55 aniversario y Noche de aliados se unen Objetivo: Celebrar y conmemorar la fundaciĂłn de AIESEC en el mundo y AIESEC en MĂŠxico de lado del posicionamiento de la marca con nuestros partners, aliados, red alumni y miembros actuales. Juntemos generaciones, reunamos historias y posicionamos nuestra historia a travĂŠs del impacto. Noche de aliados: Generar un ambiente agradable y reconocer a los stakeholders que nos han apoyado. 55 aniversario: Conmemoremos la historia, celebremos un movimiento y escribamos el futuro.
Comite Organizador OCP
MCVP OCVP oGT oGE FNZ
OCVP DXP
OCVP ER
OCVP MKT
OCVP LOG
KPIs AREA PURPOSE!
OCP
% Planned vs executed budget % Final ROI #No. of reports %Overall Planned vs executed # of delegates
Role Description OCP is in charge of the tracking and management of the whole CC and have an effective communication with the MCVP PR, develop strategies for the right implementation of the event and be the member representative of the CC with the MC. Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
MAIN ROUTINE -
MCVP PR meetings OC meetings O2O Fill the tracking tools
KEY
JOBS
Before and during : CC recruitment CC management Representation with AI and MC MX Representation MCPs Elaborate reports constantly for the region Constant feedback of the general panorama to the CC Crisis management Problem Solving After: General report of the event, income and expenses, and overall planned vs executed
KPIs AREA PURPOSE!
OCVP FNZ Role Description OCVP Finance is in charge of accounting audits of the event seeking good financial health for the event through an excellent control and execution of the final budget. Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
% Planned vs executed budget % Final ROI #No. of reports 0 fines for accounting audits carried out
MAIN ROUTINE -
MCVP PR and MCVP FNL meetings OCP meetings OC meetings O2O Fill the tracking tools Reports
KEY
JOBS
Before and during : -Co-creation of budget -Budget analysis per department -Approve purchasing -Audit bills -Audit payments -Control of payments, fines,, cancellations synergy with DXP -Process of necessary deductibles. -Constant feedback of the general financial panorama to the CC After: Financial report of the event, income and expenses, and planned vs executed
KPIs AREA PURPOSE!
OCVP LOG Role Description OCVP LOG is in charge of the logistics and full development of the event. Synergy with FNZ to achieve low costs and payments in time of the venue, hotel, transport, meals, etc. Agenda management with the MCVP PR Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
Agenda fulfillment 100% Rooms and plenary ready for sessions 100% material ready before congress Food time Emergency plan
MAIN ROUTINE -
MCVP PR meetings OCP meetings OC meetings O2O Fill the tracking tools
KEY
JOBS
Before and during: ● Find venue that fits the budget. ● Find hotel according to the budget. ● Transportation ● Food ● Agenda management ● Venue logistics and signposting ● Pre-meetings venue and host ● After: Results report,
KPIs AREA PURPOSE!
OCVP MKT
• Implementation of mkt plan • Creation of booklets • FB activity at least 3 days per week • Final video • Partners report
Role Description OCVP MKT is the person in charge of generating the branding of the event, coordinate the creation and promotion campaign, as well as all the materials needed. You must be ensure the showcasing of the event is a must and creation of the final video.
Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
MAIN ROUTINE -
MCVP PR meetings OCP meetings OC meetings O2O Fill the tracking tools Deliver materials
KEY
JOBS
Before and during: ● FB Group management (cover, logo, posts) ● Congress logo ● Registration campaign ● Template for: mails, presentations and video. ● Merchandising ● Sales booklet ● Showcasing After: Conference output, conference videos and showcasing material. Partners report.
KPIs AREA PURPOSE!
OCVP DXP
# WoW factors. • Registro en tiempo y forma. • CDs aware of agenda, times and other requests • Welcome package
Role Description CCVP DXP is the person in charge of the welfare of the assistance before, during and after the event. It works in conjunction with other areas to align payments. You will be in contact with partners , alumni and aiesecers.
Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
MAIN ROUTINE -
MCVP PR meetings OCP meetings OC meetings O2O Fill the tracking tools Contact alumni
KEY
JOBS
Before and during: ● Creation and delivery of WP to delegates. ● Registration of delegates. ● WoW factors during the conference. ● First aid kit or medical response for emergencies or diseases. ● Strategy and communication with alumni ● Synergy with BoA After: Results report, delegates satisfaction survey.
KPIs AREA PURPOSE!
OCVP ER Role Description OCVP External Relations, is the person in charge of the sustainability of the event, getting sponsorships according to the budget. He or she will be responsible for the relationship with government agencies and private companies generating alliances, and coordinating with other OCVPs to fulfill sustainability. Reports to: MCVP PR Length: 5 Months From: February 20th, 2018. Collaborates with: MC, CC Opportunities after position: MC
PR
# arranged meetings # of sponsors % sales strategy achieved Sponsored income
MAIN ROUTINE -
MCVP PR meetings OCP meetings OC meetings O2O Fill the tracking tools Sales routine
KEY
JOBS
Before and during: ● Segmentation, prospection and contact to possible sponsoring companies and alumni ● Work in synergy with all areas, delegating one specialist per area for sponsorships. ● Synergy with Mkt to generate sales portfolio ● Partner Launch ● ER plan creation and execution with RST ● Ensure that partners have a good experience during the congress. After: Results report, partners report and next steps.
# arranged meetings # of sponsors % sales strategy achieved Sponsored income
THE APPLICATION PROCESS
Fulfil this survey until this Saturday 24th at 23:59 hrs, any late submission will not be taking into account. bit.ly/55aniv_app