FLAME Conference 2016
CCP Letter ¨The scariest moment is always just before you start¨ - Stephen King Hey AIESEC! It´s a pleasure for me being part of this experience that is going to be a big and special challenge, we present you the booklet of applications for the congress. I invite you to apply and live this experience that without doubt is going to change our lifes. I share with you the phrase that is on the top, because life is full of moments that generates fear, doubts and intrigue. Today I invite you to trust in your abilities the ones that will help you to take risks and overcome the fear that is present at the beginning, I invite you to be leaders, and impact lifes with your ideas and dreams, I trust in you. I know we are gonna build a team that is gonna give the best of them and is going to leave a positive mark in AIESEC Ecuador A big hug.
Ma. Fernanda Rubio D
FLAME Estructure CCP
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CCVP Finance
CCVP Logistics
CCVP Marketing
You CCVP External Relations
FLAME Timeline
App launch September 1
App ddl September 5, 22:00
Interviews September 6, 7 y 8
Announcement September 9
Event: 25, 26 y 27 of November
FLAME
Application Package 1. Profile (Name, photo, career, age, AIESEC experiende and conference attendance) 2. General Questionnaire 3. Specific Questionnaire (For the position you're applying to) 4. Send the application to maria.campos@aiesec.net; maria.rubio@aiesec.net and sebastian.montalvo@aiesec.net Note: -You can fulfill the application in Spanish if you don't feel comfortable doing it in English. -Just send ONE PDF with all the information required.
FLAME
Job Description CC Marketing Guarantee the successful, dynamic and innovative communication between the CC and the delegates. Manage media channels, marketing campaigns and delegate challenges in order to make a remarkable event. Promote the event and assure a high rate of assistance. Main functions: Manage the AIESEC and Conference brand & image during the event Plan and execute a promotion strategy Plan and create a nice environment in the spaces of the conference Design all the materials & items to deliver during the conference (Delegates Kit, OC Store, Conference Image and Product Sheet) Promote and showcase all the activities during the conference
FLAME
Job Description CC Logistics Respond for all logistic need of the event, which mainly includes: Baggage, transportation, meals, check in, materials, audiovisuals and need of sessions. Also be responsible to guarantee the sessions flow and logistical satisfaction of the event. Main functions: Responsible for the logistic of the conference Organize spaces and materials for each activity of the conference Maintain communication with conference manager Organize any special event during the conference Avoid troubles and damage in every space used during the conference Requirements: • Living in Quito
FLAME
Job Description CC Finances Manage financial resources, track incomes and expenses in order to make a sustainable event. Verify the deals with sponsors. Create and track the risk plan. Main functions: Responsible for the conference budget management Manage financial resources in effective and responsible way Responsible for the Check-In Collect and Account Delegates fee Control financial policies and procedures Ensure the legal obligations of the conference by collecting all the documents needed for auditory. Responsible for the financial closing of the event Requirements: Financial knowledge
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Job Description CC Extrnal Relations Stablish sponsorships and strategic alliances in order to assure the sustainability of the event. Main functions: Create the sponsorship package Manage the sponsor relations during the conference Reduce conference cost through sponsorships Elaborate & Manage the market segmentation Concrete strategic alliances to ensure the sustainability of the conference. Requirements: Living in Quito
FLAME Questions
G E N E R A L
1. Which position you are applying for? Why? Put your second choice. 2. Attach a tentative schedule time you can devote to the CC role from September 1 to November 27. 3. What was your motivation to apply for the CC role? 4. With which Disney villain do you feel most identified? Why?
Finance 1. In the case the team can't get financial sponsorship, what financial strategies will you use in order to avoid financial deficit? 2. Create a fee collection plan. Include tools, logistics and timeline.
Logistics 1. Create a calendar with the main logistics milestones of the event. 2. Which are the main bottlenecks of a national conference? How do you solve them?
Marketing 1. What will be the main media strategy to promote the event and achieve 90 applicants? 2. Design a promotional banner for the event. 3. Include a portfolio of your work.
External relations 1. What is your strategy to obtain sponsorship? (At least 2 strategies) 2. Besides the national partners, mention 3 companies that you have in mind for the event and explain what do you offer to them. 3. What type of sponsorship products would you reject? Why?
FLAME Contact Info
Maria del Mar Campos maria.campos@aiesec.net +57 3112719945
Mafer Rubio maria.rubio@aiesec.net +593 979756531
MC
Ignite
Forging One Ecuador
FLAME Conference 2016