MC VP application booklet AIESEC in Spain 2012/2013
Application booklet MC 2012/2013 in AIESEC in Spain Break your limits – Apply for MC in Spain
Deadline of the application: 5th January 2012, 23:59 GMT+1
MC VP application booklet AIESEC in Spain 2012/2013
Dear applicant,
It is our greatest pleasure, as MC 2011/2012, to open application for MC 12/13 in AIESEC in Spain. We still remember our election time very clearly even though it has been a year now – a year that started in this very moment and brought a life experience which one cannot describe nor predict, one has to live it o fully understand. By doing something extraordinary, emotionally moving, something which gives an extra meaning to our lives, we live unforgettable moment. We cannot believe that this year has passed by so fast that nowadays we are already thinking on people who are going to take our positions over and our work and AIESEC in Spain further. AIESEC in Spain is an organization consisting of unique group of people that is striving for a future full of achieved dreams, new challenges, emotions, goals, new ideas and an impact on the world around us. It has a rich history which makes a big part of where we are today, however we are the ones deciding in what shape it is and it will be. We cannot wait to know people who will take over to make their piece of history in AIESEC in Spain and live an experience which can only be lived in MC in Spain. You are the one deciding on your steps towards the coming year; don’t make any excuses for yourself. If you want to be part of the MC team 2012/2013 in AIESEC in Spain, a team that gives direction, makes a positive impact on society and people, creates value and connects friends for life, we are inviting to start your experience. Break your limit – Apply for MC 12/13 in Spain Yours, MC 11/12 Camby, Vinh, Martín, Šárka, Floree, Andrea, Ana, Mariano
MC VP application booklet AIESEC in Spain 2012/2013
MC structure The MC structure has been created in order to support the direction in which AIESEC in Spain is moving. We have considered the financial situation, goals of the structure and possible bottlenecks.
The goals:
More focus on exchange programs Increase market presence Increase effectivity, decrease cross-functionality Increase selling capacity to bring money
MCP
OGX
GCDP ICX
GIP ICX
TM
FZ&L
NST Alumni
BD
OD
NST Coaching
NST Coaching
NST CM
NST IM
The team will be comprised by the following full time positions: Member Committee President Member Committee Vice President Outgoing Global Programs
MC VP application booklet AIESEC in Spain 2012/2013
Member Committee Vice President Global Community Development Program Incoming Exchange Member Committee Vice President Global Internship Program Incoming Exchange Member Committee Vice President Talent Management Member Committee Vice President Finance and Legal Member Committee Vice President Business Development Member Committee Vice President Organizational Development
Core National Support Team NST Alumni NST BD Coaching NST Community management NST Comm coaching NST Information management Core NST positions are not open at the moment. Their JDs and benefits will be specified after MC VP selections. These are not full time positions and will not be rewarded with any salary, however they will be working very closely with MC and receive benefits for conferences, education and other possibilities. Other members of the NST team will be determined and selected by the MC elect according to their strategies and priorities.
MC VP application booklet AIESEC in Spain 2012/2013
MC life Requirements for MC positions All positions are full time ( 8 hours a day) and based in Madrid (flat and office). All positions are open for international applicants. The level of Spanish required:
MCP, MC VP GIP ICX, MC VP BD, MC VP F&L – excellent MC VP TM, MC VP OGX, MC VP GCDP ICX, MC VP OD – basic A2 ( all candidates will be asked to improve their Spanish during their term as soon as possible).
General MC Responsibilities
Lead, encourage and coordinate all the activities of AIESEC in Spain Represent AIESEC in Spain and take responsibility in front of the international entities of the association for the activities made in the country Inform to the members about the activities, discussions and agreements Realize international agreements Attempt to inform within academic, business and public sectors the aims and objectives of the association Control the financial resources of the MC Ensure the fulfillment of the statutes and decisions of the plenary Attend all national conferences, planning and team days Meet goals planned in the beginning of the year Start participating in the activities after selection announcement (online)
General MC Profile
Leadership experience Wide knowledge Ability to learn quickly Ability to work under pressure Strategic thinking Commitment to results Knowledge of personal effectiveness Knowledge of team management Familiar with team work
MC VP application booklet AIESEC in Spain 2012/2013
English on excellent level and Spanish according to the positions Entrepreneurial outlook Emotional Intelligence Global Mindset
MC living conditions MC team lives together in flat in the center of Madrid (Palos de la Frontera 24, 28012, Madrid) nad works together in one office (Calle Ardemans 16, bajo izquierda, 28028 Madrid). The MC 2012-2013 will be comprised of 8 members, therefore according to the economic conditions of the MC, these members will be paid 345 € per month for personal living expenses. There is a possibility that the first payment in June can be delayed. The accommodation cost will be covered by AIESEC in Spain. You will not have mobile phone for usage, however all working calls can be done from the fixed line in the office. AIESEC in Spain does not provide a contract nor health or social insurance. You will be provided minimum insurance while working (if something happens to you in the office or at events organized by AIESEC in Spain), however you will not have any specific status. Internet in the office is provided. Internet at home is installed and it will be up to MC elect to decide about the expenses for it. Travel costs and fees for national conferences are covered. Travel costs for LC visits are covered. Full or partial refund of travel costs and fees for international meetings (numberof MC members going for an international meeting depends on the MC budget and MC elect) – this year three MC members were covered expenses for IC 2011.
Time availability during the term Monday to Friday, 10:00 – 18:00 (exact starting hour depends on MC elect) Weekends are free other than those schedules for conference and team days Official term: 1st July 2012 – 30th June 2013 Transition: 1st June 2012 – 30th June 2012 After being elected: you will start communication with the MC current right after your elections. You will be asked to attend 2 conferences:
MC VP application booklet AIESEC in Spain 2012/2013
EuroXpro or ILC 2012 (voluntary) – the amount of expenses covered by AiS will be decided National spring conference of AIESEC in Spain (compulsory) You have 20 days of holiday to be taken throughout the year
Job description of positions Please, read carefully all the job descriptions and for contacts for any of the positions turn to: Position MCP MC VP OGP MC VP ICX
Name Antonio Lopez Vinh Phan
Email antonio.lopez@aiesecinspain.org vinh.phan@aiesecinspain.org
Martín Perez
martin.perez@aiesecinspain.org
MC VP TM MC VP F&L MC VP BD MC VP OD
Šárka Dillingerová Ana Proano
MC VP Comm
Mariano Romero
Andrea Duque, Floree Zama-Neagra,
Ask for MCP OGP
GIP and GCDP ICX sarka.dillingerova@aiesecinspain.org TM ana.proano@aiesecinspain.org Fz&L andrea.duque@aiesecinspain.org florinela.zamaneagra@aiesecinspain.org mariano.romero@aiesecinspain.org
In case of general questions, contact: sarka.dillingerova@aiesecinspain.org
BD OD BD, OD – Comm part
MC VP application booklet AIESEC in Spain 2012/2013
MCP % of realization of national plan Long term strategy and direction Ensure the long term strategic approach to the decisions made in AIESEC in Spain Facilitate the execution of global direction and Growth Network Strategies at national and local level Participate and be responsible for the involvement of LCPs in the strategic decisions Alignment with Global Strategies• Ensure AIESEC in Spain is aligned to the Global Association National and MC year Planning Form yearly national focus areas and strategy Ensure a clear and effective MC planning process and follow up on the national plan Tracking national goals fulfillment External representation Represent AIESEC at key strategic External Events Manage National Strategic Partnerships Responsible for the good communication and management with the Supervisory Group and Supervisory Group Chairperson Represent AIESEC in National Media as required International network representation Ensure a good communication with the MCP Network Represent AIESEC in Spain at International Legislative Meetings Submit to AI: SOGA (twice a year) and Internal Audit Report Final responsible for AIESEC in Spain overall performance in the International Network and AIESEC International % of realization of individual plans of MC members Team management of the mc team • Selection of MC Team • Review MC Structure with team –ensure role of each VP is understood • Set the team culture • Team building and bonding • Development of MC members (in cooperation with VP TM) • Tracking of MC members performance • Transition of MCP and MC team (in cooperation with VP TM) Managing LC network LCPs management
MC VP application booklet AIESEC in Spain 2012/2013
• Manage functional team of LCPs • Provide education and knowledge for LCPs to perform in their roles • Set the team culture • Team building and bonding • Facilitating Board of Presidents discussions and meetings • Coaching LCPs Ensuring legal processes Co-chair the Supervisory Group Meetings with Supervisory Group Chairperson Final Responsible for AIESEC in Spain Financial Performance and Accountability Ensure that AIESEC in Spain’s operations a legally compliant to the external standards Responsibilities established by Compendium.
MC VP application booklet AIESEC in Spain 2012/2013
MC VP OGX 1. % of plan fulfillment in GIP and GCDP outgoing RA/MA/RE 2. Growth in EP RA/MA/RE
Strategic development o Drive AIESEC in Spain OGP results towards more growth and align the OGP area with AIESEC Internationals’ target and initiatives o Execute supply and demand analysis, DAAL files analysis, other country’s best case practice understanding
Product development o (Re) design Exchange programs according to the needs of the country o Packaging of the exchange products and its implementation o Diversification of EP pools
Selection process of EPs o Manage the RCTM Flow for Exchange Participants at national level o Define selection process (LTs, Interviews, ACs, RBs) o Delivery of selection and induction Process o National OPS Management
Matching o Matching and Realization Process management for EP side o Communication with X network on global level to ensure services at EPs’ arrival o Tracking and Analysis o Myaiesec.net management
International Cooperation o Encourage partnerships at local and national level o Develop cooperation with countries that fit the need of AiS o Coordinating and connecting LC to LC in other countries
Functional team management o Team Management of LCVPs Outgoing Exchange o Education (Functional Meetings/ Virtual Spaces) o Coaching o Tracking o NST team management – Selection, Education, Coaching, Tracking
3. No. of people applying for GIP and GCDP program Student market research Recruitment promotion delivery
MC VP application booklet AIESEC in Spain 2012/2013
o Promotion planning o Materials creation (Design, Message, Delivery) o Coordination of events organized to promote AIESEC towards students: workshops, global villages, infomeetings 4. Amount of money raised and partnerships established through OGX products Find partners for selection, OPS and other processes Sell products from OGX area: o Recruitments o Partneships of OPSs and selections Institutional partners development 5. Quality of programs offered to Spanish students Education o XPP, Matching, X flow o Provide support/knowledge on using the Exchange Module in MyAIESEC.net for EP side specialization o Any other needed education for the term Quality management o Quality Control Process with XPP on national level o Special cases solving and tracking on EP side o Evaluations management for outgoing EPs (incl. returnees) Preparation and reintegration o Managing agenda of OPS o Create and follow Returnee care and strategy o Gathering final reports of EPs
Specific competencies and knowledge:
Analytical skills and data management Global mindset Leadership experience Myaiesec.net knowledge OGX process knowledge Selection and communication basics Selling basics
MC VP application booklet AIESEC in Spain 2012/2013
MC VP GCDP ICX 1. % of plan fulfillment in GCDP incoming RA/MA/RE 2. Growth in GCDP TNs RA/MA/RE Strategic development o Drive AIESEC in Spain GCDP ICX towards more growth and aligned it with AIESEC International target and initiatives o Do supply and demand analysis, DAAL files analysis, other country’s best case practice understanding o Product portfolio development Promotion o Internal and external promotion of GCDP ICX products and projects o Implementation of TN database o Collect and publish references (companies, interns, umbrella organizations) –in printed and online forms Selling o Selling to Non-Governmental Organization o Establishing cooperation with Umbrella Organization o Establishing cooperation with government/ministries Matching and realization o Tracking and supporting matching and realization process of GCDP TNs International cooperation o Creating relationship with other countries o Developing cooperation with countries needed o Coordinating and connecting LC to LC in other countries Functional team management o Team Management of LCVPs GCDP ICX o Education (Functional Meetings/ Virtual Spaces) o Coaching o Tracking o NST team management –Education, Coaching, Tracking 3. No. of national GCDP projects and local GCDP projects 4. No. of LCs participating in national GCDP projects Project management o Ensure implementation of national projects o Ensure education of project management to members o Supporting resources and coordinating national projects within the LCs o Tracking of national and local projects Market research o Understand the needs of Spanish market for GCDP products o Develop market research o Provide information to LCs
MC VP application booklet AIESEC in Spain 2012/2013
5. Amount of money raised through GCDP projects Selling of national projects and GCDP products: o National projects o Local products o CSR solutions Account management o •Partnership delivery o •Ensuring GCDP partners care o •Measuring satisfaction of GCDP partners o •Retaining Non-Corporate partners and resigning 6. Quality of experience delivered through GCDP projects Education o XPP, Matching, X flow o Provide support/knowledge on using the Exchange Module in MyAIESEC.net for EP side specialization o Any other needed education to ensure quality Measuring the satisfaction of interns and stakeholders
Specific competencies and knowledge:
Analytical skills and data management Global mindset Leadership experience Myaiesec.net knowledge ICX process knowledge Project management communication basics Selling basics
MC VP application booklet AIESEC in Spain 2012/2013
MC VP GIP ICX 1. % of plan fulfillment in GIP incoming RA/MA/RE 2. Growth in GIP TNs RA/MA/RE Strategic development o Drive AIESEC in Spain GIP ICX towards more growth and aligned it with AIESEC International target and initiatives o Do supply and demand analysis, DAAL files analysis, other country’s best case practice understanding o Product development portfolio ICX Marketing o Searching new markets o Market segmentation o Promotion of AIESEC towards companies o Promotion of TNs o Providing information to LC VPs GIP ICX Selling and raising o Approaching new companies o Retaining current partners o Amount of money raised through GIP TNs selling Selling education towards LC VPs GIP ICX o Creation of the selling education at national level o Delivery of Selling education o Selling materials creation Matching and realization o Tracking of matching and realization o Managing matching and realization of national TNs Account management o Responsible for GEP and national partnerships o Partnership delivery and partners care Functional team management o Team Management of LCVPs GCDP ICX o Education (Functional Meetings/ Virtual Spaces) o Coaching o Tracking o NST team management –Education, Coaching, Tracking 3. Quality of experience delivered to trainees and companies Developing and ensuring trainees care in LCs (for GIP and GCDP) Measuring satisfaction of interns and companies Education o XPP o Matching
MC VP application booklet AIESEC in Spain 2012/2013
o X flow o Provide support/knowledge on using the Exchange Module in MyAIESEC.net for EP side specialization o Any other needed education to ensure quality
Specific competencies and knowledge:
Analytical skills and data management Global mindset Leadership experience Myaiesec.net knowledge ICX process knowledge Selection and communication basics Selling advanced
MC VP application booklet AIESEC in Spain 2012/2013
MC VP Fz&L 1. MC Budget fulfillment 2. Number of months of reserves Finance management at MC o MC budget and cash flow plan creation o Regular quarterly updates of budget and cash flow o Analyzing MC budget and cash flow –providing solutions when budget is not fulfilled o Close the budget at the end of the term o Reserves and investment management for support of strategies o Development of financial long term plan o Oversee development and implementation of national financial model o Administer internal finance policies Finance Administration of accounting o Preparing data and communication with external accountants o LC payments calculation (AI fees, EB products, X, other products) o Handling with MC bank account and cash o Payments management (ensuring MC fulfill all financial obligations on time as well as there are no debts towards MC) o Manage and build national funds and budgets of national projects. o Updating Board of Presidents about National funds usage and LC servicing fee. o Analyzing National funds usage and provide suggestions for future direction of National funds (Calculation and tracking). External legislation o Ensuring external audit is done and is submitted to AI on time o Ensuring all tax returns on time o Ensuring all other external requirements on time 3. Real State of finance of LCs and legality of LCs Team management o Team Management of LCVPs Finance o Education (Functional Meetings/ Virtual Spaces) o Coaching o Tracking o NST team management –education, coaching, tracking Education delivery to LC VPs F&L 4. Amount of money raised Creation of funds Establishing of cooperation with grant and non-profit institutions Searching for additional sources of revenue Communication with NGOs and organizations regarding to grants
MC VP application booklet AIESEC in Spain 2012/2013
5. Legal compliance Final responsible of all contracts ( should be agreed with involved VPs) Compendium & Notices Legal compliance and financial Statement update
Specific competencies and knowledge:
Analytical skills Leadership experience Accountancy Budgeting and cashflow Legal basis of Spain Selling basics
MC VP application booklet AIESEC in Spain 2012/2013
MC VP TM 1. 2. 3.
No. of TMP members No. of TLP members Quality of TMP and TLP delivered Strategic development o Drive AIESEC in Spain TMP and TLP towards more growth and aligned it with AIESEC International target and initiatives o Do analysis, DAAL files analysis, other country’s best case practice understanding Talent management processes o Ensure the implementation of the TM Process at National Level o Running TM subsystem analyses and summaries o Talent Planning *Talent Induction o Performance Assessment *Talent Goal Orientation o Talent Coaching and mentoring *Talent Education o Talent Selection *Transition Education cycle o Create or maintain and deliver education plan of the country –involvement in conference cycle and agenda management o Leaders education Leadership development program o Delivery of LDP – especially to LCPs and EBs Transition o Education of EBs how to do transition with the help of national level o Tracking team leader and EB transition o MC transition Capacity building o Enable the MC team to create the structure for the next year o MC and NST selections o MC/ LCs and teams structure o JDs o Analyze Retention Rate o Efficiency analysis Functional Team management o Team Management of LCVPs Talent Management o Education (Functional Meetings/ Virtual Spaces) o Coaching o Tracking o NST team management –Education, Coaching, Tracking
MC VP application booklet AIESEC in Spain 2012/2013
4. No. of applicants for positions (from newie to MCP) Recruitment o Responsible to run the Members Recruitment process o Promotion planning, creation and implementation o Selection planning, creation and implementation o Amount and quality of people selected Talent Marketing Promotion of leadership positions Promotion for new members 5. Amount of money raised through talent products Search for new partners for talent development: o Learning partners o LDP o Recruitment of members o LLC events and talent o R&R o Others Account management
MC VP application booklet AIESEC in Spain 2012/2013
MC VP OD Organizational development 1. No. of LCs Expansions management
o •Manage and coordinate the expansion strategy o •Coaching the Expansion managers o •Support with information the new interest groups
LC status and criteria Membership criteria and SONA analysis
2. % of growth in results Coaching strategy o Organize coaching meetings o Create and implement coaching strategy Health of LCs and SONA analysis o Create output and next steps o Update MC MC coordination in tracking and management o Minimum standards for LC services Conference cycle management Agenda management (together with TM) 3. Brand audit done Organization of brand audit (not execution) o Preparing timeline o Analyzing results Brand auditing of materials Brand education 4. % of realization of long-term plan in this year AI strategies implementation o Understanding the strategies o Implementation in the country 2015 vision in AIESEC in Spain Planning strategy for MC and LCs 5. Clear communication done No. of newsletter and structure o Send weekly newsletter to LCs o Communicate most important events and strategies o Create communication strategy Communication channels in MC and LC Knowledge management o Create database
MC VP application booklet AIESEC in Spain 2012/2013
o Update it 6. Information management ensured: Coordinate NST IM and select Support goals by IM in webpages and info management Give education to MC on updating webpages
Specific competencies and knowledge:
Analytical skills and data management Entrepreneurial Outlook Leadership experience LC processes knowledge Communication basics Coaching
MC VP application booklet AIESEC in Spain 2012/2013
MC VP BD (Business Development) 1. Amount of money raised Raising money through EB products o Product development o Searching for new partners Product development o Developing new products together with product responsibles o Packaging or other strategies for selling development Big Accounts management o Managing biggest accounts o Servicing and quality providing Retention of partners o Account management of current partners MC sales education education o Ensuring selling education for other MC members MC sales tracking o Making system of all partners o Ensuring results in programs selling 2. Amount of money raised through events Attendance of external events o Networking o Contacts bringing o Representing and PR Organization of AIESEC PR events o National PR events (Youth to Leadership, CDL, Contecta3) o Coordination of Local events 3. Brand audit for companies results Activities to raise awareness about AIESEC and our brand 4. No. of new partners Attendance of events Organization of PR events Direct selling 5. No. of media appearances Media partnerships Articles offline and online Press releases management 6. Community management Social media management o Creating social media strategies o Managing social media on national level o Education about social media to LC level Blog management Webpages
MC VP application booklet AIESEC in Spain 2012/2013
o Control of content on webpages (national and local) o Strategic development of design and content (implemented by NST OD)
Specific competencies and knowledge:
External focus Entrepreneurial Outlook Leadership experience Market knowledge Selling skills advanced PR skills basics Communication skills basic Networking skills
MC VP application booklet AIESEC in Spain 2012/2013
Timeline of the selection process Selection process procedure 1. Application package a. Application questionnaire i. Answer all general questions in the questionnaire and all the functional questions related to the position you are applying for ii. You can apply for maximum 3 positions, you have to answer the functional questions for the first 2 preferences iii. Application consist of maximum 15 pages iv. Answer in the language you are asked in b. Signed release i. A letter stating that you agree with your documents being made available on myaiesec.net and used for the purpose of selections ii. It has to be signed by you c. 2-4 endorsement letters i. Can be in English or Spanish, signed and with contact of the author ii. At least 2 should be from LCP and higher d. Curriculum Vitae (max 2 pages) e. Video i. Video where you have a chance to introduce yourself to us. It is all up to you. The only limitation is that it cannot exceed 3 minuts. ii. The video has to be uploaded to you tube and the link included in the email together with application package. iii. No one else except for candidate can appear in the video
f. Eurotalent tests
i. You can chose language of the tests ii. You need to send back two filled in tests (filled, scanned) – one of EDA and one Diversigrama
2. Vote of confidence a. You have to be given vote of confidence from LCs in AIESEC in Spain in voting 3. Interview a. Date and time of the interview will be specified after the deadline of the application 4. Final results
MC VP application booklet AIESEC in Spain 2012/2013
Timeline 1st December 2011 5th January 2012 8th – 14th January 2012 16th January 2012 16th – 22nd January 2012 25th January 2012
Open MCVP applications of AIESEC in Spain Deadline MCVP applications Space to answer questions for Vote of confidence (form will be specified after deadline of application) Vote of confidence results MC VP Interviews Final results announcement
Application package (.zip, .rar) has to be sent with all documents to antonio.lopez@aiesecinspain.org and sarka.dillingerova@aiesecinspain.org until 5th January 2012, 23:59 GMT+1. During January 6th you will receive email confirming if you have passed all the requirements. Name the folder: Name_Surname.zip You will be given more information about the selection process after deadline of the application.
We wish you an exciting process and good luck