AIESEC UNAND Proudly Presents
Activation our Tourism! Project
A series from PBOX Tourism 2012 AIESEC UNAND Feel the Culture of Minangkabau! Know it. Love it
PREFACE Dear AIESECers, AIESEC University of Andalas has been established since 1993 has created many impacts to society around Padang and West Sumatra. The first project already started in 1993-1994, but at that time not involving international students for giving impact to society and still focusing to local issues. The first Exchange-Based Project (XBP), name EXCEED, was held in Bukittingi. Then in 2005-2006 the first Project Based on Exchange (PBOX) was held, name PBOX Disabled Children. Meanwhile, the first Project Based on Exchange (PBOX) Tourism was held in 2009, with OCP at that time Annisa Anindya. Next year, 2010, continue with PBOX Tourism 2010, the OCP was Putri Olia. In 2011, in order to fit with national timeline, PBOX Tourism could not be executed. Nowadays, in 2012, we will take PBOX Tourism at surface again to continue our impact to society, but with the different name: ACT! Project. The objective from changing the name of PBOX Tourism becomes ACT! Project is keeping sustainability existence of AIESEC UNAND Project(s) in society mind. Our society will get used to hear the unique name from our project based on exchange tourism. Society will directly connect to activating tourism in their surrounding while hear about ACT! Project. As we can see from what we can offer to society itself: positive impact and international experiences. We try to give our best to create positive impact (no matter the size is) and inviting students from whole the world to join our project in AIESEC UNAND. International students, as well as local students, will help sounding the tourists place that already exist (but less sounding) in West Sumatra to all media, both virtual and physical. The organizing committees from this project, will be accountable both to Project Development Department and Incoming Exchange Global Community Development Program (IGX GCDP) Department.
Feel the Culture of Minangkabau! Know it. Love it Best Regards, Project Development Department and Incoming Exchange GCDP 1213 AIESEC University of Andalas JamilDianMira & IjulHeruIntanArbiGyshaAyang
2
Content 1. 2. 3. 4.
Project Overview Project details Timeline Conclusion
Attachment: Contact of Management Board 2012-2013 AIESEC UNAND
1. Project Overview a. Problem Statement ACT! Project is created to give positive impact to society, especially society in West Sumatra. Because of that the name of project is “Activation our Tourism”. Through this project, we suppose to expose tourist objects which is not only in Padang, but also in the other region in West Sumatra. Since West Sumatra province has a huge potential to become tourist destinations around the world, especially in “Minangkabau Culture”. The things we need now is the way how to expose those potential tourist-objects to become famous around the world. AIESEC as international organizations interested in global issues, can fulfill social needs through this project which aims to attract more people into the city field, and make it not only as a tourist destination but also as an international internship for all people from all over the world. This project also aims to bring awareness to youth in Padang for the care of Minangkabau culture, History and surrounding environment. This project will give impact to the Organizing Committee, AIESEC UNAND members, International Participants, Students in all educational schools level, and society as well. This project is possible to be executed in the other provinces, since the name is “Activate our Tourism”, to activate tourism in all places around Indonesia.
b. Project Description ACT! Project is stand for “Activation our Tourism” Project. Based on the name, we obviously know the meaning from this project, which is to activate tourism in somewhere. Our concern from this project is in Padang and West Sumatra province. Possible to be executed in other provinces in Sumatra Island.
3
International Participants (interns) will join Organizing Committee (OC) to discover the tourist places around Padang and West Sumatra through visiting that place and create articles (both virtual and physical). The article(s) will be published in AIESEC UNAND media partners and another virtual medias that are used by AIESEC UNAND.
c. Project Goals and Objectives
Explore West Sumatra tourist objects and expose them to medias
Discover new interesting place(s) which is potential to be tourist objects
Identify local tradition, make it more exposure locally and internationally
Attract society to be more care and be proud of local tradition (Minangkabau culture) and its History
Give impact to 500 people
Invite 20 International Participants for end of July until Early of August realization
d. Project Measurement of Success (MOS) KPI (Key Performance Indicator)
MOS (Measurement of Success)
Performance Appraisal (PA) and Competency Assessment Tools (CAT)
OCs and buddies feel satisfied with every things that they have done
Testimonial, Interns Satisfaction Survey
International Participants satisfied with project activities
Testimonial, Project Partner(s) Survey
Project partner(s) satisfied with the cooperation with AIESEC UNAND
News/articles appearance in all media (virtual and physical)
Increasing brand positioning AIESEC UNAND among institution in Padang/West Sumatra/Sumatra
Increase number of realization for ICX GCDP AIESEC UNAND
Invite 20 International Participants in this project
4
2. Project details a. Targeted Project Partners Tourism department in Padang and all cities & regions in West Sumatra Other potential companies for funding this project b. Budgeting Expense
Amount (Rp)
TN Fee (transfer to MC) 20 x Rp100,000
2,000,000
Reimbursement ICX GCDP 20 x Rp100,000
2,000,000
Reimbursement buddies 20 x Rp50,000
1,000,000
Working Capital
300,000
Produce T-Shirt 50 x Rp60,000
3,000,000
OC Reimbursement
3,500,000
TOTAL
11,800,000 Income
Amount (Rp)
TN Fee (to be sold) 20 x Rp500,000 (minimum)
10,000,000
Seminar Fee 500 x Rp10,000
5,000,000
Project Fundraising
1,000,000
TOTAL
16,000,000 Debit
Expense
Credit 11,800,000
Income
16,000,000
Net income to LC (approx.): Rp16,000,000 – Rp11,800,000 = Rp4,200,000
5
c. Project Structure
p.s.: • • •
International Participants will be supported from ICX GCDP OCP will be accountable to both VP PD & VP ICX GCDP Buddy will be recruited based on EwA principles (cooperate with TM)
Organizing Committee President (OCP) Job Description in general •
Planning all of series of activities (planning)
•
Working together with OCs & buddies
•
Make sure all events running well
•
Making report to LCVP Project Development & LCVP ICX GCDP
•
Make team building & team bonding
•
Make sure all performance appraisals & CAT are collected
•
Make sure all satisfaction surveys are collected
Organizing Committees (OCs) •
Make sure all technical & details things running well
•
Making report to OCP
(OCs structure will be given to OCP) 6
International Participants Job Description •
Interns and OCs will prepare and plan project together
•
Intern should prepare and learn their own cultural knowledge and material, for example meaning of flag, table manner, traditional costume, traditional games or sports, etc. before arrival.
•
Intern will perform and present their own cultural based on their country representative. The main goal of the country presentation and performance are to show the variety of world's cultures, also to share the ideas of cultural and religious tolerance.
•
Intern will be a facilitator and trainer of the workshop and being as organizing commitee of the Project such as marketing, communication, logistic, exchange, programmer, and etc
3. Timeline a. Pre-Execution Open application OCP
2 July 2012
Deadline submission
9 July 2012
Open application OC
10 July 2012
Deadline submission
16 July 2012
Full team (target)
17 July 2012
Project Education
18-21 July 2012
Marketing & Follow up
22-28 July 2012
7
b. Execution (week estimation) Interns realization
29 July – 31 July 2012
Interns education
1 – 4 August 2012
Opening seminar
First week August 2012
Learning Event #1
Second week August 2012
Learning Event #2
Third week August 2012
Global village
Fourth week August 2012
Learning Event #3
First week September 2012
Closing
Second week September 2012
Project Report
Third week September 2012
4. Conclusion AIESEC UNAND will start to use simple name to expose Project Based on Exchange (PBOX), such through this ACT! Project. That simple name will represent the issues that going to be executed in this LC. And the project will be continuously executed in AIESEC UNAND to make a sustainability positive impact to society. This project will give impact directly to the organizing committees, international participants, buddies, students in all educational levels. And indirectly to governments (especially tourism department) and society. All the planning should be adjusted again while OCP already elected. ْ ﺑ ِﺳ ْ ـم ِ ﷲ ّ ِ اﻟر ﱠ ﺣ ْ ﻣ َن ِ اﻟر ﱠ ﺣِﻲ Wish luck for this project!
8
Contact of Management Board 2012-2013 AIESEC UNAND Term of Use: This contact is given in order to have transitions or other interest. Every person is prohibited to misuse this contact in any situations and conditions. No
Name
1 Panji Agustian 2 Jamil Ihsan
Position
Hand Phone
Local Committee President
0856-6117-000
panjie.agustian@gmail.com 0853-6502-2029 jamil.ihsan@aiesec.net 0898-2697-492 ijulianda@gmail.com
VP Project Development
3 Julianda Wirda Pratama VP Incoming Exchange GCDP 4 Rahman Agung VP Communication Agus Prianto 5 VP Outgoing Exchange GIP 6 M. Hadiya Rasyid VP External Relation
0831-8179-2643 agungrahman9@gmail.com 0853-7644-6790 agusprianto111@gmail.com 0853-5563-1430 hadiya.rasyid@gmail.com 0821-7281-3814 reynaldorayne@gmail.com
7 Reynaldo Rayne 8 Ririn Dwiyanti
VP Incoming Exchange GIP
9 Tommy Ocsara 10 Nene Mulan
VP Talent Management
0853-6495-9596 ririn.dwiyanti29@gmail.com 0857-7664-8380 tommyocsara@gmail.com
VP Finance and Governance Service and Learning Manager
0853-6303-9200 nenemulan@gmail.com 0812-6712-0666 vidheaozami@gmail.com
11 Vidhea Ozami 12 Gysha Nabila
VP Outgoing Exchange GCDP
Service and Learning Manager
0857-6112-7250 gyshanabila@gmail.com
13 Heru Nugraha Perdana 14 Riflan Bahri
TN Manager
0852-7495-5014 herunugrahaperdana@gmail.com
Service and Learning Manager
0852-6370-4899 riflan.arbi@gmail.com
15 Intania Selly 16 Rahmad Eka Putra
TN Manager
0853-6303-3432 intania.selly@gmail.com
Exchange Process and EP Maintaining Manager
0857-6617-1729 Rahmadekaputra@gmail.com
17 Diana Fitri Anggraini 18 Selly Canserina
Promotion and Market Maintaining
0852-6372-3101 dianafitri.anggraini@gmail.com
Physical and Virtual Manager
0857-6600-6950 sellycanserina@gmail.com
19 Anesti Yurianda Martina Media Maintenance Manager External Communication Manager 20 Fatina Yasmin
0852-6310-8381 aneyuma@gmail.com
21 Mira Aryas 22 Dian Famudillah
Project Creative and EwA Manager
0831-8176-3664 mira.aryas@gmail.com
Project Education and Control Manager
0856-6900-0396 deeantanner@gmail.com
23 Azaria Zahirah 24 Bramiarta
Corporate Maintanance Manager
0852-6313-3937 azariazahirah@gmail.com
Corporate Development Manager
0853-6306-6007 bramiarta.ilyas@aiesec.net
25 Ahmad Fadhli 26 Yulia Rizki Asnita
Corporate Development
0856-6917-0472 ahmad.fadhli24@gmail.com
Corporate Maintenance Manager
0819-4771-2633 lh1a_r4@yahoo.com
27 Nikos Joshua HS 28 Vellyana Putri
Expansion Manager
0819-7755-5476 nikosjoshuahs@gmail.com
Exchange Promotion Manager Promotion Manager
0813-6368-7885 vellyanaputri@gmail.com
Exchange Process Manager
0897-2820-802
31 Amelya Putri Ayely 32 Vilgia Delarhoza
Exchange Process Manager
0856-6909-3373 amelyaputri.ayely@gmail.com
Business Development Manager
0813-6301-7811 delarhoza@gmail.com
33 Indri Fajria Musfiroh 34 Nanda Ramadani
Relation Manager
0812-6622-4822 indri.fajria@gmail.com
Development Manager
0856-6457-7400 ramadani.nanda26@gmail.com
35 Utari Fauziah 36 Sabrina Qisthi Yenas
Retaining Manager
0897-4675-182
Tracking Manager
0853-6305-2081 sabrinaqisthi@gmail.com
37 Rangga Dhiwayusja 38 Anggi Putri
Asset and Governance
0857-1733-1413 ranggadhiwayusja@gmail.com
Accountant Manager
0812-6545-5459 anggiiputrii@gmail.com
39 Mita Dwiriani Ismet
Project & Financial Coordinator
0813-6391-2144 mita.ismet@gmail.com
29 Yolanda Dwi Prastica 30 Yudha Pratama
0852-9475-6870 fatinayasmin@gmail.com
0852-6301-7770 yolanda_prastica@yahoo.co.id
9
yudha.pratama1992@gmail.com
utarifauziah24@gmail.com
10