Final Report
Aug 2017 – July 2018
Final Report
Aug 2017 – July 2018
Budget realization Income realization Fact 1665614 / Plan 1735944 *100% = 95.95 % Costs realization Fact 1354167 / Plan 1481170 * 100% = 91.42 % Av.budget realization = (95.95+91.42)/ 2 = 93.69 % Profit Realization = Fact 308959 / Plan 254771 * 100% = 121.27 %
Legacy for 18|19 Current Asset = 308 959 UAH (banking and cash) Accounts receivables: 169 596 uah MC Fee 89 784 uah IF (SumCo18) 20 698 uah Lera Kolesnyk 40 200 uah Short term receivables external (AIESEC entities) 18 914 uah Account payable: AI Fee approx. 1700 eur
Focus Area 8 LCs with Accounting
90% FS fulfillment
6 LCs Healthy in Finance
7 out of 8 LCs with Accounting
76% FS fulfillment
1 LCs Healthy in Finance
Main Initiatives Finance Standards Implementation Wave Accounting System implementation Focus on education LC and Start-Ups (Legality, Accounting, Budgeting, Sustainability) Finance Health Indicators implemetation GDPR alignment with Compendium Constant Financial Statements reporting to LCs Culture of Internal Reporting: constant GFB report submission to LC2MC, MC2AI, Budget Documents Package for External Reporting initiation
Final Report
Aug 2017 – July 2018
in the 1st semester
without startups & EBs
in the 2nd semester
without startups & EBs
for MC term
for MC term
for MC Term
for MC Term
21% of membership
for MC term
for MC term
for MC term
for MC Term
for MC Term
Performance management
Onboarding
Performance & Development tool created National Performance tracker created Weekly Performance data gathering Start to implement AI Monthly Report Tool Education on Performance management delivered Nationally av. 46%
Concept created & implemented Onboarding check-list created Onboarding tool created Support documents & guidelines created National Onboarding report created Education on Onboarding delivered Nationally av. 67%
TM Processes
Commission engagement
National tracking tool created Every months progress checking Strategies creation based on TM Processes Current state: nationally av. 61% (get 67%, develop 50%, keep 63%)
Culture review & refresh Regular Commission Calls (every week) Regular O2O (every month) Working Groups inside commission NST engagement to commission touchpoints LEAD & Development spaces during commission calls & commissions times VPs Retention 94%
Final Report
Aug 2017 – July 2018
PARTNERS OF AIESEC IN UKRAINE Strategic partners
Support partners
Project partners
RAISED 366,450 UAH
PARTNERS OF AIESEC IN UKRAINE Strategic partners: METRO Cash & Carry – 55 000 UAH (+ 3 000 UAH for t-shirt) EY – 45 000 UAH (+ 2,500 UAH for MC hoodies) Raiffeisen Bank Aval – 63 000 UAH UKRSIBBANK – 55 000 UAH
YouthGeneration:
YouthSpeak Forum:
YouthSpeak Hackathon:
Rabota.ua – 8,000 UAH Leroy Merlin – 3,000 UAH MARS – 15,000 UAH Sun InBev – 9,850 UAH EVO company – 15,000 UAH Support Your App – 3,000 UAH
Rabota.ua – 20,000 UAH HEXA – 5,000 UAH Razom – 5,000 UAH UNICEF – 28,000 UAH SMM School – 5,000 UAH
Preply – 7,800 UAH
National conferences:
Support partners:
MGID – 10,000 UAH
Marketing: MGID – 5,300 UAH GSK – 2,500 UAH Unilever – 6,000 UAH
Aramex – 20% discount for delivery UBER – promo codes for new users Grammarly – premium promo codes for LS participants Flixbus – 20% discount & free rides each quarter PZU – 20% discount for insurance New products – in-kind partner of conferences Red Bull – in-kind partner of conferences
YouthGeneration 2017 The aim of this conference is to develop an entrepreneurial spirit and professional competencies in the youth, thereby improving their employability in the various sectors of our society. We believe that development of the youth is the key to the economic progress of Ukraine & we hope to contribute to the movement through this event.
19 of November Chamber Plaza Full report
After movie
238
DELEGATES
26
PARTNERS
11 SPEAKERS 6
PRACTICAL WORKSHOPS
99,96%
BUDGET REALIZED
YouthSpeak Forum is a premiere event that brings together both young and senior leaders to form a diverse cross-sector and multi-generational space to create solutions and actions to achieve the Sustainable Development Goals relevant in a specific community.
14 of April Chamber Plaza Full report
350+
DELEGATES
27
PARTNERS
17 SPEAKERS 4 PRACTICAL WORKSHOPS 105%
BUDGET REALIZED
3600+ World’s Largest Lesson introduces the Sustainable Development Goals to children and young people everywhere and unites them in action. All WLL promotion materials & tools on drive
April Ukraine
167 70
PUPILS LESSONS
AMBASSADORS
YouthSpeak Hackathon is a two-day event of social projects devoted to the theme of Sustainable Development Goals, which will foster the development of new socially important or innovative applications and services, sites or communication campaigns to improve the implementation of the Sustainable Development Goals in different sectors in Ukraine.
21-22 of July Kyiv
Full report
40+ 10
DELEGATES IDEAS
26 PARTNERS
Final Report
Aug 2017 – July 2018
Results
Results
329 Approved 276 Realization 57% Approval Goal Achievement 23% Relative Growth in Realization 61 Absolute Growth in Realization 9 days process time accept-approve 97% Approved with country partners Main Partner : Italy, Turkey, Czech
Initiatives
92 Approved 77 Realization 50% Approval Goal Achievement (-28%) Relative Growth in Realization (-35) Absolute Growth in Realization 40% approved with country partners Main Partner : Turkey, China, Vietnam
Commission calls for oGV and oGET once per 2 weeks + material and output (Minutes of Meeting) OP summit for Winter Peak Personal call for LCVPs IXP booklet (material) IR Escalation webinar (material and delivery) OPS and PGS webinar (material and delivery with NST) oGV post in internal group for performance awareness GT Europe CEEDership
Final Report
Aug 2017 – July 2018
Results
Results
1137 Approved 680 Realization (-137) Absolute Growth in Approval (-273) Absolute Growth in Realization 90% Approved with country partners Main Partner : Turkey, Egypt, China
Initiatives
158 Approved 118 Realization (-20) Absolute Growth in Approval (-23) Absolute Growth in Realization
Advance Opening for Summer 2018 and Winter 2019 Synergy with Finance for Invitation Letter ECB Standards Education Branding Alignment for Project Issue All LCs and SUs ran host family programme from local level, having an average of 50% coverage Visa Booklet Guide for Sending Entity
Final Report
Aug 2017 – July 2018
ATT
ATTRACTION
Use brand aligned content through physical and centralized social media channels Young people only sign up on aiesec.org
CON
CONSIDERATION
AIESEC member allocated to each Lead as EP Manager Young people apply to opportunities by themselves with the assistance of AIESEC Have one Intercom responsible per entity to manage customer inquiries
VD
VALUE DELIVERY Inform customers about the AIESEC Experience App and its use AIESEC delivers the 16 Exchange Standards Each entity has a functioning Entity Control Board (ECB)
BA
BRAND ADVOCACY AIESEC has a system in place to offer more opportunities to EPs Each entity has a standard way to collect showcasing materials
Current CF implementation progress is 7 out of 10 points. The other three things (mentioned below) are in progress of its implementation. Things in progress: Attraction: Use brand aligned content through physical and centralized social media channels. Thing done: Preparing LCs to merge all social medias Online campaign aligned for all LCs Value delivery: AIESEC delivers the 16 Exchange standards. There are still some standards that we are lacking, as well as co-delivery with each entity. We improved standards implementation for winter peak (average % of improvement is 16%) Brand Advocacy AIESEC has a system in place to offer more opportunities to EPs Developing strategy and the way of mailing system in order to offer more opportunities as well as off-line activities suggestions.
OD health indicators progress 1. 2. 3. 4. 5.
Delivered education to LCPs Steering team responsible for OD indicators tracking Indicators are inserted in HIT, SONA, coach calls and commission calls Monthly reporting on the indicators Indicators review for the next term
LC plan fulfillment (1 semester realizations) oGV
iGV
oGT
iGT
iGE
LC
All Plan
Fact
%
Plan
Fact
%
Plan
Fact
%
Plan Fact
%
Plan
Fact
%
Chernivtsi
17
7
41.18%
45
12
26.67%
33.92%
Dnipro
20
10
50.00%
60
20
33.33%
41.67%
Ivano Frankivsk
37
16
43.24%
120
20
16.67%
29.95%
Kharkiv
50
10
20.00%
60
20
33.33%
15
5
33.33%
Kyiv
50
50
100.00%
152
27
17.76%
45
18
40.00%
Lviv
30
20
66.67%
100
59
59.00%
20
10
50.00%
Odesa
15
12
80.00%
30
5
16.67%
48.33%
Ternopil
23
14
60.87%
58
12
20.69%
40.78%
26.67%
30
4
13.33%
80
29
36.25%
41.47%
58.56%
LC plan fulfillment (2 semester approves)
Approved
oGV
Plan
Fact
%
Chernivtsi
50
6
12.0%
Dnipro
37
12
32.4%
Ivano Frankivsk Kharkiv Kyiv Lviv Odesa Ternopil All
50 45 100 45 40 45 412
4 20 71 20 8 11 152
iGV Chernivtsi
Approved
oGT
Plan
Fact
%
69
32
46.4%
Dnipro
74
77
104.1%
Ivano Frankivsk
120
129
107.5%
All products
Approved Plan
Fact
%
Chernivtsi
29.2%
Kyiv
91
18
19.8%
Dnipro
68.2%
Lviv
23
10
43.5%
Ivano Frankivsk
57.8%
Kharkiv
86.2%
Kyiv
44.4%
Lviv
55.5%
8.0% 44.4% 71.0%
Kharkiv
86
110
127.9%
Kyiv
507
226
44.6%
Lviv
178
140
78.7%
Ternopil
90
62
68.9%
44.4%
iGT
Plan
Fact
%
Odesa
20.0%
Kyiv iGT
32
7
21.9%
Ternopil
46.7%
Kyiv iGE
253
164
64.8%
All
51.0%
20.0% 24.4% 36.9% All
1124
776
69.0%
Approved
Final Report
Aug 2017 – July 2018
STARTUP AND NON AIESEC REGION MANAGEMENT Startups Performance
Finance Management
90 iGV Approved, 50 iGV Re Reopened Poltava Milestone for Startup Created Weekly Performance Management Tool
Startup Finance Policies Development Weekly Finance Management Review Letter Management for Startups
Startups Education Startup Hub creation 2 Startup Summits Delivered NST Startup Trainer Recruited Startup LC Management Transition Tool
Startups coaching Biweekly SU TL calls: 24 calls Biweekly personal calls: 108 calls Coach visits to Startups: 14 visits
Product Non AIESEC Region oGT : 20 Approved , 19 Realized oGV : 6 Approved, 4 Realized EP Management and Virtual Value Delivery 7 University Calls 3 Partnerships Signed 5 University Visits
Final Report
Aug 2017 – July 2018
1st of August’17 – 23rd of July’18
450 400 350 300 250 200 150 100 50 0
363
394
387
385
350 288
238
275
286
272 205 129
Social media, 26%
1st of August’17 – 25th of July’18
Friends, 41%
Media , 2%
Other, 7% Search engine, 3% Event, 8%
Emails, 1%
Information booth Classroom on campus, 3% presentation, 6%
1509 Friends Information booth on campus 109 213 Classroom presentation 42 Emails 280 Event 117 Search engine 264 Other 68 Media 950 Social media
25500 25000 24500 1st of August’17 – 25th of July’18
24000 23500
23000 22500
22000
Aug
Sep
Oct
Nov
Dec
Jan
Daily Total Reach July June May April March February January December November October September August 0
50000
100000
150000
200000
Feb
March April
Daily Page Engaged Users August 3856 September 3909 October 5467 November 6275 December 2017 January 4247 February 6998 March 5791 April 8166 May 5869 June 4348 July 3985
May
Daily Total Reach
66153 55914 184138 104269 32545 68100 83307 61240 92332 60827 54892 54120
June
July
Daily Page Engaged Users July June May April March February January December November October September August 0
2000
4000
6000
8000
10000
1st of August’17 – 25th of July’18
2000
1800 1600 1400
1200 1000 800
600 400 200
0
1st of August’17 – 25th of July’18
600 500 400 300 200 100
0
# of OGX
# of people reached though these online events KY- 23000, LV - 13600
20K opens
1K HF
Facebook managers (2 people)
Blog managers (2 people) Web-site manager
Web-site WG
RcR WG
2nd semester
28 participants ( people from different areas) 2 days of content, 1 external speaker (Irina Prokofieva about event management) 9 articles, 3 campaigns (oGV, RcR and oGT)
1st semester
Regular Commission Calls (every 2 weeks) Regular O2O or Functional meeting (every month) Working Groups inside commission LEAD & Development spaces during commission calls & commissions times
1st semester
aiesec.ua refreshment New design for blog + content for blog New landing page created (All I want for Christmas is Plane tickets)
2nd semester
Education during summit Flow of how to collect materials for promo Promo materials for promo in FB Stories about HF included to Value Delivery Showcasing framework from oGV and iGV sides PR plan for LCs with VP PR
Content plan for FB, Instagram, Telegram created Engagement rate increased in Facebook Social media have around 30% of referrals Campaigns (#ЗимоЗнижки , Black Friday, All I want for Christmas is Plane tickets, One day from volunteers life , Easter campaign, RcR) Aligned online and offline promo strategy Strategy of media appearances for oGV, iGV and HF (with support of PR)
Facebook manager Telegram manager
oGV WG RcR WG oGT WG
Now, Thank you!