previews negatives engagement photograph formal bridal portrait subtotal 3
$ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $
wedding component reception (35% of budget) reception site fee food liquor beverages/corkage gratuity party favors/disposable cameras rose petals/rice gift attendant parking fee/valet services subtotal 6
budget $ $ $ $ $
actual $ $ $ $ $
wedding component decorations (3% of budget) table centerpieces balloons subtotal 10
$
$
transportation (2% of budget) $
$
$ $ $ $
$ $ $ $
transportation subtotal 11
$ $
$ $
music (5% of budget) ceremony music reception music subtotal 7
$ $ $ $
$ $ $ $
bakery (2% of budget) wedding cake groom’s cake cake delivery & set-up fee cake top, cake knife, toasting glasses subtotal 8
$ $ $ $
$ $ $ $
rental items (3% of budget) bridal slip ceremony accessories tent/canopy dance floor tables/chairs linens/tableware other subtotal 12
$ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $
gifts (3% of budget)
$
$
$
$
bride’s/groom’s gift
$
$
$
$
$ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $
bridesmaids/usher’s gifts subtotal 13
$ $
$ $
parties (4% of budget) bridesmaid’s luncheon rehearsal dinner subtotal 14
$ $ $ $
$ $ $ $
miscellaneous (4% of budget) newspaper announcements marriage license prenuptial agreement bridal gown/bouquet preservation wedding consultant wedding planning software taxes subtotal 15
$ $ $ $
$ $ $ $
$
$
$ $ $ $
$ $ $ $
grand total 1-15
$
$
videography (5% of budget)
$
$
flowers (6% of budget) brides bouquet tossing bouquet maid of honor’s bouquet bridesmaids’ bouquet bridesmaids’ floral hairpieces flower girl’s floral hairpieces bride’s going away corsage other family corsages groom’s boutonnieres
main video
$
$
ushers & family’s boutonnieres $
$
extra hours photo montage extra copies subtotal 4
$ $ $ $
$ $ $ $
stationery (4% of budget) invitations response cards reception cards ceremony cards pew cards announcements & thank you cards calligraphy napkins & matchbooks subtotal 5
$ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $
main altar altar candelabra reception site head table guest tables buffet table cake table cake cake/knife floral delivery & setup subtotal 9
$ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
budget $ $ $ $
actual $ $ $ $
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guest name address thank you sent
gift description
meal request
seat table #
acceptance Y/N
number in party
the guest list planner
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the reception planner wedding reception ideas for choosing reception halls
Selecting the ceremony site is one of the most important selections since, after all, the ceremony IS the wedding, right? Without the ceremony there is no reason for receptions. If you haven’t selected the ceremony site, get that attended to and then move on to choosing the banquet facilities. Be sure to start shopping as early as possible to ensure you get the first choice of date and venue. One to one in a half years is typically suggested. When in the market for perfect reception halls think about budget, of course, but also the personalities of the bride and groom. Some of the best wedding reception ideas come straight from the bride's imagination. Once you have an idea of the type of reception hall for you, locate a series of reception sites meeting your criteria and visit them. Here are some issues to ponder when interviewing prospective managers of banquet facilities in your area.
Many banquet facilities and reception halls provide references but asking people you know will yield more personal responses. Obviously, one person’s idea of a terrific reception hall could be another’s nightmare. Your friends and family know your taste and will likely be able to tell you if they think the venue is right for you. If the hall provides regular dinner service or has public events where you can dine, be sure to try out the food and the service as a guest. Doing so will allow you to see a real event in action and not just a personal show for you at an off-hour. [ final advice – have fun selecting banquet facilities. Enjoy the planning of your wedding. The actual wedding day will fly by and, during the planning, you will get to see how well you and your partner really work together, make decisions and problem solve as a team.
[ fees, please.– Banquet facilities often have wedding packages with lots of options. Be sure to ask about what’s included and get it all in a written contract. [ save the date – Be sure the reception hall has your wedding date and time available. Does the time open coordinate with the ending time of the ceremony? (Don’t leave guests waiting for hours between events) Ask if your wedding will be the only wedding or if you’ll be sharing the hall with other brides. [ paper policy – Again, ask about contracts. What is your refund policy and is it spelled out in the contract? Before you plunk down that hard earned deposit be sure this is ‘your place”. [ catering – Will the reception hall provide catering/food? Seems like a no-brainer, however, some reception halls like local Elks’ Club halls, for example, do not provide a kitchen staff. If an outside caterer will be employed, is there an additional charge to use the kitchen? And, speaking of food, will you expect formal, served meals, cocktail style service or banquet buffet? Will the wedding cake be provided? [ capacity – How many guests can the banquet hall seat? Do they have choices of rooms in various styles of décor and seating capacity? [ beverages – Open bar or semi-open bar with a limited variety of alcoholic and soft beverages? No cash bars, please! Never ask your guests to bring the party. Proper banquet facilities will steer you in the right direction by suggesting ways to cut the bar cost without being tacky. [ bathrooms – Visiting the facilities can be a terrific way to get an idea about reception hall and kitchen cleanliness. If you wouldn’t use the bathroom, chances are you may not want to eat from the kitchen. [ bridal suite – Does the reception hall provide bridal suite for you and your bridesmaids? Is it big enough? [ wedding garden – Does the reception hall provide an outside garden for photography? [ valet parking – Do they have valet parking available for your guests? [ closing time – Be sure you know the policy for closing time. It would be sad to hire entertainment for possible overtime if the facility will not or cannot remain open.
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the ceremony planner Your selection of a ceremony site will be influenced by the formality of your wedding, the season of the year, the number of guests expected and your religious affiliation. Make sure you ask about restrictions or guidelines regarding photography, videography, music, decorations, candles, and rice or rose petal-tossing. Consider issues such as proximity of the ceremony site to the reception site.
bride’s vows __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________
groom’s vows __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________
personalized ring ceremony __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________
source reading selections source
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selection
read by
when
the stationery planner Stationery is the first introduction to your event. Give your guests a peak into something fabulous to come.
save-the-dates paper weight, size, shade
typeface/font
printing method / Qty.
other design elements
cost estimate
other design elements
cost estimate
other design elements
cost estimate
other design elements
cost estimate
wording:
invitations paper weight, size, shade
typeface/font
printing method
wording:
programs paper weight, size, shade
typeface/font
printing method
wording:
thank-you notes paper weight, size, shade
typeface/font
printing method
wording:
stationery 1
stationery 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the photographer planner • Who will be taking the pictures? Can I meet with that photographer? • How long have you been a professional wedding photographer? May I see samples of your work? • What packages do you offer? What do they include? • Do you allow couples to purchase the negatives? • Do you include reprints or albums in your pricing? • What is the reorder price, if I decide to order additional prints? • What type of photography do you specialize in? (candid, portraits, photo journalistic, black and white or a combination?)
bride’s photos
[ bride, full-length [ bride, back of dress [ bride’s bouquet [ bride with both parents [ bride with mother & father separately [ bride with grandparents [ bride with siblings [ bride with maid/matron-of-honor [ bride with each bridesmaid [ bride with all her attendants [ bride with groomsmen [ bride with ring bearer, flower girl
groom’s photos
[ groom, full-length [ groom with parents [ groom with mother & father separately [ groom with grandparents [ groom with siblings [ groom with best man [ groom with each groomsman [ groom with all his attendants [ groom with bridesmaids
pre-wedding
[ bride getting ready [ bride putting on veil [ candid shots of bride preparing & relaxing
• Do you shoot digitally? • Have you photographed at my ceremony and reception site before? Are you familiar with the lighting/layout there? • How many other weddings do you have that night? Are there any time limits as to how long you can stay? • When will my proofs be ready? How long can I keep them? • Can I view my photos online? Do you offer online ordering for my guests? • What happens if you are sick or have an emergency on my wedding day?
[ bride’s attendants getting ready [ groom getting ready [ groom’s attendants getting ready [ front of ceremony location [ guests arriving & being seated
bride & groom
[ bride & groom together [ bride & groom with each set of parents [ bride & groom with entire wedding party [ close-up of couple’s hands displaying rings [ signing the marriage certificate
reception
[ guests at cocktail party [ guests signing guest book [ placecards [ centerpieces, place settings & plated meals [ favors [ bride & groom listening to toasts [ group pictures and candids throughout reception [ musicians [ bride & groom’s first dance [ bride & father, Groom & mother dance [ guests dancing [ cake, cake table & cake cutting [ couple feeding each other cake
photographer 1
[ bouquet toss [ garter removal & toss [ sweetheart dance [ going-away vehicle (especially if decorated) [ bride & groom in going away clothes [ newlyweds departing & guests’ farewell
ceremony
[ musicians [ attendants walking to enter ceremony [ parents being seated [ candids of parents’ expressions [ attendants walking down the aisle [ child attendants walking down the isle [ groom coming down the aisle [ clergy, groom & best man at altar [ bride & father walking down aisle [ father giving bride’s hand to groom [ guests watching the ceremony [ vow exchange [ ring ceremony [ candids of bride’s/groom’s face [ unity candle ceremony, kiddush cup ceremony, etc. [ signing of wedding certificate [ groom kissing the bride [ recessional [ guests throwing rice, flower petals, etc.
photographer 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the florist planner It’s very important to hire a florist who understands your vision and can work within your budget. Before selecting a florist or event designer for your wedding, get the answers to these questions.
wedding party flowers Bride’s Bride’s Toss
• How long have they been making wedding arrangements? • What style do they specialize in -- modern, traditional, romantic, etc.? • Can I see a portfolio of their work? • Are they familiar with my ceremony and reception location? • How do they charge for their services -- a flat fee or per-item fee? • What is the cost of each item: bridal bouquet, bridesmaid bouquets, boutonnieres, centerpieces, etc.? • Can the florist also provide an aisle runner, candles, candlesticks/holders, trellises, potted plants, etc.? • Can they work within my budget? • How far in advance will they make my bouquet and centerpieces? • Will the florist make a sample bouquet and centerpiece for me to see? • When will the flowers be delivered? Is there a delivery fee? • What time will the florist return to pick up any rentals? • Will they make a tossing bouquet for me? Is there a fee for it? • Can they tell me how to preserve my bouquet? • How many weddings will they be doing the weekend of mine? • Can they recommend seasonal flowers to help me save money? • Do they have creative and original ideas? • How much is the required deposit? • When is the balance due? • When do I need to give them the final table count for centerpieces? Notes: ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________
Maid/Matron Bridemaids Flowergirl Groom’s Ushers Ring Bearer’s Pillow Ring Bearer’s Mothers Grandmothers Fathers Grandfathers Other
wedding party flowers Altar Candles/Holders Pews
reception Entryway Head Table Guest Tables Reception Room Guest Book Table Restroom Gift Table Cake Table
florist 1
florist 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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Carlo’s Bake Shop 95 Washington St. | Hoboken, NJ 201.659.3671 | www.carlosbakery.com
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the bakery planner The wedding cake is the centerpiece of your reception. All eyes will be on it, especially when you and your groom cut the first slice. Hiring the right wedding baker is the key to creating a beautiful and delicious wedding cake. Our check list of must-ask questions. • Do you customize cakes, or are there designs I can choose from?
cake style
Type of cake: _____________________________________ Type & flavor of filling: ______________________________ Type & flavor of icing: _______________________________ Date to taste samples: ______________________________
cake accessories
• What is the cost per slice?
Cake topper: _____________________________________ Cake flowers: _____________________________________ Cake decorations: __________________________________ Cake stands: ______________________________________ Cake boxes: ______________________________________ Cake knife & server: ________________________________
• Are there different prices depending on the design of the cake or the flavors?
cake costs
• What flavors and fillings are available? • How far in advance do I need to order my cake? • How many wedding cakes does the baker make each weekend, on average?
• How much is the deposit? • When is the balance due? • Will the baker preserve the top tier for my first anniversary? Or will they supply me with a top tier on my first anniversary? • Do they have a portfolio of cakes they've designed? • Do they offer a cake tasting session? Is there a charge? How many people can come to the tasting?
Total cake cost: ____________________________________ Delivery charge: ___________________________________ Cake stand rental cost: ______________________________ Cake knife & server rental cost: ________________________ Amount of deposit due & date due: _____________________ Balance due & date due: ______________________________
setup details description
• Will the baker supply a cake topper for me?
Location: ________________________________________ How to decorate cake table: __________________________ Part to save for Bride & Groom: _______________________ Person to save & freeze the cake: _______________________ Person to store cake top, knife & server:__________________ Person to return cake stand to bakery: ___________________
• Will the baker supply me with a cake stand, cake knife and server? Are there extra charges for these items?
groom’s cake
• Will the baker use real or sugar flowers? • Will the baker speak with my florist to make sure their details match?
Type of cake: ______________________________________ Type & flavor of filling: ________________________________ Type & flavor of icing: ________________________________ Description: _______________________________________ Total cake cost: _____________________________________
bakery 1
bakery 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the musician/entertainment planner • How long has the band or deejay been in business? • What is their fee structure -- a flat fee, per musician, hourly, etc.? • Is there an overtime charge? • Are they performing at a bridal showcase where I can see them live? • Does the band specialize in a particular type of music? • How many musicians do they recommend for the event? • Do they have a specific routine or order of events that they recommend for the reception? • Can I give them a play list and a “Do Not Play” list? • Have they ever worked at my wedding location before? • Do they have substitute musicians in case someone gets sick? • How much is the deposit I’ll need to give them to hold the date? • When is the balance due? • How many breaks will the band or deejay need? Will they provide live or taped music during their break? • Do I need to provide food for the musicians or deejay? • Will they take requests from my guests? • How many hours of playing are usually included for a wedding? • Will they bring backup equipment? • What will they be wearing? • Can they play music for the ceremony and music during the cocktail hour? Notes: _________________________________________________ _________________________________________________ _________________________________________________ _________________________________________________ _________________________________________________
musician / entertainment 1
ceremony song/performed by
start time
Prelude Processional Service Recessional Postlude Other Other
ceremony song/performed by
start time
Cocktail Hour Arrival of B&G B&G First Dance Bride & Father Dance Groom & Mother Dance Guests’ First Dance Dinner Cake Cutting Tossing the Bouquet Throwing the Garter Last Dance Other Other Other Other Other
musician / entertainment 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the salon planner working with a wedding hairstylist A bad hair day on your wedding day is simply not an option, so seek professional help.You may be lucky enough to have a hairstylist who you trust completely, who knows your hair better than anyone else and can create your dream wedding hairstyle. If you don’t, well, you’ll simply need do some research. Ask other brides whose hairstyles you’ve admired. Check with your bridal salon. Once you’ve garnered a list of options, it’s time to set up consultations: the only way to determine if a hair stylist is right for you. Skip this step and your wedding look may be more hair-raising than head-turning. Before you commit to anything, you've got a few questions to ask. • Does she have a portfolio or photos of her work that you can take a look at? • Does she have a list of references you can call? (Other brides she has worked with will be able to give you the inside scoop on stuff like promptness, attitude, and professionalism.) • Do you want her to come to you on your wedding day or would you rather go to the salon? • If you aren't going to the salon, will she bring her own equipment -- blow dryers, styling tools, and other necessities -- or will you be responsible for supplying your own? • Will she only do you hair or the bridal party’s as well? • Do you want her to come and stay with you throughout the day to do touch-ups before the photo session and the ceremony? • How does she charge -- by the hour, or by the head? • How many weddings does she do in one day? (Will yours be the only one, or will she be rushed to get to another wedding?)
go prepared - When you're meeting with your wedding hair stylist for the first time, keep in mind that since he or she doesn't know
your personal tastes, you'll need to show as well as tell. The best way is to gather photos from magazines that feature hairstyles you like and search wedding hairstyles online.You can even bring pictures of yourself that show the way you want your locks to look, or photos from a friend's wedding --anything that will give him a hint about what kind of style you're seeking. Bring your headpiece and a picture of your dress also. another smart idea - Wear white to your consultation -- even a white T-shirt -- so that your hair color will be showcased atop the right hue.You should also choose a shirt with a neckline similar to your gown -- different hairstyles lend themselves to particular necklines. Once your headpiece is in place, it will make your hairstyle look different, so it's important to bring it along for the consultations. If it hasn't arrived yet, ask your bridal salon to loan you a sample. Or bring along a photo, so at least the stylist knows what to expect. photos - you'll want to bring a camera. Once the stylist starts manipulating your mane, ask her to photograph each finished look from four different angles - front, back, and both sides. That way, you'll be able to see how you look from all views, and you'll get an idea of how the stylist's work translates to photographs. If there's one particular style you like, ask her to write down exactly which products and techniques were used. Since a wedding consultation can take place months before your actual event, it's important to keep notes and take pictures so you can both remember what worked. decision to hire - hand over a deposit to save the date, and request a receipt. Another option is to have the stylist sign a formal contract, detailing everything you expect on the big day. It may seem overly obsessive, but this is not an ordinary hair appointment, so formalize the agreement - it's totally reasonable to want to. clock it - ensuring a great hair day on your wedding day will all come down to timing -- which means you'll need to schedule your hair appointment at precisely the right moment.
salon 1
salon 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the transportation planner You have painstakingly planned the perfect wedding day, but nothing else matters if you can’t get there! • How long have you been in business and do you have a business license? • How far in advance should I book? • How many weddings do you book per day? • What is your vehicle substitution policy? • Do you own your own vehicles? • What year, make, colors & models of limousines do you have available? • What is your backup plan, if the car breaks down? • What decorating can we do?
• Is there a smoking policy? • Who will be the chauffeur? Will their personal cell phone be available in case of emergency? • What is the dress attire of the chauffeur? • How many people will comfortably fit in the vehicle? Can we eat and drink alcohol in the car? • What type of music players are in the car? (CD, DVD, etc.) • Is there a minimum number of hours required to book your service?
bride and groom arriving together time
bride and groom arriving separately
vehicle
time
to ceremony
to ceremony
to reception
to reception
departure
departure
notes:
vehicle
notes:
bestman/usher’s transportation to ceremony
time
maid of honor/bridesmaid’s transportation
vehicle
to ceremony
to reception
time
vehicle
to reception
departure
departure
notes:
notes:
transportation 1
transportation 2
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Notes
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the wedding gown planner The big day is all about the big dress, so start your wedding gown search early. Be sure to save images of designer dresses and bring them along with this document to your appointments.
ideas & notes Wedding Theme
Trends I Like
Sleeves
Neckline
Fabric
Bodice
Color
Embellishments
dresses considered shop 1 designer
description
size
cost
size
cost
size
cost
notes:
dresses considered shop 2 designer
description
notes:
dresses considered shop 3 designer
description
notes:
gown shop 1 - maybe
final gown shop selection
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Notes
Fitting Times/Dates
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the honeymoon planner the essentials
[ airline ticket or confirmation number [ identification, including passports, visas, and driver’s licenses [ necessary credit cards (leave the Gap charge card at home!) [ hotel reservation confirmation number(s) [ traveler’s checks [ phone numbers for your doctor(s), house/pet/baby sitter, and credit card companies [ two sets of photocopies of the above items – keep one set on you at all times and another set in a secure spot of your hotel room [ prescription medications in the original bottles [ contraception [ keyless travel locks and ID tags [ camera with extra batteries [ necessities for her: (may vary according to destination, season, and length of trip) [ one pair of jeans or khakis [ one light jacket or pullover [ one cute sundress [ one nice cocktail dress [ four daytime recreational shirts, including t-shirts, tank tops, and short sleeves [ two pairs of shorts [ two bathing suits – one for sunbathing and one for beach activities [ one bathing suit cover-up [ one pair of walking shoes [ one pair of durable sandals [ one pair of evening shoes [ one daytime purse and evening purse [ adequate amounts of socks, bras, and underwear [ accessories to help dress up and dress down your outfits necessities for him: (may vary according to destination, season, and length of trip) [ one nice pair of dress pants [ one light jacket or pullover [ two short-sleeve dress shirts – button-down or polo [ one sports jacket [ one bathing suit [ one pair of walking shoes [ one pair of durable sandals [ one pair of dress shoes [ adequate amounts of socks and underwear bring it: (travel-size, when possible!) [ insect repellent [ sunscreen [ sunglasses [ hat and/or visor
[ aloe vera [ bandages [ aspirin [ antacid [ antihistamine [ anti-diarrhea medication [ motion-sickness medicine [ feminine hygiene products [ toothpaste & toothbrushes [ deodorant [ cosmetics [ make-up remover [ cotton balls and swabs [ comb/brush [ hair gel/spray [ nail file/clippers [ shaving cream [ razors [ contact lenses, solution, and storage case [ paperback books [ canvas tote beach bag [ electrical converter/adapter
consider it
[ shampoo and conditioner [ body lotion [ hair dryer (if you are uncertain if your hotel will provide one) [ zip-lock storage bags for toiletries and wet items [ ear plugs [ instant stain remover [ anti-bacterial lotion [ eye drops [ a pair of old sneakers that you won’t care if they get ruined or left behind [ one pair of sneakers and ample workout clothes if you plan to maintain a daily exercise regimen [ compact umbrella or ponchos [ extras of anything you can’t live without, from contacts to toiletries
leave it
[ give a copy of your itinerary to a trusted family member or friend [ provide emergency contact information to your house/pet/baby sitter [ photocopies of your passport, credit cards, and traveler’s check receipts [ a sealed copy of your wills, life insurance policy numbers, and noteworthy financial information
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28 Spring 2011
the videography planner • How many years of experience do you have as a videographer? • Approximately how many wedding videos have you videotaped? • What is your style of video production? Documentary or cinematic? • What type of packages do you offer? • How much will it cost for the package I am interested in? • Can you add in a photo montage, if so, what is the cost? • Does the package include titles for the video, if not, can it be added, and at what cost? • How many hours does this package include? • How is overtime calculated? • How much are additional copies? • Do you edit the video after the event? • Who keeps the raw footage? • Are you the person who will be videotaping my wedding?
photos for slideshow
[ bride as baby [ groom as baby [ bride’s childhood [ groom’s childhood [ wedding photo of bride’s parent’s [ wedding photo of groom’s parent’s [ early days as a couple dating [ engagement [ bridal shower [ bachelor/bachelorette parties [ other________________________ [ other________________________
• Will you have an assistant or other videographer with you on the day of my wedding? • Are you familiar with our ceremony and reception location? • (If No to above) Do you visit the ceremony and reception sites before the actual wedding date? • What type of equipment do you use? • Do you bring back up equipment with you to the wedding? • Do you have a wireless microphone? • What is your payment policy? • What is your cancellation policy • Do you offer a money back guarantee? • Do you have liability insurance? • How long after the wedding does it take to receive the final product?
bride dressing at home
[ getting dressed [ putting on make-up [ made of honor helping bride [ mother and bride [ getting into vehicle [ other________________________ [ other________________________
ceremony
[ guests arriving [ wedding party preparing [ ceremony [ guests leaving church [ getting into vehicle [ other________________________
reception
[ guests arriving [ wedding party preparing [ toasts [ first dance [ cake cutting [ bouquet & garter [ guests [ dinning tables [ catering hall [ food tables [ bride & groom saying goodbye [ other________________________ [ other________________________
song preferences
other
[ number of hours anticipated _____ [ number of cameras _____
[ special effects _____________________________________________________ [ number of DVDs/VHS tapes I want _____
female attendants final selection shop
male attendants final selection shop
Contact Name
Contact Name
Appt. Date/Time
Appt. Date/Time
Address
Address
Telephone
Telephone
Website
Website
Dollar Quote
Dollar Quote
Fitting Times/Dates
Fitting Times/Dates
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30 Spring 2011
The Wedding Planner 2011: The Mansion
45
OFF
Your Initial Weight Loss Visit
Must present coupon at time of service. Offer Expires 6.30.2011
Laser Body Sculpting (SMARTLIPO) Do 1 Zone and Get 50% off 2nd Zone Teeth Whitening $99.99 (reg. $199.99) Full Body Organic Spray Tanning $24.99 Physician Supervised Weight Loss Laser Hair Reduction Botox© Juvederm™ with Lidocaine Spider Vein Therapy Medical Grade Microdermabrasion Chemical Peels Micropeels Acne Treatments Teeth Whitening Massage Therapy Spa Facials
Spring 2011
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FALLING IN LOVE IS EASY.
PLANNING YOUR WEDDING SHOULD BE TOO. Start your journey together at one of the magnificient casino resorts of Caesars Entertainment. Our planners will help make your dream wedding a reality with a customized wedding package, bachelor/bachelorette party or rehearsal dinner.
From unique venues with breathtaking views to world-class luxury spas and sizzling nightlife Caesars Entertainment is the perfect choice to make a lasting impression on your special day.
For more information or to receive a quote, visit www.caesars.com/weddings/atlantic-city or call the Sales Department at 609-340-2150
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Management reserves the right to change or cancel this promotion at any time without notice. Must be 21 or older to gamble, enter and remain in a New Jersey casino or participate in any Caesars Entertainment promotion. Know When To Stop Before You Start.Ž Spring 2011 Gambling Problem? Call 1-800-GAMBLER. Š2011, Caesars License Company, LLC.