AIESEC Universitas Indonesia 12/13
Hello! Here are the explanations about AIESEC UI’s organizational structure for the term 2012-2013, Kindly pay attention on roles that has “staff(s)” because it means there are positions available as team member Spirit and good luck! AIESEC Universitas Indonesia 12/13
Glossary • LC
: Local Committee
*AIESEC in Indonesia have 6 Official Local Committees AIESEC LC Universitas Indonesia is one of them. AIESEC in Indonesia is under the AIESEC International.
• • • • •
LCP LCVP EB MB TN
: Local Committee President : Local Committee Vice President : Executive Board : Management Board : Trainee Nominee**
**our partner that provide a place for work to our international internship trainees (exchange participants) from abroad
The Hierarchy
The Functional Structure (EB & MB)
Functional in AIESEC UI • • • • • •
Finance and Governance Communication Talent Management External Relation Expansion Project Development
• OutGoing eXchange (OGX) Global Community Development Program (GCDP)
• OutGoing eXchange (OGX) Global Internship Program (GIP) • InComing eXchange (ICX) Global Community Development Program (GCDP)
• InComing eXchange (ICX) Global Internship Program (GIP)
Finance & Governance Functional Ensuring LC’s financial sustainability and the implementation of good governance. Decide on where, when, and how much the allocation of LC’s resources.
Finance & Governance Structure
Accounting Manager The Accounting Manager, in general, is responsible for the overall accounting and financial analysis activities in LC and projects as well LC documentation internally and externally Controller 1 & 2 The Controller overall responsible is to manage his/her team to track all functional in terms of legality, governance, financial activities, and performance, also maintaining quality of LC UI projects.
General & Administrative Manager The General Administrative Manager, in overall, is responsible for LC Office and cash outflow activities through reimbursement and cash advance systems, responsible in providing sustainable asset management, leading merchandising team. and also support LC UI towards internal audit from MC.
Communication Functional
Responsible for the communication flow of AIESEC UI, internally and externally. Communication role in AIESEC UI also more about the non-corporate marketing, in order to strengthen the brand positioning of AIESEC UI.
Communication Structure
Promotion & Creative Team Responsible to support the internal and external communication of AIESEC UI by managing the promotion for any of AIESEC UI’s activities, in terms of direct and indirect (visual) promotions. Make sure the Brand Guidelines in terms of promotional tools are well implemented.
Public Relation Team Responsible to create, build, and maintain AIESEC UI’s relation with public, both directly and indirectly (social media). Make cooperation with other organizations related to AIESEC UI activities, and strengthen AIESEC UI’s brand positioning.
Media Relation Team Responsible in creating, building, and maintaining AIESEC UI relation with media partners. Support LC’s external communication by ensure there are media exposure about AIESEC UI.
Information Management Manager Responsible for the internal communication flow in the LC (opportunities, updates, etc.), communication related with visual spaces and technology (website, blog, myAIESEC.net, etc) and the documentation of AIESEC UI datas and activities
Talent Management Functional Responsible in managing and developing the human resource of the organization. For example through allocation of member to functional, training, conference, and assessment
Talent Management Structure
Recruitment Manager Responsible for choosing the right and best talents, make sure ‘the right man in the right place’, for the future leaders in AIESEC UI . Consulting Team Responsible for maintaining each members get a quality experience through feedback system and be a consultant for personal and professional development of member
Talent Development Manager Responsible for increasing the quality of LC UI’s leaders through induction, training, and conference. Give LC UI its global atmosphere to all members through implementation of Global Learning Environment
External Relation Functional
A functional that is responsible in establishing strategic partnerships and maintain relationships with AIESEC UI’s external stakeholders.
External Relation Structure
ER Alumni & BoA Relation Team Responsible to build cooperation with BoA, and Alumni in order to fulfill the LC’s need. This Manager is also responsible to maintain the relationship with local alumni and local BoA. ER Business Development Teams Responsible to create strategic partnership with companies, especially Financial Partnership and also manage other type of partnership and joint project with corporates ( e.g : surveys, company brandings, etc ), as well as supporting other department in raising MT / TT TNs for LC UI.
ER Non-Corporate Team Responsible to create strategic partnership with NGOs (Non Government Organization), Government Institutions, and also SME entities, as well as supporting other department in raising GCDP/GIP TNs for LC UI
Expansion Functional
Responsible for the establishment & development of new AIESEC entities, especially in Jakarta area trough training and coaching.
Expansion Structure
Expansion Coordinator The Expansion Coordinator, in overall, is responsible for coaching, tracking, and maintaining relationship with the LC expansion and also the bridge between the LC Expansion and LCVP Expansion
Expansion Controlling Team The Expansion Controlling Team contribute in compiling the exchange number and progress tracker, do brand, ER, and financial audit, and make the report for LCVP Expansion
Expansion Youth Alliance Manager Responsible for searching new potential market for AIESEC Representative (Youth Alliance) Program. Conducting a market research, connecting between potential universities and AIESEC UI, and responsible to be the front man of expansion to the third party. RPD Manager will also be responsible for the Jakarta Collaborative Project and will be responsible to be the ‘coach’ for Youth Alliance teams.
Project Development Functional
Functional to engage and develop youth outside AIESEC through conducting project/event and having collaboration with other youth organizations/communities
Project Development (PD) Structure
Youth Event Team Have a role to conduct event to engage youth to know more about AIESEC and to develop their potential, and create collaborative event with other functionals/other youth organizations. Youth Engagement R&D Team Have a role to find out the trend of youth in Jakarta, also establishing partnership with youth organization/community.
OGX GCDP Functional
A functional that responsible to manage Exchange Participant to go abroad Community Development Program
for
Global
OGX GCDP Structure
OGX GCDP Exchange Process Teams Responsible in developing strategy and managing the outgoing exchange activity focusing on gaining partnership, raising, matching, and realization process
OGX GCDP Relation Team Responsible in promoting exchange, managing ongoing registration and OGX database, and supervising the OGX GCDP events.
OGX GIP Functional A functional that responsible to manage Exchange Participant to go abroad for Global Internship Program
OGX GIP Structure
OGX GIP Research & Relation Team Responsible in developing strategy and managing the outgoing exchange activity focusing on segmenting for market research for external market for OGX GIP. •Junior Supply and Demand Researcher : Maintaining Research process and cooperation by international virtual AIESEC system with other AIESEC Local Committee around the world. •Junior External Market Researcher : Maintaining Research process for potential target (such as Universities, Companies) as our client for Intern Supplier from Indonesia to another countries for taking our Global Internship Programme Exchange. •Junior Public & Media Promoter : Maintaining collaboration of promotion for our product of Global Internship Program which is International Internship.
OGX GIP Exchange Process Manager Teams Responsible in developing strategy and managing the outgoing exchange activity focusing on raising matching and realizing process,together with the VP OGX GIP and the OGX GIP team. Junior Exchange Ambassador(s): Manage searching process of available job on international system, set the international virtual meeting between our local Intern with potential companies which cooperated with other AIESEC Local Committee in other countries.
ICX GCDP Functional
Responsible for the incoming exchange participant that coming to Indonesia for Global Community Development Program and also managing the Project Based on Exchange on our Local Committee
ICX GCDP Structure
GCDP Trainee Nominee (TN) Teams Responsible for the whole ICX flow from raising TN takers, matching, realizing in myaiesec.net system and make sure we have a high number of quality and quantity of international internships. ICX GCDP Research & Relation Team Responsible to developing and managing the strategy for incoming exchange GCDP .
Quality & Service Team Responsible in ensuring a Service and Learning for exchange participants coming from abroad and helping their orientation in Indonesia.
ICX GIP Functional
Responsible for the incoming exchange participant that coming to Indonesia for internship in professional sector, such as companies etc.
ICX GIP Structure
1. ICX GIP Corporate Team Responsible for the whole ICX flow from conducting market research for corporate market, raising corporate TN takers (approaching TN), matching, and realizing the exchange (in the myaiesec.net system). The team will also responsible to lead and supervise CEEDers. 2. ICX GIP Non-Corporate Team Responsible for the whole ICX flow from conducting market research for potential market other than corporate (e.g: educational institution), raising non-corporate TN takers (approaching TN takers), matching, and realizing the exchange. The team will also responsible to lead and supervise CEEDers.
3. Quality & Delivery Team Responsible for the realization part (when the trainees from abroad go to Indonesia) of the ICX flow and ensuring the quality of GIP exchange. This includes trainees from abroad’s culture orientation.
What about social projects? The projects are basically under the ICX GIP and ICXP GCDP functional, yet it getting supports from other functional, especially from Finance, Communication, Talent Management, and Project Development.