6 minute read
WorkflowMax: Knowledge is beautiful
Knowledge is beautiful
@WorkflowMax
Leanne Campbell, General Manager, WorkflowMax
Knowledge is beautiful. It is the powerful factor that enables individuals, businesses and even entire nations to achieve spectacular results...
Considered to be superior in
strength in gaining results, the more information we have at our fingertips, the better equipped we are to succeed.
Business leaders need knowledge - they can’t just follow their nose. There’s a lot riding on the information that is available to them and many pitfalls to be aware of. It’s not just diminishing time affecting our business leaders - it’s the lack of financial visibility, inaccurate quotes, mismanagement of workflow and resources, incorrect invoices and expenses not being tracked accurately. It’s a minefield out there!
The juggling of numerous projects, plans, tasks and people while tracking profitability and retaining control is no mean feat for any organisation. Historically, financial project management has been a haphazard journey of scribbling dates and project timelines on whiteboards and entering dollars and cents into a spreadsheet. It’s fair to say - efficiency and accuracy were anything but a reality.
Xero, being the stalwart of simplifying complex financial tasks and giving businesses the ability to collect critical business insights, has delivered on two effective and powerful financial project management tools: Xero Projects and WorkflowMax. Take a deep breath and exhale because whether you’re a small creative agency, or a larger construction business, Xero is giving your business its power back. Projects or WorkflowMax really help businesses across the globe? Drumroll please: Xero Projects and WorkflowMax are cloud based (accessible from anywhere on any device). Both solutions have the power to equip business leaders and decision-makers with the information required to make smart decisions, form positive relationships with clients and, above all, drive profitability. Let’s be honest, a smarter business makes for a more profitable one.
Why would Xero offer two financial project management tools when it’s surely easier to have one? Well, it can’t be a one-size-fits-all situation, can it? It depends on where the business is going and what it’s trying to achieve. Xero Projects is the lighter and more agile sneaker, while WorkflowMax is the more heavy duty boot. Both options however, are specifically designed to maximise project profitability and track the all-important time and costs with accuracy and ease.
Xero Projects focuses on the financial side of project management allowing simple time and job cost tracking with one easy Xero login. Some of the benefits are;
Everything in one place, accessed with one Xero login Integrated with your Xero organisation Ability to assign bills to projects and pay directly out of your account Intuitive, simple to activate and use from within Xero Supports fixed price, time and expenses billing Ability to issue deposits Visibility across all jobs Monitors budgets and job costs in real time Projects overview and simple reports
WorkflowMax is a highly customisable, end-to-end project management solution for businesses that need to manage their workflow from quote through to invoice while tracking time and costs. WorkflowMax helps improve project budgeting and gain critical insights into a business and profitability. Some of the benefits are;
Powerful financial analysis and workflow management Track time and costs from quote
Leanne Campbell
General Manager,
WorkflowMax
It’s a really exciting time to be in this space, we are super proud “ to now be able to provide two great SaaS products to virtually any business on the planet - and all powered by Xero. We will help users to provide greater visibility over profitability, cash flow, capacity planning costs - and both products deliver the most valuable thing to any business owner - that’s giving you back your time. There really is no need to run your business manually anymore. Doing business in the cloud and cloud advisory is the future. “ XU Magazine - the independent magazine for Xero users, by Xero users. Find us online at: xumagazine.com
through to invoice Improve project budgeting and gain critical insights into your business Xero owned with real time integration to Xero invoices and bills Highly configurable to suit a range of industries Staff allocation and collaboration capability had access to beautiful reporting
Suite of standard and customised reporting Manage sales opportunities and activity Tiered subscription based on number of users Extensive security permissions
It’s all about matching needs with functionality and complexity. So, while Xero Projects will be ideal for many small-sized businesses, there will also be many smaller business that WorkflowMax could be a much better fit for. By asking a few simple both?
Ben Watts
Product Manager,
Xero Projects
We’re really pleased with the first release of Xero Projects. “
Although it’s still in its infancy, we are thrilled with the uptake from our customers so far.
It’s clear that this is really something that they have wanted for a long time – a simple, beautiful, intuitive way to keep track of their project look after their job costing directly within their Xero account providing a great alternative for small businesses who require a simpler option to our existing solution WorkflowMax. “
Why Projects?
Sole practitioner to mid-size businesses Financial side of project management (time and job costing) Available within Xero Xero customers only Less customised fields make it quick and easy to setup and use Key reports out of the box Basic user permissions Simple tool for basic needs Base Xero subscription, plus cost per user pricing Part of Xero, works with Contacts, Bills, Invoices, Bank Reconciliation and Reporting Great for people currently using spreadsheets or paper based systems to manage their time and cost tracking Available on Android and iOS Earn points in the Xero Partner Program
questions - the most appropriate solution will become obvious.
Just imagine for a minute all business leaders knowing which projects were on track, and which ones were running over budget before they closed out. They were all able to retain a healthy cash flow due to real-time tracking, and financials. Now our users can
designed to help them understand the numbers in real-time and at a glance. Sounds like financial project management empowerment? Well it is, and all made achievable with the knowledge that Xero Projects and WorkflowMax provides businesses.
xero.com/projects workflowmax.com
Questions to help you decide whether Xero Projects or WorkflowMax is the best fit:
How are you currently tracking your time and costs against each job? What are the key things you need to do? How many staff will need access to your project management software? What kind of insights and reporting do you need? Do you need end-to-end project management, or just financial tracking? How do you price your projects – fixed price, time and materials, or
FIND OUT MORE...
How many projects do you typically have on the go at once?
Why WorkflowMax?
Small to large businesses End-to-end project management (need to track leads & quotes, organise/ allocate work and track time/costs against budgets) Real time integration with Xero invoices and bills Don’t need to be using Xero Customisable fields make it highly configurable and flexible Suite of standard reports along with built in Report Builder for customised reporting Granular user permissions Tiered subscription based on number of users Ability to share and collaborate within tool Manage sales opportunities and activity (light CRM) with Optional Lead Manager Available on Android and iOS
