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Admissions Policy

WHOLE SCHOOL POLICIES

Admissions Policy

Rationale

Applications for places at ACG School Jakarta for all programmes shall be processed promptly and considered in a fair and professional manner by the Principal or Vice-Principal Primary. Assistance in this process will be provided by the Senior Administrative Assistant - Admission & Registrar and if applicable from the IBDP Coordinator. Guidelines should be available to assist in the selection of students.

Aims

• To outline processes for the consideration of applications. • To ensure that all applications are considered in a fair and professional manner.

Guidelines

Enrolment of Students

1. All students shall be required to complete an Application Form. 2. All students shall be interviewed, usually with parents/guardians. Interviews will normally be conducted by either the Principal or Vice-Principal Primary. For students looking to enter the IBDP, the IBDP Coordinator will also conduct an interview. Efforts will be made to assist prospective parents, if necessary, with translation support where the mother tongue is not English or

Bahasa Indonesia – usually, but not restricted to, via the parental or student community. 3. Applicants should be able to demonstrate a level of spoken and written English that will allow them to participate effectively in a classroom where the language of instruction is mostly English. This will be ascertained through an appropriate test. 4. Students maybe required to receive English Language Support. if deemed appropriate. This support comes as an additional cost and is a condition of enrolment if necessary. Refer: English Language Support (ELS). 5. Students in need of support to access the curriculum maybe required to receive Special Educational Needs support, if deemed appropriate. This support comes as an additional cost and is a condition of enrolment if necessary. Refer: Sepcial Educational

Needs (SEN) and Inclusion. 6. All students currently enrolled at ACG School Jakarta are automatically eligible to progress to the IB Diploma Programme, subject to specific prerequisites for individual courses. 7. The IBDP allows for strong support of a student’s first language as well as learning English. The IBDP Coordinator, in consultation with language teachers, will look closely at the courses for all students embarking on the IBDP to ensure their language needs are catered for.

8. The IBDP Coordinator is responsible for discussing the options available in the six groups to create the programme most suitable for the student enrolling and in line with the IB philosophy. The intent is always to enable the student to undertake, at least initially, the full Diploma. Where concerns exist, the IBDP Coordinator is to ensure close tracking of progress is in place. 9. All students graduating from Year 13 are eligible for the ACG School Jakarta High School Diploma. For students who do not

complete the full IB Diploma Programme, or do not gain sufficient points for its award, this would be their sole graduation document. 10. The Principal, Vice-Principal Primary or IBDP Coordinator will discuss with the student enrolling for CIE and the IBDP the course they wish to undertake for the following years to gain an overview of where they are heading and the requirements for their chosen academic future at tertiary level. The importance of academic integrity at ACG School Jakarta is also discussed and the Academic

Honesty Declaration explained. Refer: Academic Honesty Policy, Academic Honesty Declaration. 11. Students should provide documentation regarding prior academic performance such as school reports for the last 2 years, or other external examination results. Contact with a previous school will be made only if agreed by the student and/or his/her family. 12. ACG School Jakarta will not confirm acceptance until after staff have assessed the students’ suitability for the subject/s requested. 13. A decision regarding the application will normally be conveyed within one week of the interview or the receipt of any supporting information requested. 14. An Application Fee (which is non-refundable) is required to begin the process of enrolment. A Development fee (non-refundable) is required to reserve any place offered this must be paid by the date specified in the letter of offer or the offer shall lapse. Tuition Fees are to be paid prior to the commencement of the first day of school. 15. A secure file will be set up for each student containing all enrolment information. This file will be maintained throughout the time the student spends in the School and reports will be added.

Quality Control

• All enrolments are completed by the Principal or Vice – Principal Primary, although the Senior Administrative Assistant - Admission &

Registrar has the authority to accept an enrolment in their stead after consultation via email, Skype or telephone. • The process followed for enrolment is in keeping with ACG policies. • All enrolments are documented on iSams and therefore must be completed fully and appropriately. • Prior to the interview, copies of all the required documentation (as detailed in the enrolment pack) must be given to the Senior

Administrative Assistant - Admission & Registrar. • Records of all enrolments are filed centrally.

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