SOROR CHELLE LUPER WILSON SOUTH CENTRAL REGIONAL DIRECTOR SOROR DOROTHY BUCKHANAN WILSON SUPREME BASILEUS
84th SOUTH CENTRAL REGIONAL CONFERENCE APRIL 28—MAY 1, 2016 LITTLE ROCK, AR
WE’RE
Cr e d i t :Li t t l e Ro c kCo n v e n t i o na n dVi s i t o r s Bu r e a u
Leadership Greetings
“In Arkansas, I learned to trust LOVE, not the romance of it, but the heart of it.”
Maya Angelou
Dear Sorors of the Sensational South Central Region, With enthusiasm & lots of LOV E Sorors Cora Davis, Conference Chairman; Jasmine Gregory, CoChairman; Tjuana Byrd, Co-Chairman; Honorary Chairmen Soror Mary Louise Williams, 13th South Central Regional Director and Soror Carmelita Smith, 20 th South Central Regional Director and all the host sorors of the Amazing Arkansas Cluster and I invite you to join us April 28 through May 1 for the 84th South Central Regional Conference in Little Rock, Arkansas. It’s Natural that the 84th South Central Regional Conference will provide incredible opportunities for growth and development, interactive workshops and forums, powerhouse speakers, sisterly networking, not to mention the celebration, recognition, election and plenty of inspiration as you continue Launching New Dimensions of Service. In addition to the scenic beauty of The Natural State, you’ll find challenging golf courses, historic sites, world-class museums, natural springs, amazing festivals and the world’s only public diamond mine! The capitol city is home to a thriving New South culture that offers a vibrant nightlife, bigtime entertainment, world-class attractions and a booming dining scene with the best Arkansas restaurants serving up dishes from all over the globe--there’s nothing little about Little Rock…. and there will be something for everyone to enjoy including the Honey Do’s and our Honey Don’ts.
As you review the conference registration package, please don’t overlook the changes to the conference itinerary for some of our traditional conference events and you can never discount the possibility of a Sensational Surprise for all to enjoy. Please note all the requested deadlines as due to anticipated demand and a few space limitations, some conference experiences may sell out. Naturally, I look forward to a celebration of Diamond Dimensions of Sisterhood and Service like none other South Centr al has experienced before. After all when it comes to Phenomenal Women doing Phenomenal things, in Arkansas…It’s Natural! Make plans to join us in Little Rock as we’d LOV E to see you here! Sisterly,
Soror Chelle Chelle Luper Wilson South Central Regional Director
Alpha Kappa Alpha Sorority, INCORPORATED®
Alpha Kappa Alpha Corporate Office ▪ 5656 South Stony Island Avenue ▪ Chicago, IL 60637-1997 ▪ (773) 684-1282
OFFICE OF:
Dorothy Buckhanan Wilson Supreme Basileus P.O. Box 250841 Milwaukee, WI 53225 Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, TX 76227 April 28, 2016 Dear Sorors, Welcome to the 84th South Central Regional Conference! You have traveled from far and near to participate in the wonderful activities planned in Arkansas’s capitol of Little Rock. Under the leadership of South Central Regional Director, Soror Chelle Luper Wilson, South Central Region chapters are creatively implementing Launching New Dimensions of Service with great energy and excitement. During this conference, we encourage all sorors to participate fully by taking advantage of the training that has been made available to us to ensure that our chapters have a successful program year. Also, please pay particular attention to the International Finance, Nominating and Constitution presentations in this crucial Boule year. Being fully engaged Regional Conference attendees will prepare us to effectively run our chapters, and help develop us as leaders within our sisterhood and respective communities. Most importantly, at this 84th South Central Regional Conference, we will have an opportunity to fellowship with Sorors we have not seen in a while, and will celebrate chapter and individual Sorors’ accomplishments. Special thank you to Regional Director, Soror Chelle Luper Wilson, conference host chapters of the Arkansas Cluster, Conference General Chairman Cora Davis, and Conference Co-Chairmen Tjuana Byrd and Jasmine Gregory. Their tireless efforts will ensure a successful conference for everyone to enjoy. As we embark on this second year of Launching New Dimensions of Service, let’s continue to be supreme in service and sisterhood as we serve Alpha Kappa Alpha and our communities. I am looking forward to spending time with you in Little Rock as we work to empower one another in service, scholarship and sisterhood. Sisterly yours,
Soror Dorothy Buckhanan Wilson Soror Dorothy Buckhanan Wilson Supreme Basileus
Soror Cora B. Davis General Chairman 84th South Central Regional Conference
January 13, 2016 Greetings Sorors of the Sensational South Central Region! On behalf of the Amazing Arkansas Cluster of Alpha Kappa Alpha Sorority, Inc., it is with great pleasure that we welcome you to our 84th South Central Regional Conference here in the Natural State. A state -- home to an untold number of diamond mines -- that naturally reflects the brilliant treasure of leaders in our great Sorority, where we will celebrate “Diamond Dimensions of Sisterhood and Service.” Arkansas, a state that embraces its rich history from Little Rock Central High School to the Clinton Presidential Center, as well as celebrates its diverse, vibrant and exciting future. Arkansas, where the Cluster concept was envisioned in 1969. Arkansas, home to two regional Directors. Arkansas, a jewel in the South Central Region’s crown and Arkansas, a state where sorors “step up” to provide leadership and fellowship –it’s natural.
In this year 2016, here in Little Rock, we invite everyone in pink and green to shine like a diamond and light up the Riverwalk as our awesome journey continues. As General Chairman, I am truly grateful for all of the hard work and dedication that the Co Chairmen and the entire Planning Committee have rendered to ensure the success of this conference. Be prepared to learn; be engaged, challenged, excited, and inspired during our weekend in Little Rock. As we prepare to say farewell to our Sensational South Central Regional Director, Soror Chelle Luper Wilson, who has shined brightly like a diamond during her four years of leadership and who has led us to new heights, let us use this time to celebrate our accomplishments and prepare ourselves to continue to “step up” to lead and serve by taking advantage of the certification classes, workshops and fellowship opportunities. “Coming together is a beginning. Keeping together is progress. Working together is success.” – Henry Ford. So, let us continue to work together as we serve our community, enhance our sisterly bonds and build leaders to brilliantly represent the South Central Region. Sorors, welcome to Arkansas, thank you for coming. Naturally - we are glad to see you.
Yours in Sisterly Service, Soror Cora B. Davis 84th SCRC General Chairman
Soror Tjuana Byrd General Co-Chairman 84th South Central Regional Conference
January 13, 2016 Dear Sorors of the Sensational South Central Region: I am anxiously awaiting your arrival at the 84th South Central Regional Conference in Arkansas—the Natural State, where you can find clear lakes, free-flowing streams, magnificent rivers meandering bayous, delta bottomlands, forested mountains, abundant fish and wildlife, and even diamonds at the only public diamond mine in the world. These serve as perfect inspiration for our theme, “Diamond Dimensions of Sisterhood and Service—It’s Natural” Come early or stay late and explore more of what Arkansas has to offer. Congratulations to our South Central Regional Director, Soror Chelle Luper Wilson on her final Regional Conference. We are excited that you will be right here in Little Rock surrounded not only by sorors, but also by family and friends in Dr. Wilson’s hometown as you convene your last conference. As the home of the 13th South Central Regional Director, Soror Mary Louise Williams and the 19th South Central Regional Director, Soror Carmelita Smith, the Arkansas Cluster history is rich, and our leadership legacy is well established. Sorors of the Arkansas Cluster have worked diligently to ensure this conference is all that you hope for. Our high standard of sisterhood and service, as well as our good old southern hospitality, will set the stage for an unforgettable conference experience for each of you. For us, it’s natural! Sisterly, Soror Tjuana C. Byrd Arkansas Cluster Coordinator
Conference Details
Is there anything New for 2016?
In Arkansas, that’s natural….
Public
Meeting: south central will celebrate legendary men and women whose stellar service moved their communities & our country to diamond dimensions! Held on Thursday, apr 28 at 8:00PM, the public meeting replaces the public luncheon and is open to the public.
Think HBCU Pep Rally: the energy will be high and anticipation off the charts on Friday afternoon as we rally to support our beloved HBCUs. With music, challenges, & more there will be many chances to show your school spirit and continue to think hbcu!
Arkansas attractions are as diverse as the landscape in the natural state.. from African-American history, arts and culture, nature, sports, urban outdoor adventure, a Presidential library and everything in between.
2 Forums: interested in learning more about the proposed
Tours:
constitution and Bylaw amendments and proposed budget? Join the supreme Basileus, supreme tamiochous & supreme parliamentarian for an interactive forum on Saturday morning to learn more about what will be coming forward at boule.
LNDS Awards: chapters who excelled in the last year will be presented with the inaugural launching new dimensions of service awards
Glorious Gospel Brunch: It Will be a Sensational send off as we conclude Sunday morning with nourishment for the body & Soul
Personal & Professional growth opportunities: network with corporate partners and university representatives and challenge yourself with sister sessions designed to help each of us realize our best selves.
Heart chop: Stinging nettles, kumquat, bitter melon, fiddlehead ferns...think you have what it takes to fashion a heart healthy meal in a few minutes from mystery ingredients? Inspired by the food network show, chopped, it’s certain this activity will be one for the books!
Workout on the water: start the day at riverfront park with Piloxing, Zumba, yoga, cardio dance and other workouts led by certified soror trainers on Friday and Saturday mornings.
South C entral Regional C onference H otels M arriot t $142 Single/ D ouble / Triple
Residence Inn by M arriot t -Lit t le Rock $119 K IN G ST U D IO
/ Q uad H omewood Suit es Lit t le Rock $119 D bl/ $129 Q u
$119 Q ueen D oubleTree $139 Single/ D ouble / Triple / Q uad
W yndham
C ourt yard by M arriot t
$119 Single/ D ouble
Lit t le Rock
$129 Triple / $139 Q uad
$114/ D bl/ Q or K ing
H ampt on Inn & Suit es Lit t le Rock $10 9 D / Q or K $119 Q / Q
C onference Propert ies M arriot t - (50 1) 90 6-40 0 0 3 St at ehouse Plaza Lit t le Rock A rk ansas 7220 1 U SA *V alet and Self Park ing A vailable
Residence Inn by M arriot t Lit t le Rock -50 1-376-720 0 19 River M ark et A venue, Lit t le Rock , A R 7220 1 *Includes Break fast Evening Recept ion (M onday-T hursday)
H omewood Suit es Lit t le Rock - 50 1-375-4663 40 0 River M ark et A ve, Lit t le Rock , A K 7220 2 *Includes Break fast Evening D inner and D rink s (M onday-T hursday)
D oublet ree- ? 1-80 0 -291-9434? 424 W M ark ham St Lit t le Rock A R 7220 1 *C ompliment ary A irport Shut t le Service A vailable
W yndham -1-50 1-371-90 0 0 2 Riverfront Place - N ort h Lit t le Rock , A R 72114 *Rat e Includes Break fast
C ourt yard by M arriot t Lit t le Rock - 50 1-975-980 0 521 President C lint on A venue, Lit t le Rock , A R 7220 1
H ampt on Inn & Suit es Lit t le Rock -50 1-244-0 60 0 320 River M ark et A venue, Lit t le Rock , A R 7220 1 *Includes Break fast
A LL ROOM S M UST BE RESERVED W ITH A CREDIT CA RD. A NONREFUNDA BLE DEPOSIT OF ONE NIGHT?S ROOM RA TE A ND TA X ES W ILL BE CHA RGED TO YOUR CA RD W ITHIN 2 4 HOURS OF RESERVA TION.
REGIONAL CONFERENCE CONTACTS CONTACT NAME
E‐MAIL
Soror Chelle Luper Wilson South Central Regional Director
N/A
cwilson@akasouthcentral.org
Soror Cora Davis Regional Conference Chairman
479-271-0772
davisbcora@cox.net
Soror Jasmine Gregory Regional Conference Co‐Chairman
870-717-5169
jazziepink@hotmail.com
Soror Tjuana Byrd Regional Conference Co‐Chairman Arkansas Cluster Coordinator
501-247-3626
tbyrd29@hotmail.com
Soror Marguerite Flannigan Registration Chairman
870-413-1586
registration@akasouthcentral.org
Soror Laura Martin EAF Coordinator and AKApollo Chairman
512-779-8419
eafakapollo@akasouthcentral.org
Soror Willette Totten Souvenir Journal Chairman
870-718-3280
Totten_w04@yahoo.com
512-517-0595
vendors@akasouthcentral.org
210-386-8839
choir@akasouthcentral.org
Soror Shea Warren Soror Angelia Williams Chancellor Vendors Chairmen Soror Precious Coleman Music Chairman Soror Florence Smith Men’s Activities Chairman Soror Joy Davis Youth/Children’s Activities Chairman
TELEPHONE
guest@akasouthcentral.org children@akasouthcentral.org
AMAZING ARKANSAS CLUSTER GRADUATE HOST CHAPTERS Beta Pi Omega* Little Rock, Arkansas Delta Omega Omega* Pine Bluff, Arkansas Eta Sigma Omega* Marianna, Arkansas Kappa Nu Omega * Jonesboro, Arkansas Lambda Sigma Omega * Blytheville, Arkansas Mu Chi Omega * Helena/W. Helena, Arkansas Pi Chi Omega* West Memphis, Arkansas Sigma Beta Omega * Camden, Arkansas Phi Alpha Omega * Bentonville, Arkansas Phi Zeta Omega * Magnolia, Arkansas
UNDERGRADUATE HOST CHAPTERS Gamma Alpha * Philander Smith College Alpha Rho * University of Arkansas Pine Bluff Epsilon Phi * University of Arkansas Little Rock Eta Upsilon * Arkansas State University Iota Zeta * Southern Arkansas University. Magnolia Kappa Iota * University of Arkansas at Fayetteville
CONFERENCE AT A GLANCE TIME
EVENT
REQUIREMENT
Thursday, April 28, 2016 8:00 a.m. - 5:00 p.m.
Graduate Advisors’ Certification, Level I
Pre-registration
8:00 a.m. - 3:00 p.m.
Graduate Advisors’ Certification, Level II
Pre-registration
9:00 a.m. - 5:00 p.m.
Financial Officers’ Certification
Pre-registration
11:00 p.m. - 12:00 p.m.
Cluster Coordinators Collaboration
Cluster Coordinators
12:00 p.m. – 1:00 p.m.
Heart Chop Contest
12:00pm – 11:00pm
Vendors Open
Conference Registrants (Limited Seating) Registrants Only
2:00 p.m. - 3:00 p.m.
Conveners and Recorders Collaboration
Appointees Only
3:00 p.m. - 4:00 p.m.
Basilei Roundtable
All Basilei
3:00 p.m. - 4:00 p.m.
First Time Attendees Orientation
Pre-registration
3:30 p.m. - 4:30 p.m.
Committee Meetings
Pre-registration
4:00 p.m. - 5:00 p.m.
Graduate Advisors Exchange
Graduate Advisors
4:00 p.m. - 6:00 p.m.
South Central Regional Choir Rehearsal
Pre-registration
5:30 p.m. - 7:45 p.m.
Diamond, Golden, Silver Soror Reception
8:00 p.m. – 10:00 p.m.
Public Meeting
Pre-purchased Ticket *Tickets may be purchased for registered guests Open to Registrants and the Public
10:00 p.m. -12:00 a.m.
Thursday Night Welcome Reception
Registrants Only
Friday, April 29, 2016
5:30 a.m. – 6:30 a.m.
Work Out on the Water
Registrants Only
7:00 a.m. - 8:30 a.m.
Legacy Breakfast
Pre-purchased Ticket
9:00 a.m. - 11:45 a.m.
OPENING PLENARY SESSION
Registered Sorors Only
10:30am – 11:00pm
Vendors Open
Registrants Only
12:00 p.m. - 1:30 p.m.
Think HBCU Pep Rally & Food Truck Fest
Registrants Only
2:00 p.m. - 6:00 p.m.
SECOND PLENARY SESSION
Registered Sorors Only
9:30 p.m. - 12:00 a.m.
EAF AKApollo
Pre-purchased Ticket *Tickets may be purchased for registered guests
Saturday, April 30, 2016 5:30 a.m. – 6:30 a.m.
Work Out on the Water
Registrants Only
7:00 a.m. - 8:30 a.m.
Leadership Breakfast
Pre-purchased Ticket
10:30am – 11:00pm
Vendors Open
Registrants Only
8:45 a.m. - 10:15 a.m.
Workshop/Forum Session I
Registered Sorors Only
10:30 a.m. - 12:00 p.m.
Workshop/Forum Session II
Registered Sorors Only
12:30 p.m. - 2:45 p.m.
Undergraduate Luncheon
Pre-purchased Ticket
3:00 p.m. - 5:30 p.m.
CLOSING PLENARY SESSION
Registered Sorors Only
Invitation to the 85th Regional Conference
North Louisiana Cluster
Closing Gala
Pre-registration
8:00p.m. – 12:00 a.m.
Sunday, May 1, 2016
8:00 a.m. – 8:45 a.m.
Ivy Beyond the Wall Ceremony
Registered Sorors Only
9:00 a.m. – 10:00 a.m.
Ecumenical Service
Pre-registration
10:00 a.m. – 12:00p.m.
Sunday Gospel Brunch
Pre-purchased Ticket
Behavioral Etiquette: Sorors must display their badges to gain access to conference meetings, events and vendor areas Be on time for all sessions Do not hold seats. Be courteous. Do not sit in designated “reserved seating” for delegates, Very Special Guests (VSGs), Diamond/Golden Sorors, the Emergency Medical Team (EMTs) or physically challenged sorors.
Conference Attire: Adhere to appropriate conference attire. Refer to “The Official Guide to Alpha Kappa Alpha Protocol” for details. Business Attire: Meetings and Luncheons, unless noted otherwise Rituals Attire: Ivy Beyond the Wall – Uninterrupted White Rededication: No Pants No flip flops or tennis shoes styled shoes Adherence to conference attire recommendations per event.
Event Etiquette Stand when the dais processional enters the room. Stand when the Regional Director, Supreme Basileus, and Former Supreme Basilei enter the room. Do not walk during program introductions, meditations, and when the Regional Director or Supreme Basileus is addressing the audience. Turn off all electronic devices. Do not audio or video record business meetings. Do not come onto the dais at any time.
Conference Attire Thursday, April 28, 2016Graduate Advisor Certification Training
Business
Financial Officer Certification Training
Business
First Time Conference Attendee Orientation Conference Regional Committee Meetings
Business
General Members Meeting Diamond, Golden, Silver Soror Reception Public Meeting
Business Honorees- Silver/Gold Attendees- Cocktail or Business Business
Business
Friday, April 29, 2016 - "Think HBCU Day: Business attire accented with your favorite HBCU Colors
Legacy Breakfast
Business with Glamourous Hollywood Accents Business (No Pants)
First Plenary Session and Rededication (No Pants) HBCU Pep Rally
Conference attire w/HBCU Accents
Second Plenary Session
Business
EAF AKApollo
AKA Paraphernalia
Saturday, April 4, 2015 - "Pink and Green Day" with LNDS scarves and Pins Leadership Breakfast
Business attire with Floral accents
Workshops
Business
Undergraduate Luncheon
Business
Third Plenary Session Business Closing Gala
Business Formal Wear – Black w/ bling accents* Requested
Sunday, April 5, 2015
Ivy Beyond the Wall Ceremony Seasonal White Ecumenical Service
Seasonal White (No Hats, No Pants) Come As You Are
Sunday Gospel Brunch
Come As You Are
CONFERENCE DEADLINES FORMS Diamond, Golden, Silver Soror Recognition
Souvenir Journal
Regional Conference Registration
Group Registration Payment Basilei Council Institute Delegate Certification First Time Attendee Orientation
Ivy Beyond the Wall
Recorders and Conveners Participation Regional Choir Participation
RECIPIENT Online Submission With Online Registration Must Upload Color Photo and Data Form
Tuesday, March 1, 2016
MAIL TO: Soror Linda Reed Regional Tamiouchos EMAIL TO: Soror Willette Totten Souvenir Journal Chairman
Tuesday, March 1, 2016
Online Submission www.akasouthcentral.org
Monday, February 29, 2016 REGULAR Tuesday, March 15, 2016 LATE
MAIL TO: Soror Linda Reed Regional Tamiouchos
Monday, February 29, 2016 REGULAR Tuesday, March 15, 2016 LATE
Included with Online Registration
Tuesday, March 1, 2016
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director
Tuesday, March 1, 2016
Included with Online Registration
Tuesday, March 1, 2016
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director AND Email To Soror Kayla Odom kodom@akasouthcentral.org
Tuesday, March 1, 2016
Included with Online Registration
Tuesday, March 1, 2016
Included with Online Registration
Tuesday, March 1, 2016
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
DEADLINE
Soror Linda Reed Regional Tamiouchos 2015 Overview Ln Garland, TX 75044-7301
CONFERENCE DEADLINES (CONT’D) FORMS Regional Conference Committee Participation Regional Recommendations Regional Resolution Special Needs Financial Officers’ Certification Graduate Advisors Exchange Legacy Family Breakfast Registration Refund Request EAF AKApollo Chapter Registration Fee EAF AKApollo Entry
Graduate Advisors’ Certification
Graduate Advisors’ Certification Payment
RECIPIENT
DEADLINE
Included with Online Registration MAIL TO: Soror Chelle Luper Wilson South Central Regional Director MAIL TO: Soror Chelle Luper Wilson South Central Regional Director Included with Online Registration Included with Online Registration Included with Online Registration Included with Online Registration MAIL TO: Soror Linda Reed Regional Tamiouchos MAIL TO: Soror Linda Reed Regional Tamiouchos EMAIL TO: Soror Laura Martin South Central Region EAF Regional Coordinator 501.920.1040 lmartin@littlerock.org MAIL TO: Alpha Kappa Alpha Sorority, Inc. International Graduate Advisor Certification Committee c/o Soror Elaine Singh P.O. Box 469 Glenwood, Illinois 60425
MAIL TO: Alpha Kappa Alpha Sorority, Inc. 5656 S. Stony Island Avenue Chicago, Illinois 60637 Attn: Membership Department
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016 Tuesday, March 1, 2016
Tuesday, March 1, 2016
Monday, February 1, 2016
Monday, February 1, 2016
Soror Linda Reed Regional Tamiouchos 2015 Overview Ln Garland, TX 75044-7301
2016Re gi ona l
Conference Events
AlphaKappaAlphaSorori ty,I ncorporated 84thSouthCentralRegi onalConference Li ttleRock,Arkansas
Thursday,Apri l28,2016 to Saturday,Apri l30,2016 StatehouseConventi onCenter
Do You
Think HBCU Friday afternoon promises to be fun and festive as we come together to celebrate our HBCUs.
Former Campus Queen? Former Cheerleader? Former Band Diva? Dust off your dancing shoes and relive those glory days with a campus competition like no other! Students & Alumnae, we need you too as the campus challenge winner will receive a contribution to the school’s scholarship fund. Food Trucks Onsite.
WHEN: Friday, APR 29 12:30PM WHERE: Riverfront Park & Ampitheatre
Sensational Tours… It’s Natural! Sensational Tours THURSDAY, APRIL 28 * 12:00PM—4:00PM “Nothing Little Here!” Little Rock Tour Stops Include: Clinton Presidential Library Heifer International River Market The Old Mill Cost: $50 (Transportation & Lunch Included) SATURDAY, APRIL 30 * 9:00AM — 1:00PM “History Happened Here!” African American Historical Tour Stops Include: Mosaic Templars Cultural Center Little Rock Central High School Historic Site Hearne Gallery & Fine Arts Dunbar High School Greg Thompson Fine Art Studio, NLR Harambee Market (Cultural Arts), NLR Cost: $50 (Transportation & Lunch Included)
Diamond, Golden, Silver…
A Shining Celebration You are cordially invited to join us for a grand reception in honor of our sorors celebrating their Diamond, Golden and Silver Anniversaries. For their years of service and invaluable contributions to our illustrious sisterhood, we will honor them in Sensational South Central Style. Thursday, April 28, 2016 5:30PM —7:45PM Attire: After 5 *Public Meeting immediately follows reception. Honorees will have reserved seating as they will be acknowledged at the Public Meeting. HONOREE INFORMATION: Sorors who have not previously been recognized are eligible in 2016 to be honored. Submit honoree bio information and color photos by March 1. Only those sorors who comply with the deadline request will be included in the program and recognized during the program. Crowns will be presented to honorees. For more information contact Soror Janet Davis Tate, Chairman at (501) 580-4490 or tate.janet@sbcglobal.net REGISTERED GUESTS MAY ATTEND WITH TICKET PURCHASE
TREASURING OUR LEGACY… IT’S A NATURAL CONNECTION!
Mothers Grandmothers
Aunts
Sisters
Nieces
Cousins
Join Us As We Celebrate our Alpha Kappa Alpha Legacies APRIL 29, 2016 * 7:00AM
Attire: Accent of Hollywood Glamour
Soror Marsha Davis, Chairman mardavi59@yahoo.com
Ticket Purchase Required for Admittance
Eaf akapollo
Old School Soul M e e ts
NEW SCHOOL SWAG
Eaf akapollo STEP Dance SING
SPOKEN WORD MUSIC HOTTEST
Tickets: $25
Don’t miss the event of the 84th South Central Regional Conference Entry Fee: $50 Undergraduate Chapters where our sorors will SHINE. $100 Graduate Chapters You never know who else you may see; Entry Forms Must Be Submitted by April 3 celebrity sightings in Arkansas,
It’s Natural!
4.29.2016
9:30PM
FOR MORE INFORMATION,
CONTACT SOROR LAURA MARTIN, SOUTH CENTRAL EAF COORDINATOR
AT Lmartin1908@gmail.com OR (501)837-7558
More Than Pretty: A Royal Celebration of Sisterhood, Scholarship & Service
Saturday, April 30, 2016 R 12:30 PM
Statehouse Convention Center Tickets: Undergraduates $50.00 Graduates $60.00
Dr. Debbye Turner Bell Miss America 1990 Featured Speaker
For More Information, Please Contact Soror Mattie Collins: kencol1@msn.com
GOSPEL BRUNCH
Launching New Dimensions of Praise: It’s Natural
It will be a SENSATIONAL Sunday Send Off as we conclude the 84th South Central Regional Conference with a Glorious Gospel Brunch featuring soror and local talent performing both traditional and contemporary Gospel songs. Whether you’re still in your ceremonial white or dressed to hit the road, come and join us for this grand finale to a wonderful weekend of Sisterhood and Service. Honey Do’s and Honey Dont’s are welcome to attend. Sunday, May 1 * 11:00AM (Immediately following the Ecumenical Service)
Little Rock Marriott Hotel Tickets: $40 Children 12 and Under $25 Think you can SANG?!!
For performance information contact:
Soror Dorothy Smith, Chairman dorothyg25@suddenlink.net
M en's Act ivit ies THURSDAY, APRIL 28 9:00AM Depart ure Golf Outing at one of Little Rock's Finest Courses
Cost : $60 ****For t he Non-Gol f ers **** 12:00PM Depart ure Lit t l e Rock/ Nort h Lit t l e Rock Tour Cl int on President ial Library Heif er Int ernat ional River Market The Ol d Mil l
Cost : $50
M en's Act ivit ies FRIDAY, APRIL 29 West End Smokehouse & Tavern 11:30 AM Depart ure Cost : $25 (Incl udes Buf f et ) SATURDAY, APRIL 30 7:00AM Depart ure Gol f ? Hot Springs Vil l age Cost : $140 *** For t he Non-Gol f ers*** 9:00AM Depart ure - Af rican American Hist orical Tour - Mosaic Templ ars Cul t ural Cent er - Lit t l e Rock Cent ral High School Hist oric Sit e - Hearne Gal l ery & Fine Art s - Dunbar High School - Greg Thompson Fine Art St udio, NLR - Harambee Market (Cul t ural Art s), NLR Cost : $50 (Incl udes l unch)
Contact: Florence Smith, (501)920 6225 Florencesmith9x@aol.com
Thursday, April 28, 2016 Join us for a PJ party at the Hotel Transylvania aka Kid’s Hospitality Suite for Movie & Game Night. Attire: Your Favorite Pajamas!
Friday, April 29, 2016 Are you ready for a day full of exciting rides, activities, and games?!! Join us at Playtime Pizza for Mini Golf, Go-Karts, Laser Tag, Bumper Cars, Bowling, Arcade Games & More.
Cost: $40 per child Departure time from Hospitality Suite: 10:30am Evening ends with popcorn & a movie in the suite.
Saturday, April 30, 2016 Discover Excitement, Fun, Science & Adventure at the Museum of Discovery! Weather permitting the adventure continues with a visit to River Market.
Cost: $40 per child Departure time from Hospitality Suite: 10:30am
Registration fee covers: Children’s Hospitality Suite Access, (2) Youth T-Shirts, Goodie Bag, Games, Activities , Snacks & Light Breakfast FRI & SAT from 7:30am-9: 30am. Food and transportation costs are included in all off-site event fees. Departure time for offsite activities is 10:30am. Children between the ages 4-17 may register. Children must be potty-trained. For more information contact Soror Joy Davis at joyvedavis@gmail.com or Soror Yaminah Hawkins at yaminah74@gmail.com
Certifications and Workshops
! GRADUATE ADVISORS’ CERTIFICATION TRAINING PROGRAM GENERAL INFORMATION 2016 REGIONAL CONFERENCES AND 2016 BOULE Authority: Article III, Section 22, Constitution and Bylaws and the results of sorority litigation. Who must receive Graduate Advisors’ Certification? • • • •
Candidates for advisor to an undergraduate chapter Members of the chapter’s Graduate Advisory Committee Sorors in chapter leadership positions (Optional) Sorors planning to pursue international offices
What is the Graduate Advisors’ Certification? •
•
LEVEL I – an introductory training for candidates for Graduate Advisor, Graduate Advisory Committee Members, sorors in chapter leadership positions who have never been certified and sorors who have allowed their certification to expire (certifications expire after three years on December 31). LEVEL II – an intermediate training for candidates for Graduate Advisor, Graduate Advisory Committee Members and sorors in chapter leadership positions who are seeking to recertify within the effective period of their certification.
What forms and documents are required for Graduate Advisors’ Certification? •
From Applying Soror to Basileus or Grammateus of chapter: o Review application and sign verification statement (Sorors who are serving as Basileus or Grammateus who seek to participate in the training cannot provide the verification signature for her own application. The Basileus must obtain the verification signature of the Grammateus and vice versa.)
•
From Applying Soror to International Graduate Advisors’ Certification Training Committee: International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425 (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE) Do not require a signature for delivery tracking as your package may be rejected; rather use delivery confirmation. o o
o
ORIGINAL Application signed/dated in the presence of a notary. SEALED Official Transcript or Letter (with raised seal) from college/university as proof that soror is at least a five-year, post-baccalaureate graduate; transcripts will not be returned after evaluation. COPY of $40 – Regional Conference payment or $70.00 – Boule payment. 1!
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From Applying Soror to Corporate Office: Alpha Kappa Alpha Sorority, Incorporated® 5656 South Stony Island Avenue, Attention: GACT, Chicago, IL 60637 o o
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COPY of Application (DO NOT SEND THE ORIGINAL APPLICATION TO CORPORATE OFFICE) Payment of $40 – Regional Conference or $70.00 – Leadership Seminar (cashier’s check or money order) made payable to Alpha Kappa Alpha Sorority, Incorporated® (NO PERSONAL CHECKS). The Corporate Office will provide an email confirmation for your payment only. For more immediate proof, please use the delivery confirmation with the carrier service to confirm receipt of any documentation to Corporate Office. (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE)
Which sorors DO NOT need to submit an official transcript or official letter proving she is at least a five-year, post-baccalaureate graduate? •
Sorors applying for Level II recertification
How will the soror know that she has been approved or denied for the certification training? •
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Sorors will receive approval confirmation by email from the International Graduate Advisors’ Certification Training Committee. OR Sorors will receive denial confirmation by email from the International Graduate Advisors’ Certification Training Committee if documents are received after the postmark deadline; or are incomplete; or cannot be verified. NOTICE OF YOUR APPROVAL OR DENIAL WILL NOT COME FROM CORPORATE OFFICE.
What does the fee include? •
The $40 Regional Conference training fee will include a training package containing the following: o Graduate Advisors’ Certification Training Manual o Undergraduate Membership Intake Manual o General Information for the Collegian o Fiscal Fitness o Anti-Hazing Handbook
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The $70.00 Boule fee will include the same course materials along with a box lunch.
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What is the deadline for submitting documents to the International Graduate Advisors’ Certification Training Committee and Corporate Office? • •
The postmark deadline for submitting documentation and fees for any 2016 Regional Conference is February 1, 2016. The postmark deadline for submitting documentation and fees for the 2016 Boule is April 4, 2016.
Additional Information • •
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Sorors must be registered for the conference at which the Graduate Advisors’ Certification Training is to be received. Certification and recertification expire after three years on December 31; you must be recertified prior to your expiration. Sorors who fail to recertify prior to her expiration will have to complete Level I training. If a soror cannot attend the certification training on the dates/location originally indicated on her application, she may request to transfer her registration to a subsequent Regional Conference (at the discretion of the Regional Directors) or Leadership Seminar provided it is for 2015. A soror must submit a request for transfer in writing or by email within six weeks prior to the original conference date. Requests should be submitted to International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425. Refunds are issued when member is deemed ineligible, withdraws her application or cancels conference registration and does not transfer to another conference. Refunds are scheduled to be issued after Leadership Seminar.
NO ON-SITE REGISTRATION
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GRADUATE ADVISORS’ CERTIFICATION TRAINING APPLICATION CHECKLIST COMPLETED
PART I: APPLICATION COMPLETION Complete Sections I & II of the Graduate Advisors’ Certification Training Application. NOTE: Signature in Section II must be completed in the presence of a Notary Public. Have application notarized in Section III of the application. After notarizing, submit application to the chapter Basileus or Grammateus for completion of Section IV, Chapter Verification Statement. Include conference certificate of attendance annotated in Section II. Do not sign your own verification statement. PART II: APPLICATION SUBMISSION Submit documentation to International Graduate Advisors’ Certification Training Committee, c/o Elaine Singh Post Office Box 469, Glenwood, IL 60425 as follows: • ORIGINAL application • SEALED official transcript or letter with raised university seal from college/university (transcripts or letters apply ONLY to Level I and will not be returned after evaluation) • COPY of payment ($40.00 for Regional Conference & $70.00 for Boule) • (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE) Submit documentation to Alpha Kappa Alpha Sorority, Incorporated 5656 S. Stony Island Avenue, Chicago, IL 60637 as follows: • COPY of application (Do not send originals to Corporate Office) • Payment (cashier’s check or money order) payable to Alpha Kappa Alpha Sorority, Incorporated® (NO PERSONAL CHECKS) • Do not send any transcripts to Corporate Office • (PLEASE NOTE THE REGION YOU ARE REQUESTING TO TAKE THE TRAINING ON THE ENVELOPE) Maintain a copy of all submitted documentation for your records.
Postmark deadline for documentation submission for All Regional Conferences – February 1, 2016 Boule – April 4, 2016 NO EXCEPTIONS!!!
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GRADUATE ADVISORS’ CERTIFICATION TRAINING APPLICATION POSTMARK DEADLINES: ALL REGIONAL CONFERENCES – FEBRUARY 1, 2016 BOULE – APRIL 4, 2016 SECTION I: CONTACT INFORMATION (Please print clearly or type) Name: _________________________________________ Financial #: __________________________ Other Names Used: ___________________________________________________________________ Address: ___________________________________ City: _____________ State: ____ ZIP: _________ Email: _____________________________________ Phone: __________________________________ Certification Training Requested (Check one): Level I □ or Level II □
□ I am attending (insert region) ________________________________ Regional Conference ($40.00). or
□ I am attending Boule in Atlanta, GA on July 8, 2016 ($70.00). Current Chapter: ______________________ Chapter City/State: _________________Current Region: ___________ SECTION II: AFFIDAVIT (Must be signed in presence of notary) I, (insert name) _______________________, DO HEREBY SWEAR OR AFFIRM THE FOLLOWING: I have been a member of (insert graduate chapter) _________________________________ Chapter for at least two consecutive years [24 months of active membership as defined by Corporate Office] immediately as of February 1, 2016; I have never been suspended for hazing; I have attended 2012 or 2014 Boule or 2014 or 2015 Regional Conference; and I am aware that the 2016 regional conferences and the 2015 Leadership Seminar does not count toward Conference Attendance. Conference Attended: _________________________ Month/Year Attended: _________________________ Signature: _________________________________ Date of Signature: __________________________ SECTION III: NOTARY Signed and sworn before me on this ___________ day of ______________, 20_____. NOTARY PUBLIC (Please sign below & stamp/seal to the right) Expiration Date: _____________________ Notary Signature: __________________________________ SECTION IV: CHAPTER VERIFICATION STATEMENT Based on chapter records/documents, I hereby confirm that this applicant has met the requirements for Graduate Advisors’ Certification Training: (1) there are no chapter records of the applicant ever having been suspended for hazing; (2) the applicant has been a member of this graduate chapter for at least two consecutive years [24 months active membership as defined by Corporate Office] immediately as of February 1, 2016; and (3) has attended 2012 or 2014 Boule or 2014 or 2015 Regional Conference. I a m n o t s ig n in g m y o w n v e r ific a tio n s ta te m e n t. ______________________________________ _____________________________________________ Printed Name of Basileus or Grammateus Signature of Basileus or Grammateus Date !
Launching New Dimensions in Graduate Advisors’ Certification
REGIONAL CONFERENCE WORKSHOPS SATURDAY, APRIL 30 8:45 AM TO 10:15AM WK01: Archiving is each chapter’s responsibility. Archiving is YOUR responsibility! Archiving is Fun!! This workshop will focus on the role and responsibly of the chapter and the individual soror in the archiving process. Bring your oldest Alpha Kappa Alpha Sorority photograph and a picture of your oldest AKA artifact or paraphernalia with you and learn what goes where. Should item ‘A’ be sent to chapter storage or to chapter/regional repository? Attend this workshop and learn from the International Archives Committee how to make archiving fun!! Audience: Chapter Archive committee chairmen and committee members
WK02: Launching New Dimension of Connection: Being the Voice through Voter Education Registration Mobilization and Participation A workshop to assist Chapters in developing Connection Plans that will galvanize membership to become a united force for change at the local, state and federal levels through Alpha Kappa Alpha’s Voter Awareness Program, “Be The VOICE”. Learn strategies to increase African American voter participation. Hear best practices from Chapter Connection Chairmen through peer/chapter exchange. Audience: Chapter Connection Chairmen and/or sorors serving on the Chapter Connection Committee WK03: Launching New Dimensions in Chapter Bylaws This workshop will discuss the content and composition of bylaws and the process for amendment of chapter bylaws. Examples of problematic wording will be shared to assist participants in gaining a better understanding of the appropriate wording for bylaws. Audience: Chapter Parliamentarians and sorors interested in parliamentary procedure are encouraged to attend. WK04: Financial Workshop 101: Managing Chapter Financial Operations using Financial Fundamentals This workshop is designed for all chapter financial officers; and it will review financial fundamentals required for effective chapter financial operations. This interactive workshop will cover the responsibilities of the financial officers and how to be efficient in the planning, handling, and reporting of chapter's finances. Workshop includes information on budget development, auditing, and recommended internal controls. Audience: Chapter financial officers WK05: Membership Makes Me S.M.I.L.E.: The Movie (For Graduate Sorors only) Calling graduate sorors! Are you ready to make your acting debut and increase your knowledge about membership in Alpha Kappa Alpha? Each soror plays a critical role in ensuring the sorority creates and maintains a culture that encourages lifelong active membership. The movie script will feature the roles and responsibilities of the graduate Membership Chairman, Basileus, and resource committees during MIP, the Alpha Kappa Alpha Mentoring Program and membership best practices. Graduate sorors, this is your time to shine! Audience: Graduate Sorors
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK06: Ready for your close up: Membership Makes Me S.M.I.L.E. Calling all undergraduates and certified graduate advisors! Are you ready to make your acting debut and increase your knowledge about membership in Alpha Kappa Alpha? Each soror plays a critical role in ensuring the sorority creates and maintains a culture that encourages lifelong active membership. The movie script will feature the roles and responsibilities of the undergraduate Membership Chairman, Basileus, resource committees and the Graduate Advisor during MIP, the Alpha Kappa Alpha Mentoring Program, strengthening the graduate-undergraduate relationship and membership best practices. Audience: Undergraduate sorors and Graduate Advisors WK07: Launching into Orbit! Year Two of LNDS This workshop is designed for program chairmen and program committee members. Chapter implementation tactics regarding each program target, including the ASCEND signature program, will be discussed including, but not limited to, goals, objectives, chapter activities and partnerships. We will review, discuss and share best practices realized by chapters during the first year of “Launching New Dimensions of Service” and review program reporting expectations. Audience: Program chairmen, target chairmen, committee members and sorors interested in programming WK08: #E³: Are You Exceeding Expectations of Excellence? This interactive workshop is designed to broaden the understanding of chapter operations and expectations of every member for a stress-free chapter assessment and evaluation. Steps involved in the evaluation process will be identified to assist chapters with their preparation. The goal of the workshop is to help empower chapters with operational information that will allow them to “Exceed Expectations of Excellence.” Audience: Chapter Basilei, chairmen or members of chapter Standards Committees, and all other interested Sorors WK09: Launching New Dimensions of Technology - The Digital Chapter Learn to become a key contributor to your chapter’s and Alpha Kappa Alpha’s Digital Reformation. Technology touches every aspect of our sorority. Use technology to help update and automate your chapter's operational infrastructure, build stronger internal and external chapter support, increase member engagement and reinforce inter-committee and officer relationships. This inaugural interactive workshop showcases best practices and leading-edge tools you can use to Launch New Dimensions of Chapter Technology and efficiencies. Audience: All sorors wishing to use the technology that Alpha Kappa Alpha uses in chapters and regions for operational efficiency, and for saving time and dollars. WK10: Family Feud: Sorority Addition Workshop America’s favorite television show, Family Feud, with a splash of sorority life with our star hostess; and your very own South Central Region Representative and undergraduate members on the Directorate. This workshop will allow Graduate Advisors/Council and undergraduate sorors a chance to test their knowledge on various topics such as sports, fashion, social media, and AKA. The goal of this workshop is to create a fun and exciting environment for graduates and undergrads learn more about our generational differences while building sisterly relationships with one another. WK11: The Alpha Kappa Alpha Brand 2.0 Building on the “The Alpha Kappa Alpha Brand” workshop, this workshop will help sorors understand how to effectively preserve and grow the Alpha Kappa Alpha brand within and outside of the Sorority. • Strategies and tips for using the Alpha Kappa Alpha brand to promote chapter and Regional activities. • Best practices on how to appropriately represent the Alpha Kappa Alpha brand personally and professionally; within and outside of the Sorority. Audience: Ivy Leaf reporter, Publicity committee chairman, Program committee chairman and any soror who is interested in leveraging the Alpha Kappa Alpha brand in her personal and professional life.
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK12: Poised and Polished…Launching New Dimensions of Protocol I Every soror should be knowledgeable about our sorority protocol. This workshop provides an overview of general protocol guidelines, procedures and practices of Alpha Kappa Alpha Sorority, Incorporated®. The content will give sorors a thorough review of the Soror Code of Ethics, appropriate attire for Rituals/AKA events, chapter decorum, gifts and courtesies, correct titles, and terminology. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2015. Audience: All Sorors WK13: Protecting our AKA Homeland from Risk Risk is not just about hazing. This workshop will provide sorors with tips and strategies to manage and balance risk encountered by chapters. Sorors will analyze areas vulnerable to risk in chapter operations and programs. This analysis will include an interactive examination of reputational risk, operational risk, events and fundraising risk as well as financial risk. Objectives: 1. Identify risk factors that can impact chapter operations and programs 2. Understand balancing risks 3. Provide risk mitigation strategies Audience: Graduate sorors FR01: Launching New Dimensions in Finance Proposed 2017 & 2018 budgets that will be voted on at the 2016 Boule in Atlanta will be discussed. At this forum, participants will have an opportunity to ask questions about the proposed budget and other questions related to the financial operations of the sorority. Chapter Basilei, chapter financial officers and other interested sorors are encouraged to attend.
SATURDAY, APRIL 30 10:30AM TO 12:00AM Forums
FR02: Launching New Dimensions in Bylaw Amendments Proposed bylaw amendments that will be voted on at the 2016 Boule in Atlanta will be discussed. At this forum, participants will have an opportunity to ask questions about the proposed changes. The procedure for proposing amendments to the sorority's Constitution and Bylaws will also be discussed. Chapter Basilei, Parliamentarians and other interested sorors are encouraged to attend.
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK14: Protocol Escorting Matters in Launching New Dimensions of Service The role of the protocol escorts is an integral part of successful Alpha Kappa Alpha Sorority, Incorporated® events. Sorors will be provided with the responsibilities of protocol escorting; the duties and tasks before and during the events will be explored. Additionally, sorors will receive information from VSGs, Former Directorate Members and sorors who have served as escorts giving them ‘real life’ situations. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2015. Audience: All Sorors WK15: Protecting Our Legacy Protecting Our Pearls: An Honest Conversation About Hazing This workshop is designed to foster interaction and discussion about the foundation of Alpha Kappa Alpha “to cultivate and encourage high scholastic and ethical standards.” Through case studies, sorors will examine the importance of seeing hazing as more than just the incident. It is about beliefs, environment and behaviors. Objectives: 1. Identify the values of Alpha Kappa Alpha Sorority 2. Understand the definition of hazing 3. Increase awareness that hazing has no place and no purpose in the sorority 4. Understand the ramifications of hazing 5. Understand responsibility at every level Audience: Undergraduates sorors WK16: Let's Do It Right Do the Right Thing Elegant, meaningful, sacred, a celebration of Alpha Kappa Alpha! Sorors will be reminded of the importance of each of our revered Rituals and how to "Do Them Right". We will explore the beauty and meaning behind each ceremony that bind us together as sisters focusing on our most requested ceremonies. We will also provide an update to the Newly Revised Rituals Handbook. Audience: Rituals Chairmen, Rituals Committee Members, and Chapter Basileus WK17: Just Like A Sista: The C.U.R.E. for Discord In this sisterly relations workshop, undergraduate and graduate sorors come together to receive a prescription that strengthens sisterly relations. This C.U.R.E. will keep us in harmony when we are in discord. In this interactive and engaging workshop, sorors learn how to better Communicate and Understand each other so we can harmoniously work together. Sorors will nurture our ivy as they recognize, Respect and Embrace the values embodied in our Soror Code of Ethics. Audience: All Sorors are welcome WK18: Strategic Planning: Execute and Evaluate for Success Plan! Execute! Evaluate! The three TOGETHER equate SUCCESS! The chapter’s strategic plan is the roadmap that defines where the chapter is, where it wants to be and how it will get to its destination. This workshop will define the next steps in the strategic planning process after the plan has been developed and will provide helpful tools to execute and evaluate outcomes and provide feedback to the chapter’s members. Audience: Chapter Strategic Planning committee chairmen or members of the committee, chapters Standards committee chairman or members of the committee WK19: New Dimensions of Philanthropy This workshop will focus on ways in which donors, members and chapters can support the Alpha Kappa Alpha Educational Advancement Foundation, Inc.’s (“EAF”) mission of promoting lifelong learning. Attendees will become “Pilots” of EAF’s launch to New Dimensions of Educational Excellence by effectively and knowledgeably representing EAF at the Chapter, Cluster and Regional levels. Pilots will be introduced to EAF’s strategic focus areas, including Endowment and Fellowship initiation and capitalization, increased online giving, expanded social media and marketing presence, and detailed descriptions of all Scholarship and Community Assistance Award offerings. The new tools you receive will cultivate understanding, knowledge and excitement for the EAF initiatives to share with your families, communities, members and chapters. Audience: Regional and chapter EAF coordinators and any soror interested in learning more about the Educational Advancement Foundation.
Registration Instructions
IT’S NATURAL TO BE REGISTER NOW! The first 250 people to register will be entered in a drawing to win: • An Upgrade to VIP Registration the 84th South Central Regional Conference • A South Central Regional Luncheon Boule Ticket • A $50 Wal-Mart Gift Card KEEP READING THERE IS MORE! The chapter who has the largest percentage of members to register for regional conference within the first week of registration will receive a $250 donation for chapter programs.
REGISTRATION
IT’S NATURAL!
You Sh oul d b e a
VIP
UPGRADE your Regular Registr ation to V I P for $700 And Receive: Special Seat ing at Event s Publ ic Meet ing Diamond, Gol den, Sil ver Soror Recept ion AKApol l o Tal ent Show Legacy Breakf ast Sunday Gospel Brunch Undergraduat e Luncheon Leadership Breakf ast Commemorat ive Conf erence Gif t s Recognit ion in Souvenir Journal Recognit ion at Pl enary Special VIP Recept ion Room Your Choice of a Conf erence Tour
REGISTRATION INSTRUCTIONS REGISTRATION FOR GROUPS AND INDIVIDUALS IS ONLINE ONLY THERE WILL BE WILL BE NO ONSITE REGISTRATION
GENERAL Regular Registration: Wednesday, January 13, 2016‐ Monday, February 29, 2016 Late Registration: Tuesday, March 1, 2016– Tuesday, March 15, 2016 Online registration for the conference can be accessed via the South Central Region website: www.akasouthcentral.org
INDIVIDUAL REGISTRATION • • • • • • • • •
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One online form for each soror, child, and guest attending the conference should be submitted. Only registered, financial sorors may participate in conference activities. Neither financial nor non-financial sorors may be guests of registered financial sorors at the conference. Registration materials and forms are available for download via the South Central Region website. Registration may be paid with Visa, MasterCard, American Express, Discover credit cards or debit cards with the MasterCard or Visa logo. We will not accept mailed payments for individual registrations. Registration confirmations will be sent via E-mail. Please provide an e-mail address where indicated. Once your registration has been submitted, very limited modifications will be allowed. Adding activities to your existing registration can be done before March 15, 2016 We encourage you to take your time so that your registration is submitted as accurately as possible. Group/Chapter Registration will be available online. Payments can be made via credit card, debit card, Chapter Check, Cashier’s Check or Money Order. Group registrations are not considered CONFIRMED until payment is received and applied to the group registration record. Only the authorized chapter officer who remitted the Group Registration will receive the registration confirmation for the group. All chapter checks, cashier checks and money orders should be made payable to: “Alpha Kappa Alpha South Central Region”
CHAPTER FORMS • • • •
Governance-based Chapter forms cannot be processed online. Chapter forms are located in this Registration Booklet. All completed forms must be mailed to the appropriate parties by the noted deadlines. Registration confirmations will be sent via E-mail or US mail.
LATE REGISTRATION • Late registration will be assessed a late fee of $50.00 for sorors and $25.00 for guests. • Late fees apply to graduate and undergraduate members as well as guests.
REGISTRATION INSTRUCTIONS (CONT’D) REFUNDS • Refund requests must be submitted in writing only to the Regional Tamiouchos and postmarked by March 15, 2016. Requests postmarked after this date will be approved on an individual basis. Refunds will be considered and processed after the conference bills have been paid. A processing fee of $35 will be assessed and deducted from the refund amount. • All refund requests should include your contact information, address to send refund, and documentation supporting your request as needed. • If a refund has been requested through your credit card company, then please notify the Conference Pecunious Grammateus. • There will be no refunds on meal functions after March 1, 2016 • There will be no on-site refunds. • All refunds will be issued via South Central Region check.
KITS, MERCHANDISE AND CERTIFICATES • Kits will be reserved for pre-registered sorors. Kits are not guaranteed for late registrations. • Conference merchandise will not be exchanged onsite. • A registered soror unable to attend the conference may request the Chapter Basileus or Graduate Advisor (Undergraduate Chapter Only) to pick-up her registration packet. The following information will be required upon registration check-in: • A signed letter from the absent Soror, giving permission to release her packet • The Soror picking up the packet will be required to present her financial card and sign a confirmation letter. • Only the Chapter Basileus will be allowed to sign for an absent Soror’s packet if she does not send a letter. • Registration materials and souvenirs will not be mailed.
SUBSTITUTE REGISTRATION • A soror may substitute for another soror by submitting a written request signed by the original soror, designating the name of the substitute soror and signed by the Chapter Basileus. This document must be presented to the Registration Committee Chairman or her Registration Committee Designee upon arrival at the conference. • Substitution for a graduate delegate with a pre-approved alternate requires a written request from the Graduate Chapter Basileus or the Undergraduate Chapter Basileus and Graduate Advisor.
SEATING AT MEAL EVENTS • Golden Sorors and other special guests will have reserved seating at the front of the room for each meal function. • Seating at meal functions for other sorors and guests will be on a first-come, first-served basis, except for the Closing Gala which is based on time of registration.
ONLINE REGISTRATION EXPERIENCE WHO Every financially active soror, her non-soror guest, and youth/children planning to attend and participate in the conference must be registered via the online registration system. No individual event attendance unless a conference registrant.
WHAT Registration for the 84th South Central Regional Conference will be managed online.
WHERE Registration for the 83rd South Central Regional Conference is accessible at www.akasouthcentral.org.
WHEN Regular Registration: Wednesday, January 13, 2016‐ Monday, February 29, 2016 Late Registration: Tuesday, March 1, 2016– Tuesday, March 15, 2016
HOW When you register online, you will be required to provide the following information: Soror's Name a n d Financial card # Guest Name (if applicable) Youth/Child’s Name (if applicable) Soror's Email Address Soror's Mailing Address Soror's Phone Number Cluster Current Chapter Chapter Location Chapter Initiated Initiation Year
You will be able to complete the following forms ONLINE: Diamond, Golden, Silver Soror Data Form Legacy Family Breakfast Basilei Council Institute First Time Attendee Orientation Program Participation Regional Choir Participation Conference Committee Participation Special Needs and Health History Graduate Advisors Exchange
CONFERENCE ONLINE FORMS For your convenience and to continue our efforts to Go Green, we have provided the following online forms for the 2016 South Central Regional Conference. References to these forms are found on Registration Deadline page of the Registration Booklet.
Diamond Golden Silver Soror Recognition Form Basilei Institute Form First Time Attendee Orientation Form Convener and Recorder Participation Form Regional Choir Participation Form Conference Committee Participation Form Special Needs and Health History Form Graduate Advisors Exchange Form Legacy Family Breakfast Form Bus Survey Form Should you have any issues with these forms, please submit a support ticket via the SCR Online Registration Support Portal or send an email to SCR Online Registration Help.
ONSITE CHECK-IN/REGISTRATION EXPERIENCE WHEN YOU ARRIVE To check-in and receive your registration materials, you will need the following:
• Your photo identification. • Your financial card. • Your registration confirmation showing your barcode (either hard copy or electronic) Onsite check-in will be managed using ExpressPass Stations
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The process is simple: Scan the barcode displayed on your confirmation notice. The system will retrieve your information. Your badge, tickets, and receipts for merchandise will print automatically! YOU ARE DONE! A Registration Committee designee will:
• Check your photo identification and financial card. • Confirm your printed documents are accurate and received. • Issue your kit and any pre-purchased merchandise.
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IMPORTANT TIPS It is every soror’s responsibility to ensure her information is correct in the registration system Changes to name, chapter, city, event tickets, and merchandise will not be made onsite. Tickets will be issued for all events at Registration Lost tickets will not be replaced
Is all of the information on my ticket correct?
REGISTRATION FEES GRADUATE GRADUATE (LATE) UNDERGRADUATE UNDERGRADUATE (LATE) GUEST GUEST (LATE) YOUTH YOUTH (LATE) VIP REGISTRATION PACKAGE VIP REGISTRATION PACKAGE (LATE)
$185 $235 $85 $135 $95 $145 $75 $100 $700 $750
ACTIVITY FEES AKApollo Talent Show Children’s Activity – Pajama Party Children’s Activity – Playtime Pizza Outing Children’s Activity – Museum Outing Children’s T-Shirt & Bag (Included with Registration Fee) Closing Gala (Additional Guest Ticket) Closing Gala (Included with Registration) Diamond, Golden, and Silver Soror Reception Sunday Gospel Brunch Ecumenical Service Financial Officer’s Certification Leadership Breakfast Legacy Breakfast Men’s Event – Golf Outing #1 Men’s Event – Friday Tour “Nothing Little Here!” Men’s Event – Golf Outing #2 Men’s Event- Saturday Tour “History Happened Here!” Men’s Event- West End Smokehouse & Tavern Tour - “Nothing Little Here!” Tour - “History Happened Here!” Undergraduate Luncheon (Graduates) Undergraduate Luncheon (Undergraduates)
$25 $0 $40 $40 $0 $85 $0 $50 $40 $0 $65 $45 $45 $60 $50 $140 $50 $25 $50 $50 $60 $50
Conference Forms
OFFICIAL DELEGATE AND ALTERNATE INSTRUCTIONS List the names of your chapter delegates and alternates to the 84th South Central Regional Conference on the Official Delegate Registration Form. The Chapter Basileus, prior to registration, must certify all delegates and alternates for the Conference. Any changes in the list of official delegates must be mailed to the Regional Director postmarked on or before Tuesday, March 1, 2016, or submitted to the Conference Registration Chairman, Soror Marguerite Flannigan, by 12 Noon, Friday, April 29, 2016, during the conference.
In either case, the only person authorized to change delegates or alternates is the Chapter Basileus and the change must bear her signature. For undergraduate chapters, the Graduate Advisor is authorized to change delegates or alternates.
Please complete and mail the Official Delegate Registration Form to the Regional Director. This mail must be postmarked on or before Tuesday, March 1, 2016. Any Official Delegate Registration Forms postmarked after this date will result in the delegates not being certified to vote at the Regional Conference. NO EXCEPTIONS.
RETURN OFFICIAL DELEGATE REGISTRATION FORM TO:
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
OFFICIAL DELEGATE REGISTRATION FORM (Please type or print clearly) Chapter: Location (Name of college, if applicable): City:
Number of Active Members State:
Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate count is as follows: 1 to 10 active members 11 to 25 active members 26 to 40 active members 41 to 55 active members 56 to 70 active members 71 to 85 active members
2 delegates 3 delegates 4 delegates 5 delegates 6 delegates 7 delegates
8 delegates 86 to 100 active members 9 delegates 101 to 115 active members 10 delegates 116 to 130 active members 11 delegates 131 to 145 active members 12 delegates 146 & over active members ALTERNATES No chapter shall have more than twelve (12) DELEGATES delegates No chapter shall have more than twelve (12) delegates. 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 11 11 12 12 Basileus’ Signature: Graduate Advisor (Undergraduate): Basileus’ Phone: Graduate Advisor’s Phone: Forward names of elected delegates and alternates by Tuesday, March 1, 2016 to: Soror Chelle Luper Wilson, South Central Regional Director, 2525 Woodland Drive Cross Roads, Texas 76227
REGIONAL RECOMMENDATION FORM (Please type or print clearly) Please check the recommendation(s) with a brief rationale/explanation. The chapter must submit all recommendations by the deadline indicated below to be considered at the regional conference. A recommendation is an action that requires consideration by a higher body.
Chapter Reporting: Location: Basileus: Please state the recommendation exactly as you wish the wording to read:
_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ________________________________________________________________________ Basileus: ___________________________________________________________________________ Signature: ___________________________________________________________________________ Phone: ______________________________________________________________________________ RETURN THIS FORM NO LATER THAN TUESDAY, MARCH 1, 2016 TO: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
REGIONAL RESOLUTION FORM (Please type or print clearly) Please list the resolution(s) with a brief rationale/explanation. The chapter must submit all resolutions. A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict with Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition, resolutions cannot mandate actions by the National Body. Chapter Reporting: Location: Basileus: Please state the recommendation exactly as you wish the wording to read:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________ Basileus: ___________________________________________________________________________ Signature: __________________________________________________________________________ Phone: ____________________________________________________________________________ RETURN THIS FORM NO LATER THAN SUNDAY, MARCH 1, 2015 TO: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
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UNDERGRADUATE/GRADUATE EAF AKAPOLLO TALENT SHOW General Information: All Chapters must be in good standing with the Sorority and financial at all levels to register to participate in the Step/Talent Show Competition. All members of the step team and individual participants must be registered participants of the conference and have paid their EAF dues for 2015. All participants must purchase an AKApollo ticket. Required Documents for Team/Individual Participants to Submit: 1. A completed and signed EAF AKApollo Talent Show registration form; and 2. Payment of a $25 non-refundable chapter registration fee for undergraduate participants and payment of $50 registration fee for graduate chapters. Please mail payment to Soror Linda Reed Regional Tamiouchos, 2015 Overview Ln, Garland, TX 75044-7301. The deadline for the application and payment must be postmarked by March 1, 2016. Authorization Rules: 1. If you are an Undergraduate Chapter, you must obtain approval from your Graduate Advisor and the Regional Director before you proceed with performing for AKApollo. 2. Graduate Chapters wishing to compete in the Stepping Category must meet the criteria as listed in Graduate Guidelines for Stepping, submit the Authorization To Step Request Form, and receive approval from the Regional Director before their participation is confirmed.
Performance Rules and Regulations: 1. Step team performances may not exceed 6 minutes. A one point deduction for every second over time will be taken. Performers will automatically be disqualified at 7 Minutes (time starts once movement or music begins, including skits or dancing). An official time keeper will be present. The 6 minutes does not include your set up and breakdown time. 2. Talent performances may not exceed 3 minutes. A one point deduction for every second over time will be taken. Performers will automatically be disqualified at 4 minutes (time starts once movement or music begins, including skits or dancing). An official time keeper will be present. The 3 minutes does not include your set up and breakdown time. 3. The Judges Coordinator will oversee the fairness of the competition between all participants. Judges will be WELL informed of the IMPORTANCE of their role, so NO MISTAKES are made.
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UNDERGRADUATE/GRADUATE EAF AKAPOLLO TALENT SHOW (CONT’D) 4. All music must be on one labeled CD. There must be an assigned person to assist the DJ during your team’s performance. They should be included in the group’s total participant number. CD’s will be checked with the DJ during your stage time. However, you are asked to keep your own CD until your performance. PLEASE BURN YOUR MUSIC ON A CD-R as well as on a USB. Please bring multiple copies of your music. The DJ is not responsible for music that is not properly recorded. 5. Only the number of members reported, will be admitted with the team. Groups/teams will be counted upon arrival and are strongly encouraged to arrive together. Show order will be predetermined. 6. The use of profanity, sexually explicit material or distasteful conduct will result in disqualification. 7. Organizational pride and respect for affiliate National Pan-Hellenic Council organizations must be exhibited. Any malicious intent or slander of another National Pan-Hellenic Council organization will result in immediate disqualification. 8. Pyrotechnics or any types of special effects that are a fire hazard or weapons are prohibited. Special equipment needs should be e-mailed to Soror Laura Martin at lmartin1908@gmail.com no later than April 3, 2016. No tickets will be sold after registration. All tickets must be pre-purchased!
EAF AKAPOLLO TALENT SHOW AWARD CATEGORIES STEP TEAM
TALENT
Graduate / Undergraduate 1st Place $500 and Trophy 2nd Place $250 and Trophy 3rd Place $100 and Trophy
1st Place $75 and Trophy 2nd Place $50 and Trophy
(Prizes awarded for each division) SPECIFICS Talent groups will have 3 minutes of performance time.
Step Teams will have 6 minutes of performance time
SCORING AND JUDGING CRITERIA 1. Audience Response 2. Creativity/Originality 3. Appearance 4. Stage Presence 5. Talent 6. Overall Performance 60 points
1. Introduction 2. Transitions 3. Stage Presence 4. Precision/Synchronization 5. Difficulty 6. Creativity/Originality 7. Appearance 8. Vocal Clarity 9. Incorporation of Chapter History 10. Overall Performance 100 Points
Teams will be able to earn a maximum of 10 points in each category. Step and Stroll competition will have a total of 100 points, and Talent will have a total of 60 points. Good Luck!!!
EAF AKAPOLLO TALENT SHOW REGISTRATION FORM Date:
Chapter:
City/State: University Name (If applicable): Basileus Mobile:
Basileus : Graduate Advisor (Undergraduate Chapter): Graduate Advisor's Mobile:
Number of Participants:
The Number of Participants includes: the total number of participants, music, and prop assistance
Please check all that apply Graduate Talent Lip Sync Instrumental
Undergraduate Spoken Word Group # in Group_______ Mime
Dancing Drama Liturgical Dance Poetry
Name of Participants 1
11
2
12
3
13
4
14
5
15
6
16
7
17
8
18
9
19
10
20
Individual Stepping Singing or Rapping Other: ________________
EAF AKAPOLLO TALENT SHOW REGISTRATION FORM
Mail this Entry / Registration Form to: Soror Laura Martin South Central Regional EAF Coordinator 501.920.1040 lmartin@littlerock.org
IVY BEYOND THE WALL FORM (PLEASE TYPE OR PRINT CLEARLY)
Name of Ivy Beyond The Wall Chapter: City/State/Zip: Basileus and Basileus Email Became Ivy Beyond The Wall On: Disposition of Pin: Chapter Initiated:
Year:
Chapter Basileus or her designee should arrive at the ceremony location no later than 15 minutes prior to the beginning of the ceremony. Chapter Basileus or designee should sit on the front row to place an ivy leaf on the table when the Ivy Beyond The Wall’s name is called. Chapter members should stand when the name(s) of the Ivy or Ivies Beyond The Wall from their chapter are called Please return this form via email or mail postmarked on or before March 1, 2016 to both: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227 Soror Kayla Odom kodom@akasouthcentral.org