AIA College of Fellows Fund, Inc. | By-Laws

The American Institute of Architects College of Fellows Fund, Inc. BY-LAWS

The American Institute of Architects 1735 New York Ave NW Washington, DC 20006-5292

AIA College of Fellows Founded in 1952, the College of Fellows is composed of members of the Institute who are elevated to Fellowship by a jury of their peers. Fellowship is one of the highest honors the AIA can bestow upon a member. Elevation to Fellowship not only recognizes the achievement of the architect as an individual, but also elevates before the public and the profession those architects who have made significant contributions to architecture and to society.

Contents

The AIA College of Fellows Fund, Inc. Purposes Officers Appointment of Officers Duties of Officers The Board of Directors of the Corporation Vacencies in Office Committees Amendments The College of Fellows Fund Operating Procedures Indemnification of Officers Dissolution

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THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC. NOVEMBER 2002

B Y L AW S ARTICLE 1

THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC. 1.1 T H E A M E R I C A N I N S T I T U T E O F A R C H I T E C T S , I N C . ( “ I N S T I T U T E ” ) I S A N O T- F O R - P R O F I T C O R P O R AT I O N D U LY O R G A N I Z E D A N D E X I S T I N G U N D E R T H E L AW S O F T H E S TAT E O F NEW YORK. 1.2 THE COLLEGE OF FELLOWS OF THE AMERICAN INSTITUTE OF ARCHITECTS (“COLLEGE O F F E L L O W S ” ) I S C O M P O S E D O F T H O S E M E M B E R S O F T H E I N S T I T U T E W H O H AV E B E E N A D VA N C E D T O F E L L O W S H I P I N A C C O R D A N C E W I T H T H E B Y L AW S O F T H E I N S T I T U T E .

1.3 THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC. ( “ C O R P O R AT I O N ” ) I S A C O R P O R AT I O N D U LY O R G A N I Z E D A N D E X I S T I N G U N D E R T H E L AW S O F T H E D I S T R I C T O F C O L U M B I A T O E F F E C T T H E P U R P O S E S S E T F O R T H B E L O W. 1.4 N O T H I N G I N T H E S E B Y L AW S S H A L L A LT E R O R O T H E R W I S E A F F E C T T H E R E L AT I O N S H I P BETWEEN THE INSTITUTE AND THE COLLEGE OF FELLOWS, AS REFLECTED IN THE B Y L AW S O F T H E I N S T I T U T E .

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THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC.

ARTICLE 2

PURPOSES 2.1 T H E P U R P O S E S O F T H E C O R P O R AT I O N A R E T O M A N A G E T H E C O L L E G E O F F E L L O W S F U N D E X C L U S I V E LY F O R C H A R I TA B L E , S C I E N T I F I C A N D E D U C AT I O N A L P U R P O S E S ; T O S O L I C I T A N D A C C E P T C O N T R I B U T I O N S T O T H AT F U N D A N D , F R O M S U C H F U N D , T O AWA R D S C H O L A R S H I P S , S T I P E N D S , E N D O W M E N T S A N D O T H E R F I N A N C I A L S U P P O R T T O S T U D E N T S A N D O T H E R S E N G A G E D I N T H E S T U D Y O F A R C H I T E C T U R E A N D R E L AT E D E D U C AT I O N A L S U B J E C T S ; A N D T O E N G A G E I N A N D S U P P O R T R E S E A R C H P E R TA I N I N G T O A R C H I T E C T U R E A N D R E L AT E D F I E L D S O F E N D E AV O R , A L L I N A C C O R D A N C E W I T H T H E R E Q U I R E M E N T S I M P O S E D B Y 2 6 U . S . C . ยง 5 0 1 ( C ) ( 3 ) A N D R E L AT E D P R O V I S I O N S O F THE INTERNAL REVENUE CODE.

ARTICLE 3

OFFICERS 2.1 T H E O F F I C E R S O F T H E C O R P O R AT I O N A N D T H E I R T E R M S O F O F F I C E S H A L L B E A S SHOWN IN THE FOLLOWING SECTIONS. THE CHANCELLOR OF THE COLLEGE OF FELLOWS SHALL BE THE PRESIDENT OF THE C O R P O R AT I O N , A N D S H A L L S E RV E A S I N G L E O N E - Y E A R T E R M C O I N C I D E N T W I T H H I S / HER TERM OF OFFICE AS CHANCELLOR OF THE COLLEGE OF FELLOWS. THE VICE CHANCELLOR OF THE COLLEGE OF FELLOWS SHALL BE THE VICE PRESIDENT O F T H E C O R P O R AT I O N , A N D S H A L L S E RV E A S I N G L E O N E - Y E A R T E R M C O I N C I D E N T

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THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC.

WITH HIS/HER TERM OF OFFICE AS VICE CHANCELLOR OF THE COLLEGE OF FELLOWS. T H E S E C R E TA R Y O F T H E C O L L E G E O F F E L L O W S S H A L L B E T H E S E C R E TA R Y O F T H E C O R P O R AT I O N , A N D S H A L L S E RV E A S I N G L E T W O - Y E A R T E R M C O I N C I D E N T W I T H H I S / H E R T E R M O F O F F I C E A S S E C R E TA R Y O F T H E C O L L E G E O F F E L L O W S .

THE BURSAR OF THE COLLEGE OF FELLOWS SHALL BE THE TREASURER OF THE C O R P O R AT I O N , A N D S H A L L S E RV E A S I N G L E T W O - Y E A R T E R M C O I N C I D E N T W I T H H I S / HER TERM OF OFFICE AS BURSAR OF THE COLLEGE OF FELLOWS.

ARTICLE 4

APPOINTMENT OF OFFICERS 4.1 T H E O F F I C E R S O F T H E C O R P O R AT I O N S H A L L B E A P P O I N T E D AT T H E T I M E O F T H E A N N U A L B U S I N E S S M E E T I N G O F T H E C O L L E G E O F F E L L O W S , A N D S H A L L TA K E O F F I C E AT T H E T I M E O F T H E A N N U A L M E E T I N G O F T H E I N S T I T U T E ’ S B O A R D O F D I R E C T O R S .

T H E M A N N E R O F S E L E C T I O N S H A L L B E C O N S I S T E N T W I T H T H AT P R O V I D E D F O R T H E E L E C T I O N O F O F F I C E R S O F T H E C O L L E G E O F F E L L O W S I N T H E B Y L AW S O F T H E COLLEGE OF FELLOWS.

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ARTICLE 5

DUTIES OF OFFICERS 5.1 T H E P R E S I D E N T S H A L L A C T A S P R E S I D I N G O F F I C E R AT M E E T I N G S O F T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N . T H E P R E S I D E N T S H A L L P E R F O R M A L L D U T I E S I N C I D E N TA L T O T H E O F F I C E , T H O S E R E Q U I R E D B Y L AW A N D T H E S E B Y L AW S , A N D T H O S E P R O P E R LY D E L E G AT E D T O T H E O F F I C E B Y T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N .

5.2 THE VICE PRESIDENT SHALL ASSUME ALL THE POWERS AND THE DUTIES OF THE PRESIDENT IN THE EVENT OF ABSENCE OR DISABILITY OF THE PRESIDENT AND SHALL PERFORM OTHER DUTIES ASSIGNED BY THE BOARD OF DIRECTORS OF THE C O R P O R AT I O N .

5.3 T H E S E C R E TA R Y S H A L L R E C O R D A L L A C T I O N S TA K E N AT M E E T I N G S O F T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N , A N D S H A L L F U R N I S H A C O P Y T H E R E O F T O T H E COLLEGE OF FELLOWS AND TO THE INSTITUTE. 5.4 T H E T R E A S U R E R S H A L L B E R E S P O N S I B L E F O R T H E F I N A N C I A L A F FA I R S O F T H E C O R P O R AT I O N A N D S H A L L S E RV E W I T H O U T B O N D . T H E T R E A S U R E R S H A L L U N D E R TA K E S U C H R E L AT E D R E S P O N S I B I L I T I E S A S A R E A S S I G N E D B Y T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N . T H E T R E A S U R E R S H A L L A U T H O R I Z E D I S B U R S E M E N T S F R O M T H E C O L L E G E O F F E L L O W S F U N D W I T H T H E A P P R O VA L O F T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N .

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ARTICLE 6

B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N 6.1 F O R P U R P O S E S O F O R G A N I Z I N G T H E C O R P O R AT I O N , T H E I N I T I A L M E M B E R S O F T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N S H A L L B E A S S TAT E D I N T H E C O R P O R AT I O N ’ S A R T I C L E S O F I N C O R P O R AT I O N . T H E R E A F T E R , T H E B O A R D O F D I R E C T O R S S H A L L B E C O M P O S E D O F T H E O F F I C E R S O F T H E C O R P O R AT I O N A N D S U C H A D D I T I O N A L M E M B E R S A S T H E B O A R D O F D I R E C T O R S M AY A P P O I N T F R O M T I M E T O T I M E . O N LY M E M B E R S O F T H E C O L L E G E O F F E L L O W S S H A L L B E E L I G I B L E T O S E RV E AS MEMBERS OF THE BOARD OF DIRECTORS. 6.2 U N L E S S O T H E RW I S E D I R E C T E D B Y T H E B O A R D , T H E P R E S I D E N T S H A L L B E C H A I R M A N AND THE VICE PRESIDENT SHALL BE VICE CHAIRMAN OF THE BOARD OF DIRECTORS. 6.3 THE BOARD OF DIRECTORS SHALL BE RESPONSIBLE FOR THE CONDUCT OF THE A F FA I R S O F T H E C O R P O R AT I O N , A N D S H A L L B E R E S P O N S I B L E F O R M A N A G I N G T H E FUND AND APPROVING DISBURSEMENTS FROM THE FUND. THE BOARD OF DIRECTORS O F T H E C O R P O R AT I O N S H A L L R E P O R T T O T H E M E M B E R S H I P O F T H E C O L L E G E O F F E L L O W S AT E A C H A N N U A L B U S I N E S S M E E T I N G O F T H E C O L L E G E O F F E L L O W S A N D S H A L L S U B M I T W R I T T E N R E P O R T S T O T H E I N S T I T U T E ’ S B O A R D O F D I R E C T O R S AT I T S ANNUAL MEETING.

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ARTICLE 6

B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N ( C O N T. ) 6.4 THE FOLLOWING PROVISIONS SHALL GOVERN ACTIONS BY THE BOARD: 6.41 T H E B O A R D M AY M E E T I N A R E G U L A R O R S P E C I A L M E E T I N G I N O R D E R T O T R A N S A C T B U S I N E S S . T H E B O A R D M AY TA K E A C T I O N W I T H O U T M E E T I N G I F A L L M E M B E R S O F T H E BOARD CONSENT IN WRITING TO THE ADOPTION OF A RESOLUTION AUTHORIZING THE ACTION. 6.42 B O A R D M E M B E R S S H A L L R E C E I V E N O T I C E S TAT I N G T H E T I M E A N D P L A C E O F E A C H B O A R D M E E T I N G AT L E A S T F I V E D AY S I N A D VA N C E O F T H E M E E T I N G . A D I R E C T O R ’ S AT T E N D A N C E AT T H E M E E T I N G S H A L L C O N S T I T U T E WA I V E R O F N O T I C E O F S U C H M E E T I N G , E X C E P T I N G S U C H AT T E N D A N C E AT A M E E T I N G B Y T H E D I R E C T O R F O R T H E PURPOSE OF OBJECTING TO THE TRANSACTION OF BUSINESS BECAUSE THE MEETING IS N O T L AW F U L LY C A L L E D O R C O N V E N E D .

6.43 A MAJORITY OF THE ENTIRE VOTING MEMBERSHIP OF THE BOARD SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS. IN THE ABSENCE OF A QUORUM, T H O S E D I R E C T O R S A N D O F F I C E R S P R E S E N T M AY A D J O U R N T H E M E E T I N G T O A N O T H E R TIME AND PLACE.

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6.44 T H E A N N U A L M E E T I N G O F T H E B O A R D S H A L L TA K E P L A C E AT T H E S A M E T I M E A S T H E ANNUAL MEETING OF THE MEMBERS OF THE COLLEGE OF FELLOWS. 6.45 E V E RY D E C I S I O N O F T H E B O A R D S H A L L B E B Y A M A J O R I T Y V O T E U N L E S S O T H E RW I S E R E Q U I R E D B Y L AW O R T H E S E B Y L AW S . U P O N R E Q U E S T, T H E V O T E O F A M E M B E R O F THE BOARD SHALL BE ENTERED IN THE MINUTES. 6.46 A N Y O N E O R M O R E M E M B E R S O F T H E B O A R D M AY PA R T I C I PAT E I N A M E E T I N G O F T H E B O A R D B Y C O N F E R E N C E T E L E P H O N E O R S I M I L A R E Q U I P M E N T T H AT A L L O W S A L L P E R S O N S PA R T I C I PAT I N G I N T H E M E E T I N G T O H E A R O N E A N O T H E R AT T H E S A M E T I M E .

PA R T I C I PAT I O N B Y S U C H M E A N S S H A L L C O N S T I T U T E P R E S E N C E I N P E R S O N AT S U C H A MEETING. 6.5 T H E B O A R D M AY F R O M T I M E T O T I M E A U T H O R I Z E O T H E R S T O P E R F O R M C E R TA I N O F ITS DUTIES, SO LONG AS THE PERFORMANCE OF THOSE DUTIES IS CONDUCTED IN C O M P L I A N C E W I T H T H E A R T I C L E S O F I N C O R P O R AT I O N O F T H E C O R P O R AT I O N A N D T H E S E B Y L AW S . O N LY T H O S E T O W H O M A U T H O R I T Y I S D E L E G AT E D B Y T H E B O A R D M AY P E R F O R M D U T I E S O F T H E B O A R D , A N D E A C H D U T Y S O P E R F O R M E D S H A L L B E PERFORMED UNDER THE GENERAL DIRECTION AND INSTRUCTION OF THE BOARD, WHICH SHALL BE RESPONSIBLE THEREFOR.

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ARTICLE 7

VA C A N C I E S I N O F F I C E 7.1 IN THE EVENT AN OFFICER CANNOT OR DOES NOT FULFILL THE DUTIES OF THE OFFICE, T H E R E M A I N I N G M E M B E R S O F T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N S H A L L A P P O I N T A M E M B E R O F T H E C O L L E G E O F F E L L O W S T O S E RV E O U T T H E O R I G I N A L ELECTED OFFICER’S TERM, WITH FULL RIGHTS AND TITLE TO THE OFFICE. IF THE P R E S I D E N C Y B E C O M E S VA C A N T, T H E V I C E P R E S I D E N T S H A L L I M M E D I AT E LY S U C C E E D T O T H E U N E X P I R E D T E R M O F T H E P R E S I D E N T, A N D O N C O M P L E T I O N O F T H AT T E R M , S H A L L C O N T I N U E T O S E RV E A S P R E S I D E N T F O R A F U L L O N E - Y E A R T E R M . T H E N E W LY SELECTED VICE CHANCELLOR OF THE COLLEGE OF FELLOWS SHALL COMPLETE T H E T E R M O F T H E O R I G I N A L V I C E P R E S I D E N T B U T, U N L E S S D U LY E L E C T E D , S H A L L N O T S U C C E E D T O P R E S I D E N T. A L L O F F I C E R S S H A L L R E M A I N I N O F F I C E U N T I L T H E S U C C E S S O R S A R E D U LY E L E C T E D A N D I N S TA L L E D .

ARTICLE 8

COMMITTEES 8.1 T H E P R E S I D E N T A N D T H E B O A R D O F D I R E C T O R S S H A L L H AV E T H E A U T H O R I T Y T O A P P O I N T S U C H C O M M I T T E E S A N D / O R TA S K F O R C E S A S M AY B E A P P R O P R I AT E T O A S S I S T I N T H E O P E R AT I O N O F T H E C O R P O R AT I O N .

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THE AMERICAN INSTITUTE OF ARCHITECTS COLLEGE OF FELLOWS FUND, INC.

ARTICLE 9

AMENDMENTS 9.1 T H E S E B Y L AW S M AY B E A M E N D E D B Y A N A F F I R M AT I V E V O T E O F N O T L E S S T H A N TWO-THIRDS OF THE MEMBERS OF THE BOARD OF DIRECTORS. ALL AMENDMENTS S H A L L B E S U B J E C T T O T H E A P P R O VA L O F T H E I N S T I T U T E ’ S B O A R D O F D I R E C T O R S .

ARTICLE 10

THE COLLEGE OF FELLOWS FUND 10.1 A C O L L E G E O F F E L L O W S F U N D H A S B E E N E S TA B L I S H E D I N A C C O R D A N C E W I T H T H E R E S O L U T I O N O F M AY 1 , 1 9 6 4 , A N D S U B S E Q U E N T M O D I F I C AT I O N S T H E R E T O . T H I S F U N D IS MANAGED BY THE EXECUTIVE COMMITTEE OF THE COLLEGE OF FELLOWS ACTING A S T H E A D V I S O RY C O M M I T T E E O F T H E C O L L E G E O F F E L L O W S F U N D . T H E C O L L E G E O F F E L L O W S M AY S O L I C I T C O N T R I B U T I O N S F R O M I T S M E M B E R S F O R T H I S F U N D .

C O N T R I B U T I O N S S H A L L B E M A D E PAYA B L E T O T H E C O L L E G E O F F E L L O W S F U N D .

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A R T I C L E 11

O P E R AT I N G P R O C E D U R E S 11 . 1 T H E B O A R D O F D I R E C T O R S O F T H E C O R P O R AT I O N M AY E S TA B L I S H S U C H O P E R AT I N G P R O C E D U R E S A S M AY B E N E C E S S A R Y T O A D M I N I S T E R T H E A C T I V I T I E S O F T H E C O R P O R AT I O N . A L L S U C H O P E R AT I N G P R O C E D U R E S S H A L L B E S U B J E C T T O T H E A P P R O VA L O F T H E I N S T I T U T E ’ S B O A R D O F D I R E C T O R S .

ARTICLE 12

I N D E M N I F I C AT I O N O F D I R E C T O R S , O F F I C E R S A N D O T H E R P E R S O N S 12.1 T O T H E F U L L E X T E N T P E R M I T T E D B Y L AW, T H E I N S T I T U T E S H A L L I N D E M N I F Y D I R E C T O R S , OFFICERS, EMPLOYEES, AND COMMITTEE MEMBERS AGAINST REASONABLE EXPENSES I N C U R R E D I N C O N N E C T I O N W I T H A N A C T I O N , S U I T, O R P R O C E E D I N G .

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ARTICLE 13

DISSOLUTION 13.1 I N T H E E V E N T T H E C O R P O R AT I O N I S D I S S O LV E D , I T S A S S E T S S H A L L B E A P P L I E D T O WA R D T H E L I Q U I D AT I O N A N Y L AW F U L D E B T S A N D O T H E R L I A B I L I T I E S O F T H E C O R P O R AT I O N T H E N R E M A I N I N G . I F A N Y A S S E T S R E M A I N A F T E R T H E L I Q U I D AT I O N O F D E B T S A N D O T H E R LIABILITIES, SUCH ASSETS SHALL BE DISTRIBUTED AS DIRECTED BY THE BOARD OF D I R E C T O R S , I N A M A N N E R A P P R O P R I AT E T O S E RV E T H E C O R P O R AT I O N S ’ S P U R P O S E S , A L L I N A C C O R D A N C E W I T H A P P L I C A B L E L AW.

[ E N D O F B Y L AW S ]

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AIA College of Fellows