MINUTES OF WEEKLY STAFF MEETING Date: 29/3/2017 Time: 12.00pm Attendance: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun Absent: Item Description 1 Delegation of job scope 1.1 1) Brian Hong – Project Manager 2) Brian Lum – Structural Engineer 3) Adrian – Q.S 4) Ken – Landscape Architect 5) Shaun – M & E 6) Joshua - Architect 2 Site Visit 2.1 Site is located around the lake compound within Taylor’s University Lakeside campus 2.2 Client guided company through the site and explained on how it can be developed 3 Initial Concept 3.1 Develop schematic design 3.2 Architect to come out with design concept to discuss with client to get a better understanding and direction from client 4 Project Manager to start out a draft Gantt Chart Minutes taken by: Joshua Lee Yee Kai Minutes reviewed by: Ken Wong Chun Thim Minutes verified by: Brian Hong
Action Everyone
Date of Action
Everyone
Joshua
Brian Hong 29 MARCH 2017
MEETING AGENDA – KEN WONG DEVELOPMENT SDN BHD PM03 Location: Taylor’s University Lakeside Campus Date: 5 APRIL 2017 Time: 11.00AM-12.00PM Facilitators: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M&E ENGINEER: Ir. Yong Thang Shaun
AGENDA ITEMS Item Description 1 Architect to discuss concepts and experience from site visit.
Action Ar. Lee
2 C & S engineer to recommend structural solutions and whether it is possible for ideas to take place
I.r Lum Ar. Lee
3 Budget constraints with ideas
Sr. Kan Ar. Lee
4
Additional Information: NIL
Date of Action
LAKESIDE GALLERY PM02
MEETING MINUTES – KEN WONG DEVELOPMENT SDN BHD PM01 Date: 5 APRIL 2017 Time: 11.00AM-12.00PM Chairman: Ar. Joshua Lee Yee Kai Attendance: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun Absent: Item Description 1 Introduction of Role and Identity from Each Participant/Member of the Project 1.1 1) Joshua Lee Yee Kai – Architect 2) Brian Lum Zi Yang – Structural Engineer 3) Hong Sang Won – Project Manager 4) Ken Wong Chun Thim – Landscape Architect 5) Kan Jia Wei Adrian – Quantity Surveyor 6) Yong Thang Shaun – Mechanical Engineer 2 Debrief on Recent Site Visit 2.1 Site is located around the lake compound within Taylor’s University Lakeside campus 2.2 All stakeholders/participants were given time to voice out their opinions about the site. 3 Architect’s Proposal 3.1 Briefing to all stakeholders on client’s requirement. 3.2 Presentation on the initial concept/idea of the architect on the project based on the requirements set by the client. 3.3 Description of land survey and the concerns of site boundary. 3.4 Plans on landscaping in and around site discussed and brainstormed with relevant parties. 3.5 Structural concerns discussed with Structural Engineer in accordance to structural integrity, suitability with weather and usage of materials in relation with the architectural concept. 3.6 Initial M&E discussions and concerns taking place in accordance with thermal and lighting feasibility.
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Action ALL
ALL
Ar. Lee Ar. Lee Ar. Lee Ar. Lee Ar. Lee Ar. Wong Ar. Lee Ir. Lum Ar. Lee Ir. Yong
Date of Action
LAKESIDE GALLERY PM02 4 To Do Task for All Parties 4.1 Architect - Further develop on the project/building. - Provide draft of lighting & ventilation detailing. - Enhance the placement and location of containers in accordance with what has been discussed with Engineers as well as cater to client requirements and concept. - Work with structural Engineer for resolution to cantilever support. - Provide conclusion from own analysis on project feasibility/manageability - Give thought on acoustic performance of building. - Create an initial physical model to be shown in the next meeting. 4.2 C & S Engineer - Work with Architect on resolution to cantilever support. 4.3 Project Manager - Attend the next meeting. 4.4 Landscape Architect - Assist with pathway designation and design. 4.5 Quantity Surveyor - Calculate budget cost - Conduct a comparison on the cost of materials that are presently evaluated for usage for the project. 4.6 M&E Engineer - Reconfirmation with the Architect on the sizes of containers, cooling system and lighting types, as well as address plumbing issues and irrigation. Minutes taken by: Kan Jia Wei Adrian
Minutes reviewed by: Bryan Lum Zi Yang
Minutes verified by: Joshua Lee Yee Kai
KEN WONG DEVELOPMENT SDN BHD [ 2017]
ALL
7 APRIL 2017
LAKESIDE GALLERY PM03
MEETING AGENDA – KEN WONG DEVELOPMENT SDN BHD PM03 Location: Taylor’s University Lakeside Campus Date: 12 APRIL 2017 Time: 11.00AM-12.00PM Facilitators: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun
AGENDA ITEMS Item Description 1 Landscape architect to consider hardscape and softscape with surrounding area 2 Q.S and M&E to confirm with Architect 3 Standard meeting discussing the proposal to follow.
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Action L.Ar. Wong Ar. Lee, Sr. Kan, Ir. Yong ALL
Date of Action
LAKESIDE GALLERY PM02
MEETING MINUTES – KEN WONG DEVELOPMENT SDN BHD PM02 Project: Lakeside Container Gallery Date: 12 APRIL 2017 Time: 11.00AM-12.00PM Chairman: Ar. Hong Sang Won Attendance: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun Absent: Item Description 2 Landscape Architect proposal 2.1 Carried out conceptual design base on the design given by the architect. 2.2 Produce more greenery to the design 2.3 Therefore, propose - gravel/concrete pathway - greenery by the sidewalk 3 Quantity Surveyor 3.1 Estimated Budget + Cost to be confirmed with architect 4 M&E Engineer 4.1 Sizes of containers, cooling system and lighting types, as well as address plumbing issues and irrigation to be confirmed with architect 5 To Do Task for All Parties 5.1 Architect - Further develop on the project/building. - Provide draft of lighting & ventilation detailing. - Enhance the placement and location of containers in accordance with what has been discussed with Engineers as well as cater to client requirements and concept. - Work with structural Engineer for resolution to cantilever support. - Provide conclusion from own analysis on project feasibility/manageability
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Action L.Ar. Wong
Sr. Kan Ir. Yong
Ar. Lee
Date of Action
LAKESIDE GALLERY PM02 -
5.2 5.3 5.4 5.5
5.6
Give thought on acoustic performance of building. - Finalize the design provided with full drawings (plans, elevations, sections) and 3d models in the next meeting. C & S Engineer - Work with Architect on resolution to cantilever support. Project Manager - Attend the next meeting. Landscape Architect - Assist with pathway designation and design. - Get an approval from the architect. Quantity Surveyor - Calculate budget cost - Conduct a comparison on the cost of materials that are presently evaluated for usage for the project. M&E Engineer - Reconfirmation with the Architect on the sizes of containers, cooling system and lighting types, as well as address plumbing issues and irrigation.
Minutes taken by: Hong Sang Won
Minutes reviewed by: Ken Wong Chun Thim
Minutes verified by: Joshua Lee Yee Kai
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Ir. Lum Ar. Hong L.Ar. Wong Sr. Kan
Ir. Yong
14 APRIL 2017
LAKESIDE GALLERY PM03
MEETING AGENDA – KEN WONG DEVELOPMENT SDN BHD PM03 Project: Lakeside Container Gallery Location: Taylor’s University Lakeside Campus Date: 19 APRIL 2017 Time: 11.00AM-12.00PM Facilitators: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun
AGENDA ITEMS Item Description Action 1 Review Architects drawing and discuss solutions to solve ALL design complications (if any) 2 Landscape Architect to propose landscapes and vegetation with analysis 3 Discussion on construction methods and structural 3.1 - Cantilevered structure 3.2 - Material choices with budget 3.3 - Roof discussion with Architect 3.4 - Ship containers structural discussion 4
Ar. Lee Ir. Lum Ar. Lee
4.1 4.2 4.3 4.4
Air-Cond proposal, lightings, mechanical ventilation on toilets - type of air-cond (cassette or split) - type of H.P for air-cond - lights discussion on hardscape - Mechanical ventilation on toilets
Ir. Yong Ar. Lee Ar. Wong
5 5.1 5.2 5.3 5.4 5.5 5.6
Construction methods and cost -Skilled and unskilled workers -Cranes -Piling -IBS -Materials choices -Cost of mechanical ventilations ducts and valves
Ar. Lee Ir. Lum Sr. Kan Ir. Yong
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Date of Action
LAKESIDE GALLERY PM03 5.7
- Cost of pricing of materials
KEN WONG DEVELOPMENT SDN BHD [ 2017]
MEETING AGENDA – KEN WONG DEVELOPMENT SDN BHD PM03 Project: Lakeside Container Gallery Location: Taylor’s University Lakeside Campus Date: 26 APRIL 2017 Time: 11.00AM-12.00PM Facilitators: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun
AGENDA ITEMS Item Description 1 Architect to confirm on design. 1.1 Review on toilet placement. 1.2 Confirm on size.
Action Ar.Lee
2 Landscape Architect to propose landscaping. 2.1 Show pictures of vegetation on site. 2.2 Analysis of vegetation on site.
Ar. Wong
3 Quantity Surveyor to provide cost. 3.1 Conduct budget analysis on construction. 3.2 Conduct budget analysis and proposal of materials.
Sr. Kan
4 Project Manager to provide Gant chart. 4.1 Discuss Gant chart.
Ar. Hong
5 M & E to provide proposals on Air-Cond and Light. 5.1 Review of Air-Cond. 5.2 Review of Lights.
Ir. Yong
Date of Action
6 C & S to provide proposal on Structural System. 6.1 Review of structural systems
Minutes taken by: Bryan Lum Zi Yang
Minutes reviewed by: Ken Wong Chun Thim
Minutes verified by: Joshua Lee Yee Kai
Ir. Lum
26 APRIL 2017
MEETING AGENDA – KEN WONG DEVELOPMENT SDN BHD PM03 Location: Taylor’s University Lakeside Campus Date: 3 MAY 2017 Time: 11.00AM-12.00PM Facilitators: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun
AGENDA ITEMS Item Description 1 Architect to confirm with C&S, M&E, Q.S, Landscape Architect
Action ALL
2 Updates on budget with materials options - From China or locally sourced - Options and discussion
Sr. Kan
3 C&S to confirm structural dimensions and methods of construction
I.r Lum
4
Ir. Yong
M&E to confirm types of air-cond and lighting and mechanical ventilation options for toilets
Date of Action
LAKESIDE GALLERY PM02
MEETING MINUTES – KEN WONG DEVELOPMENT SDN BHD PM02 Date: 3 MAY 2017 Time: 11.00AM-12.00PM Chairman: Ar. Joshua Lee Yee Kai Attendance: 1) ARCHITECT: Ar. Joshua Lee Yee Kai 2) C & S ENGINEER: Ir. Brian Lum Zi Yang 3) PROJECT MANAGER: Ar. Hong Sang Won 4) LANDSCAPE ARCHITECT: Ar. Ken Wong Chun Thim 5) QUANTITY SURVEYOR: Sr. Kan Jia Wei Adrian 6) M & E ENGINEER: Ir. Yong Thang Shaun Absent: Item Description 1 Architect - Finalize doors and windows schedule 2 Project Manager - Amend details and finalize the Gantt chart
Action ALL Ar. Hong
3 C & S Engineer 3.1 - Work with Architect on resolution to cantilever support. 3.2 - Change height and dimensions of structure 3.3 - Decided on using precast concrete instead of steel structure due to water resistance issues 3.4 - Pile columns into lake and lay concrete slab above to support cantilevered outdoor gallery
Ir. Lum Ar. Lee LAr. Wong Ir. Yong
4 M&E Engineer 4.1 - Reconfirmation with the Architect on the sizes of containers, cooling system and lighting types, as well as address plumbing issues and irrigation. 4.2 - Ventilation for toilets, solution achieved with architect with the usage of mechanical ventilation. 4.3 - Air ventilation duct/piping goes through 1st floor water storage area to the roof 4.4 - 1st floor indoor gallery, finalized with the usage of cassette type air-con units, more efficient than split type.
Ir. Yong Ir. Lum Ar. Lee
KEN WONG DEVELOPMENT SDN BHD [ 2017]
Date of Action
LAKESIDE GALLERY PM02 4.5 4.6 4.7 4.8 4.9 4.10 5 5.1 5.2 5.3 5.4
-
Cassette air con has to be of right dimensions to fit between the structures, structural engineer has given dimensions. - Other areas uses split type air con - H.p of air-cons are to be finalized - Placement of condensers are to be finalized - Lightings for indoor gallery are to be finalized - Walkway lights to be finalized Landscape Architect - Shown a few renderings - Shown types of plants suitable for tropical climate, Acacia,etc - Discussed with Electrical regarding lightings and hardscape decorations - Pathway lightings to be finalized with electrical engineer
6 Quantity Surveyor 6.1 - Calculate budget cost 6.2 - Conduct a comparison on the cost of materials that are presently evaluated for usage for the project. 6.3 - Finalize cost with M&E in calculating the cost of air-con units and mechanical ventilation estimates 6.4 - Finalize cost with Landscape architect regarding types of vegetation and hardscape decorations 6.5 - Estimate the amount of skilled and unskilled laborer needed
Minutes taken by: Ken Wong Chun Thim
Minutes reviewed by: Bryan Lum Zi Yang
Minutes verified by: Joshua Lee Yee Kai
KEN WONG DEVELOPMENT SDN BHD [ 2017]
LAr. Wong Ir. Yong
ALL
3 MAY 2017