CloudPayroll Managing your

Managing your

employees’ leave Joanna Cruickshank, National Sales Manager, CloudPayroll. CloudPayroll is a standalone payroll system suitable for 1 – 1000 employees. Joanna, is passionate in helping people get the best payroll solution for their organisation.

There can be a great level of confusion for

employers regarding their employees’ leave balances and entitlements. As an employer it is important to determine if your employees are employed as casuals, permanent full time, or part time – WHY?

If casual, they could be entitled to a higher hourly rate, normally through casual loading and will only get paid when they work. It is very important to refer to their award and the additional loadings to be paid outside normal hours. Casual employees will only accrue Long Service Leave.

As a permanent employee, leave is accrued on all ordinary hours worked. CloudPayroll allows the business owner to make an informed decision to pay leave based on an employee’s leave balance. Importantly, the employer must keep a record of hours worked, the accruals and when leave is taken by an employee. When an employee leaves their employment, they may have an outstanding leave balance that is required to be paid as part of their termination payment.

CloudPayroll accrues leave on actual hours worked and can easily set up other leave accrual rules if employees receive 25 days or 30 days a year. Pay elements would be added to the employees’ template and the accruals would reflect the 25 days a year rather than the normal 20 days a year.

Monthly payrolls

CloudPayroll makes management of monthly payrolls easy. It will automatically calculate and apply 1/12th of an employee’s annual salary each month.

For example: for a full-time employee working a 38-hour week, on the template we would add 164.66 hours to be paid. For a 35-hour working week we would add 151.66 hours to be paid. The number of working days in each month do not alter the pay each month, e.g. February will be paid the same as March. We are often asked what an employee starting employment part way through the month should be paid? The two most common methods are: 1. Pay the employee based on their actual hours worked in the first month x hourly rate 2. Deduct the hours not worked from the monthly hours they would have worked x hourly rate

Time in lieu

Some awards and registered agreements allow an employee to take paid time off instead of being paid overtime pay. This is also known as ‘time in lieu’, time off in lieu or ‘TOIL’.

CloudPayroll allows employers to record additional hours worked as Time in lieu. Employees may apply to take time in lieu through CloudPayroll’s Employee Kiosk, on any PC, Mac or mobile device. No

excel spreadsheets required!

Find out more...

Interested to know more, call CloudPayroll to arrange a free demonstration for you and/or your clients. See for yourself how the Leave Management features can benefit your clients, saving them considerable amounts of payroll administration hours and reducing errors from manual calculations and record keeping.

cloudpayroll.com.au

Billing Automation - It’s a Win-Win!

An automated billing platform like Emersion will help your team to manage complex billing processes while also helping your clients to improve profitability and reduce cash flow volatility.

@emersionbilling

Paul Dundas, CEO and Founder, Emersion

Paul Dundas is the CEO and Founder of Emersion, a business and billing automation platform for Telcos, MSPs, utility providers and wholesalers. He has more than 20 years of experience working in the Telco billing space and has helped hundreds of businesses in Australia, New Zealand and Singapore to streamline their billing operations.

If you’ve ever worked with MSPs, telcos or

utility providers, you’ll have an idea of just how difficult it can be to manage complex billing through Xero. This often means manually adding usage and prorata charges to invoices, which is time consuming and can lead to errors.

The larger the customer base, the more difficult this is to manage. This is where a business automation platform like Emersion can help. At the same time, we’ll help your clients to improve profitability, lower their operating costs, reduce volatility in their cash flow and minimise their exposure to reseller debts.

It’s a win-win! Here’s how we do it:

Improved cash flow through billing automation

Emersion can take the stress out of your billing process. By synchronising with Xero in real time, we are able to automate the entire accounts receivable process including invoice generation and payment collection. This will save time and reduce the need for costly re-work.

Emersion automates the entire billing process from receiving and processing usage, to prorata charges calculation, invoice generation, payment processing, reconciliation and collections. This minimises the work for accounting and bookkeeping teams and means that your clients’ bill runs will go out on time, every time.

Automated collections notifications reduce your clients’ average invoice payment time and can even automatically apply late payment fees to encourage prompt payment of all accounts.

Emersion bills in real time and supports sending multiple invoices for the one payment period, so your clients can charge for ad hoc services when they happen and any other subscription services at the end of the billing period. At the same time, they can opt for shorter billing periods often leading to improved cash flow.

Minimise exposure to reseller debts

Often when a company is reselling services (such as voice, data or energy), they are liable for any usage charges, regardless of whether their end users have paid their invoices. Emersion’s service management functionality helps to minimise your clients’ exposure to reseller debts.

With service management, your clients’ can limit this exposure by setting a maximum amount of

time that an invoice can remain unpaid before the service is suspended. If the end-user has failed to make a payment by this point in time their service is automatically marked as suspended until payment is made and no further usage fees can be generated.

Lower operating costs through business automation

Emersion can automate entire business processes including billing, collections and reporting. This will help your team to work more efficiently.

At the same time, we can also automate your clients’ with provisioning and order management processes which will save time and improve customer experience for their end users.

Minimise Fees

Payment fees add up. There are ways you can minimise the amount your clients end up paying including:

• Working with the right

providers - Many of Emersion’s payment integrations have lower fees than commonly used providers like Stipe and Paypal. • Fee routing - By integrating with multiple payment merchants, your clients can route payments through whichever provider has the lowest fees for certain transaction types such as credit card or direct debit via bank account. For instance, if payment provider A offers a flat fee of 2% per transaction, and payment provider B has a fee of 2.5% for AMEX transactions, and 1% for every other transaction type we are able to

route the AMEX transactions through Provider A, and all other transactions through provider B.

• Adding a payment surcharge

to invoices - You can automatically add a payment surcharge to certain transaction types, passing the fee onto your client’s end users.

This combination of lowering fees and on-charging transaction costs improves the margin on every service sold and is especially helpful when your clients are selling lower margin products like internet, mobile phone or energy plans.

Maximise share of wallet

Usage and pro-rata charges calculation happens automatically in Emersion, which means you’ll never leave money on the table. In addition to this, our contract management system is able to calculate and apply break fees for early termination of a contract. In addition to this, Emersion’s smart invoice templates can be customised to display advertising that can be used to upsell, crosspromote or incentivise longer contract terms, ensuring the maximum share of your clients’ wallet possible.

Contract Management

Emersion stores information about your customer’s contracts, including the products and services that are included and when the contract expires. We can automatically calculate any break fees for existing a contract early, and

Partner with Emersion today

We’re looking to partner with accountants and bookkeepers all around the world and are prepared to pay a generous commission for every client your business refers to us. Click here for more information about joining Emersion’s partner program.

FIND OUT MORE...

Click here for more information about joining Emersion’s partner program:

emersion.com/xero_ partners

GREAT NEWS! ApprovalMax is the New Zealand Xero App Partner of the Year 2020

Read more in our blog!