2011-2012
AIESEC LC LILLE
EB Application package
Welcome dear candidate, congratulations in taking the next step in your AIESEC experience. The all new application package is simpler and is based on a case study approach. This application package is designed to provide you all the necessary information to prepare a successful application. If at any point you need clarification please contact stalin.veerakumar@aiesec.net
The application is open for LCP and the following VP positions. 1. 2. 3. 4. 5.
VP Talent Management VP Incoming Exchange and External Relations VP Outgoing Exchange VP Communication VP Finance
However the final structure of the next year’s EB will be decided by the LCP elect.
EB Obligations: As the member of the executive board, you would your obligations would include,
Representing the LC locally and internationally, Attend the National conferences(SPARK in Sep, LEAD in Dec, STEP in May), Your EB position will last from the 1st of July 2011 until the 30th of June 2012, Managing your team, Managing the local activities such as transition meeting, team days, team meetings, planning and review meetings, Specific job descriptions are in the application package.
Election timeline
•Opening of the application
13 Apr 11 •Deadline for application at
18h00
•Elections •LCP announcement •VP vote of confidence
23 Mar 11
07 May 11 •Declaration of new EB
23 Apr 11
Election speech on 23 April 2011 1. For LCP : 8+2 minutes of speech with personal, professional details, their vision for 2011/2012 2. For VPs : 6+1 minutes of speech with personal, professional details, their vision for 2011/2012 3. Applicants who cannot be present will be asked to participate in a video call. The LCP will be announced on 23 April 2011, the VPs will receive ‘vote of confidence’ on 23 April 2011 and the complete EB will be formed before 07 May 2011.
AIESEC Lille | C-318 | SKEMA Business School | Avenue Willy Brandt | 59777 – Lille www.aiesecfrance.org/lille
Case Study: Reaching the Objectives The members of the executive board of AIESEC LC were in their usual Wednesday evening meeting, the situation was tense. The LCP and the 5 VPs who had turned up were hanging on to the words of the VP OGX reporting on his objectives, “We have 3 EPs realized, 2 matched and 6 raised. We are facing the classic problem of lack of motivation among EPs to look for an internship and one of the EPs has sent me an email demanding reimbursement of the EP fees.” “How many EPs did we manage to raise from the career fair that we participated in last week at IESEG?” the VP ER interrupted. “Is not the OGX goal 30 for this year?” the VP Finance chipped in. “I made a sustainability report on the LC, which I will present later in the day” she said smirking at the VP OGX. The VP OGX was visibly irritated, “We had 86 prospects, and we sent them our OGX brochure, only 6 have replied to have a meeting with us. My team is not happy with this. Have you managed to get a meeting with the bank yet? ” he snapped at the VP Finance. This conversation was happening in February, 2011. The LC had organized their big recruitment in September 2010 and had managed to recruit members from two of the top business schools from the city, along with members from the Faculty of Theology, Faculty of languages, a research student and 4 members from a city close by. The VP TM had organized and planned an excellent induction and the teams were operational by late November. The first semester had been great fun, putting the new teams in place and planning the activities for the year. Just after November 2010, most of the teams were inactive through the heavy winter and holiday season of December 2010. The LCP was wondering about the continual absence of the VP communication during the EB meetings and the tension between his VP Finance and VP OGX, while the VP ICX set up his computer. “I have good news for you today; my team and I negotiated and signed a contract with Apollo financial services for 10 TNs to be realized before February 2012. We have raised 2 TNs so far. ” said the VP ICX & ER smiling widely. He had his reasons to smile, his department being the youngest in the LC, created in November 2010, after a LC restructuring. The ER department was doing well on some of their objectives; they had managed to find 3 partner schools. But they were struggling in finding financial partners. The VP Finance came up to speak, and she was visibly tense. “We have a debt of 1 068€ to the MC from the first semester fees, we now have just over 900€ in the bank. We will have to match the EPs soon, so they do not ask for a reimbursement.” The OGX department was facing troubles in raising more EPs. “Do you think we could capitalize on the new partnership with Apollo to have more TNs that can be realized this year, remember we get most of the TN fees only after matching!” “We just have two active months left, March and April to reach our objectives. We need to concentrate all our efforts on generating exchange. It is time for us to start looking for our successors, we cannot leave a debt to next term, and we need to leave them a cash reserve. ” Said the LCP in a serious tone.
AIESEC Lille | C-318 | SKEMA Business School | Avenue Willy Brandt | 59777 – Lille www.aiesecfrance.org/lille
General Question [The answer to this question cannot exceed one page] Based on the case study, what is the perception of the situation is it intense or is LC doing fine? What do you think is the root cause of the problems and how would you change it, prepare an action time line for the LC for the rest of the term, until June.
Specific Questions [The answer to this question cannot exceed one page] LCP: Where do you see the team in a team dynamics model in the situation above? Propose concrete solutions and where would the team move based on your solutions.
VP TM: Analyse the inactivity and low motivation levels of the team, what went wrong? Propose changes to the recruitment and induction cycle.
VP OGX: Based on the situation above how do you think the team will achieve their result of 30 EPS. Analyse the database in www.myaiesec.net to propose the type of EP profile that we should recruit to raise 20EPs more than the target.
VP ICX&ER: What do you think about the balance between the incoming and outgoing exchange, what would be an ideal ratio. Analyse the database in www.myaiese.net to propose the type of TN profiles that we should raise to have a healthy balance.
VP COMMUNICATION: Based on the situation above, how will you aid the OGX and ICX departments in achieving their goals? List the communication medias you would use, be as concrete as possible.
VP FINANCE: In the case study what according to you is happening in the financial stability of the LC? If you had to make three suggestions to the LCP on LC sustainability what would they be?
Tips for the applicants
Be as concrete as possible in answering the questions. Keep the format simple and encourage readability by using clear formatting and presentation techniques. If you are applying for VP Communication then make your application as creative as possible. Create a 3 page pdf file with the first page answering the general question, the second page answering the specific question and the third page should contain your CV detailing your professional and AIESEC experience. Incomplete applications will be rejected. Upload the pdf file named as “firstname_LASTNAME_application for position” on www.myaiesec.net and send the link to stalin.veerakumar@aiesec.net before 13 April 2011, 18h00. Applications sent by email will not be accepted.
AIESEC Lille | C-318 | SKEMA Business School | Avenue Willy Brandt | 59777 – Lille www.aiesecfrance.org/lille