AIESEC EAFIT WINTER PORTFOLIO M&M Job Description
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The applications for winter finally here... and it’s time for
you to say:
I am an AIESEC EAFIT M&M!!
Application Process Dear applicant, Receive our warmest regards from the EB Higher and the M&M Team 2011-1, it is very important for us to know that you are seeing this and are thinking of applying. And we want to congratulate you for taking the challenge of applying to whichever position you’re thinking on occupying. And for us, you’re already a winner.
The process of application to be part of EB Higher’s staff and form part of the OUTSTANDING M&M team of AIESEC EAFIT will be the same for all applicants and it’s divided in 4 parts: 1. Motivation letter of maximum 1 page that explains in a clear and concise way how has been your AIESEC experience and what are your personal, professional and AIESEC motivations that you have to apply for the position you’re applying for. 2. Interview with the L C P , V P o r LTT Chair. In the application package, you will find a modifiable format that you will find useful at the time of filling the application, however, keep in mind that you’re free to use any format or tool to put your ideas for the application, as long as they keep the same information. Nonetheless, you have to submit only one PDF Document to: eafit@co.aiesec.org named like: M&M_Team_Name_LastName.PDF (i.e. M&M_Team_Ana_Saldarriaga.PDF) TIMELINE: August 22th, 2011: M&M Winter Application Launch If you have any doubts about the process, the questionnaires or any topic related with the applications, please don’t hesitate to ask each vice president and/or LTT Chair.
… going higher together, Ana, Alexis, Caro, Dani, Juanda, Karen y Teban
Global Village Position: Accountable to: Team: Duration:
OCP Global Village LCP 4 Members August 25 th 2011 – October 31 st 2011
DESCRIPTION Responsible for leading the Organizing Committee for Global Village. To plan and execute one of the most important events of Public Relations of LCs around the world, defining strategies that will guarantee the assistance of the target market to the event and its sustainability
Competencies to Develop
Skills to Develop
Entrepreneurial Outlook Proactive Learning Emotional Intelligence Global Mindset
Performance Management Team Management Time Management Assertiveness
FUNCTIONS To make strategic planning with VP M&C. To select a team to work with it. To establish a timeline and action plan to execute. To make a budget that will estimate the expenses that the conference will demand. To ensure the event is done in a timely manner and with little logistical challenges. Meetings with some or all the EB Members to do a timely follow up of the action plan and timeline. • To create a team on myaiesec.net and develop a learning plan for your members. • Document all the activities (KM) • • • • • •
Open Cultural Event Position: Accountable to: Team: Duration:
OCP Open Cultural Event LCP 4 Members August 25 th 2011 – November 31 st 2011
DESCRIPTION Responsible for creating an open event to increase awareness about other countries culture, society, economy, etc. Using the experience of returnees from these countries to engage universities, students and members in a global learning environment and increase positioning.
Competencies to Develop
Skills to Develop
Global Mindset Proactive Learning Emotional Intelligence
Seller skills Team Management Time Management Assertiveness
FUNCTIONS • • • • • • • • • • •
To make strategic planning with VPs OGX. To select a team to work with it. Organize the logistics of the event. Prepare the content to be presented (about country’s politics, society, culture, economy) Promote the event within the membership, university and students. To establish a timeline and action plan to execute. To make a budget that will estimate the expenses that the conference will demand. Deliver the event Deliver a final report To create a team on myaiesec.net and develop a learning plan for your members. Document all the activities (KM)
Internal Recruitment Position: Accountable to: Team: Duration:
Internal Recruitment Manager VPs OGX 3 Members August 25th 2011 – October 31 th 2011
DESCRIPTION Responsible for promoting inside members the opportunities to go on exchange in winter. Support the strategies established by AIESEC XP Manager for to highlight the importance of living a complete experience in the organization and to prepare with him the preparation and execution of the R&R strategy.
Competencies to Develop Global Mindset Proactive Learning Emotional Intelligence
Skills to Develop Seller skills Team Management Assertiveness
FUNCTIONS • • • • • •
To make strategic planning with VPs OGX. To select a team to work with it. Define promotion campaign and materials Support members raising Train members about X procedures To create a team on myaiesec.net and develop a learning plan for your members.
Exchange Coach Position: Accountable to: Team: Duration:
Exchange Coach VPs OGX – VP TM 3 Members August 25th 2011 – October 31 th 2011
DESCRIPTION Coach and track EPs before and during their X experience. Sharing about their experiences and keeping them connected with LC home.
Competencies to Develop
Skills to Develop
Global Mindset Proactive Learning Emotional Intelligence
Time Management Team Management Assertiveness
FUNCTIONS • • • • • • • • •
Keep constantly in touch with EPs about their internships. Connect EPs with LC reality Tracks EPs Internship- Design a tracking tool Coach EPs on any needs they have during their internship To make strategic planning with VPs OGX. Design a satisfaction survey looking to evaluate the EP’s internship quality experience To select a team to work with it. To create a team on myaiesec.net and develop a learning plan for your members. Document all the activities (KM)
Projects Design Position: Accountable to: Team: Duration:
Projects Design Manager VP M&C 3 Members August 25th 2011 – October 31 th 2011
DESCRIPTION Responsible for adapting the GCPs (Good Case Practice), seeking to improve the processes that run in each of the functional areas according to the LC reality. If the project has a relation with ICX area, you must have constant communication with the Marketing ICX Manager to assess the appropriateness of their planning. The choice and number of projects to structure depend on the scope thereof.
Competencies to Develop Global Mindset Proactive Learning Entrepreneurial Outlook
Skills to Develop Time Management Team Management Project Management
FUNCTIONS • Search in the platform the GCPs most relevant according to the study area. • Make a timeline taking into account the implementation of each of the activities involved in the project. • Prepare the project budget • Determine the benefits that get the area by the project implementation • Determine the resources needed for the project • Structure each of the phases of the project • To select a team to work with it. • To create a team on myaiesec.net and develop a learning plan for your members. • Document all the activities (KM)
Out of Cycle Position: Accountable to: Team: Duration:
OCP Out of Cycle VPs OGX 3 Members August 25th 2011 – October 31 th 2011
DESCRIPTION Responsible for developing recruitment strategies aimed to exchange profiles (DT, TT IT and ET) at EAFIT and UdeA.
Competencies to Develop Entrepreneurial Outlook Proactive Learning Emotional Intelligence
Skills to Develop Time Management Team Management Speak in public
FUNCTIONS • Segmentation: To study and related careers to organize exchange programs in relation to the current supply and demand on the network. • Promotion: Run virtual advertising in the focus target market • Selection: Provide logistical entire selection process (interviews, MRB) of the applicants. • To select a team to work with it. • To create a team on myaiesec.net and develop a learning plan for your members.
Consumer Profile Position: Accountable to: Team: Duration:
Consumer Profile Researcher VP M&C 3 Members August 25th 2011 – October 31 th 2011
DESCRIPTION Make a psychographic and demographic analysis of the students to know what kind of experiences they look for when going away from exchange, ie, investigating the causes that motivate a student to live an international experience.
Competencies to Develop
Skills to Develop
Entrepreneurial Outlook Proactive Learning Emotional Intelligence
Time Management Team Management Project Management
FUNCTIONS • Realize a market research according to the diagnosis of our potential stakeholders (members), taking into account each of the universities that we have a relationship • Make proposals for the design of promotion according to the expectations of the students in order to improve future selection processes. • To select a team to work with it. • To create a team on myaiesec.net and develop a learning plan for your members.
Now it’s up to you to start the change!!!
M&Ms will rock this winter!!