Collaboration in the Cloud Neil Morgan WWF Global Intranet
• What problems are we trying to solve? • Google Apps @ WWF • Strengths and Weaknesses • Collaboration @ WWF
What problems are we trying to solve? • Wikis and online project management tools • Shared calendars o
Project or team planning, public events, ...
• File sharing o o
distribution of documents, videos, images, … drafting of documents with a global team - No track changes!!!
• IM or Chat (is there an approved platform?) o
Phone calls are too expensive
Google Apps @ WWF Calendars o o
Share team events calendar or manage individual calendars Public events calendars
Docs, Spreadsheets, Presentations o o
Forms submitted to spreadsheets - "databases" Work plans, project tasks, and budget tracking
Google Sites o o o
'Best Practice' Communities - post content for others (documents, videos, presentations, FAQs) 'Working Groups' - develop strategy documents, coordinate virtual teams 'Project Spaces' - Develop project specifications (templates), project pages (lists, files)
Google Calendar
Integrated into CONNECT
Google Docs & Spreadsheets
Google Docs & Spreadsheets
Google Docs & Spreadsheets
Google Sites – Wikis wiki.wwf.panda.org
Expert Communities "Best Practices"
Virtual Team Workspaces
Virtual Team Workspaces
Project Spaces
Embed Google Apps Objects
Google Apps Start Page
Now you get what you want, do you want more? • Need for a better integrated Blog platform (Blogger) • No RSS for Sites • • • •
– can subscribe to email alerts
Google Groups - This has now been added More granular administrator control Where’s my data? http://www.dataliberation.org/ Integration with Content Repositories – getting content back to the Intranet “Save File as …”
Collaboration @ WWF
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Think about who really needs it Can’t force it on the users – Get to know them first! Online collaboration must start with real world collaboration Experience required You will make mistakes Promote a culture of openness (share early & share often)