OCP Applications GEN 2016-17
in Puerto Rico
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Being OCP is a very stressful experience full of tense situations and a lot of headaches, but it also brings great personal development and team management skills. It is a lightning experience that goes by really quickly, but it is all worth while in the satisfaction of being able to provide and deliver a high quality event to the members of AIESEC in Puerto Rico.
Andrés Dávila Former OCP - Ignite Spring 2016 Current LCP - AIESEC in Mayagüez
aBOUT THE OCP Applications What is the OCP? The Organizing Committee President is responsible to organizing and delivering a high quality and profitable event for the growth and development of AIESEC in Puerto Rico.
Why should I apply? For a long time, AIESEC in Puerto Rico had the dream of making big conferences with high membership attendance. We have dreamt about delivering powerful, purposeful and uniques events to our membership. Now is your moment to lead that. The National Conferences and Congresses are the events to prove that AIESEC in Puerto Rico is one and that is ready to shape what we do around what the world needs. These events are the space of improvement, creation and development that we are waiting for. And that’s why we empower you to be the one and only Organizing Committee President of the event that will make history for the #GEN1617.
What should I expect as OCP? • • • •
Coaching and mentorship from the MC of AIESEC in Puerto Rico. Performance Review. Co-create strategies with the MC. Give education sessions to the Organizing Committee.
How to apply 1
Read the instructions and the JD.
Application Deadline
2
Fill out the General Questionnaire & Specific Questionnaire.
3
Make sure that your application is in PDF format.
4
Provide an endorsement letter from the LCP of your entity.
5
Submit the application though the Podio Link.
August 5th, 2016 until 23:59 (GMT-4) Application Submission Link:
bit.ly/PRConferences
Selection process Timeline
July 16, 2016 Application Release
August 6-8, 2016 Interview process
August 5, 2016 Application DDL
August 9, 2016 OCP/CCP Announcement
gen 16.17
MC 16-17 Contacts
Yaneisha Pérez, MCP/IGIP yaniesha.perez@aiesec.net
Gabriella Vazquez , MCVP-F&L gabriella.vazquez@aiesec.net
Sofía Carrasquillo, MCVP-MKT/PR sofia.carrasquillo@aiesec.net
María del Mar Gutierrez, MCVP-TXP/OD mariadelmar.gutierrez@aiesec.net
Emmanuel Cepeda, MCVP-GCDP emmanuel.cepeda@aiesec.net
General Questionnaire: Name Phone AIESEC-Mail Local Committee/ HomeEntity
1. Why are you applying to be OCP? 2. Make a SWOT analysis of our conferences. 3. Which have been your favorite conference and why? Please mention key takeaways or GCPs (Good Case Practices).
#MotiMoti
OCP/CCP Opportunities Gen 16.17
• • •
OCP
CCP
Fall Conference October 8-9
Winter Conference January 10-13
National Induction Seminar in the middle of the fish peak to receive the new fall generation 2016. The main purpose is education and operations improvement.
Biggest event of AIESEC in Puerto Rico in which is chosen the next MCP that will continue the path to be a bigger and better entity and achieve our 2020 vision.
Main Events
Main Events
Rewards & Recognition GEN 15.16 Fish Peak Campaign Re-Direction Downscale international conferences
• • •
Rewards & Recognition GEN 16.17 Fruit Peak Campaign Launch MCP 17.18 Elections
1 Position open per OCP/CCP.
Organizing Committee President/ Congress Committee President TLP
Measure of Success • • • • •
Job Description • • • • • • • • • • • •
Innovate team management and how to delegate tasks Track the state of the OC Team and their tasks Develop OCVPs in their experience Communicate with MCP and Conference Manager Find all of the necessary assets for a conference (venue, hotel, sponsors, materials) Deliver meetings to track performance and delegate tasks Keep track of the conference expenses Maintain communication between OCVPs and make sure they understand their responsibilities Help OCVPs on their tasks when needed Maintain good relations with the stakeholders of venues, sponsors etc. Be present in dry runs when needed Be present during the conference
Conference satisfaction Logistic Satisfaction Delegate Satisfaction Conference team satisfaction Conference Income
Benefits • •
Covered fee for the conference Office space at the MC
Requirements/XP •
• •
Reports to
MCP & Conference Manager
•
Weekly hours
15-20 hours
•
• • •
Proficient knowledge and management on platforms such as: Podio, Mailchimp, Gmail, and Google Drive TL XP (Preferred) National events attendance Organization and time management Talent management knowledge Planning abilities Solution oriented Tracking knowledge
Specific Questions:
1. Describe your desired OC structure and reason. 2. What is the proposed venue of the conference? Please include any relevant details such as size and number rooms available, location, cost, etc. 3. Please include a preliminary budget with your application. This budget can be revised when the logistics have been secured. Initial budget should include but not limited to accommodations, food, OC/MC/FACI estimated cost, and delegate fees.
Checklist General Questionnaire Specific Questionnaire Endorsement Letter from LCP PDF Format Fill the Podio Application
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The most dangerous phrase in the English language is: We have always done it this way.