MEMBER RECRUITMENT SPRING 2015 - BOOKLET Date
CONTENT
Letter to candidates
AIESEC INtroDUCTION
TEAM member program
Selection process
job description
contact
LETTER TO CANDIDATES Letter to candidates Dear friends, It is with honor that I am writing to invite you to this journey of AIESEC Hanoi – a local committee of the world’s largest student-run organization with 110 eager, enthusiastic and talented students in Hanoi. In this letter, I would like to share a few things that might help you answer these questions: Why should we choose AIESEC? Is this experience really worth all the blood, sweat and tears that we continuously go through? Having been in AIESEC for more than 2 years, and currently the Local Committee President of this amazing local entity, what I earnestly wish to share with you is: I do not have the answer, and one must figure out for oneself whether AIESEC aligns with one’s values, beliefs and aspirations. What I can guarantee, however, is that striving your best to have an AIESEC journey is definitely worth it, simply because it has never been easy. It was not easy for me, for my teammates, for members, for my leaders, for whoever you think that has what it takes while you may not, and it never will be. Challenges are what we came here for. In AIESEC Hanoi, we have our good and bad, tears and joy, moments of achievements and extreme happiness, as well as failures, mistakes, and bitter lessons learnt. Above all the great and not-so-great, what truly matters is every day we learn. Our minds are broadened. We feel challenged. We accept differences. And ultimately, we grow into better individuals for our society. Your journey with AIESEC starts right here, the moment you read this letter and when you first type your name in the application form of ours. Think hard, and think carefully. Keep in mind, that great opportunities in life do not come twice. Welcome to the AIESEC journey and I hope you will find this one terrific, adventurous yet meaningful ride of your student life. We sincerely wish you all the best in your application. Regards, Le Thi Cam Linh Local Committee President | AIESEC Hanoi | 2015-2016
2.AIESEC INTRODUCTION AIESEC international AIESEC is the global youth network impacting the world through leadership development experiences. Founded in 1948, AIESEC has more than 65 years of experience in developing highly potential youth into globally-minded responsible leaders. AIESEC is currently present in 126 countries and territories with more than 70,000 members and over 1,000,000 alumni. What we envision: peace and fulfillment of humankind’s potential. AIESEC in Vietnam AIESEC in Vietnam was established in 2006. For the past 8 years we have been facilitating youth leadership activities as well as international internships & volunteer experiences across Vietnam. AIESEC in Vietnam have more than 600 active members present in more than 150 universities in Vietnam and over 2100 alumni working in leading local and multinational companies. We are supported by partners who want to support the development of youth and to access top talent through our global internship programs such as Unilever, Suntory PepsiCo ‌
3.Team Member Program
What Team member program experience is an opportunity for a young person to develop entrepreneurial and responsible leadership by living a practical team experience at a local, national, regional or global level.
Who Undergraduate students seek personal development, practical team experience, leadership opportunities and global learning environment.
Why AIESEC aims to provide students with: A practical team experience Skills development Access to a global network An entrepreneurial and responsible attitude towards being a better leader And so much more ‌
SELECTION PROCESS Students in Hanoi region from these universities: 1.Vietnam National University 2.Hanoi University (+ Latrobe) 3.Thang Long University 4.Hanoi University of Science and Technology 5.Banking Academy 6.Vietnam University of Commerce 7.University of Science and Technology of Hanoi 8.Arena Multimedia 9.Hanoi University of business and technology 10.RMIT University (Hanoi) 11.University of Labor and Social Aairs 12.University of Economic and Technical Industries
13.Water Resources University 14.Vietnam Trade Union University 15.Hanoi University of Agriculture 16.Vietnam Military Medical University 17.Dai Nam University 18.Vietnam National Academy of Music 19.Vietnam Youth Academy 20.Viet Hung Industrial University 21.National University of Art Education 22.Financial and Banking University 23.Hoa Binh University 24.Huu Nghi University of Technology and Management 25.National University of Art Education Students from others university in Hanoi region can apply for team member program recruitment for AIESEC FTU or AIESEC NEU.
Timeline
February 24th Application Form Open
March 7th Information Seminar
March 9th Application Form Close
March 15th Assessment Center
March 22nd Interview
March 29th Final Result
SELECTION PROCESS ✤
Guide
Candidates must read the booklet carefully, including the instruction of selection round, the hob description of all positions. Candidates must fill in the required information and answer all the questions in the application form. The online application form can be accessed via: bit.ly/AIESECHanoiSpring2015 The deadline for submitting the form is before: 23h59’ March 9th 2015 If your application form is approved, we will contact to inform you about the next selection round.
Job description Structure of AIESEC Hanoi
Job description •Project management
President
•Sales Vice President
Support Member
•Finance Organizing Team
•Human resource •Marketing & communication
Project Management 1.Responsibilities project management: Develop content for current and future projects; recruitment campaign to send Vietnamese students on exchange programs of AIESEC in other countries Plan project’s timeline and activities Plan and organize events Collaborate with international interns / others functional team during project implementation Customer Service: Deliver international intern service (intern’s reception, logistics support & cultural integration) Deliver exchange participant (EP) service: induction (when the EP is in Vietnam), and on-going support (when the EP is overseas) Matching Marketing & partnership building Virtual interview and selection to recruit international interns 2.Benefits Assistance for personal development provided by leaders
Team experience of AIESEC: experiential learning, international environment and leadership opportunities Work with international interns from AIESEC entities in different countries Key learning: task/time/stress management, communication, teamwork, critical thinking, etc. 3.Requirements Interest in working in international environment Fluent English Ability to cooperate and a willingness to listen to others High sense of urgency and ability to work under pressure Stakeholder focus High responsibility Experience in event management (preferred) Time (25 hours/week ~ 3.5 hours/day) And most importantly, proactive learning 4.Career ladder Event Coordinator or Project Executive When becoming senior, you can apply to become Project Leader and Vice President of Global Citizen, Global Talent, or of projects run by AIESEC Hanoi
SALE AIESEC sales executive is representative of AIESEC Hanoi. As an AIESEC sales executive, you connect AIESEC with companies and organizations to build relationship that benefits both our partners and AIESEC Hanoi 1.Responsibilities Conduct industry analysis / market research to look for potential partners Approach and build relationship with businesses / organizations, to find out their needs then customize, develop, and sell our products Maintain partnership for long-term cooperation Understand and deliver benefits to AIESEC Hanoi’s partner 2.Benefits Assistance for personal development provided by leaders Team experience of AIESEC: experiential learning, international environment and leadership opportunities Key learning: task/time/stress management, communication, teamwork, critical thinking, etc.
Develop sales skill through AIESEC’s training and real-life practice Exposure to business world and benefit from this network 3.Requirements Goal-driven and result-oriented mindset Determination, patience and resilience Willingness to learn and aspiration for self-development Good presentation, interpersonal communication skills Ability to work under high pressure Ability to work independently and as a part of team And most importantly, proactive learning 4.Career ladder Sales man in Project, NGO, or Business. When becoming a sales senior, you can apply for Sales Leader, Project Leader and Vice President in AIESEC Hanoi
Finance 1.Responsibilities Support Vice President of Finance on finance management of every activity of AIESEC Hanoi: Build the master budget plan and actual budget: record, consult and control them for AIESEC Hanoi’s operation Ensure financial sustainability Ensure financial accountability & transparency in AIESEC Hanoi Budgeting: Plan, consult, and control, as well as report and review budget at the end of each events, months, quarters and years Tools, financial resource and document management: Standardize, revise and implement the operational budget template, the process, policy, tracking tools between Finance and others functional teams. Logistics: House management, document management and price list building Finance education: Deliver trainings about finance management: policy, tracking tools, report
2.Benefits Assistance for personal development provided by leaders Develop finance knowledge and skills by experienced AIESECers Improving skills of budgeting, event management, planning and prioritizing, plan tracking Team experience of AIESEC: experiential learning, international environment and leadership opportunities Key learning: task/time/stress management, communication, teamwork, critical thinking, etc. 3.Requirements Resilience Detail-oriented Integrity High commitment Critical thinking Problem solving Ability to work independently and as a part of team And most importantly, proactive learning 4.Career ladder When becoming a senior, you can apply to become Vice President of Finance in AIESEC Hanoi.
Marketing and communication Marketing & Communication is by far the most creative department of AIESEC Hanoi, and undoubtedly very special in its own way. What it takes to succeed in the team is the willingness to communicate with people, understand them and connect your brand with the customers in the most engaging conversation possible. We challenge you to explore your creativity, transform the big idea into unique written and visual forms, and initiate conversations with our customers eectively through utilization of technology. 1.Responsibilities Communication Coordinator: Develop promotion campaign: timeline, content, visual and written materials (global citizen, global talent, projects run by AIESEC Hanoi, member recruitment) Collaborate with other teams and keep track of implementation of campaign Maintain brand’s integrity Ensure every branding activity follows communication policy of AIESEC Hanoi Maintain relationships with media, universities and other student organizations Market research: Develop and conduct surveys / interviews to build customer profiles Knowledge management: Collaborate with others teams to retain key materials of AIESEC Hanoi for better implementation of every event in the future Other: Design Write news Manage website and Facebook pages
2.Benefits Assistance for personal development provided by leaders Develop knowledge and skill in Marketing, Communication, and Design through trainings by AIESECers, but mostly through real practice and proactive learning Team experience of AIESEC: experiential learning, international environment and leadership opportunities Key learning: task/time/stress management, communication, teamwork, critical thinking, etc. Great opportunity to be creative! 3.Requirements Interest in working with people Willingness to cooperate and learn from others Interest in design (experience and knowledge are preferred) Basic computer technical skills Fluent English High responsibility Detail-oriented Time (25 hours/week ~ 3.5 hours/day) And most importantly, proactive learning 4.Career ladder When becoming senior, you can apply to become Project Leader and Vice President of Marketing and Communication in AIESEC Hanoi.
Human resource A member working in Talent Management will focus on developing talent through managing member performance, developing member competencies, skills and knowledge, motivating member and maintaining AIESEC culture in developing leadership. 1.Responsibilities Management: Track member commitment through AIESEC’s system Cooperate with other teams to manage member performance and commitment Analyze member performance to build strategy in developing and recruiting member Development: Support other teams learning plan Help develop trainings Culture-building: Develop activities to maintain and refresh AIESEC Hanoi’s Culture Plan and organize events maintain internal communication within AIESEC Hanoi 2.Benefits Assistance for personal development provided by leaders
Develop knowledge and skills about human resource with by experienced AIESECers. Have deeper organization understanding High self-motivation by supporting and seeing development in others Team experience of AIESEC: experiential learning, international environment and leadership opportunities Key learning: task/time/stress management, communication, teamwork, critical thinking, etc. 3.Requirements Detail-oriented High self-motivation High responsibility Willingness to learn and aspiration for personal development Good communication skill Ability to work under high pressure Interest in Human resource And most importantly, proactive learning 4.Career ladder When becoming a senior, you can apply to become Project Leader and Vice President of Talent Management in AIESEC Hanoi.
CONTACT Nguyen Anh Thu Phone: (+84) 164 301 8189 Tran Thuy Trang Phone: (+84) 167 221 6122
Email: hanoi@aiesec.vn Website: hn.aiesec.vn Facebook: facebook.com/AIESEC.HN –Thank you