Alpha Kappa Alpha Sorority, Incorporated速 82nd South Central Regional Conference
Table of Contents Leadership Remarks
Page 6
General Information
Page 15
Conference Activities
Page 27
Certifications & Workshops
Page 45
Registration Process
Page 55
Chapter Conference Forms
Page 61
“Realizing that we put the “I” in BIG, our host sorors have Increasingly thought out of the box with an Innate desire to exceed your expectations...” Soror Chelle Luper Wilson South Central Regional Director
December 15, 2013 Dear Sorors of the Sensational South Central Region, It is with great pleasure that I invite you to attend the 82nd South Central Regional Conference, March 13-16 in Dallas, Texas. Our theme is Destination Dallas! BIG in Global Leadership and Timeless Service and Sorors Patricia Webb, Conference Chairman; Bertha Scott, Co-Chairman; Madelyn Butler, Co-Chairman and the host sorors of the Northeast Texas Cluster certainly have BIG things in store for you. Realizing that we put the “I” in BIG, our host sorors have Increasingly thought out of the box with an Innate desire to exceed your expectations and deliver an Incomparable South Central Regional Conference! We promise to bring you a conference that is: • • • • • • • • • •
Inviting: See firsthand the true sisterly love and warm hospitality the sorors of the Northeast Texas Cluster are known for. Innovative: Technological advancements to enhance your conference experience from arrival to departure. Informative: Workshops and plenary sessions designed to Increase your knowledge of Alpha Kappa Alpha Sorority, Inc. Ideal: Environments to network with other conferees and Executives from our Corporate Partners. Impressive as we recognize the sorors and chapters who have stepped it up and truly demonstrate Global Leadership Through Timeless Service at its finest. Impeccable: Just one way to describe your conference accommodations at the luxurious Hilton Anatole Hotel. Interesting: Conference experiences designed to ensure all attendees from Undergraduate to Diamond Sorors have a fabulous time. Immeasurable: The ways you can spend money…from the unique vendors and the first-class shopping malls to the renowned museums and restaurants found throughout the city. Inclusive: Conference activities include great options to ensure the Honey Do’s and the Honey Don’ts enjoy their time in the Big D as well. We understand that for many of us, Alpha Kappa Alpha is a family affair! Inspired: The way every attendee will feel at the conclusion of the conference.
Now that we’ve further Ignited your desire to attend the 82nd South Central Regional Conference, I encourage you to register today. Please note all the requested deadlines and due to anticipated demand, some conference experiences may sell out. As you review the conference registration package, please don’t overlook the changes to the conference itinerary for some of our traditional conference events, as well as, the addition of several new ones including the Leadership Breakfast and Undergraduate Social. We also look forward to seeing just how stylish and creative everyone will look on March 14 as we Scarf It Up with our Sensational South Central Scarves! I look forward to seeing each of you in the Big D,
Chelle Luper Wilson South Central Regional Director
Greetings
Soror Patricia Webb Conference Chairman 82nd South Central Regional Conference December 15, 2013 Dearest Sensational Sorors, DESTINATION DALLAS!!!! The most fabulous place to be in 2014! The 82nd South Central Regional Conference has arrived! In the words of songstress, Oleda Adams, “Get here if you can.” By plane, train, car or bus; however you plan to arrive, know there are BIG things planned for you! We have gone beyond the limit of expectation and fabulosity as we welcome you to the “BIG D!” Currently, the mantra of the Dallas Convention and Visitor’s Bureau is “Dallas: BIG Things Happen Here!” When we presented the invitation to Dallas in March, 2013, little did we know our conference theme would coincide with the city. We have diligently dedicated our time and energy towards making sure this conference delivers BIG things. We have an impressive team of creative and innovative sorors from the Northeast Texas cluster who have combined their many talents to form our planning committee. Distinguished, vivacious and audacious are just a few words that come to mind when I think of these sorors. We have such a diverse group of planners: teachers, entrepreneurs, professionals, administrators, ministers, students and retirees. Legacy, silver, golden, diamond, experienced and newly initiated sorors. What a “melting pot!” All of these fabulous sorors have made one BIG effort for YOUR enjoyment and authentic growth. We are continuously interlinking our ideas and knowledge to do whatever it takes to ensure an enjoyable conference for each of you. You can expect efficient registration kiosks, modern magazine-styled journals, easy ata-glance schedules, intuitive online ad order forms and so much more. I’m confident that you will sense the ambiance, colorfulness and extreme creativity of our efforts as you navigate your registration experience---we await your presence and interaction at the 82nd! Sensationally yours,
Patricia Webb Soror Patricia Webb Omicron Mu Omega Chapter Dallas, Texas
Greetings
Soror Madelyn McDowell Butler Conference Co-Chairman 82nd South Central Regional Conference December 15, 2013 Dear Sorors of the Sensational South Central Region: Greetings and welcome to the 82nd South Central Regional Conference, "Destination Dallas! BIG in Global Leadership and Timeless Service� The talented, creative and remarkable Sorors of the Northeast Texas Cluster have worked tirelessly and passionately to present you with a conference that will supersede your expectations in a BIG way. Carpe’ diem sorors! It is our hope that you seize the day to register, do not dely. Seize the day and plan to participate in the service project, workshops, teen summit and more. Enjoy your time in the BIG D! Choose the Experience! From shopping, dining and local attractions, your options are limitless. Sorors, this is definitely a conference you will not want to miss. We are anticipating your pink and green arrival. Fasten your seatbelts and get ready for takeoff and landing at the 82nd South Central Regional Conference! Destination Dallas!
Sisterly love,
Madelyn McDowell Butler Soror Madelyn McDowell Butler Delta Alpha Omega Chapter Waco, TX
Greetings
Soror Bertha DeGraffenreid Scott Conference Co-Chairman 82nd South Central Regional Conference December 15, 2013 Greetings: Welcome to the 82nd South Central Regional Conference in the Dallas-Fort Worth Metroplex. We have long anticipated your arrival and are excited to serve as your Conference hosts. Our theme, “Destination Dallas! BIG in Global Leadership and Timeless Service,” exemplifies our mantra as we present BIG workshops, BIG service projects, and BIG sisterly activities as we focus on leadership and service. The Sorors of the Northeast Texas Cluster have planned and worked diligently to make this Conference one that will positively impact our Region and Alpha Kappa Alpha Sorority. Sorors, take advantage of the opportunities available to strengthen, improve and refocus your leadership skills. Thanks for arriving at destination DALLAS. Have a wonderful time in BIG D! Sisterly,
Bertha M. DeGraffenreid Scott Soror Bertha DeGraffenreid Scott Beta Mu Omega Chapter Fort Worth, Texas
Greetings
Soror Pamela Harmon Northeast Texas Cluster Coordinator 82nd South Central Regional Conference December 15, 2013 Greetings Sorors, On behalf of the Northeast Texas Cluster of Alpha Kappa Alpha Sorority, Inc., I welcome you and extend greetings of love. You will certainly enjoy the hospitality and BIG Texas welcome here in Dallas. We are excited and know your experience will be one of sisterly love with a lot of Texas style. We invite you to enjoy your destination, grow in global leadership and continue in timeless service. This conference is filled with opportunities to grow in knowledge and service. I hope that you take the time to enjoy the city but most importantly, enjoy the sisterly love and rededicate yourself to what drew you to Alpha Kappa Alpha so long ago. Under the dynamic leadership of Soror Chelle Wilson, South Central Regional Director, we continue the commitment we made to make Alpha Kappa Alpha “Supreme in Service to All Mankind�. Welcome to a great city, with great sorors who are ready to make this conference one that you will cherish for years to come. Sisterly,
Pamela Harmon Soror Pamela Harmon Beta Mu Omega Chapter Fort Worth, Texas
Greetings
Soror Rosie Flanigan Northeast Texas Co-Cluster Coordinator 82nd South Central Regional Conference December 15, 2013 Greetings to my South Central Sorors, The North East Texas Cluster welcomes you to the 82nd South Central Regional Conference with the pink and green carpet being laid out before you. The three C's of life are choices, chances and changes. You will experience each of the C's this weekend. You made the choice to attend the South Central Regional Conference in the BIG city of Dallas, Texas. You will have chances to take as you decide what service originated session will you attend and finally, you will become proficient in the changes that Northeast Texas Cluster has brought to this conference. All are BIG and all are for you my dear SORORS. We have been afforded yet another opportunity to grow in the way that only an Alpha Kappa Alpha Soror can. In Texas, we do everything BIG. With that in mind I hope that you have arrived with BIG anticipations and when you leave you will say I was not disappointed at all. Rest assured that you will not be disappointed. Alpha Kappa Alpha Sorority, Inc., is dedicated to serving all mankind in a manner that communities will grow, organizations will benefit and individuals will continue to strive make a positive difference in all of the undertakings. Sorors, as we gather for this Regional Conference we will focus on Timeless Service in a mighty BIG way. This is always a time for me to become rejuvenated‌a time for me to become recommitted ‌ a time for me to become more dedicated to the ideals of our Founding Sisters. Let us anchor our thoughts and actions in goodness, in righteousness, in purity, in good will and in love for one another. BIG things are in store for you!!! Sincerely,
Rosie Flanigan Soror Rosie Flanigan Omicron Epsilon Omega Chapter Wichita Falls, Texas
Greetings
Soror Brenna Wright Northeast Texas Undergraduate Cluster Coordinator 82nd South Central Regional Conference December 15, 2013 Greetings Sorors of the Sensational South Central Region! It is with great pleasure that I welcome you to BIG “D” little “A” double “L” A - S for the 82th South Central Regional Conference. It is an exciting time for the Sensational Sorors of the Northeast Texas Cluster as we have worked tirelessly to ensure you have a fabulous time in our city. Since “BIG Things Happen Here,” we welcome you to enjoy the ninth-largest city and the number one visitor and leisure destination in Texas. While you are focusing on the business of Alpha Kappa Alpha, take time to visit the best shopping in the southwest, the largest urban arts district in the nation and the Upton area with it restaurants, pubs, boutiques and shops. If you prefer culture and the great outdoors, you can visit our Art Museums, Galleries, Theaters, the Aquarium and Arboretum and the Zoo. As Alpha Kappa Alpha women, we play hard and work harder. During this conference, we ask you to take every opportunity to reengage with our sisterhood and recommit to the legacy our founders established and fought hard to maintain. We welcome the focus and commitment to our international programs of timeless service. Our Regional Director has planned a BIG conference that will empower undergrads and graduates to excel in service. Sorors, we humbly summit ourselves to ensure your experience in Dallas at the 82nd South Central Regional Conference will be one you will never forget. Thanks to each of you for attending and bringing your expertise to our gathering. As the future of our organization, we, your undergraduates are here to capture the vision, gain the knowledge, and experience to help us pave our way into the future. Throughout this Conference, I ask you to focus on all the BIG things we can do to continue to provide service to our campuses and communities. Sisterly,
Breanna Wright Soror Breanna Wright Epsilon Sigma Chapter Texas A&M University – Commerce
Alpha Kappa Alpha Sorority, Incorporated速 82nd South Central Regional Conference
General
Information
Dallas Arboretum credit: DCVB
Conference Leadership Soror Chelle Luper Wilson, South Central Regional Director Soror Carolyn House Stewart, Supreme Basileus Soror Patricia Webb, Regional Conference Chairman Soror Madelyn McDowell Butler, Regional Conference Co‐Chairman Soror Bertha DeGraffenreid Scott, Regional Conference Co‐Chairman Soror Pamela Harmon, Northeast Texas Cluster Coordinator Soror Rosie Flanigan, Northeast Texas Co‐Cluster Coordinator Soror Breanna Wright, Northeast Texas Undergraduate Cluster Coordinator Soror Yasmin Barnes, Conference Grammateus Soror Delicia Narcisse, Conference Pecunious Grammateus Soror Linda Reed, Conference Tamiouchous Soror Ruth Hightower, Conference Budget Coordinator
Graduate Host Chapters Alpha Xi Omega Dallas, TX
Gamma Omicron Omega Tyler, TX
Omicron Mu Omega Dallas, TX
Beta Mu Omega Fort Worth, TX
General Membership NETX Cluster
Tau Rho Omega Carrollton, TX
Chi Zeta Omega Plano, TX
Kappa Xi Omega Texarkana, TX
Upsilon Lambda Omega DeSoto, TX
Delta Alpha Omega Waco, TX
Nu Omega Marshall, TX
Xi Theta Omega Arlington, TX
Omicron Epsilon Omega Wichita Falls, TX
Undergraduate Host Chapters Alpha Tau Texas College Tyler, TX
Kappa Lambda Texas Christian University Fort Worth, TX
Rho Nu Midwestern State University Wichita Falls, TX
Epsilon Sigma Texas A&M University ‐ Commerce Commerce, TX
Kappa Mu Southern Methodist University Dallas, TX
Sigma Kappa University of Texas ‐ Dallas Dallas, TX
Epsilon Mu University of North Texas Denton, TX
Kappa Nu Texas Women’s University Denton, TX
Theta Theta Paul Quinn College Dallas, TX
Phi Wiley College Marshall, TX
Regional Conference Contacts Contact Name Soror Chelle Luper Wilson South Central Regional Director
Telephone
E‐mail
n/a
cwilson@akasouthcentral.org
Soror Patricia Webb Regional Conference Chairman
214‐298‐1880
scrc2014chairman@akasouthcentral.org
Soror Madelyn Butler Regional Conference Co‐Chairman
817‐371‐0357
madelynmbutler.aka6@gmail.com
Soror Bertha Scott Regional Conference Co‐Chairman
817‐929‐0368
degrafbs@att.net
Soror Pamela Harmon Cluster Coordinator
817‐913‐3707
pharmon1203@yahoo.com
Soror Cheryl Benson Registration Chairman
469‐767‐9911
registration@akasouthcentral.org
Soror LaDacher Jackson EAF AKApollo Chairman
214‐542‐3224
eafakapollo@akasouthcentral.org
Soror LaTarah Edmonds Souvenir Journal Chairman
214‐770‐5576
journal@akasouthcentral.org
Soror Angelia Williams Chancellor Vendors Chairman
214‐288‐2451
vendors@akasouthcentral.org
Soror Gladys Facen Choir Chairman
214‐680‐0592
choir@akasouthcentral.org
Soror Vickie Mitchell Men’s Activities Chairman
214‐908‐9933
guest@akasouthcentral.org
Soror Nekia Cunningham Youth/Children’s Activities Chairman
214‐316‐8342
children@akasouthcentral.org
What’s BIG This Year! * ExpressPass Registration Stations * * Individual Event Forms Online * * Mega‐Event Thursday Night Welcome * * New Diamond, Golden and Silver Reception Format * * Golden Soror Special Registration and Lounge Area * * New Regional Director’s Leadership Breakfast * * Magazine‐Style Souvenir Journal *
Conference at a Glance TIME
EVENT
REQUIREMENT
Thursday, March 13, 2014 8:00 a.m. - 5:00 p.m. Graduate Advisors’ Certification, Level I 8:00 a.m. - 12:00 p.m. Graduate Advisors’ Certification, Level II 9:00 a.m. - 5:00 p.m. Financial Officers’ Certification 1:00 p.m. - 4:00 p.m. Empowerment Series 2:00 p.m. - 4:00 p.m. Basilei Council Institute 3:30 p.m. - 4:30 p.m. Conference Committee Meetings 3:30 p.m. - 5:00 p.m. Graduate Advisors Exchange 4:00 p.m. - 5:00 p.m. First Time Attendees Orientation 4:00 p.m. - 5:00 p.m. Cluster Coordinators Collaboration 4:00 p.m. - 6:00 p.m. South Central Regional Choir Rehearsal 5:00 p.m. - 6:00 p.m. Conveners and Recorders Collaboration 5:30 p.m. - 7:30 p.m. Diamond, Golden, Silver Soror Reception 8:00 p.m. - 11:00 p.m. Thursday Night Welcome
Pre-registration Pre-registration Pre-registration Pre-registration All Basilei Pre-registration Graduate Advisors Pre-registration All Cluster Coordinators Pre-registration Appointees Only Pre-purchased ticket Registrants Only
Friday, March 14, 2014 7:00 a.m. - 8:30 a.m. 9:00 a.m. - 11:30 a.m. 12:00 p.m. - 2:00 p.m. 2:30 p.m. - 5:30 p.m. 9:30 p.m. - 12:00 a.m.
Pre-purchased ticket Registered Sorors Only Pre-purchased ticket Registered Sorors Only Pre-purchased ticket
Legacy Breakfast OPENING PLENARY SESSION Public Luncheon SECOND PLENARY SESSION EAF AKApollo
Saturday, March 15, 2014 7:00 a.m. - 8:30 a.m. Leadership Breakfast 8:00 a.m. - 2:00 p.m. EYL Youth Summit 8:30 a.m. - 10:15 a.m. Workshop Session I 10:15 a.m. - 12:00 p.m. Workshop Session II 12:30 p.m. - 2:30 p.m. Undergraduate Luncheon CLOSING PLENARY SESSION 3:00 p.m. - 5:30 p.m. Invitation to the 83rd Regional Conference 8:00 p.m. - 11:30 p.m. Closing Gala 8:00 p.m. - 11:30 p.m. Kouture & Kicks Gala Exclusively Undergraduates Sunday, March 16, 2014 8:00 a.m. - 8:45 a.m. Ivy Beyond the Wall Ceremony 9:30 a.m. - 11:00 a.m. Ecumenical Service
Pre-purchased ticket Local Youth Only Registered Sorors Only Registered Sorors Only Pre-purchased ticket Registered Sorors Only Southwest Texas Cluster Pre-registration Pre-registration
Registered Sorors Only Pre-registration
Daily Services / Courtesies AWARDS AND EXHIBITS THU 3:00 p.m. – 9:00 p.m. (Set-up) FRI 9:00 a.m. – 7:00 p.m. (Viewing) SAT 9:00 a.m. – 12:00 p.m. (Viewing) SAT 12:30 p.m. – 2:30 p.m. (Breakdown)
SERVICE PROJECT DONATION COLLECTION 9:00 a.m. – 5:00 p.m. THU FRI 9:00 a.m. – 5:00 p.m. SAT 9:00 a.m. – 5:00 p.m.
CONFERENCE REGISTRATION THU 10:00 a.m. – 7:00 p.m. FRI 7:00 a.m. – 6:00 p.m. SAT 8:00 a.m. – 11:00 a.m.
HOSPITALITY SUITE THU 7:30 p.m. – 9:30 p.m. FRI 5:00 p.m. – 7:00 p.m. SAT 10:00 p.m. – 12:00 a.m.
CONFERENCE VENDORS THU 12:00 p.m. – 10:00 p.m. FRI 7:00 a.m. – 12:00 a.m. SAT 8:00 a.m. – 10:00 p.m.
UNDERGRADUATE HOSPITALITY SUITE THU 7:30 p.m. – 9:30 p.m. FRI 5:00 p.m. – 7:00 p.m. SAT 10:00 p.m. – 12:00 a.m.
EMERGENCY MEDICAL RESPONSE ROOM THU 8:00 a.m. – 5:00 p.m. FRI 7:00 a.m. – 6:00 p.m. SAT 8:00 a.m. – 5:00 p.m.
HONEY-DO HOSPITALITY SUITE FRI 7:30 a.m. – 9:00 p.m. SAT 7:30 a.m. – 9:00 p.m.
SOROR SERVICES OFFICE THU 10:00 a.m. – 8:00 p.m. FRI 7:00 a.m. – 6:00 p.m. SAT 8:00 a.m. – 5:00 p.m.
HONEY DON’T HOSPITALITY SUITE 6:30 p.m. – 10:00 p.m. THU FRI 4:00 p.m. – 6:00 p.m. SAT 4:00 p.m. – 6:00 p.m.
Conference Protocol Polishing Our Conference Protocol Pearls Event Presence Sorors must display their badges to gain access to conference meetings, events and vendor areas. Be on time for all sessions. Do not hold seats. Be courteous. Do not sit in designated “reserved seating” for delegates, Very Special Guests (VSGs), Diamond/Golden Sorors, the Emergency Medical Team (EMTs) or physically challenged sorors. Conference Attire Adhere to appropriate conference attire. Refer to “The Official Guide to Alpha Kappa Alpha Protocol” for details. Business Attire: Meetings and Luncheons Rituals Attire: Ivy Beyond the Wall ‐ Uninterrupted White Rededication: No Pants No flip‐flop or tennis shoe styled shoes. Adhere to conference attire recommendations per event. Event Etiquette Stand when the dais processional enters the room. Stand when the Regional Director, Supreme Basileus, and Former Supreme Basilei enter the room. Do not walk during program introductions, meditations, and when the Regional Director or Supreme Basileus is addressing the audience. Turn off all electronic devices. Do not audio or video record business meetings. Do not come onto the dais at any time.
Soror Karen King 2014 Regional Conference Protocol Committee Chairman Soror Jacqueline Anderson‐Vaughn South Central Regional Protocol Committee Chairman
Conference Attire Thursday, March 13, 2014 Graduate Advisor Institute Financial Officer Training & Certification First Time Conference Attendee Orientation Conference Regional Committee Meetings General Members Meeting Basilei Training Institute Diamond, Golden, Silver Soror Reception Thursday Night Welcome
Friday, March 14, 2014 Legacy Breakfast First Plenary Session and Rededication Public Luncheon Second Plenary Session EAF AKApollo Saturday, March 15, 2014 Leadership Breakfast Workshops
Business Casual Business Casual Business Casual Business Casual Business Casual Business Casual Cocktail Fashionable, Pearls, Pumps
“South Central Sensational Scarf Day” Hats, Gloves, Shades Business (no pants) Business w/Pink and Green Accents Business BIG Show AKApollo T‐Shirts
Undergraduate Luncheon Final Plenary Session Closing Gala Undergraduate Closing Gala
“Pink and Green Day” Black w/Pink and Green Accents Business Business Business Floor‐Length Gowns in Shades of Pink Pink/Black/Green Floor Length Gown w/kicks
Sunday, March 16, 2014 Ivy Beyond the Wall Service Ecumenical Service
Seasonal White (no hats, no pants) Come As You Are
Hotel Atruim II and The Nebula
Conference Headquarters The 82nd South Central Regional Conference will be held at the Hilton Anatole Hotel.
Hilton Anatole Hotel 2201 N. Stemmons Freeway Dallas, Texas 75207 $175.00 per night – Single, Double, Quads Valet Parking and Self Parking Available Hotel reservations can be made beginning Friday, December 20, 2013. To reserve a room, please call 1‐800‐HILTONS. Ask for group name “Alpha Kappa Alpha Sorority, Inc.” to receive the rates designated above. ROOMS MUST BE RESERVED WITH A CREDIT CARD. A deposit of one night room rate and taxes will be charged to your credit card within 24 hours of making your reservation. This deposit is non‐refundable. Reservations will be based on space and rate may not be available.
Conference Deadlines RECIPIENT
DEADLINE
Included with Online Registration
Friday, January 17, 2014
Souvenir Journal Ads
Online Submission www.akasouthcentral.org
Friday, January 24, 2014
Regional Conference Registration
Online Submission www.akasouthcentral.org
Saturday, February 1, 2014 EARLY Friday, February 14, 2014 LATE
Group Registration Payment
MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus
Saturday, February 1, 2014 EARLY Friday, February 14, 2014 LATE
Basilei Council Institute
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director
Saturday, February 1, 2014
First Time Attendee Orientation
Included with Online Registration
Saturday, February 1, 2014
Ivy Beyond the Wall Form
MAIL TO: Laura Newsome Ivy Beyond the Wall Chairman 3034 Lively Lane | Tyler, TX 75702 lnewsome@andrewscenter.com
Saturday, February 1, 2014
Program Participation Form
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director AND Soror Melanie G. Cowart SCR Representative International Constitution Committee 7946 Windermere Drive Fair Oaks Ranch, TX 78105
Saturday, February 1, 2014
Regional Choir Participation Form
Included with Online Registration
Saturday, February 1, 2014
Regional Conference Committee Participation Form
Included with Online Registration
Saturday, February 1, 2014
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director
Saturday, February 1, 2014
FORMS Diamond, Golden, Silver Soror Recognition Form
Delegate Certification
Proposed Constitution & Bylaw Amendments (Send to BOTH)
Regional Recommendations
Soror Chelle Luper Wilson, South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227 Soror Delicia Narcisse, Regional Pecunious Grammateus, 828 Windy Meadow Drive, DeSoto, TX 75115
Conference Deadlines FORMS
RECIPIENT
DEADLINE
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director
Saturday, February 1, 2014
Special Needs Form
Included with Online Registration
Saturday, February 1, 2014
Financial Officers' Certification Form
Included with Online Registration
Friday, February 14, 2014
Graduate Advisors Exchange Form
Included with Online Registration
Friday, February 14, 2014
Legacy Family Breakfast Form
Included with Online Registration
Friday, February 14, 2014
Registration Refund Request
MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus
Friday, February 14, 2014
EAF AKApollo Chapter Registration Fee
MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus
Friday, February 14, 2014
EAF AKApollo Entry Forms (Send to BOTH)
MAIL TO: Soror LaDacher Jackson SCRC EAF AKApollo Chairman PO Box 116913 Carrollton, TX 75011 eafakapollo@akasouthcentral.org AND Soror Pamela McGee SC EAF AKApollo Coordinator 7331 Broadelm Drive Houston, TX 77095 pamelaaka@aol.com
Saturday, February 1, 2014
Graduate Advisors’ Certification Form
MAIL TO: Alpha Kappa Alpha Sorority Inc. International Graduate Advisor Certification Committee c/o Starlac McGhee P.O. Box 669, Byron, GA 31008
Saturday, February 15, 2014
Graduate Advisors’ Certification Payment
MAIL TO: Alpha Kappa Alpha Sorority Inc. 5656 S. Stony Island Avenue Chicago, IL 60637 Attn: Membership Department
Saturday, February 15, 2014
MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus
Saturday, February 15, 2014
Regional Resolution Form
Regional Award Fees
Soror Chelle Luper Wilson, South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227 Soror Delicia Narcisse, Regional Pecunious Grammateus, 828 Windy Meadow Drive, DeSoto, TX 75115
Alpha Kappa Alpha Sorority, Incorporated® 82nd South Central Regional Conference
Conference Activities
Pioneer Plaza credit: DCVB ‐ Clay Coleman
MEN’S ACTIVITIES
Alpha Kappa Alpha Sorority, Incorporated速 82nd South Central Regional Conference
Certifications & Workshops
Dallas City Hall credit: DCVB
GRADUATE ADVISORS’ CERTIFICATION PROGRAM
GENERAL INFORMATION
Authority: Article III, Section 22, Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws and the results of sorority litigation. Who must receive Graduate Advisor Certification? P Candidates for advisor to an undergraduate chapter P Members of the chapter graduate Advisory Committee P Sorors in chapter leadership positions (Optional) What is the Graduate Advisor Certification? P LEVEL I – training for candidates for Graduate Advisor and Graduate Advisory Committee members and sorors in leadership positions who have never been certified P LEVEL II – training for candidates for Graduate Advisor and Graduate Advisory Committee members and sorors in chapter leadership positions who are seeking recertification What forms and documents are required for Graduate Advisor Certification? P From Soror to Basileus of local chapter: Application and Affidavit Documentation supporting conference attendance at one of the last two Boules or one of the last two Regional Conferences P From Soror to Graduate Advisor Certification Program: Alpha Kappa Alpha, Sorority, Inc., International Graduate Advisor Certification Committee, c/o Starlac McGhee, P.O. Box 669, Byron, GA 31008 Original Graduate Advisor Certification Application and Affidavit A sealed Official Transcript or Letter (with raised seal) from college or university showing soror is at least a five year post baccalaureate graduate Copy of the cashier’s check or money order payable to Corporate Office in the amount of $40 for training document fees P From Soror to Corporate Office: Alpha Kappa Alpha Sorority, Inc, 5656 S. Stony Island Avenue, Attn: GACT, Chicago, IL 60637 Copy of Graduate Advisor Certification Form Cashier’s check or money order payable to Alpha Kappa Alpha Sorority, Inc in the amount of $40.00 (NO PERSONAL CHECKS)
GRADUATE ADVISORS’ CERTIFICATION PROGRAM
GENERAL INFORMATION
Which sorors DO NOT need to submit an official transcript or Official letter showing she is at least a five year post baccalaureate graduate? P Sorors applying for Level II recertification How will the soror know that she has been approved for the certification training? P The soror will receive a confirmation e-mail from the Graduate Advisor Certification Committee OR P The soror will receive an e-mail of denial of training if documents are received after the postmark deadline, OR are incomplete, incorrect, or cannot be verified. What does the fee include? P The $40.00 fee will include a training package containing the following: Graduate Advisors’ Certification Manual Undergraduate Membership Intake Manual General Information for the Collegian Fiscal Fitness Alpha Kappa Alpha Sorority, Incorporated Anti-Hazing Handbook What is the deadline for sending documents to the Graduate Advisors' Committee and the Alpha Kappa Alpha Corporate Office? P The absolute postmark deadline for sending documentation and fees is February 15, 2014 Additional Information P Soror must be registered for the conference at which the Graduate Advisor training is to be received. P Certification and recertification expire after 3 years. P If a soror cannot attend the certification training on the dates/location originally indicated on her application, she may transfer her registration to a subsequent Regional Conference (at the discretion of the Regional Directors), Boule, or Leadership Conference provided it is within the same calendar year. Soror must submit a request for transfer in writing within 6 weeks following the original conference date. Request should be submitted to Alpha Kappa Alpha Sorority, Inc., International Graduate Advisor Certification Committee, c/o Starlac McGhee, P.O. Box 669, Byron Ga 31008.
NO ONSITE REGISTRATION
Alpha Kappa Alpha Sorority, Incorporated 82nd South Central Regiional Conference March 13�16, 2014 s Hilton Anatole Hotel, Dallas, Texas
POSTMARK DEADLINE: FEBRUARY 15, 2014
Alpha Kappa Alpha Sorority, Incorporated 82nd South Central Regiional Conference March 13�16, 2014 s Hilton Anatole Hotel, Dallas, Texas
FEBRUARY 15, 2014. NO EXCEPTIONS!!!
Certification Courses THURSDAY, MARCH 13, 2014 Graduate Advisors’ Certification – Level I 8:00 a.m. – 5:00 p.m. This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee members and sorors in Leadership positions who have never been certified. Remember to complete and forward the designated Graduate Advisor‘s Certification forms inside of this packet as instructed. Lunch will not be provided, however ample time will be allotted for lunch on your own. Graduate Advisors’ Certification – Level II 8:00 a.m. – NOON This workshop is for sorors who plan to serve as a Graduate Advisor and Graduate Advisory Committee members and sorors in chapter leadership positions who are seeking recertification. Remember to complete and forward the designated Graduate Advisor‘s Certification forms inside of this packet as instructed. Financial Officers Certification 9:00 a.m. ‐ 5:00 p.m. The training is offered to current and aspiring Alpha Kappa Alpha Sorority chapter financial officers. This one-day, interactive, hands-on certification is designed to assist the graduate chapter Tamiouchos and Pecunious Grammateus in executing their operational responsibilities. Sorors will be trained in the proper implementation of financial procedures as outlined in the Fiscal Fitness Guide to Chapter Financial Procedures and referenced in several other sorority documents. A creative, learning approach will be used to enhance the core competencies of certification participants. Sorors who successfully complete this training will earn the designation of Certified Chapter Financial Officer. There will be a 90 minute break for lunch starting at 11:30 am. Lunch will not be provided. Registration will be limited to 50 sorors. Priority should be given to chapter financial officers. Please bring your laptop.
Conference Workshops SATURDAY, MARCH 15, 2014 SESSION I - 8:30 A.M. - 10:15 A.M. WK01 What Is Your Retention IQ? This will be an interactive workshop that will highlight and emphasize new features and updates to the sorority's retention guide. The workshop will define clarity to such topics it relates to bound minutes, retention procedures, and disaster recovery of files as it relates to chapter operations.
WK02 Global Leadership Throught Timeless Service: The Power of the Pink and Green Award winning chapters from the South Central Region will share success stories related to the 2010-2014 Global Leadership Through Timeless Service initiatives and the impact on their local communities. The panel discussion format will allow chapters to garner ideas, share best practices and exchange success stories.
WK03 Generation of Timeless Membership: A Lifestyle that Matters (Graduate Sorors) From day one sorors commit to making membership matter. However, events in life present challenges to maintaining financial status and if financial, life’s events hinder a soror’s ability to become actively engaged in sorority/chapter activities. How does a soror determine the benefit of membership to their lifestyle? What level of importance does membership in the sorority play in a soror’s overall lifestyle over time? What matters to make true the words: it is not for a day, but for life? How does a soror move beyond unsisterly events and keep a positive lens on active membership? Join the International Membership Committee as they lead a panel discussion composed of sorors with various years of membership in the sorority (i.e. silver star, newly reactivated, golden soror and newly initiated soror) to explore answers to these questions.
WK04 Global Empowerment: Moving from Discussion to Action This workshop will consists of a panel of speakers who will discuss: 1) equal access to health care—an AARP representative; 2) voter empowerment—identification of recent laws and decisions affecting our rights; and depending on the region will include either a speaker on; 3) education -success beyond 18 aging out of foster care; bullying/hazing; or 4) economic empowerment as it relates to equal opportunities and equal pay.
WK05 Leveraging PR and Communications Skills through Timeless Strategies This workshop will provide effective strategies on how Sorors can penetrate the media network to help transmit their message. The session will also provide valuable tips on how to form a partnership with the media that will help in their publicity mission at the chapter, cluster and regional levels. This workshop also incorporates strategies on how to maximize social media to achieve PR objectives.
WK06 PROTOCOL PEARLfection: Basic Protocol Practices. The content of this workshop is designed to provide an overview of basic protocol practices. New and recently reactivated sorors and those desiring a thorough review of the Sorority’s basic protocol practices, principles and procedures. Topics will include Soror Code of Ethics, correct terminology, appropriate titles and introductions, appropriate attire for Rituals/AKA events and chapter decorum. All attendees should download/print the handout and bring a copy of "The Official Guide to Alpha Kappa Alpha Protocol 2010-2012.
Conference Workshops SATURDAY, MARCH 15, 2014 SESSION I - 8:30 A.M. - 10:15 A.M. WK07 Managing Your Pink & Green Anger Part 4: Recognizing the Signs of Potential Conflict This workshop, introduced at the 2013 Leadership Seminar, is Part 4 of the Managing Your Pink and Green Anger Series. The signs of potential conflict may be subtle or blatant. Potential conflict can be lurking under the mask of challenging a recommendation or something that may be threatening to a “legacy” program or event of your chapter. Taking a proactive stance to deal with potential conflict before it escalates can be the difference between a healthy discourse that ends with a win/win solution and absolute chaos that leads to chapter conflict. WK08 The Tassel Turn: How To Fit AKA Into My Life To Achieve Lifelong Active Service (Undergraduates) Join the International Membership Committee and Undergraduate Activities Committee as they lead a panel discussion exploring successful transition strategies to move from financially active undergraduate status to financially active graduate status. Topics to be explored by the panel will include, but not be limited to graduate status expectations, the benefits of continuing membership and juggling a new life as a working professional or graduate student and a financially active graduate member. Panelists will include a Graduate Advisor, and recent college graduates that have successfully transitioned to active graduate membership. WK09 STRATEGIC PLANNING: Working Your Plan for Global Leadership Through Timeless Service Introduce tools for effective strategic planning evaluation and updating. The tools: SMART GOALS & PEST ANALYSIS will provide reliable assessment questions to guide chapters in determining whether their established goals are measurable, and continue to meet the objectives. WK10 Financial Workshop 101: Leading with Financial Finesse This workshop is a chapter financial operations workshop designed for all chapter financial officers. The content will include internal controls, budgeting, auditing, duties of the financial officer and IRS reporting requirements. Please bring a copy of the Fiscal Fitness Guide with you. WK11 Timeless Tools: Building a Foundation for Global Service with Our Governing Documents AKA for $100: Name of the International Constitution Committee’s workshop regarding the Sorority’s governing documents. The Answer: What is “Timeless Tools”? This engaging, interactive workshop, in the style of the popular game show “Jeopardy!” is designed to assess and build upon your knowledge of the Constitution and Bylaws, and Manual of Standard Procedure.
Conference Workshops SATURDAY, MARCH 15, 2014 SESSION II - 10:15 A.M. - 11:45 A.M. WK12 Global Leadership Throught Timeless Service: The Power of the Pink and Green Award winning chapters from the South Central Region will share success stories related to the 20102014 Global Leadership Through Timeless Service initiatives and the impact on their local communities. The panel discussion format will allow chapters to garner ideas, share best practices and exchange success stories. WK13 PROTOCOL PEARLfection: Advanced Protocol Practices. All of the pre-planning for your Regional and chapter event has been accomplished with perfection. Don’t allow glaring protocol missteps become the “talk” of your event. Step up your knowledge and understanding of what needs to be done prior to and at the event. Topics will include Protocol planning for events, appropriate titles and introductions, dais seating for chapter sponsored events, and an overview of etiquette and manners. All participants should download and print handout and bring a copy of “The Official Guide to Alpha Kappa Alpha Protocol” 2010-2012. WK14 Parliamentary Procedure: Let's Get This Meeting Started! Having the skills that will enable you to run efficient and productive meetings is a “Timeless Advantage” for chapter officers and committee chairmen. This basic parliamentary procedure workshop is interactive and designed to cover the best practices for running meetings effectively and simply with parliamentary procedure. WK15 Know your Worth… Increase your Net Worth Everyone has a passion and as undergraduates we can turn that passion into a paycheck. In this workshop will discuss how to turn your undiscovered passion into money into your broke college student pocket. Your IUAC wants to encourage each undergraduate to maximize their hidden talent. WK16 Do’s and Don’ts of Conference and Event Planning All you wanted to know and were afraid to ask; Planning for Successful Conferences and Events on the Chapter, Regional and National Levels. WK17 Creating Global Opportunities for Success—Making EAF Work at the Region and Chapter Levels Workshop focus: Implement creative and innovative strategies to encourage chapters to attain the Silver, Gold, and Platinum levels of EAF; market the EAF grants, scholarships, and awards available to individual sorority members, chapters, and communities; and discuss opportunities for chapters and individuals to establish endowments through EAF.
Conference Workshops SATURDAY, MARCH 15, 2014 SESSION II - 10:15 A.M. - 11:45 A.M. WK18 Keeping our Secrets Sacred Through Timeless Commitment The ability to conduct our Rituals with solemnity, reverence, and sacredness is not only the responsibility of chapter leaders but also of all sorors. More importantly, it is expected of all sorors to be committed to keeping our Rituals secret. Take the time to reflect and refresh your knowledge, hearts, and minds to the important elements of our commitment to our Rituals and our sisterhood.
WK19 Using Technology to Enhance Your Chapter’s Going Green Efforts Every year technology tools emerge to improve our lives, our schools, our homes, our workplace, and our communities. Let’s share these tools to enhance our connection with members, our chapter operations, and our community outreach. This technology presentation will take sorors on a journey that promotes the Sorority’s Going Green efforts. Attendees will experience a workshop full of new, cost-effective, and creative technology approaches with a goal of connecting more, organizing better and saving time and money.
WK20 The Tassel Turn: How To Fit AKA Into My Life To Achieve Lifelong Active Service (Undergraduates) Join the International Membership Committee and Undergraduate Activities Committee as they lead a panel discussion exploring successful transition strategies to move from financially active undergraduate status to financially active graduate status. Topics to be explored by the panel will include, but not be limited to graduate status expectations, the benefits of continuing membership and juggling a new life as a working professional or graduate student and a financially active graduate member. Panelists will include a Graduate Advisor, and recent college graduates that have successfully transitioned to active graduate membership.
WK21 Archiving Your Treasures Through Digital Preservation This workshop is designed to build upon the workshop presented at Leadership 2013. We continue to introduce sorors to the concept of a digital repository and to policies and practices about preserving and providing access to archival electronic records. This will include discussion of the electronic archiving of photography and other digital reproductions, and will introduce the digital Ivy Leaf collection.
WK22 Board Member Responsibilities and Code of Conduct Sorors aspiring to become members of the Alpha Kappa Alpha Directorate need to understand the big picture as it relates to board member responsibilities. The uniqueness of membership on this Board is being able to understand, apply and live the Code of Conduct expected of sitting Board members. You are encouraged to join in the discussion of this workshop to gain clarity and insight
Alpha Kappa Alpha Sorority, Incorporated速 82nd South Central Regional Conference
RegistrationProcess
Thanksgiving Square credit: DCVB
Registration Instructions REGISTRATION IS ONLINE ONLY. THERE WILL BE NO MAIL‐IN INDIVIDUAL REGISTRATION. THERE WILL BE NO ONSITE REGISTRATION. GENERAL Early Registration: Friday, December 20, 2013 ‐ Saturday, February 1, 2014 Late Registration: Sunday, February 2, 2014 – Friday, February 14, 2014 Online registration for the conference can be accessed via the South Central Region website:
www.akasouthcentral.org INDIVIDUAL REGISTRATION
One online form for each soror, child, and guest attending the conference should be submitted. Only registered financial sorors may participate in conference activities. Neither financial nor non-financial sorors may be guests of registered financial sorors at the conference. Registration materials and forms are available for download via the South Central Region website. Registration may be paid with Visa, MasterCard, American Express, Discover credit cards or debit cards with the MasterCard or Visa logo. We will not accept mailed payments for individual registrations. Registration confirmations will be sent via E-mail. Please provide an e-mail address where indicated. Once your registration has been submitted, very limited modifications will be allowed. Adding Activities to your existing registration can be done before February 14, 2014. We encourage you to take your time so that your registration is submitted as accurately as possible. Group/Chapter Registration will be available online. Payments can be made via credit card, debit card, Chapter Check, Cashier’s Check or Money Order. Group registrations are notconsidered CONFIRMED until payment is received and applied to the group registration record. Only the authorized chapter officer who remitted the Group Registrationwill receive the registration confirmation for the group. All chapter checks, cashier checks and money orders should be made payable to: “Alpha Kappa Alpha South Central Region”
CHAPTER FORMS
Governance-based Chapter forms cannot be processed online. Chapter forms are located in this Registration Booklet. All completed forms must be mailed to the appropriate parties by the noted deadlines. Registration confirmations will be sent via E-mail or US mail.
LATE REGISTRATION Late registration will be assessed a late fee of $50.00. Late fees apply to graduate and undergraduate members as well as guests.
Registration Instructions REFUNDS Refund requests must be submitted in writing only to the Conference Pecunious Grammateus and
postmarked by February 14, 2014. Requests postmarked after this date will be approved on an individual basis. Refunds will be considered and processed after the conference bills have been paid. A processing fee of $35 will be assessed and deducted from the refund amount. All refund requests should include your contact information, address to send refund, and documentation supporting your request as needed. If a refund has been requested through your credit card company, then please notify the Conference Pecuinous Grammateus. There will be no refunds on meal functions after February 14, 2014. There will be no on-site refunds. All refunds will be issued via South Central Region check.
KITS, MERCHANDISE AND CERTIFICATES
Kits will be reserved for pre-registered sorors. Kits are not guaranteed for late registrations. Conference merchandise will not be exchanged onsite. Conference attendance certificates will be emailed to sorors following the close of the conference. A registered soror unable to attend the conference may request the Chapter Basileus or Graduate Advisor (Undergraduate Chapter Only) to pick-up her registration packet. The following information will be required upon registration check-in: P A signed letter from the absent Soror, giving permission to release her packet. P The Soror picking up the packet will be required to present her financial card and sign a confirmation letter. P Only the Chapter Basileus will be allowed to sign for an absent Soror’s packet if she does not send a letter. Registration materials and souvenirs will not be mailed.
SUBSTITUTE REGISTRATION A soror may substitute for another soror by submitting a written request signed by the original soror, designating the name of the substitute soror and signed by the Chapter Basileus. This document must be presented to the Registration Committee upon arrival at the conference. Substitution for a graduate delegate with a pre-approved alternate requires a written request from the Graduate Chapter Basileus or the Undergraduate Chapter Basileus and Graduate Advisor.
SEATING AT MEAL EVENTS Golden Sorors and other special guests will have reserved seating at the front of the room for each meal function. Seating at meal functions for other sorors and guests will be on a first-come, first-served basis, except for the Closing Gala which is based on time of registration.
Online Registration Experience WHO Every financially active soror, her non-soror guest, and youth/children planning to attend and participate in the conference must be registered via the online registration system. No individual event attendance unless a conference registrant. WHAT Registration for the 82nd South Central Regional Conference will be managed online. WHERE Registration for the 82nd South Central Regional Conference is accessible at www.akasouthcentral.org. WHEN Early Registration: Friday, December 20, 2013 - Saturday, February 1, 2014 Late Registration: Sunday, February 2, 2014 - Friday, February 14, 2014 HOW When you register online, you will be required to provide the following information: Soror's Name Financial # Guest Name (if applicable) Youth/Child’s Name (if applicable) Soror's Email Address Soror's Mailing Address Soror's Phone Number Cluster Current Chapter Chapter Location Chapter Initiated Initiation Year You will also be able to complete the following forms ONLINE: Special Needs and Health History Form Financial Certification Form Diamond, Golden, Silver Soror Reception Form w/Photo Upload Legacy Breakfast Form w/Photo Upload Conference Committee Participation Form
Onsite Check-In/Registration Experience WHEN YOU ARRIVE To check-in and receive your registration materials, you will need the following: Your photo identification. Your financial card. Your registration confirmation showing a barcode (either hard copy or electronic) Onsite check-in will be managed using ExpressPass Stations. The process is simple: 1. Scan the barcode displayed on your confirmation notice. 2. The system will retreive your information. 3. Your badge, tickets, and receipts for merchandise will print automatically!
THAT’S ALL! A Registration Committee designee will be available to: Check your photo identification and financial card. Confirm your printed documents are accurate and received. Issue your kit and any pre-purchased merchandise.
It is every soror’s responsitbility to ensure her information is correct in the registration system. Changes to name, chapter, city, event tickets, and merchandise will not be made onsite. Tickets will be issued for all events. Lost tickets will not be replaced.
REGISTRATION FEES GRADUATE
$150
GRADUATE (LATE)
$200
UNDERGRADUATE
$85
UNDERGRADUATE (LATE)
$135
GUEST
$75
GUEST (LATE)
$100
YOUTH
$75
YOUTH (LATE)
$100
ACTIVITY FEES BIG Public Luncheon
$55
Financial Officer‘s Certification
$30
Diamond, Golden, and Silver Soror Reception
$45
AKApollo Talent Show
$25
Legacy Breakfast at Ivy’s
$45
Undergraduate Luncheon (Gratis with Undergraduate Registration)
$0
Undergraduate Luncheon (Graduates) Kouture & Kicks Gala (Exclusively Undergraduates)
$50
Shades of Pink Closing Gala (Gratis with Registration)
$0
Closing Gala (Additional Guest Ticket)
$75
Ecumenical Service
$0
Leadership Breakfast
$45
AKApollo Shirt
$25
South Central Region Scarf
$25
Children's event: Dallas Arboretum
$30
Children's event: Skyline Ranch
$45
Children's event: Perot Museum of Nature and Science
$40
Men's event: Dallas Cowboy Stadium
$20
Men's event: Double Brewery Tour
$20
Men's event: Golf Tournament
$100
$40
Alpha Kappa Alpha Sorority, Incorporated速 82nd South Central Regional Conference
Chapter Conference Forms
Thanksgiving Square credit: DCVB
OFFICIAL DELEGATE AND ALTERNATE INSTRUCTIONS List the names of your chapter delegates and alternates to the 82nd South Central Regional Conference on the Official Delegate Registration Form. The Chapter Basileus, prior to registration, must certify all delegates and alternates for the Conference. Any changes in the list of official delegates must be mailed to the Regional Director postmarked on or before Friday, February 14, 2014, or submitted to the Conference Registration Chairman, Soror Cheryl Benson, by 12 Noon, Friday, March 14, 2014, during the conference. In either case, the only person authorized to change delegates or alternates is the Chapter Basileus and the change must bear her signature. For undergraduate chapters, the Graduate Advisor is authorized to change delegates or alternates. Please complete and mail the Official Delegate Registration Form to the Regional Director. This mail must be postmarked on or before Saturday, February 1, 2014. Any Official Delegate Registration Forms postmarked after this date will result in the delegates not being certified to vote at the Regional Conference. NO EXCEPTIONS.
RETURN OFFICIAL DELEGATE REGISTRATION FORM TO: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227
OFFICIAL DELEGATE REGISTRATION FORM (Please type or print clearly) Chapter_________________________________________Number of Active Members ___________ Location (Name of college, if applicable) ________________________________________________ City___________________________________________________________State_______________ Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate count is as follows: 1 to 10 active members
2 delegates
86 to 100 active members
8 delegates
11 to 25 active members
3 delegates
101 to 115 active members
9 delegates
26 to 40 active members
4 delegates
116 to 130 active members
10 delegates
41 to 55 active members
5 delegates
131 to 145 active members
11 delegates
56 to 70 active members
6 delegates
146 & over active members
12 delegates
71 to 85 active members
7 delegates
DELEGATES
ALTERNATES
No chapter shall have more than twelve (12) delegates.
No chapter shall have more than twelve (12) delegates.
1.
1.
2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.
10.
10.
11.
11.
12.
12.
Basileus’ Signature _________________________________________________________________ Graduate Advisor (Undergraduate) _____________________________________________________ Basileus’ Phone __________________________Graduate Advisor’s Phone _____________________ Forward names of elected delegates and alternates by February 1, 2014 to: Soror Chelle Luper Wilson, South Central Regional Director, 2525 Woodland Drive, Cross Roads, TX 76227
REGIONAL RECOMMENDATION FORM (Please type or print clearly) Please check the recommendation(s) with a brief rationale/explanation. The chapter must submit all recommendations by the deadline indicated below to be considered at the regional conference. A recommendation is an action that requires consideration by a higher body.
Chapter Reporting: ______________________________________________________ Location: ______________________________________________________________ Basileus: _________________________________________________________________________ Please state the recommendation exactly as you wish the wording to read: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
Basileus Signature: ______________________________________________________ Phone: _(_______) ______________________________________________________ Return this form no later than February 1, 2014 to: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227
PROPOSED CONSTITUTION AND BYLAW AMENDMENTS (Please type or print clearly) Name of Soror Submitting Proposed Change: _____________________________________________ Chapter: ____________________________________________ Date:_________________________ Chapter Location: _____________________________________Region: _______________________ Name of Basileus: __________________________________________________________________ Chapter Address: ___________________________________________________________________ Phone: ___________________________________________________________________________ Chapter Vote Tally: o Yes o No Total Votes Cast Date of Vote:___________________ Date of Vote: ______________________________________ Proposed Amendment (Please state the amendment exactly as you wish the wording to appear)
Rationale (Please provide rationale in the space provided)
Will this proposal have any fiscal impact on the sorority? Yes_________ No___________ Explain:
Current Section (Please copy section as it is written in the current Constitution and Bylaws) Article: __________________________ Section: __________________________ Page: __________ Signature of Basileus: _______________________________________________________________ Graduate Advisor (Undergraduate Chapter): _____________________________________________ Phone: ________________________________ Email: _____________________________________ Current bylaws state that Constitution and Bylaws Amendments must be submitted at least sixty (60) days prior to the Regional Conference. Please forward copies postmarked by February 1, 2014 and mail to BOTH: Soror Chelle Luper Wilson Soror Melanie G. Cowart, SCR Representative South Central Regional Director International Constitution Committee 2525 Woodland Drive 7946 Windermere Drive Cross Roads, TX 76227 Fair Oaks Ranch, TX 78105 (210) 281-7030 Work, (210)379-8758 Cell mgcowart@aol.com
REGIONAL RESOLUTION FORM (Please type or print clearly) Please list the resolution(s) with a brief rationale/explanation. The chapter must submit all resolutions. A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict with Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition, resolutions cannot mandate actions by the National Body.
Chapter Reporting: ______________________________________________________ Location: ______________________________________________________________ Basileus: _________________________________________________________________________ Please state the resolutions exactly as you wish the wording to read: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
Basileus Signature: ______________________________________________________ Graduate Advisor (Undergraduate Chapter): __________________________________ Phone: (_____)______________________Email: ______________________________ Return this form no later than February 1, 2014 to: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive
IVY BEYOND THE WALL FORM (Please type or print clearly)
Name of Ivy Beyond the Wall: _____________________________________________ Chapter: ______________________________________________________________ City: ________________________________________State: ________Zip: _________ Cluster: _________________________Basileus: ______________________________ Became an Ivy Beyond the Wall on: _________________________________________ Disposition of Pin:_______________________________________________________ Chapter Initiated:__________________________________ Year: _________________
Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior to the beginning of the ceremony. Chapter Basileus or designee should sit on the front row to place an ivy leaf on the table when the Ivy Beyond the Wall‘s name is called. Chapter members should stand when the name(s) of Ivy or Ivies Beyond the Wall from their chapter are called.
Return this form via email or mail postmarked on or before February 1, 2014 to: Laura Newsome, Chairman 3034 Lively Lane Tyler, TX 75702 903-595-3443 lnewsome@andrewscenter.com
NOTE: Doors will be closed for the Ivies Beyond the Wall Memorial Service at 7:55 a.m. on Sunday, March 16, 2014. Sorors are reminded that the attire for this solemn memorial service is seasonal white including hose and shoes with simple jewelry. Pants, pantsuits, and hats are not allowed.
2014 REGIONAL AWARD FEES In accordance with the directive of the Regional Conference, we hereby submit the Regional Conference Awards fee (cashier check, chapter check, or money order) as indicated below. Make checks payable to AKA 82nd South Central Regional Conference.
o GRADUATE - $150.00 o UNDERGRADUATE - $75.00
Chapter : ______________________________________________________________ Location : _____________________________________________________________ Basileus’ Signature : _____________________________________________________ Graduate Advisor (Undergraduate Chapter) : _________________________________
Return this form with payment, postmarked by February 15, 2014, to: 82nd South Central Regional Conference Soror Delicia Narcisse Conference Pecunious Grammateus 828 Windy Meadow Drive DeSoto, TX 75115 & A COPY only of this form (no money) to: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227
Lights! Camera! Action! AKApollo
UNDERGRADUATE / GRADUATE EAF AKAPOLLO TALENT SHOW
AKApollo UNDERGRADUATE / GRADUATE EAF AKAPOLLO TALENT SHOW General Information: All Chapters must be in good standing with the Sorority and financial at all levels to register to participate in the Step/Talent Show Competition. All members of the step team and individual participants must be registered at the conference and have paid their EAF dues for 2014. All participants must purchase an AKApollo ticket. In addition, the team/individual must have submitted: 1. A completed and signed EAF AKApollo Talent Show registration form; and 2. Payment of a $25 non-refundable chapter registration fee. Please mail payment to Soror Delicia Narcisse, Regional Financial Secretary, at 828 Windy Meadow Drive, Desoto, TX 75115-7535. The deadline for the application and payment must be postmarked by February 1, 2014. Authorization Rules: 1. If you are an Undergraduate Chapter, you must obtain approval from your Graduate Advisor and the Regional Director before you proceed with performing for AKApollo. 2. Graduate Chapters wishing to compete in the Stepping Category must meet the criteria as listed in Graduate Guidelines for Stepping, submit the authorization to step request form and receive approval from the Regional Director before their participation is confirmed. Performance Rules and Regulations 1 Every performance MUST have a movie theme. The theme of the movie should be evident in the performance. 2. Performances may not exceed 6 minutes. After 6 minutes, there is a 10 second grace period. A one point deduction for every second over time will be taken. Performers will automatically be disqualified at 7 Minutes (time starts once movement or music begins, including skits or dancing). An official time keeper will be present. The 6 minutes does not include your set up and breakdown time. 3. The Judges Coordinator will oversee the fairness of the competition between all participants. Judges will be WELL informed of the IMPORTANCE of their role, so NO MISTAKES are made. 4. All music must be on one labeled CD. There must be an assigned person to assist the DJ during your team’s performance. They should be included in the group’s total participant number. CD’s will be checked with the DJ during your stage time. However, you are asked to keep your own CD until your performance. PLEASE BURN YOUR MUSIC ON A CD-R as well as on a USB. Please bring multiple copies of your music. The DJ is not responsible for music that is not properly recorded. 5. Only the number of members reported, will be admitted with the team. Groups/teams will be counted upon arrival and are strongly encouraged to arrive together. Show order will be predetermined. 6. The use of profanity, sexually explicit material or exhibiting distasteful conduct will not be tolerated and will result in disqualification. 7. Organizational pride and respect for affiliate National Pan-Hellenic Council organizations must be exhibited. Any malicious intent or slander of another National Pan-Hellenic Council organization will result in immediate disqualification without discussion or recourse. No Pinky or SKEE WEE’s allowed. 8. Pyrotechnics or any types of special effects that are a fire hazard or weapons are prohibited. Special equipment needs should be e-mailed to Soror LaDacher Jackson at eafakapollo@akasouthcentral.org no later than Feb 1, 2014. Props or special requests not identified by this date may not be allowed.
No tickets will be sold after registration. All tickets must be pre-purchased!
Lights! Camera! Action! AKApollo
UNDERGRADUATE / GRADUATE EAF AKAPOLLO TALENT SHOW
CATEGORIES
AWARDS
STEP TEAM
TALENT
Graduate/ Undergraduate Divisions
Graduate/ Undergraduate Divisions
1st Place $500 and Trophy 2nd Place $250 and Trophy
1st Place $75 and Trophy 2nd Place $50 and Trophy
(Prizes awarded for each Division)
(Prizes awarded for each division)
Specifics
Specifics
1. The announcer will introduce performer(s) name, chapter and the college or university being represented. 2. Six Minute Show 3. Two Minute Set up 4. One Minute Break Down Scoring and Judging Criteria Movie Theme Enthusiasm Creativity/Originality Vocal Clarity Appearance/Costume Complexity/Difficulty Precision/Synchronization Stage Presence/Showman Ship
10 Points 10 Points 10 Points 10 Points 10 Points 15 Points 15 Points 10 Points
1. The announcer will introduce performer(s) name, chapter and the college or university being represented. 2. Six Minute Show 3. Two Minute Set up 4. One Minute Break Down Scoring and Judging Criteria Movie Theme Audience Response Creativity/Originality Appearance/Costume Stage appearance/Presence Talent Overall Performance Execution
10 Points 10 Points 10 Points 10 Points 10 Points 10 Points 10 Points
If you have any questions, please contact Soror LaDacher Jackson at (214) 542-3224 or eafakapollo@akasouthcentral.org