Medical Neighbor Project October 21, 2014 Design Team Meeting Record of Learning Project Purpose: Improve referral infrastructure across the medical neighborhood in Greater Columbus Meeting Objectives Introduce examples of infrastructure functionality and terminology. Introduction to the functionality of cloud-based, shared client data infrastructure: CliniSync Meeting Participants Stephanie Baker, Clintonville-Beechwold Community Resource Center David Ciccone, United Way of Central Ohio Neal Edgar, Mental Health America of Franklin County Slessor Fombang, Columbus Neighborhood Health Center Isi Ikharebha, Physicians CareConnection Tricia Kincaid, OhioHealth Matt Kosanovich, United Way of Central Ohio Heather McCormick, LifeCare Alliance
Marty Miller, Heart of Ohio Family Health Centers Colleen O’Brien, The Ohio State University Wexner Medical Center Lauren Paluta, United Way of Central Ohio Dana Vallangeon, MD, Lower Lights Christian Health Center Matthew Yannie, United Way of Central Ohio Allan Zaenger, Charitable Pharmacy of Central Ohio Healthcare Collaborative of Greater Columbus Jeff Biehl John Leite
Framing & Purpose
Critical functionality of shared infrastructure identified by design team during July meeting.
Coordinated by:
Introduction to the functionality of cloud-based, shared client data infrastructure: CliniSync CliniSync is a product offered by the Ohio Health Information Partnership. Additional information can be found here: http://www.clinisync.org/ Functionality (Ranked by design team) Reporting Service Eligibility
Capacity Tracking
Current Services
Customized Forms Limit Client Data
Case Management Documents Mapping Record Merge Reminders Client Photo Family Grouping Medications
CliniSync Reporting capabilities are currently limited. Referral tool does show what services an organization offers. Service eligibility could be set by setting criteria to make a referral. Product does not display the capacity of an organization. Each organization could indicate what capacity they have in their instructions window, or when they reject a referral. A patient’s referral history will be tracked once they are placed in an organization’s database. Will track all referrals, not just the ones involving your organization. Organizations have the ability to set criteria for making a referral. Sensitive information can be sent via the direct messaging portal. Most providers in the state will have a direct messaging address.
Documents can be attached to referrals and direct messages.
System will consolidate patient records to eliminate duplicates. Working to implement a system that would alert organizations via text message or email.
Community Health Record will soon have the ability to track a patient’s medication history.
Messaging Patient Portal Key Take-Aways from CliniSync Demonstration o CliniSync’s referral and direct messaging tools are offered at no cost to local community-based organizations and healthcare providers. o Many hospitals, providers, long-term care and rehab facilities, and behavioral health agencies in Ohio are already using CliniSync. o CliniSync’s Community Health Record is connected directly into an organization’s EMR. Next Steps During the November meeting the design team will be collaboratively identifying if one of the tools demonstrated could be successfully implemented in Greater Columbus.
Scheduled 2014 Meeting Dates and Tentative Topics (All dates from 8:30 – 10:00 AM @ United Way of Central Ohio, Room 300) November 18 and December 16 Infrastructure selection process and planning for potential pilot