29-12MF

NAF VACANCY ANNOUNCEMENT  MARINE & FAMILY PROGRAMS (MF) Headquarters Marine Corps Human Resources & Training Branch (MRG), 3044 Catlin Avenue, Quantico, VA 22134-5099 FAX: (703) 432-0436

E-MAIL: mf.vacancies@usmc-mccs.org ANNOUNCEMENT NUMBER: Position: Administrative Support Assistant Education & Career Assistance NF-0303-03

WEB SITE: www.usmc-mccs.org 29-12MF Open: 10 Apr 2012 Close: 24 Apr 2012

Location:

Marine & Family Programs Division, HQMC 3280 Russell Road Quantico, VA 22134-5099

Salary:

$45,000-$50,000 **Any offer of employment will fall within this advertised range**

Who May Apply:

All Sources

Type of Appointment:

Regular Full-Time (35-40 hours per week)

Tour of Duty: Monday through Friday **Tour of duty may change based upon work requirements** DUTIES AND RESPONSIBILITIES: Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters.

Reviews and interprets directives and regulations. Maintains official files.

Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures, and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles, and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows, and presentations. Manipulates data to meet presentation and report requirements.

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Receives telephone callers, visitors, complaints, and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff

members. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.

May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature; preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and individual development plans.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Asks questions to determine, verify, and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise.

Adheres to safety regulations and standards. Uses any required safety equipment, and observes safe work procedures. Promptly reports any observed workplace hazards, any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required.

QUALIFICATIONS REQUIREMENTS: Three years experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer, and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

Marine Corps experience is desireable.

As a condition of employment applicants are required to successfully complete required background check and screening. Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, political affiliation, physical handicap, marital status, membership or non-membership in an employee organization.

Marine and Family Programs (MF) provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should call (703) 432-0434. The decision to grant an accommodation will be made on a case-by-case basis.

As a condition of employment candidates are required to participate in direct deposit under all appointments to positions within Marine and Family Programs (MF), HQMC.

The Marine and Family Programs Division (MF) is a Drug-free workplace. The use of illegal drugs by MF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

BENEFIT INFORMATION: We offer an excellent benefit plan to include:  No waiting period  Medical/Dental/Life and Long Term Care Insurance  Flexible Spending Account  Tuition reimbursement for job-related courses after one year of employment  Pension plan and 401(k) savings plan. Employees that participate in both plans receive a 1% incentive employer match into their 401(k) account up to 4%  Exchange, Fitness Center, Lunga Park, Bowling and Theater privileges  May qualify for forgiveness of the remaining balance due on your eligible federal student loan through the US Department of Education under the Public Service Loan Forgiveness Program FILING INSTRUCTIONS:  Send your resume via email to mf.vacancies@usmc-mccs.org.  The email subject line should include your name (Last, First) and the Announcement #29-12MF.  You may also send it by mail to Headquarters, Marine Corps, Human Resources & Training Branch (MRG), 3044 Catlin Ave., Quantico, VA 22134-5099 (Attn: Marine & Family Programs Recruiter, Announcement # 29-12MF).  Do not send multiple submissions - choose one delivery method.  All submissions must be received by 11:59 PM ET on the closing date.

SELECTION: This vacancy will be filled by the best qualified applicant as determined by the selecting official.

NOTIFICATION: Due to the number of resumes received for each position applicants will only be contacted if called for an interview.